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Record of Proceedings

Vandalia City Council Meeting - September 18, 2023: Fire Marshal Oath, Debt Limitations Presentation, and Resolutions

City Council — Monday, September 18, 2023
BodyVandalia, Ohio
SessionCity Council
DateMonday, September 18, 2023
StatusFILED
Video Record
0:00 / 59:26

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:03

The September 18th, City of Andaya Council meeting is now called the order.

0:07

We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:17

Please stand for the pledge.

0:22

I pledge allegiance to the flag in the United States of America and to the Republic.

0:29

One leg under God indivisible with other DT and Justice Burrow.

0:41

All right, we have no minutes to approve, and that brings us to communications petitions and awards.

0:46

Uh the first item is the introduction and oath of office for Fire Marshal Scott Jacobs.

0:51

Mr.

0:51

Wendt.

0:52

Thank you very much, Your Honor.

0:53

Um I'd like to reintroduce.

0:55

I know that you already know Fire Marshal Scott Jacobs.

0:58

Um he's been with the city for some time.

1:00

He's got uh a lot of varying capacity uh both as a part-time fire lieutenant here at the city of Vandalia working at the city of Dayton, and most recently is our community risk reduction coordinator at the city.

1:15

Um Fire Marshal Jacobs uh exhibits an extremely high level of customer service.

1:23

He's somebody that you can send into a business to work with young people or staff internally for training or information, and you know that he's going to reset represent you well as well as the city.

1:37

And so without further ado, I'll ask his uh family to come up here with him and we'll go ahead and swear him in as fire marshal.

1:56

I hope so.

2:20

That I will support the Constitution and will obey the laws of the United States and of the state of Old Mine.

2:30

But I will go observe the competition of the charter and ordinances of the city of the indeal and will faithfully discharge the duties of the office of the office of fire marshal within the division of fire fire marshal.

3:31

Congratulations.

3:59

And hopefully he lives up to that today.

4:02

No, I'm just kidding, Chris.

4:03

It's good to see you back.

4:04

Thank you.

4:07

Good evening.

4:08

Um thank you for the introduction.

4:10

Thank you for the invite.

4:11

Congratulations to the fire marshal.

4:13

That's a terrific accomplishment.

4:15

And I'm just happy that uh the fire department and half the audience didn't leave before my presentation, so I feel a little bit better.

4:23

Really should have given them the chance to.

4:24

I'm really still can if they want to.

4:26

It's gonna be a riveting.

4:31

I'm still on duty, so we got to read that.

4:34

Sorry about that.

4:36

Okay.

5:01

The city manager, I know shared with you the memo that we put together late last week.

5:06

It talks about debt limitations, legal debt limitations for an Ohio municipality.

5:12

I'm going to assume that everybody's had maybe even a chance to skim it, if not read it.

5:17

So I'm not going to go through it in great detail.

5:20

I'm just going to give some highlights.

5:23

So essentially, a brief step back in the history.

5:29

The last time Ohio convened the constitutional convention was in 1912.

5:34

So 111 years ago was the last time this state's constitution was meaningfully changed.

5:40

And as part of those changes, there was a focus on debt limitations, controlling indebtedness, controlling borrowing.

5:50

At the end of the day, this council, trustees, commissioners, the Ohio General Assembly are all stewards of the taxpayers' dollars.

5:58

So it was thought back then that it would be appropriate to put in place legal limitations on how much money can be borrowed.

6:06

Okay.

6:07

And so that was a long time ago.

6:10

Things have changed since then.

6:12

Some debt limitations have been added, some have been changed over the years.

6:15

So where we are today, and they they can't all be the same, right?

6:19

To make my life as a bond lawyer easier.

6:22

School districts are different from townships or different from municipalities, different from the state of Ohio.

6:27

So we're going to talk specifically about municipalities.

6:31

And I will also say that some chartered municipalities, they have the ability to change their debt limits a little bit, and some have done that as well, although this municipality has not.

6:43

So when we talk about debt limitations for municipalities, we really talk about two debt limitations, and we refer to them generally as the direct debt limitation and the indirect debt limitation.

