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Record of Proceedings

Vandalia City Council Meeting - June 19, 2023

City Council — Monday, June 19, 2023
BodyVandalia, Ohio
SessionCity Council
DateMonday, June 19, 2023
StatusFILED
Video Record
0:00 / 1:45:41

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:07

The June nineteenth, twenty twenty-three City of Andea Council meeting is now called to order.

0:11

We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:22

Please stand for the pledge.

0:27

I pledge allegiance to the flag of the United States of America and to the Republic for which is against one nation.

0:46

All right, Council, you've had an opportunity to review the study session minutes of May first, the council meeting minutes of May first, the council study session minutes of May 15th, the council meeting minutes of May 15th, and the council retreat minutes from May 16th.

1:01

Are there any comments or corrections?

1:04

Being none, they stand approved.

1:06

And that brings us to communications petitions and awards, and we have the introduction and oath of office.

1:12

Am I deferring to Mr.

1:13

Wendt here?

1:14

Thank you very much, Your Honor.

1:16

I would like to introduce to you firefighter firefighter paramedic inspector uh Chris Mayle, uh, who is here with us today.

1:25

Please stand up, sir.

1:26

Uh Mr.

1:27

Mayle is a resident of the city of Vandalia.

1:31

He's accompanied here by his four wonderful children and his wife Taylor.

1:36

Mr.

1:37

Mayle has been a part-time firefighter with us since August 2022.

1:42

He was in Butler Township since May 2020, and he's also served in a part-time capacity in Clayton Brookville and Englewood.

1:52

I was really happy to be able to bring him on uh after a really competitive process that yielded uh some really great candidates that we had.

2:02

I'll point out that he is one of the firefighters that's um backfilling after the promotion of the three internal candidates to the position of fire lieutenant.

2:14

And so without further ado, I'll go ahead and swear him in.

2:17

Okay.

2:44

Communications manager Hopkins negotiated that for us, and so even though this violates fire code, we wanted to put it up to show everyone.

2:52

And we're gonna go ahead and swear them in, but you can just, if there's a fire, one, I think you're really, really safe, but two, there's an exit right behind this.

3:33

I Christopher Mill solemnly is always that I will support the Constitution.

3:42

And we'll obey the laws of the United States.

3:46

And that the state of Alliance.

5:12

All right, thank you.

5:13

Congratulations.

5:17

All right, this time I'd like to uh ask Mr.

5:19

Tuttle and his committee to come to the podium.

5:22

We have a proclamation.

5:38

Thanks for coming.

5:39

We the City of Vandeya are proclaiming this week as pollinator week here in Vinegala, which is something we've done here over the last few years.

5:47

So I just want to take this time to thank Mr.

5:50

Tuglin for everything you've done to help make us AP City.

5:54

I know we were the first B city in the state of Ohio, and I know you put a lot of effort into this.

5:59

And I guess what I'd like to also do is when we're saying that to you is just you know kind of get a couple of words from you on what we can do as residents to help with uh the pollination and uh what we can do as a city.

6:12

Okay.

6:14

Go ahead.

6:16

All right, I really appreciate what the city has done as far as the pollination efforts to plant things which are pollinator friendly.

6:22

And it's a really neat sign with the uh new banners that are up on the street to you know promote pollinator.

6:28

But yeah, people say, well, you know, I think we've talked before about what can I do as an individual.

6:32

Well, what you can do is just get a seed packet.

6:35

Uh I'll have them available at Summerfest if you want to just that, and they're working pollinator-friendly plants, and each person doing their part can then provide what's a major problem for bees right now, and that's lack of forage.

6:46

So they need more food, and so that's something that you can't do.

6:50

But again, we appreciate all the planning and things the city has done to help promote that to make us a good B City.

6:56

On our volunteer uh presentation we did here uh the awards bank that we did here a couple of months ago, we got we gave away the sunflower, some flower seed and wildflower.

7:05

Right for pollinators.

7:06

So I planted those, and they're about that high right now.

7:09

They're coming along.

7:10

All right.

7:10

Okay, so thanks again for applying.

7:26

All right, ladies and gentlemen, we're going to do a lot of really good local government stuff, but uh, male family, if you don't wish to stay all evening, now's a great time to leave before we do our national road traffic count presentation.

