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Record of Proceedings

Vandalia City Council Meeting - May 15, 2023

City Council — Monday, May 15, 2023
BodyVandalia, Ohio
SessionCity Council
DateMonday, May 15, 2023
StatusFILED
Video Record
0:00 / 1:07:05

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:06

All right, we're gonna go ahead and get started with this evening's meeting.

0:08

Uh this time I'd like to call the um May 15th, 2023 City of Andea Council meeting to order.

0:14

We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:22

Please stand for the pledge.

0:27

I pledge allegiance to the United States of America and to the Republic for which it stands one nation under God.

0:36

Indivisible Liberty and Justice for all the Your Honor, I'd like to make a motion to amend this evening's agenda to add an action item for the Ohio Department of Liquor Control at 6415 Miller Lane.

0:55

Do I have a second?

0:56

Second.

0:57

I have a motion by Councilman Follig and a second by Councilman Flakesley to amend this evening's agenda to add uh an action item for the Ohio Department of Liquor Control.

1:08

Call the roll.

1:12

Councilmember Ahlers.

1:14

Councilmember Woods.

1:15

Yes.

1:16

Councilmember Blakesley?

1:17

Yes.

1:17

Councilmember Fowley?

1:18

Yes.

1:19

Councilmember Farst?

1:20

Yes.

1:20

Vice Mayor Lewis.

1:21

Yes.

1:22

Mayor Herbs.

1:23

Yes, and the motion carries 7-0.

1:25

Council, you've had an opportunity to review the council study session minutes of April 17th, along with the council meeting minutes of April 17th.

1:33

Are there any comments or corrections?

1:36

Being none, they stand approved.

1:38

And that brings us to communications petitions and awards.

1:41

And at this time, um I'd like to ask Lieutenant Sucre to come to the podium.

1:46

We're going to have a proclamation for National Police Week.

2:18

So it's important that all of our citizens understand the duties of our police officers, the hazards, the sacrifices that the division of police and its members do with on a regular basis.

3:07

So I have on behalf of my colleague on City Council, I'd like to present this proclamation to ten suit.

3:40

All right.

3:44

There you go.

3:44

Come on.

3:52

Yeah, everybody.

3:53

Come on.

3:54

Public Superintendent Holly Richie.

3:57

And assistant public superintendent J.K.

4:06

Welcome guys.

4:10

Public work service provided in our community are an integral part of our citizens on our everyday lives.

4:16

The ability of our community to attract and retain driving commerce and quality developments and to maintain superior images to those that are traveling through our city is greatly influenced by the outstanding work that is done by our public works program.

4:31

So on behalf of my colleagues on City Council, I'd like to present this proclamation to Rob Fraud, Director of Public Service, proclaiming that May 22nd through the 27th, 2023 has public works week in the City of Andrea, recognizing the contributions for which public works officials make each day of our health, safety, and comfort, quality of life.

4:52

Thank you.

4:58

I think so.

5:19

I deferred to Mr.

5:20

Wynn.

5:21

Thank you very much, Your Honor.

5:23

We are going to swear in two new full-time firefighter paramedic inspectors.

5:29

These positions are the result of not only city council adding three additional firefighter paramedic inspectors, but also backfilling after the internal promotion of three fire lieutenants.

5:43

I'll introduce both of them and then I'll conduct their um swear-ins.

5:47

And if I forget to say it, I just love for you to bring you know your families up here when we pin that uh badge on you.

5:55

So the the first I'll ask uh Amanda Everett to stand up, please.

6:02

Today's the big day.

6:03

Amanda uh has worked with us for a couple of years since May 2021 as a part-time firefighter EMT basic.

6:12

She's also worked since 2019 in Xenia Township Fire Department.

6:17

She lives over in Tip City and has received various certifications from Sinclair.

6:23

And so thank you very much, and I'll just call you up in a moment.

6:29

Next we have Sean Tyler Day.

6:32

Here he is, a Vandalia resident.

6:35

Uh and very excited.

