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Record of Proceedings

Vandalia City Council Meeting – June 17, 2024

City Council — Monday, June 17, 2024
BodyVandalia, Ohio
SessionCity Council
DateMonday, June 17, 2024
StatusFILED
Video Record
0:00 / 1:44:57

Original source
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0:02

We'll call the order to order Monday meeting of June 17th council meeting.

0:07

And the first item is moment of reflection.

0:17

Please stand for the pledge.

0:22

I pledge allegiance to the flag.

0:27

To the Republic for which it stands.

0:30

One nation under liberty to justice for all.

0:42

All right.

0:43

That takes us to approval of the minutes.

0:46

Council, you have the minutes in front of you.

0:48

Are there any comments or corrections to be made?

0:52

See none, it'll be approved.

0:54

And we have some communications, awards, and petitions tonight.

0:58

The first one is a proclamation for the pollinators week, which is June 17th through the 23rd.

1:06

And tonight we have Mr.

1:08

Al Tuttle to uh accept that.

1:11

Mr.

1:11

Tuttle, if you'll bring come to the podium there.

1:19

I don't know.

1:23

So Mr.

1:24

Al Tuttle.

1:27

And we've known each other for quite some time.

1:30

And it's amazing how much I've learned about pollinators and bees in general.

1:36

And I always enjoy some of your lectures.

1:39

And what I've learned over the years from Mr.

1:42

Tuttle is how fragile our ecosystem is, and especially with our pollinators.

1:49

And that's why we have this tonight.

1:52

So whereas pollinators to include thousands of species of bees are essential partners to producing much of our food supply.

2:02

Whereas pollinators provide significant environmental benefits necessary for maintaining health biodiverse urban and suburban ecosystems.

2:12

Very true, just I just mentioned.

2:16

Whereas pollinators play a role, a vital role, actually, in the health and trees, plants of our community, enhancing our quality of life and creating recreational and economic development opportunities.

2:30

Whereas for decades, the city of Vandalia has managed urban landscapes and public lands that include many municipal parks and greenways as well as wildlife habitats.

2:41

And I believe you've helped create many of those and educate many for that.

2:46

Whereas the city of Vandalia provides recommendations to developers and residents regarding landscaping to promote wise conservation stewardship, including the protection of pollinators and maintenance of their habitats in urban and suburban environments.

3:03

Now, therefore, I'm Mike Blakesley by the authority of vested in me as vice mayor of the city of Vandalia.

3:09

Do hereby proclaim the week of June 17th as Pollinator Week.

3:14

So here's the proclamation.

3:17

And now you have your five-page speech ready.

3:22

All right.

3:22

Thanks, Mike.

3:24

First of all, I'd like to thank the city manager's office, especially Angela for support for the B City USA program.

3:29

You know, the historical society and the city of Van Day work together to promote that.

3:33

We appreciate what the park system has done to be pollinator friendly.

3:38

I understand even uh some of the council members have planted the seeds that I brought in here about the luck last year.

3:43

So it's and it's like it doesn't seem like it's much, but each one can do their part.

3:48

Uh and there's a lot around the city, a lot more landscaping, a lot more flowers, which are all good for pollinators.

3:53

So we appreciate all the work to be done by the city.

3:55

And thanks to your direction as well.

3:57

Thank you, Al.

3:58

Thank you.

4:14

It's a long walk down there and back.

4:18

All right.

4:22

All right, since this is his first meeting as interim manager, Mr.

4:26

Sweeteman tonight has agreed to allow assistant city manager Rob Cron to read any details of tonight's presentation.

4:35

And Mr.

4:36

Sweeterman will certainly ask any questions or add to any comment or have any comments, uh, any additional uh tonight.

4:43

So that's why we have both of them up here at the DIAs.

4:45

So anybody was wondering.

4:48

All right, Mr.

4:48

Cron, with that, you have a couple introductions and two other announcements.

4:55

Thank you.

