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Record of Proceedings

Vandalia City Council Meeting - April 15, 2024

City Council — Monday, April 15, 2024
BodyVandalia, Ohio
SessionCity Council
DateMonday, April 15, 2024
StatusFILED
Video Record
0:00 / 52:30

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:00

A moment of reflection followed by the Pledge of Allegiance to the flag.

0:08

Please stand for the pledge.

0:13

I pledge of allegiance to the flag of the United States America to the Republic for which it stands one nation under God, indivisible with liberty and justice for all.

0:32

All right, we have no minutes to approve, and that brings us to communications petitions and awards.

0:37

Uh Mr.

0:38

Wend.

0:40

Thank you very much, Your Honor.

0:41

Um, I would like the opportunity to perform the ceremonial swear-in of firefighter paramedic inspector Haley Lippincott, who became began employment on April 3rd and was with us in a part-time capacity before then.

0:57

And Haley, I would just ask you to come up here and we'll go ahead and do the swearing.

1:01

There you are, hiding in the back.

1:17

Testing.

1:19

Hi.

1:22

Changing that manager.

1:28

We'll keep it.

1:30

All right, Haley.

1:31

Let's go ahead.

1:32

Um we please raise your right hand.

1:34

I Haley Lippencock.

1:36

I solemnly swear that I will support the Constitution.

1:42

And will obey the laws of the United States and of the state of Ohio.

1:48

And you're the state of Ohio.

1:49

That I will in all respects observe the provisions of the charter and ordinances of the city of Vandalia.

2:00

And will faithfully discharge the duties of the office of firefighter paramedic inspector.

2:10

Within the division of fire.

2:13

Congratulations, ma'am.

2:14

Thank you.

2:27

Yeah, the uh really a more qualified person should probably need to have a lot of time.

3:19

All right.

3:19

Now we have a proclamation for our beloved Missy Prozinski.

3:23

If you could join us at the podium.

3:27

Every council member calling.

3:36

We figured we'd all present this to you together.

3:38

Oh, thank you.

3:42

That means so much to me.

3:44

Well, you're so important.

3:47

I'll stand on this side.

3:53

Okay.

3:55

Well, again, thank you for all your service.

3:58

I know this is a big decision in your life, and we appreciate everything you've done for us since day one that I've you know was elected to city council.

4:07

You've always been there to support me and answer questions and help me in anything I needed and your role as in human resources.

4:14

I mean, you've been nothing but the utmost professional, and I appreciate you.

4:19

Okay.

4:20

Hate to see you go.

4:21

Oh, thanks.

4:22

All right.

4:23

Whereas the City of Vandalia relies on the contributions of many employees to provide the services and amenities of a top-tier community.

4:32

Whereas Missy Prozinski began her employment with the City of Vandalia as a server at Castle Hills Golf Course way back in 1987.

4:42

And in 1992, Missy began full-time employment with the City of Vandalia, working in the municipal court, then the parks and recreation department, and then the city manager's office, and most recently serving as a human resource manager.

5:00

And whereas, as the human resource manager, Missy has played a vital role in recruiting and hiring high quality individuals to carry on the city's mission of providing top-tier city services to its residents.

5:13

And whereas, throughout her tenure as a city employee, Missy has distinguished herself as a talented public service and as a trusted friend and coworker, building relationship that will last a lifetime.

5:27

And whereas Missy Prozinski will end her distinguished career with the City of Vandalia on April 30th, 2024.

5:37

Now I therefore, Richard Herbst, by the authority vested in me as a mayor of the City of Vandalia, Dubai to hereby proclaim Monday, May 1st, 2024 as Missy Brzezinski Day.

6:04

Thank you very much.

6:06

There you go.

6:07

Congratulations.

6:08

We're gonna miss you so much.

6:10

Aw, thank you.

6:11

I'll miss you too.

6:12

Well, I haven't been here since the beginning, but it feels like it in so many capacities.

6:17

You've helped us just immensely in every step that we've taken as council members.

Discussion Breakdown — Share of Meeting
Procedural██████████████████████████26%
Personnel Matters███████████████████19%
Engineering And Infrastructure███████████████15%
Zoning And Land Use█████████9%
Water And Wastewater Management████████8%
Public Safety██████6%
Parks and Recreation████4%
Economic Development████4%
Fiscal Sustainability████4%
Summary of Proceedings

Vandalia City Council Meeting - April 15, 2024

The Vandalia City Council met on April 15, 2024, at 7:00 PM. The meeting included ceremonial items, approval of multiple resolutions and ordinances, and a contentious vote to deny a conditional use permit for a hotel. All votes were 6-0 except the denial of the hotel conditional use, which passed 4-2.