Discussion Breakdown — Share of Meeting
Zoning And Land Use█████████████████17%
Procedural███████████████15%
Engineering And Infrastructure███████████████15%
Transportation Safety█████████████13%
Fire Safety██████████10%
Fiscal Sustainability████████8%
Public Engagement█████5%
Economic Development█████5%
Parks and Recreation█████5%
Summary of Proceedings

Vandalia City Council Meeting - May 15, 2023

The Vandalia City Council met on Monday, May 15, 2023, at 7:00 PM. The meeting included proclamations, the swearing-in of two firefighters, several resolutions and ordinances, a public comment, and reports from boards and commissions. All votes were unanimous (7-0) unless otherwise noted.

Consent Calendar

  • Approval of Minutes: Council approved the Council Study Session Minutes and Council Meeting Minutes from April 17, 2023, with no corrections.
  • April 2023 Bill Listing and Expenses: The bill listing of $2,806,650.32, expenses over $50,000, and purchasing card detail of $28,044.07 were acknowledged without objection.

Public Comments & Testimony

  • Tom Grice (10400 North Castle Road) spoke positively about the day's study session discussions, asked council to table bond issue ordinances to re-evaluate financing at high interest rates vs. paying from existing funds, and encouraged broadcasting future council retreats via Zoom and recording them for public access.

Proclamations and Oaths of Office

  • National Police Week Proclamation: Mayor Herbst presented a proclamation recognizing May 14-20, 2023, as National Police Week to Lieutenant Sucre of the Division of Police.
  • Public Works Week Proclamation: Mayor Herbst presented a proclamation declaring May 22-27, 2023, as Public Works Week to Director Rob Fraud of the Public Works Department.
  • Swearing-In of Firefighters: City Manager Wendt administered the Oath of Office to Amanda Everett (part-time EMT since 2021, previously with Xenia Township) and Sean Tyler Day (Vandalia resident, former part-time firefighter and sanitary service worker) as full-time Fire Fighter/Paramedic/Inspectors.

Resolutions

All eight resolutions were approved 7-0:

  • 23-R-36: Authorized a contract with Place Dynamics, LLC for a market feasibility study for Job Creation and Revitalization Area No. 1, not to exceed $49,900.
  • 23-R-37: Waived formal bidding and authorized a professional services contract with OHM Advisors for architectural design work for Robinette Park (accessible playground and splash pad).
  • 23-R-38: Authorized a joint facility use agreement with Vandalia-Butler Board of Education for 10 years, including updates for school facility upgrades and annual agreements for pool and golf course use.
  • 23-R-39: Awarded the street resurfacing bid to Barrett Paving Materials at $818,213.02 (lowest and best), with a 10% change order authorization to pave two additional streets (Old Webster and Paddock).
  • 23-R-40: Authorized purchase of 14 portable and 3 mobile MARCS 800 radios and related equipment from P&R Communications for $81,268.65, replacing 15-year-old units.
  • 23-R-41: Awarded sanitary sewer replacement at I-75 and National Road to C.G. Construction & Utilities, Inc. at $149,692 (lowest and best; estimate $240,000).
  • 23-R-42: Authorized cooperation with ODOT for a new traffic signal at the southbound I-75 and Northwoods Boulevard ramp (PID 117515); city share $60,000 of $410,000 total.
  • 23-R-43: Authorized purchase of four Tapco brand pedestrian crossing rapid flashing beacons from A&A Safety for $39,800, to be installed at Demet Elementary, Helke Elementary, Elkaline Springs Road near Art Park, and Stone Quarry Road near Copperfield Subdivision.

Ordinances - First Reading

All four ordinances passed 7-0 on first reading, allowing further discussion before second reading:

  • 23-11: Authorized issuance of $1,399,000 in notes to retire outstanding Taxable Land Acquisition Notes, Series 2022 (for Stone Quarry Crossing land), maturing in 2024 with final payoff in 2036.
  • 23-12: Authorized issuance of $1,241,000 in notes to retire outstanding Various Purpose Notes, Series 2022 (for a 2016 fire engine and 2021 ladder truck), with notes maturing in 2024 and final payoff for engine in 2026 and ladder truck in 2031.
  • 23-13: Amended Chapter 1040 (Water and Sewer Permits) to adopt a new fee schedule with a 2% increase effective July 1, 2023, and an annual 2% escalator thereafter.
  • 23-14: Amended Section 1442.05 and 1482.10(D)(4) (Permits and Inspections) to adopt a new fee schedule with a 2% increase and annual escalator.

