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Record of Proceedings

Vandalia City Council Meeting - April 17, 2023

City Council — Monday, April 17, 2023
BodyVandalia, Ohio
SessionCity Council
DateMonday, April 17, 2023
StatusFILED
Video Record
0:00 / 21:39

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:02

April 17, 2023, City of Andalia Council meeting is now called to order.

0:07

We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:17

Please stand for the pledge.

0:22

I pledge allegiance to the flag of the United States of America.

0:30

Underground individual liberty and justice draw.

0:43

Mr.

0:44

Lewis.

0:45

Oh, Your Honor, before we get started, I'd like to uh move to amend our agenda to include resolution a resolution 23R30 waiving competitive bidding and authorizing the purchase of one crime prevention vehicle from both towns and forward in the amount of 512 15 and declaring a 2008 Ford Taurus as surplus property.

1:13

All right, I have a motion by Vice Mayor Lewis to amend uh this evening's agenda to include resolution 23-R-30.

1:21

Can I have a second?

1:22

Second.

1:23

All right.

1:24

Call the roll.

1:26

Council member Woods?

1:28

Yes.

1:29

Councilmember Blazley?

1:30

Yes.

1:31

Council member Parks?

1:32

Yes.

1:32

Council member Ayers.

1:35

Yes.

1:35

Vice Mayor Lewis?

1:37

Yes.

1:37

Mayor Hurst.

1:38

Yes.

1:38

And the motion carries 60.

1:41

Council, you've had an opportunity to review the council study session minutes of March 20th and the Council meeting minutes of March 20th.

1:49

Are there any comments or corrections?

1:52

Being done, they stand approved.

1:54

And that brings us to communications petitions and award.

1:57

And this evening we're going to issue a proclamation to make the month of May bicycle month.

2:03

So at this time, I'd like to ask Mr.

2:04

Chuck Smith to come to the podium.

2:26

Well, many years.

2:41

The proclamation says it goes back to 1995, so we've done this quite a few times.

2:45

Yeah.

2:46

Yep.

2:46

Yeah.

2:46

So anyway, here is the proclamation designating the month of May, the bicycle month.

2:52

So I'd like to give you the opportunity to tell us a little bit about what's going on with the bicycle community and what we can do as a council to be more involved.

3:00

Well, I I did want to thank you and the council for all your support of cycling over the years.

3:05

That's what's uh made this uh possible.

3:08

Vandyolia is a bicycle-friendly community, and uh we appreciate all that support and also the support of our staff staff, of course.

3:14

Uh Amber and the staff members are giving us great support over the years, and uh we have some big things coming actually.

3:22

I've been working on trying to get easy bicycle access to Taylorsville Metro Park for several years now.

3:30

And uh finally we're going to bring this about and uh yeah, we're we're going to make it happen, and I'm excited about that.

3:36

Uh that's uh certainly something to look forward to on the horizon.

3:40

And uh also there are things like encouraging uh cycling in the community.

3:45

Um we'd like to uh actually have bicycle parking at uh our businesses.

3:51

Uh the ones that offer that uh to us will that will be very beneficial in getting people out uh riding and uh and another way getting around uh uh the community in another way on two wheels.

4:06

So we we certainly uh appreciate that and appreciate all your all your support.

4:10

Well, we're hoping that uh the uh connector to the park will be done what in 2025 is that what we were saying earlier?

4:18

Goes out to bed the other in May of 24, right?

4:21

Yeah, that's wonderful.

4:22

We we really appreciate that.

4:24

All right, well, thanks for coming.

4:25

Thank you.

4:46

All right, we have no public hearing, and that brings us to comments from interested citizens.

4:50

So if anyone would like to make a comment, please come to the podium, state your name and address for the record and your comment.

5:00

Being none, I'll close the public hearing and we'll go on to the city manager's report.

Discussion Breakdown — Share of Meeting
Procedural██████████████████████████████████34%
Personnel Matters███████████████████████23%
Zoning And Land Use█████████████████17%
Active Transportation█████████████13%
Public Safety████████8%
Engineering And Infrastructure█████5%
Summary of Proceedings

Vandalia City Council Meeting - April 17, 2023

The meeting began at 7:00 PM with a moment of reflection and Pledge of Allegiance. Vice Mayor Lewis moved to amend the agenda to include Resolution 23-R-30 (crime prevention vehicle), which passed 6-0. Minutes from March 20, 2023 (study session and regular meeting) were approved without comment.

Proclamation – Bicycle Month May 2023

Mayor Herbst presented a proclamation designating May 2023 as Bicycle Month to the Bicycle Advisory Committee. Chuck Smith accepted and highlighted Vandalia's bicycle‑friendly status, a planned connector to Taylorsville Metro Park (expected completion May 2024), and the need for bicycle parking at businesses.

City Manager's Report

  • Arbor Day Event: Friday, April 28 at 1:00 PM at Helke Park. A sugar maple tree will be planted and a proclamation presented. Open to the public.