7:44

So if you ever want to clear a room, let's talk about traffic counts.

8:12

All right, our headlining presentation tonight is the National Road Traffic Council.

8:19

Mr.

8:19

Cron.

8:21

Good evening.

Discussion Breakdown — Share of Meeting
Transportation Safety██████████████████████████████████████████42%
Engineering And Infrastructure██████████████████18%
Zoning And Land Use████████████12%
Procedural████████8%
Technology and Innovation████4%
Parks and Recreation███3%
Public Engagement██2%
Environmental Protection██2%
Public Safety██2%
Summary of Proceedings

Vandalia City Council Meeting - June 19, 2023

The City Council met on June 19, 2023, at 7:00 PM to address routine approvals, a detailed traffic study on National Road, a contested variance for solar panels, and several financial resolutions. The meeting included an oath of office for a new firefighter, a proclamation for Pollinator Week, and updates on city services and events.

Consent Calendar

  • Approved minutes from May 1, May 15, and May 16, 2023 (study sessions, council meetings, and retreat) without comment.
  • Approved the May 2023 bill listing ($4,198,959.22), expenses over $50,000, and purchasing card detail ($21,259.49).
  • Approved reappointments to various boards and commissions (motion passed 7-0).

Public Comments & Testimony

  • Chuck (resident, 825 Old Farm Court) spoke in support of a variance for six solar panels on the south-facing roof. He noted that 16 neighbors signed a petition of support, the panels are not visible from the front of the house, and the house is on a cul-de-sac. He argued that removing the panels would damage the roof and that the contractor installed them without a permit based on incorrect advice. He requested the council grant the variance.

Discussion Items

  • National Road Traffic Counts (Presentation by Public Service Director Rob Cron):

    • Two traffic counts were conducted: Nov 30–Dec 1, 2022 (two days, due to an I-70 crash on the third day) and May 23–25, 2023 (Tuesday–Thursday). Only class 8+ articulated trucks (semi-trucks) were counted.
    • Key statistics:
      • At the Airport Access Road southbound ramp, 79% of trucks from Air Park Boulevard turn south (78.6% in May). About 200 articulated trucks per day travel National Road east of Dixie Drive (7 AM–7 PM).
      • At the Peters Pike intersection, 34 trucks turned right toward town in Nov 2022; in May 2023, that number dropped to 24. Proposed signage will prohibit right turns for trucks over 50 feet at Peters Pike and National Road.
      • At the Dixie Drive intersection, truck traffic is about 1.3% of all traffic, with less than one truck every seven minutes per direction.
      • Total daily eastbound trucks at Peters Pike: 197 in Nov, 211 in May (about 5% increase).
    • Mitigation measures discussed: Airport access road usage, increased speed limit on Airport Access Road to 65 mph, reduced speed limits downtown, no-parking signs, enforcement by police, and working with ODOT on signage. A proposed through-truck prohibition on US 40 is being explored with state legislators.
    • Council members noted that the Tuesday–Thursday sampling may undercount Monday/Friday traffic, but the city manager explained the industry standard for grant applications requires those days. The data will serve as a baseline for future trends.
  • Variance Request BZA 22-10 (825 Old Farm Court):

    • The Board of Zoning Appeals had a split 2-2 vote on March 6, 2023; council tabled the request until this meeting. The applicant sought a variance for six solar panels on the south-facing roof (facing the street). The resident spoke in favor; council debated precedent and visibility. Councilwoman Woods moved to deny; motion passed 6-1 (Mayor Herbst voted no).
  • Electric Aggregation Update (City Manager Wendt):

    • The Miami Valley Communications Council approved a 28-month rate of $0.06570/kWh, 4.77% cheaper than Butler Township’s rate. Opt-out letters will be sent around July 8, 2023.
  • City Manager's Information Items:

    • Retirements: Sgt. Jennifer Chiles (effective May 1), Sgt. David Steinbrunner (Aug 14).
    • Upcoming events: Police Open House (June 22, 5–7:30 PM); Star Spangled Celebration (July 3, 7 PM, fireworks at 10 PM, rain date July 7); city offices closed July 4.
    • Summer meeting schedule: Next regular meeting July 17 at 7 PM, study session at 6 PM.

