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Record of Proceedings

Vandalia City Council Meeting Summary: September 16, 2024

City Council — Monday, September 16, 2024
BodyVandalia, Ohio
SessionCity Council
DateMonday, September 16, 2024
StatusFILED
Video Record
0:00 / 30:32

Original source
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0:00

2024 City of Andalia Council meeting is now called to order.

0:03

We'll begin with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:12

Please stand for the pledge.

0:24

One nation under God, indivisible liberty, justice for all.

0:36

All right, Council, you've had an opportunity to review the uh council study session minutes of September 3rd along with the council meeting minutes of September 3rd.

0:43

Are there any comments or corrections?

0:46

Being none they stand approved, and that brings us to communications petitions and awards, where this evening we have a presentation by Carrie Scarf, the Chief of Planning and Projects at Five Retro Five Metro Five Rivers Metro Park.

1:00

Let me get it out.

1:03

I know.

1:04

Thank you, Mayor and good evening.

1:06

Good evening, Council.

1:10

I am here this evening to share with you information about Five Rivers Metro Parks, give you some updates, and let you know that we have a uh a levy on the ballot.

1:21

So next slide.

1:23

Five Rivers Metro Parks began way back in 1963 when some foresightful community leaders recognize that there was a lot of a lot of sprawl happening in this area, a lot of development, and formed uh this park district for principally the preservation of open space and then connecting people to the nature within that open space.

1:53

Next slide.

1:55

And so our mission as a conservation-based park district here in in Montgomery County is to protect the region's natural heritage and provide experiences that inspire a personal connection with nature.

2:11

And as children are spending more and more hours in front of a screen daily, spending five hours a day on social media.

2:22

Um we feel like our mission is is critical to their health and health and well-being as well as that of their families.

2:32

Next slide.

2:35

So we have 18 metro parks, uh eight bikeways as part of our regional trail system that's the largest in the nation.

2:45

And uh of course uh Vandalia has its almost its own metro park with Taylorsville Metro Park, and we've been working with your staff for a few years now to make that connection from the heart of Vandalia directly over to Taylorsville Metro Park with a bikeway, and we're excited that that's gonna be getting underway here soon.

3:10

Next slide.

3:12

We have three pillars at Five Rivers Metro Parks, conservation, recreation, and education.

3:19

In our conservation, by our own edict, 90% of the land that we protect, 16,000 acres, we manage as natural area.

3:30

And so we're providing forests, uh, wetlands, prairies, to the to the community and to the wildlife that exists here, focusing largely as our name insinuates on the on the river corridors that provide those open space corridors that are so important.

3:50

Next slide.

3:53

Through education, um we are teaching kids about nature.

3:59

Uh as they have fewer and fewer opportunities, and they they don't grow up as many of us did going outside and and playing until the street lights came on.

4:10

Um using education to get these kids connected to nature as many of us did as children just naturally.

4:21

Next slide.

4:23

And then through recreation, we're providing opportunities for families to spend time together outside for um individuals who maybe are considering Dayton as uh a place where they can stay after college or come uh to build their careers, providing outdoor recreation as a as a strong quality of life asset to attract and retain talent in the region, work workforce talent.

4:55

Next slide.

5:00

And then events that the community can gather around and build community around nature and around the outdoors, whether it's at Riverscape Metro Park or here at the Midwest Outdoor Experience at Eastwood Metro Park.

5:16

We provide those events where the community can come together.

5:21

Next slide.

5:24

So Metro Parks is about quality of life.

5:29

And as we have, and I'm sure all of you are familiar with this as local governments, struggle with our budgets.

6:02

So we will have a levy on the ballot, a 1.0 mil levy on the ballot in November, asking the voters to help us continue to provide that level of service.

6:16

We feel that Metro Parks is about quality of life in the sense that we do offer an opportunity for physical, mental, and emotional health.

6:27

And we saw that so much during the pandemic when nature was about the only thing that was open.

6:34

We offer hiking, picnicking, fishing, cycling, birding, paddling, so many other activities that you can do outside.

6:44

And so we feel like we offer something for everyone across all walks of life, all ages.

6:52

Next slide.

7:01

Of Montgomery County residents, over 300,000 each year make use of the metro parks, resulting in over two million of visits to our parks a year.

7:19

And 94% of Montgomery County residents are with a 10-minute drive of a metro park.

7:26

I suspect that everyone in the city of Vandalia between Taylorsville and Englewood is within a 10-minute drive of a metro park.

7:35

Next slide.

7:58

Parks that are clean and safe.

8:22

Essentially keeping Metro Parks at the level of quality that they are now and also putting us in a position to continue to evolve with society and our community as it changes through the years.

8:38

Next slide.

10:00

Next slide.

10:02

So to provide basic information about about the um about election day.

10:10

Uh the voter registration deadline is coming up October 7th.