Proclamations & Awards

  • Oath of Office: City Manager Wendt administered the oath to Firefighter/Paramedic/Inspector Haley Lippencott, who began full-time employment on April 3, 2024, after previously serving part-time.
  • Retirement Proclamation: Mayor Herbst and council presented a proclamation to Missy Pruszynski, recognizing her 37 years of combined service with the City of Vandalia, including roles at Castle Hills Golf Course, municipal court, parks and recreation, the city manager's office, and most recently as human resources manager. Her last day is April 30, 2024.

City Manager's Report

City Manager Wendt provided several informational updates:

  • Strategic Visioning Retreat scheduled for April 17, 2024, at 5 PM at the Justice Center Community Room.
  • Arbor Day Event on April 26, 2024, at 1 PM at Helke Park, including a proclamation and tree planting.
  • National Day of Prayer on May 2, 2024, at First Light Church.
  • Announcement of Public Works Superintendent Wally Ritchie's retirement and Assistant Superintendent Jake Hazlitt's promotion.
  • Recognition of the successful activation of the Emergency Operations Center during the recent eclipse.
  • Regarding PFOS (polyfloral alkali substances), the city's water from the Great Miami Buried Aquifer shows no detectable levels, so no action is needed.
  • Retirement open house for Missy Pruszynski on April 25, 2024, at the Senior Center.

Resolutions (All passed 6-0)

  • 24-R-26: Authorized a contract with Medaccount Management Inc. for EMS billing services at 5.6% of net monthly revenue for five years, replacing a non-performing prior contractor. The city has not sent EMS bills since early February 2024.
  • 24-R-27: Awarded a $58,770 contract to A to Z Asphalt for Helke Park sport court maintenance (six tennis courts, eight pickleball courts). The total bid was $89,755; the city share is $58,770, and the Vandalia-Butler City School District pays $30,985 per a joint-use agreement. The $3,770 over the budgeted $55,000 will come from capital project balances.
  • 24-R-28: Awarded a two-year contract (up to $40,000 per year, renewable for two additional years) to Muffler Brothers for police vehicle maintenance, citing lower costs and code violations by the other bidder, Excel Automotive.
  • 24-R-29: Authorized the Law Director to register an objection to the liquor permit renewal for the former Oscar's Bar (320 N. Dixie Drive), which has been condemned since January 2024 due to fire damage and structural issues.
  • 24-R-30: Authorized additional cooperation with ODOT for the Webster Street resurfacing project (Stop 8 Road to Little York Road). Bids came in higher than expected; the city's additional share is $179,349, bringing total local cost to $357,549 (33.27% of the $1,074,680 project). The grant covers 80% up to $717,000. Despite the increase, staff recommended approval to keep the project moving.

Ordinances

  • First Reading – 24-08: An ordinance amending the sign code in the Vandalia City Center Overlay to create exceptions for existing non-conforming signs. The Planning Commission recommended approval 5-0. Council approved the first reading 6-0.
  • Emergency – 24-06: Supplemental appropriation of $179,349 from the Safe and Stable Fund for the Webster Street project (related to 24-R-30). Passed 6-0 after a public hearing.
  • Emergency – 24-07: Ordinance to certify delinquent accounts for stormwater fees, trash collection, sewer/water, and property maintenance to the county auditor for collection. Passed 6-0 after a public hearing. Councilwoman Fars requested data on delinquent accounts and suggested considering relief for fixed-income residents.

Reports from Boards and Commissions

  • BZA 24-05 – Side Yard Setback Variance: Approved 6-0 for a 600 sq. ft. addition (15x40) at 1333 Helke Road, allowing a 15-foot side yard setback instead of the required 20 feet. The Board of Zoning Appeals voted 4-0 to recommend approval.
  • PC 24-01 – Hotel/Motel Conditional Use: Denied 4-2 for a proposed hotel at 3675 Wyse Road (O/IP district). The Planning Commission had recommended approval 5-0 with conditions (compliance with Chapter 878, parcel consolidation, roadway and landscaping standards). Councilmembers Farst, Avalotis Weaver, and Dugan moved to deny, arguing the application did not meet criteria. Vice Mayor Blakesley and Mayor Herbst voted against denial; Councilmember Fallick voted no. After a recount, the motion to deny passed 4-2.