Discussion Breakdown — Share of Meeting
Procedural██████████████████18%
Public Engagement█████████████████17%
Public Safety██████████████14%
Personnel Matters██████████████14%
Zoning And Land Use████████8%
Economic Development███████7%
Engineering And Infrastructure██████6%
Technology and Innovation███3%
Fiscal Sustainability███3%
Summary of Proceedings

Vandalia City Council Meeting – June 17, 2024

The City Council of Vandalia, Ohio, met on Monday, June 17, 2024, at 7:00 p.m. The meeting covered routine approvals, proclamations, public comments on development and governance, several legislative items, and comments by council members regarding the recent departure of City Manager Dan Went.

Consent Calendar

  • Approved council study session and meeting minutes of May 20, 2024 (unanimous).
  • Accepted the May 2024 bill listing ($4,756,672.35), expenses over $25,000, and purchasing card detail ($26,660.00) without objection.

Public Comments & Testimony

  • Barbara Spurgeon (777 North Edge Drive) raised concerns about overgrown trees on Dixie medians and asked about curfew enforcement amid recent car thefts and vandalism. Chief Althouse replied that curfew is around 10 p.m. weekdays and 11 p.m. weekends, and extra patrols and a county-wide auto suppression task force are addressing the issue.
  • Kenneth Wood (730 Deerhurst Drive) opposed eliminating the Bolton Abbey Lane connection in the proposed Foxfire Section 8 rezoning, arguing that more access improves public safety during disasters. Assistant City Manager Cron explained the developer’s application had been tabled because the proposed street configuration did not meet city standards.
  • Lethe Epitas (768 Deerhurst Drive) expressed concerns about additional traffic from 58 new homes on Deerhurst Drive if Bolton Abbey connection is eliminated, suggesting equal distribution of traffic flow. He noted a bottleneck at Little York and Brown School Roads.
  • Joshua Birchfeld (1153 Stony Springs Road) criticized the council’s rules on public comment decorum and the June 5 special meeting that led to City Manager Dan Went’s departure. He alleged the meeting was improperly called, questioned the lack of transparency, and claimed the resignation letter violated the city charter by not stating a reason. He also noted recall efforts are being explored.
  • Sue Allen (761 Deerhurst Drive) asked about zoning of property east of Foxstar on Brown School Road (currently agricultural) and how to stay informed of rezoning applications; she was told notice is mailed to property owners within 200 feet.
  • Alyssa Schaefer (2312 Upper Trent Way) stated the June 5 executive session motion was illegal under Ohio Sunshine Law, alleged retaliation by certain council members, and requested all communications between council members regarding the meeting. She also asked for public records and suggested updating council biographies on the city website.
  • Kate Flynn (876 Deerhurst) requested a three-way stop at Deerhurst and Upper Trent to slow traffic with increased housing.
  • Liz Chicetti (790 Bolton Abbey Lane) criticized the council for lack of transparency despite stating commitment to it, noted inaccurate social media posts about the June 5 meeting, and questioned the $277,714.87 cost of the separation agreement with Mr. Went. She urged the council to provide a forward vision for the city.

Discussion Items

  • Proclamation and Employee Recognitions: Vice Mayor Blakesly presented a Bee City USA Proclamation for Pollinator Week (June 17-23) to Al Tuttle. Heather Cross and Mike Stookey were introduced as new Public Safety Specialists. Retirements of Sgt. Todd Flynn (29 years) and Officer Mike Hulbert (26 years) were recognized.
  • City Manager’s Report (Information Items): Upcoming events announced: Airshow Backyard Bash (June 20, 6-9 p.m. at Vandalia Art Park), Police Department Open House (June 27, 5:30-7:30 p.m.), Star Spangled Celebration (July 3, 7 p.m. at Vandalia Sports Complex, fireworks at 10 p.m., rain date July 5), City offices closed July 4, and summer council meeting schedule (July 15 at 7 p.m., study session at 5:30 p.m.).
  • Boards and Commissions Reappointments: Approved by acclamation (5-0). Mike Flannery took the oath of office for reappointment.
  • Old Business – Downtown Market Study: Council tabled discussion until September 2024, with staff to schedule for a study session.
  • Resolution 24-R-44 (Contribution to Vandalia Development Corporation): The resolution would have provided a $50,000 donation to VDC to fund a zero-interest loan to Diff Inc. for golf course food and beverage operations. After procedural corrections, the motion to approve failed 0-5.