Key Outcomes

  • Resolution 23-R-44: Authorized application for CDBG funds for playground at Robinette Park (approved 7-0).
  • Resolution 23-R-45: Expanded Community Reinvestment Area boundaries (approved 7-0).
  • Resolution 23-R-46: Authorized CDBG application for CIPP sanitary sewer slip lining (approved 7-0).
  • Ordinance 23-13 (Second Reading): Amended water and sewer permit fees with a 2% annual adjustment effective July 1, 2023 (approved 7-0).
  • Ordinance 23-14 (Second Reading): Amended fees for permits and inspections (approved 7-0).
  • Ordinance 23-11 (Emergency): Authorized issuance of $1,399,000 in notes to retire land acquisition notes (approved 7-0).
  • Ordinance 23-12 (Emergency): Authorized issuance of $1,241,000 in notes to retire fire apparatus notes (approved 7-0).
  • Variance BZA 22-10: Denied (6-1). The resident must remove the solar panels from the south-facing roof.

Meeting Transcript

The June nineteenth, twenty twenty-three City of Andea Council meeting is now called to order. We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. I pledge allegiance to the flag of the United States of America and to the Republic for which is against one nation. All right, Council, you've had an opportunity to review the study session minutes of May first, the council meeting minutes of May first, the council study session minutes of May 15th, the council meeting minutes of May 15th, and the council retreat minutes from May 16th. Are there any comments or corrections? Being none, they stand approved. And that brings us to communications petitions and awards, and we have the introduction and oath of office. Am I deferring to Mr. Wendt here? Thank you very much, Your Honor. I would like to introduce to you firefighter firefighter paramedic inspector uh Chris Mayle, uh, who is here with us today. Please stand up, sir. Uh Mr. Mayle is a resident of the city of Vandalia. He's accompanied here by his four wonderful children and his wife Taylor. Mr. Mayle has been a part-time firefighter with us since August 2022. He was in Butler Township since May 2020, and he's also served in a part-time capacity in Clayton Brookville and Englewood. I was really happy to be able to bring him on uh after a really competitive process that yielded uh some really great candidates that we had. I'll point out that he is one of the firefighters that's um backfilling after the promotion of the three internal candidates to the position of fire lieutenant. And so without further ado, I'll go ahead and swear him in. Okay. Communications manager Hopkins negotiated that for us, and so even though this violates fire code, we wanted to put it up to show everyone. And we're gonna go ahead and swear them in, but you can just, if there's a fire, one, I think you're really, really safe, but two, there's an exit right behind this. I Christopher Mill solemnly is always that I will support the Constitution. And we'll obey the laws of the United States. And that the state of Alliance. All right, thank you. Congratulations. All right, this time I'd like to uh ask Mr. Tuttle and his committee to come to the podium. We have a proclamation. Thanks for coming. We the City of Vandeya are proclaiming this week as pollinator week here in Vinegala, which is something we've done here over the last few years. So I just want to take this time to thank Mr. Tuglin for everything you've done to help make us AP City. I know we were the first B city in the state of Ohio, and I know you put a lot of effort into this. And I guess what I'd like to also do is when we're saying that to you is just you know kind of get a couple of words from you on what we can do as residents to help with uh the pollination and uh what we can do as a city. Okay. Go ahead. All right, I really appreciate what the city has done as far as the pollination efforts to plant things which are pollinator friendly. And it's a really neat sign with the uh new banners that are up on the street to you know promote pollinator. But yeah, people say, well, you know, I think we've talked before about what can I do as an individual. Well, what you can do is just get a seed packet. Uh I'll have them available at Summerfest if you want to just that, and they're working pollinator-friendly plants, and each person doing their part can then provide what's a major problem for bees right now, and that's lack of forage. So they need more food, and so that's something that you can't do. But again, we appreciate all the planning and things the city has done to help promote that to make us a good B City. On our volunteer uh presentation we did here uh the awards bank that we did here a couple of months ago, we got we gave away the sunflower, some flower seed and wildflower. Right for pollinators.

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