6:56

The direct debt limitation is direct in the sense that it's a pretty simple computation.

7:02

You look at the tax valuation of the municipality, you multiply it by either five and a half percent or ten and a half percent to get the total amount of debt, principal amount of debt that can be outstanding at any one time.

Discussion Breakdown — Share of Meeting
Fiscal Sustainability████████████████████████████████████████40%
Procedural████████████████████20%
Budget Equity Analysis████████████████16%
Water And Wastewater Management██████████10%
Public Safety███████7%
Environmental Protection███3%
Homelessness██2%
Public Engagement██2%
Summary of Proceedings

Vandalia City Council Meeting - September 18, 2023

The September 18, 2023 Vandalia City Council meeting began at 7:00 PM and included an oath of office for Fire Marshal Scott Jacobs, a presentation on public finance debt limitations by bond counsel Chris Franzmann, public comments on local properties, and approval of three resolutions and one emergency ordinance. The meeting also noted upcoming fire prevention events, received reports from boards and commissions, and entered executive session for collective bargaining strategy.

The City Manager reported that October is Fire Prevention Month, with an open house on October 1, 2023 from 12:00 p.m. to 2:00 p.m. at Fire Station One. He also noted that Fire Chief Althouse traveled to Washington D.C. to oppose proposed federal legislation that would increase the size and weight of commercial trucks.

Oath of Office and Presentation

  • Fire Marshal Scott Jacobs: City Manager Wendt introduced and administered the oath of office to Scott Jacobs, who was promoted on September 8, 2023 after serving since 2001. Jacobs will serve as Fire Marshal within the Division of Fire.
  • Public Finance Debt Limitations: Chris Franzmann, Partner at Squire Patton Boggs, presented an overview of Ohio municipal debt limitations. He explained the direct debt limit (5.5% or 10.5% of tax valuation) and the indirect debt limit (10-mill limitation on unvoted general obligation debt). He noted that Vandalia currently uses about 3.9998 mills of the 10-mill capacity, leaving roughly $29.7 million in capacity under current conditions. He discussed how issuing $24 million in new debt (at 5% for 20 years) would consume 4.84 mills, bringing total to 8.843 mills. He also covered alternative financing methods such as revenue debt, OWDA loans, and lease financings, which may not count against the indirect limit. Council members asked questions about overlapping jurisdictions and the impact of fund balances on credit ratings.

Public Comments & Testimony

  • Barbara Spurgeon (777 North Edge Drive): Expressed concerns about the deteriorating condition of the Delco property (250 Northwoods Boulevard), the vacant Burger King on U.S. 40, and the Super 8 motel which had a recent fire. She asked about future plans for these properties.
  • Staff Responses: City Manager Wendt and others responded: The Delco property is being leased to Brock Air Products for manufacturing/distribution; the city has limited enforcement tools for large industrial sites and is working on code changes. The Burger King is part of a larger package; police monitor trespassing. The Super 8 motel sustained fire damage and is closed for repairs; a consent agreement with the city imposes conditions on operations.
  • Cindy Dugan (794 Walt Smith Way): Inquired about responsibility for environmental mitigation at the Delco site due to ground contamination.
  • Staff Response: Assistant City Manager noted that the property is owned by CERTA and subleased to Zirion Battery and then to Kevin Brock. CERTA is working with the EPA on a remediation plan that is expected to take a couple more years.