Ordinances - Emergency

  • 23-10: Approved individual assessments for delinquent stormwater, trash, sewer, and water accounts and directed certification to the county auditor. A public hearing was opened and closed with no comments, and the ordinance passed 7-0.

Reports from Boards and Commissions

  • Conditional Use - Daycare at 732 W. National Road: Planning Commission had recommended approval with a condition of no exterior play area. The applicant (Dan Meyer, for Flyght Academy) argued a state requirement for outdoor space. Council debated safety concerns due to adjacent commercial truck traffic. Motion passed 7-0 to approve the conditional use with the condition that no exterior play area shall be constructed as part of the approved use.
  • Variance - Front Yard Setback at 831 Roxana Drive: Board of Zoning Appeals recommended 5-0 approval for a 128-square-foot awning encroaching the front yard setback. Council approved the variance 7-0.

Council Comments

  • Councilman Follett thanked staff and volunteers for the May 3 board/commission dinner and highlighted the new veterans' banners project (151 banners placed along Dixie Drive, funded partly by service organizations and designed by volunteer Dave Arnold).

Executive Session

  • Council voted 7-0 to enter executive session to discuss the sale of real property.

Key Outcomes

  • All votes were 7-0 in favor of each agenda item.
  • The daycare conditional use was approved without an exterior play area despite state licensing concerns, with the applicant advised to seek an administrative variance from the state.
  • The city will proceed with multiple infrastructure projects: street resurfacing, sewer replacement, traffic signal installation, and pedestrian beacon installations expected by the start of the next school year.

Meeting Transcript

All right, we're gonna go ahead and get started with this evening's meeting. Uh this time I'd like to call the um May 15th, 2023 City of Andea Council meeting to order. We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. I pledge allegiance to the United States of America and to the Republic for which it stands one nation under God. Indivisible Liberty and Justice for all the Your Honor, I'd like to make a motion to amend this evening's agenda to add an action item for the Ohio Department of Liquor Control at 6415 Miller Lane. Do I have a second? Second. I have a motion by Councilman Follig and a second by Councilman Flakesley to amend this evening's agenda to add uh an action item for the Ohio Department of Liquor Control. Call the roll. Councilmember Ahlers. Councilmember Woods. Yes. Councilmember Blakesley? Yes. Councilmember Fowley? Yes. Councilmember Farst? Yes. Vice Mayor Lewis. Yes. Mayor Herbs. Yes, and the motion carries 7-0. Council, you've had an opportunity to review the council study session minutes of April 17th, along with the council meeting minutes of April 17th. Are there any comments or corrections? Being none, they stand approved. And that brings us to communications petitions and awards. And at this time, um I'd like to ask Lieutenant Sucre to come to the podium. We're going to have a proclamation for National Police Week. So it's important that all of our citizens understand the duties of our police officers, the hazards, the sacrifices that the division of police and its members do with on a regular basis. So I have on behalf of my colleague on City Council, I'd like to present this proclamation to ten suit. All right. There you go. Come on. Yeah, everybody. Come on. Public Superintendent Holly Richie. And assistant public superintendent J.K. Welcome guys. Public work service provided in our community are an integral part of our citizens on our everyday lives. The ability of our community to attract and retain driving commerce and quality developments and to maintain superior images to those that are traveling through our city is greatly influenced by the outstanding work that is done by our public works program. So on behalf of my colleagues on City Council, I'd like to present this proclamation to Rob Fraud, Director of Public Service, proclaiming that May 22nd through the 27th, 2023 has public works week in the City of Andrea, recognizing the contributions for which public works officials make each day of our health, safety, and comfort, quality of life. Thank you. I think so. I deferred to Mr. Wynn. Thank you very much, Your Honor. We are going to swear in two new full-time firefighter paramedic inspectors. These positions are the result of not only city council adding three additional firefighter paramedic inspectors, but also backfilling after the internal promotion of three fire lieutenants. I'll introduce both of them and then I'll conduct their um swear-ins.

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