Resolutions (All passed 6-0)

  • 23-R-27: Awarded the bid for curb and sidewalk removal/replacement to Finfrock Construction Company, Inc. at $474,000. Three bids were received ranging from $474,000 to $737,485.50. The project includes ADA ramp installations and is part of the 2023 capital budget ($1,339,000 for concrete and resurfacing). The asphalt overlay project will be introduced at the May 15 meeting.
  • 23-R-28: Amended the part‑time pay plan with an additional 2% market adjustment effective January 1, 2023 (cost ~$22,215), excluding TIP positions.
  • 23-R-29: Amended the general services pay plan with an additional 1% market adjustment effective January 1, 2023 (cost ~$1,321), bringing employees to new minimum rates.
  • 23-R-30: Waived competitive bidding and authorized purchase of a 2023 Ford F‑150 XL hybrid pickup truck from Beau Townsend Ford for $51,215 (crime prevention vehicle). The replaced 2017 Explorer will become an unmarked vehicle for police administration, and the 2014 Taurus will be declared surplus.

Ordinance – First Reading

  • 23-08: Amended the Vandalia Zoning Code regarding solar energy systems, including roof‑mounted and ground‑mounted panels and prohibitions on standalone solar farms. The Planning Commission recommended approval (4‑1). Council approved first reading 6‑0. Councilmember Farst expressed hope that future technology would improve aesthetics, noting that currently roof‑mounted shingles are expensive.

Ordinance – Emergency

  • 23-09: Approved individual assessments for delinquent stormwater fees, trash collection, sewer, water, and weed cutting. Public hearing was held with no comments. Passed 6‑0.

Reports from Boards and Commissions

  • Variance Request – 1010 Industrial Park Drive: ISF Trucking requested a variance for a front‑yard fence (vinyl‑coated chain link with privacy slats) around the entire property, placed 150 feet in front of the building. The Board of Zoning Appeals voted 5‑0 to recommend approval with two conditions. Council approved 5‑1 (Councilman Aylers dissenting).

Bills and Financials

  • March 2023 bill listing: $2,962,674.48, expenses over $50,000, and purchasing card detail of $21,619.25 were presented. Approved by consent.

Council Comments

  • Motion to excuse Councilmember Follick from meetings passed unanimously.
  • Chuck Smith distributed the Ohio Bicycle Events Guide to council and audience.

Key Outcomes

  • All four resolutions passed 6-0, including the curb/sidewalk contract, pay plan adjustments, and crime prevention vehicle purchase.
  • Ordinance 23-08 was read for the first time and will come back for second reading.
  • Ordinance 23-09 (emergency) passed 6-0.
  • Variance for fence at 1010 Industrial Park Drive approved 5-1 (with BZA‑recommended conditions).
  • Minutes approved, agenda amended, and meeting adjourned without executive session.

Meeting Transcript

April 17, 2023, City of Andalia Council meeting is now called to order. We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. I pledge allegiance to the flag of the United States of America. Underground individual liberty and justice draw. Mr. Lewis. Oh, Your Honor, before we get started, I'd like to uh move to amend our agenda to include resolution a resolution 23R30 waiving competitive bidding and authorizing the purchase of one crime prevention vehicle from both towns and forward in the amount of 512 15 and declaring a 2008 Ford Taurus as surplus property. All right, I have a motion by Vice Mayor Lewis to amend uh this evening's agenda to include resolution 23-R-30. Can I have a second? Second. All right. Call the roll. Council member Woods? Yes. Councilmember Blazley? Yes. Council member Parks? Yes. Council member Ayers. Yes. Vice Mayor Lewis? Yes. Mayor Hurst. Yes. And the motion carries 60. Council, you've had an opportunity to review the council study session minutes of March 20th and the Council meeting minutes of March 20th. Are there any comments or corrections? Being done, they stand approved. And that brings us to communications petitions and award. And this evening we're going to issue a proclamation to make the month of May bicycle month. So at this time, I'd like to ask Mr. Chuck Smith to come to the podium. Well, many years. The proclamation says it goes back to 1995, so we've done this quite a few times. Yeah. Yep. Yeah. So anyway, here is the proclamation designating the month of May, the bicycle month. So I'd like to give you the opportunity to tell us a little bit about what's going on with the bicycle community and what we can do as a council to be more involved. Well, I I did want to thank you and the council for all your support of cycling over the years. That's what's uh made this uh possible. Vandyolia is a bicycle-friendly community, and uh we appreciate all that support and also the support of our staff staff, of course. Uh Amber and the staff members are giving us great support over the years, and uh we have some big things coming actually. I've been working on trying to get easy bicycle access to Taylorsville Metro Park for several years now. And uh finally we're going to bring this about and uh yeah, we're we're going to make it happen, and I'm excited about that. Uh that's uh certainly something to look forward to on the horizon. And uh also there are things like encouraging uh cycling in the community. Um we'd like to uh actually have bicycle parking at uh our businesses. Uh the ones that offer that uh to us will that will be very beneficial in getting people out uh riding and uh and another way getting around uh uh the community in another way on two wheels.

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