Action Items

  • Resolution 23-R-59: Authorized the Fire Chief to enter into an agreement with AP Triton to conduct a community risk assessment, funded by a $23,071.43 FEMA fire prevention grant. Approved unanimously (6-0).
  • Resolution 23-R-60: Authorized the City Manager to enter into a Master Services Agreement with WDC Group for the programming phase of the engineering and design of a new Public Works facility, at an amount not to exceed $125,000, to be paid from the Facilities Fund. Approved unanimously (6-0).
  • Resolution 23-R-61: Authorized the City Manager to enter into an agreement with Swimsafe Pool Management for aquatic staffing services at Cassel Hills Pool and the Vandalia Recreation Center. Costs: $144,120 for Cassel Hills in 2024, $148,445 for 2025; and $375,138 for the Rec Center in 2024, $386,392 for 2025. Approved unanimously (6-0).
  • Ordinance 23-22 (Tabled): An ordinance for $6,000,000 in bonds for transportation improvements remained tabled indefinitely; no motion was made to bring it to a vote.
  • Ordinance 23-23 (Emergency): Revised appropriations for 2023 current expenses, amending Ordinance 22-42, and declaring an emergency. This included supplemental appropriations for: the community risk assessment grant, building maintenance ($34,441), emergency replacement of storm/sanitary pumping system, HVAC rooftop units at Fire Station 2 ($22,354), and $125,000 for the Public Works facility programming. A public hearing was held with no comments. Approved unanimously (6-0).

Key Outcomes

  • All three resolutions and the emergency ordinance were passed unanimously (6-0).
  • Ordinance 23-22 remains tabled; council expressed desire to complete the budget process before reconsideration.
  • Staff will bring back code amendments regarding property maintenance enforcement on large industrial sites.
  • The meeting concluded with a motion to enter executive session for collective bargaining strategy and personnel matters, which passed unanimously (6-0).
  • Council excused Councilman Blaisley from the meeting (voice vote unanimous).
  • Reports from the Bicycle Advisory Committee (June 5, 2023 minutes) and Civil Service Commission (July 24, 2023 minutes) were received.
  • The August 2023 bill listing of $4,609,872.23 and purchasing card detail of $35,436.96 were presented.

Meeting Transcript

The September 18th, City of Andaya Council meeting is now called the order. We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. I pledge allegiance to the flag in the United States of America and to the Republic. One leg under God indivisible with other DT and Justice Burrow. All right, we have no minutes to approve, and that brings us to communications petitions and awards. Uh the first item is the introduction and oath of office for Fire Marshal Scott Jacobs. Mr. Wendt. Thank you very much, Your Honor. Um I'd like to reintroduce. I know that you already know Fire Marshal Scott Jacobs. Um he's been with the city for some time. He's got uh a lot of varying capacity uh both as a part-time fire lieutenant here at the city of Vandalia working at the city of Dayton, and most recently is our community risk reduction coordinator at the city. Um Fire Marshal Jacobs uh exhibits an extremely high level of customer service. He's somebody that you can send into a business to work with young people or staff internally for training or information, and you know that he's going to reset represent you well as well as the city. And so without further ado, I'll ask his uh family to come up here with him and we'll go ahead and swear him in as fire marshal. I hope so. That I will support the Constitution and will obey the laws of the United States and of the state of Old Mine. But I will go observe the competition of the charter and ordinances of the city of the indeal and will faithfully discharge the duties of the office of the office of fire marshal within the division of fire fire marshal. Congratulations. And hopefully he lives up to that today. No, I'm just kidding, Chris. It's good to see you back. Thank you. Good evening. Um thank you for the introduction. Thank you for the invite. Congratulations to the fire marshal. That's a terrific accomplishment. And I'm just happy that uh the fire department and half the audience didn't leave before my presentation, so I feel a little bit better. Really should have given them the chance to. I'm really still can if they want to. It's gonna be a riveting. I'm still on duty, so we got to read that. Sorry about that. Okay. The city manager, I know shared with you the memo that we put together late last week. It talks about debt limitations, legal debt limitations for an Ohio municipality. I'm going to assume that everybody's had maybe even a chance to skim it, if not read it. So I'm not going to go through it in great detail. I'm just going to give some highlights. So essentially, a brief step back in the history. The last time Ohio convened the constitutional convention was in 1912. So 111 years ago was the last time this state's constitution was meaningfully changed. And as part of those changes, there was a focus on debt limitations, controlling indebtedness, controlling borrowing. At the end of the day, this council, trustees, commissioners, the Ohio General Assembly are all stewards of the taxpayers' dollars. So it was thought back then that it would be appropriate to put in place legal limitations on how much money can be borrowed. Okay. And so that was a long time ago.

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