Key Outcomes

  • Resolution 24-R-40: Approved (5-0) awarding the 60-month copier lease and service contract to Perry Protech Inc. at the lowest bid (amount not specified in transcript).
  • Resolution 24-R-41: Approved (5-0) waiving competitive bidding and authorizing up to $58,000 for equipment and upfitting of three new patrol vehicles from KE Rose.
  • Resolution 24-R-42: Approved (5-0) awarding the Cassel Hills Golf Course irrigation system project to Commercial Irrigation Inc. of East Peoria, IL, at $1,887,896 (plus up to 10% contingency).
  • Resolution 24-R-43: Approved (5-0) awarding the Cassel Hills Golf Course pump station and control panel project to Pro Pump & Controls Inc. of Shelbyville, KY, at $142,709.51 (plus up to 10% contingency).
  • Resolution 24-R-44: Failed (0-5) after motion to approve was made; no funding will be provided to the Vandalia Development Corporation for the loan to Diff Inc.
  • Ordinance 24-14 (First Reading): Approved (5-0) for codification of 2023 legislation.
  • Emergency Ordinance 24-10: Approved (5-0) to issue $1,399,000 in notes to retire land acquisition notes (Series 2023), maturing 2025.
  • Emergency Ordinance 24-11: Approved (5-0) to issue $1,053,000 in notes to retire various purpose notes (Series 2023), maturing 2025.
  • Emergency Ordinance 24-13: Approved (5-0) to supplement appropriations by $150,000 in the economic development fund for an Electropolish edge payment, later reimbursable by Montgomery County.
  • Council Comments: Councilmember Follick read a lengthy statement defending former City Manager Dan Went’s performance, detailing the events leading to his resignation, and encouraging citizen involvement. Vice Mayor Blakesly explained the decorum rules for public comments and announced he would not seek re-election, urging residents to run for council in 2025.

The meeting adjourned after council comments.

Meeting Transcript

We'll call the order to order Monday meeting of June 17th council meeting. And the first item is moment of reflection. Please stand for the pledge. I pledge allegiance to the flag. To the Republic for which it stands. One nation under liberty to justice for all. All right. That takes us to approval of the minutes. Council, you have the minutes in front of you. Are there any comments or corrections to be made? See none, it'll be approved. And we have some communications, awards, and petitions tonight. The first one is a proclamation for the pollinators week, which is June 17th through the 23rd. And tonight we have Mr. Al Tuttle to uh accept that. Mr. Tuttle, if you'll bring come to the podium there. I don't know. So Mr. Al Tuttle. And we've known each other for quite some time. And it's amazing how much I've learned about pollinators and bees in general. And I always enjoy some of your lectures. And what I've learned over the years from Mr. Tuttle is how fragile our ecosystem is, and especially with our pollinators. And that's why we have this tonight. So whereas pollinators to include thousands of species of bees are essential partners to producing much of our food supply. Whereas pollinators provide significant environmental benefits necessary for maintaining health biodiverse urban and suburban ecosystems. Very true, just I just mentioned. Whereas pollinators play a role, a vital role, actually, in the health and trees, plants of our community, enhancing our quality of life and creating recreational and economic development opportunities. Whereas for decades, the city of Vandalia has managed urban landscapes and public lands that include many municipal parks and greenways as well as wildlife habitats. And I believe you've helped create many of those and educate many for that. Whereas the city of Vandalia provides recommendations to developers and residents regarding landscaping to promote wise conservation stewardship, including the protection of pollinators and maintenance of their habitats in urban and suburban environments. Now, therefore, I'm Mike Blakesley by the authority of vested in me as vice mayor of the city of Vandalia. Do hereby proclaim the week of June 17th as Pollinator Week. So here's the proclamation. And now you have your five-page speech ready. All right. Thanks, Mike. First of all, I'd like to thank the city manager's office, especially Angela for support for the B City USA program. You know, the historical society and the city of Van Day work together to promote that. We appreciate what the park system has done to be pollinator friendly. I understand even uh some of the council members have planted the seeds that I brought in here about the luck last year. So it's and it's like it doesn't seem like it's much, but each one can do their part. Uh and there's a lot around the city, a lot more landscaping, a lot more flowers, which are all good for pollinators. So we appreciate all the work to be done by the city. And thanks to your direction as well. Thank you, Al. Thank you. It's a long walk down there and back.

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