10:15

Um you can you can check your voting locations with the board of elections.

10:21

Um early voting begins October 8th, and then election day, of course, is Tuesday, uh, November 5th.

10:29

Next slide.

10:31

And I can't um by law advocate for this issue because I'm representing Five Rivers Metro Parks right now.

10:40

An independent campaign committee, uh the Five Rivers Metro Parks Levy Committee is formed to do so.

10:46

And to contact the campaign committee, you can visit their website there, vote for five rivers.org.

10:53

And with that, I'll take any questions.

Discussion Breakdown — Share of Meeting
Parks and Recreation██████████████████████████████30%
Engineering And Infrastructure████████████████16%
Zoning And Land Use██████████████14%
Procedural████████████12%
Technology and Innovation██████████10%
Election█████████9%
Transportation Safety██████6%
Personnel Matters███3%
Summary of Proceedings

Vandalia City Council Meeting - September 16, 2024

The City Council met on September 16, 2024, at 7:00 PM. The meeting included a presentation on the Five Rivers MetroParks levy, introduction of a new public works employee, approval of several resolutions and an ordinance, a variance request, and council comments. All votes were unanimous (7-0) where taken.

Consent Calendar

  • Approval of Minutes: The council approved the study session and council meeting minutes from September 3, 2024, without comment.

Public Comments & Testimony

  • Chris Allen and Shelley Allen (pastors of Hoopland Church on Miller Lane) announced they will dedicate one acre of their property for a new park called "Square Park." They have already procured playground equipment and plan to install it and plant trees. They expressed hope for a partnership with Vandalia for permitting, but are not requesting specific assistance. The mayor responded positively.

Presentations

  • Five Rivers MetroParks Levy Presentation: Carrie Scarff, Chief of Planning and Projects, provided an overview of MetroParks' history (founded 1963), mission (conservation, recreation, education), and assets: 18 metro parks, 8 bikeways, 16,000 acres of managed natural areas. She noted 94% of Montgomery County residents live within a 10-minute drive of a park, and the parks see over 2 million visits annually from 300,000 residents. She highlighted a 1.0-mil levy on the November 5, 2024 ballot to maintain current service levels. She also mentioned the partnership with Vandalia on a bikeway connecting the city to Taylorsville Metro Park. (She refrained from advocating due to legal restrictions.)
  • Introduction of Gage Shiflet: City Manager Schwieterman introduced Gage Shiflet, who began employment August 26, 2024 as a Public Works Technician. Shiflet has experience with heavy equipment, welding, and trenching.

City Manager's Report

  • Fire Prevention Month: The Division of Fire will host an open house on Sunday, October 6, 2024, from 12:00 PM to 2:00 PM at Fire Station One (8705 Peters Pike).
  • 2025 Budget Workshops: Two workshops will be held on Monday, October 7 and Monday, October 21, 2024, starting at 4:00 PM in the Municipal Building basement. Sessions will break for the council meeting and resume afterward. October 29 is reserved if needed.

Resolutions (All passed unanimously 7-0)

  • 24-R-53: Authorized cooperation with ODOT for the Taylorsville Access Road Phase 1 project (PID 120890) within city limits at no cost to Vandalia.
  • 24-R-54: Approved a cost-sharing agreement with Montgomery County for detailed design ($160,000) and right-of-way ($1.8 million) phases of the Dayton International Airport Northeast Logistics Access Project. The city's local share is estimated at $276,000.
  • 24-R-55: Authorized a five-year agreement with Metro Fibernet LLC for internet connectivity at Vandalia Art Park, supporting security cameras, Wi-Fi, and future amenities.
  • 24-R-56: Authorized a three-year agreement with Altafiber to renew analog business phone lines at $849.66 per month.
  • 24-R-57: Waived formal bidding and authorized emergency purchase and installation of a new fire alarm system for the Justice Center from Fastech Alarms & Telecommunication Services LLC for $84,186.56. The existing 23-year-old system is beyond life expectancy; quotes ranged from $84,000 to $133,000.

Ordinances – First Reading

  • 24-20: An ordinance rezoning 4.535 acres at 6213 Miller Lane from Residential Single-Family (RSF-1) to Highway Business (HB), amending the zoning map. The property is owned by Empowerment Temple. The Planning Commission voted 4-0 to recommend approval. Passed first reading 7-0.

Reports from Boards and Commissions

  • BZA 24-07 – Variance (Accessory Structure Setback) – 7733 South Brown School Road: Applicant Robert Shannahan Jr. requested a variance to allow a garage addition with a 3.5-to-4.6-foot setback from the lot line (required 10 feet). The Board of Zoning Appeals voted 4-0 to recommend approval. Council approved the variance 7-0.
  • Meeting minutes from the Board of Zoning Appeals (August 28, 2024), Civil Service Commission (August 12, 2024), Parks and Recreation Advisory Board (May 15, 2024), and Vandalia Development Corporation (June 3, 2024) were received and approved without comment.