Financial Reports

  • March 2024 bill listing totaling $2,930,954.95 was accepted. Finance Director Leider reported general fund income tax receipts up ~4% year-to-date, with withholding up ~5%. The city has collected 7.5% above budgeted estimates.

Council Comments

  • City Manager Wendt congratulated Fire Captain Anthony Miller on completing the Ohio Fire Executives course and thanked Missy Pruszynski for her service.
  • Councilmember Avalotis Weaver thanked Fire Chief Althouse for volunteering at a community event and reminded that National Police Week is May 12–18.
  • Councilmember Farst moved to excuse Councilmember David Lewis from all meetings that evening (passed 6-0).
  • Councilmember Fallick congratulated Wally Ritchie, Jake Hazlitt, Captain Miller, and new Lieutenant Zach Holbrook. He thanked residents of Clyde Place and Cyril Court for their patience during road construction and recognized National Public Safety Telecommunicators Week.
  • Councilmember Dugan congratulated Mayor Herbst on his appointment to the Montgomery County Convention Facilities Authority board.
  • Vice Mayor Blakesley and Mayor Herbst praised Missy Pruszynski’s contributions.

Executive Session

Council unanimously voted (6-0) to enter executive session to discuss pending or imminent litigation and employment of an employee.

Key Outcomes

  • All resolutions and ordinances passed 6-0 except the hotel conditional use denial (4-2).
  • The hotel project at 3675 Wyse Road is not approved.
  • The city will proceed with EMS billing, sport court maintenance, police vehicle maintenance, liquor permit objection, and Webster Street resurfacing.
  • A variance was granted for the Helke Road addition.
  • Executive session was held.

Meeting Transcript

A moment of reflection followed by the Pledge of Allegiance to the flag. Please stand for the pledge. I pledge of allegiance to the flag of the United States America to the Republic for which it stands one nation under God, indivisible with liberty and justice for all. All right, we have no minutes to approve, and that brings us to communications petitions and awards. Uh Mr. Wend. Thank you very much, Your Honor. Um, I would like the opportunity to perform the ceremonial swear-in of firefighter paramedic inspector Haley Lippincott, who became began employment on April 3rd and was with us in a part-time capacity before then. And Haley, I would just ask you to come up here and we'll go ahead and do the swearing. There you are, hiding in the back. Testing. Hi. Changing that manager. We'll keep it. All right, Haley. Let's go ahead. Um we please raise your right hand. I Haley Lippencock. I solemnly swear that I will support the Constitution. And will obey the laws of the United States and of the state of Ohio. And you're the state of Ohio. That I will in all respects observe the provisions of the charter and ordinances of the city of Vandalia. And will faithfully discharge the duties of the office of firefighter paramedic inspector. Within the division of fire. Congratulations, ma'am. Thank you. Yeah, the uh really a more qualified person should probably need to have a lot of time. All right. Now we have a proclamation for our beloved Missy Prozinski. If you could join us at the podium. Every council member calling. We figured we'd all present this to you together. Oh, thank you. That means so much to me. Well, you're so important. I'll stand on this side. Okay. Well, again, thank you for all your service. I know this is a big decision in your life, and we appreciate everything you've done for us since day one that I've you know was elected to city council. You've always been there to support me and answer questions and help me in anything I needed and your role as in human resources. I mean, you've been nothing but the utmost professional, and I appreciate you. Okay. Hate to see you go. Oh, thanks. All right. Whereas the City of Vandalia relies on the contributions of many employees to provide the services and amenities of a top-tier community. Whereas Missy Prozinski began her employment with the City of Vandalia as a server at Castle Hills Golf Course way back in 1987. And in 1992, Missy began full-time employment with the City of Vandalia, working in the municipal court, then the parks and recreation department, and then the city manager's office, and most recently serving as a human resource manager. And whereas, as the human resource manager, Missy has played a vital role in recruiting and hiring high quality individuals to carry on the city's mission of providing top-tier city services to its residents. And whereas, throughout her tenure as a city employee, Missy has distinguished herself as a talented public service and as a trusted friend and coworker, building relationship that will last a lifetime.

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