Financial Reports

  • The August 2024 bill listing totaling $4,030,259.57, along with monthly expenses over $50,000 and purchasing card detail of $24,138.69, were presented and received.

Council Comments

  • Councilmember Avalotis Weaver thanked volunteers for October Fest and Touch-a-Truck events. She reported contacting RTA regarding issues at a bus stop near the closed Rite Aid; RTA will send staff to monitor and address code-of-conduct issues, and Vandalia Police were also contacted.
  • Councilmember Fallett noted that Fox Fire residents used the city's block party trailer over the weekend and received positive feedback. He requested data on trailer usage for the season.
  • Councilmember Dugan reminded the public that the voter registration deadline is October 7, 2024.
  • Other council members had no further comments.

Key Outcomes

  • All five resolutions and the ordinance passed unanimously (7-0).
  • The variance request was approved unanimously.
  • Meeting minutes and board minutes were approved.
  • The council received the financial reports and city manager's report.

Meeting Transcript

2024 City of Andalia Council meeting is now called to order. We'll begin with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. One nation under God, indivisible liberty, justice for all. All right, Council, you've had an opportunity to review the uh council study session minutes of September 3rd along with the council meeting minutes of September 3rd. Are there any comments or corrections? Being none they stand approved, and that brings us to communications petitions and awards, where this evening we have a presentation by Carrie Scarf, the Chief of Planning and Projects at Five Retro Five Metro Five Rivers Metro Park. Let me get it out. I know. Thank you, Mayor and good evening. Good evening, Council. I am here this evening to share with you information about Five Rivers Metro Parks, give you some updates, and let you know that we have a uh a levy on the ballot. So next slide. Five Rivers Metro Parks began way back in 1963 when some foresightful community leaders recognize that there was a lot of a lot of sprawl happening in this area, a lot of development, and formed uh this park district for principally the preservation of open space and then connecting people to the nature within that open space. Next slide. And so our mission as a conservation-based park district here in in Montgomery County is to protect the region's natural heritage and provide experiences that inspire a personal connection with nature. And as children are spending more and more hours in front of a screen daily, spending five hours a day on social media. Um we feel like our mission is is critical to their health and health and well-being as well as that of their families. Next slide. So we have 18 metro parks, uh eight bikeways as part of our regional trail system that's the largest in the nation. And uh of course uh Vandalia has its almost its own metro park with Taylorsville Metro Park, and we've been working with your staff for a few years now to make that connection from the heart of Vandalia directly over to Taylorsville Metro Park with a bikeway, and we're excited that that's gonna be getting underway here soon. Next slide. We have three pillars at Five Rivers Metro Parks, conservation, recreation, and education. In our conservation, by our own edict, 90% of the land that we protect, 16,000 acres, we manage as natural area. And so we're providing forests, uh, wetlands, prairies, to the to the community and to the wildlife that exists here, focusing largely as our name insinuates on the on the river corridors that provide those open space corridors that are so important. Next slide. Through education, um we are teaching kids about nature. Uh as they have fewer and fewer opportunities, and they they don't grow up as many of us did going outside and and playing until the street lights came on. Um using education to get these kids connected to nature as many of us did as children just naturally. Next slide. And then through recreation, we're providing opportunities for families to spend time together outside for um individuals who maybe are considering Dayton as uh a place where they can stay after college or come uh to build their careers, providing outdoor recreation as a as a strong quality of life asset to attract and retain talent in the region, work workforce talent. Next slide. And then events that the community can gather around and build community around nature and around the outdoors, whether it's at Riverscape Metro Park or here at the Midwest Outdoor Experience at Eastwood Metro Park. We provide those events where the community can come together. Next slide. So Metro Parks is about quality of life. And as we have, and I'm sure all of you are familiar with this as local governments, struggle with our budgets. So we will have a levy on the ballot, a 1.0 mil levy on the ballot in November, asking the voters to help us continue to provide that level of service. We feel that Metro Parks is about quality of life in the sense that we do offer an opportunity for physical, mental, and emotional health. And we saw that so much during the pandemic when nature was about the only thing that was open. We offer hiking, picnicking, fishing, cycling, birding, paddling, so many other activities that you can do outside. And so we feel like we offer something for everyone across all walks of life, all ages. Next slide. Of Montgomery County residents, over 300,000 each year make use of the metro parks, resulting in over two million of visits to our parks a year. And 94% of Montgomery County residents are with a 10-minute drive of a metro park. I suspect that everyone in the city of Vandalia between Taylorsville and Englewood is within a 10-minute drive of a metro park. Next slide. Parks that are clean and safe. Essentially keeping Metro Parks at the level of quality that they are now and also putting us in a position to continue to evolve with society and our community as it changes through the years. Next slide.

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