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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Vandalia City Council Meeting December 2, 2024

City Council — Monday, December 2, 2024

BodyVandalia, Ohio

SessionCity Council

DateMonday, December 2, 2024

StatusFILED

Video Record

0:00 / 21:59

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

0:04

The Monday, December 2nd, 2024 City of Andea Council meeting is now called to order.

0:09

We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:18

Please stand for the pledge.

0:24

Pledge allegiance to the flag in the United States of America and to the Republic for which it stands one nation under God, indivisible liberty and justice for all.

0:42

All right, we have no minutes to approve, and that brings us to communications petitions and awards.

0:47

So at this time I'd like to turn it over to our interim city manager, Mr.

0:51

Sweeterman, for an introduction.

0:56

Thank you, Your Honor.

0:57

We're very pleased tonight to introduce uh one of our newest employees in the parks and recreation team.

1:01

Uh so I'll ask uh Macy Burkhard to stand, please.

1:06

She joined our team on November the 18th.

1:08

She'll be responsible uh for all of our youth and adult athletic programs and special events.

1:14

Macy is a graduate of Ohio University with a bachelor of science degree in sports management and a minor in marketing.

1:21

She received her master's of sports administration from the University of Cincinnati in May.

1:27

Outside of work, Macy serves as an assistant soccer coach and softball coach at Springfield High School, and she currently resides in Springfield, and we're happy to have her and welcome her to our team.

1:38

All right, welcome, Macy.

1:39

Glad to have you.

1:44

And if you don't want to stay for the rest of the meeting, we understand.

1:56

All right, we have no public hearing, and that brings us to comments from interested citizens.

2:01

So if anyone would like to make a comment, please state your name and address slowly for the record.

2:06

In accordance with ordinance 84-01, time limitation on speaking.

2:11

No person shall speak on a particular matter more than five minutes until every member desiring to speak on that matter has had a chance to speak.

2:20

Anyone wishing to make comments shall wait to be recognized for me before beginning the speak, and all comments need to be directed towards me.

2:28

This is an opportunity for you to make statements.

2:30

This is not an opportunity or a time or place for question and answer and debate or dialogue.

2:37

Comments that amount to personal attacks of any kind will not be permitted.

2:41

Only the speaker recognized to speak shall have the floor.

2:44

So please be respectful and refrain from talking amongst yourselves while someone else is speaking.

2:49

So if anyone would like to make a comment, again, please come to the podium.

2:53

State your name and address for the record and your comment.

2:58

All that and nobody got up to speak.

3:01

All right.

3:02

We'll move on to the city manager's report.

3:04

Mr.

3:04

Sweeterman.

3:05

Thank you, Your Honor, Your Honor.

3:06

Just a couple items uh this evening.

3:08

First, leaf collection.

3:09

Uh our crews will uh officially uh end leaf collection tomorrow.

3:14

Uh however, weather permitting, uh that's my very soft way of saying as long as it doesn't snow and we have to use our snow piles.

3:22

Uh we'll be able to make a few more runs through the city to pick up those leaves that are left behind.

3:27

The 2024-2025 uh annual report and calendar is uh almost ready and will be ready soon for distribution.

3:36

And once again, we're partnering with the Vandalia Butler High School Honor Society, uh, and they will deliver those uh calendars to every residence and business on Saturday, December 21st.

3:48

Uh and just in case the weather is not great, the packages will be shrinked wrapped to uh protect from the element.

3:54

Um in uh recognition of the honor society and an appreciation of their assistance on this, the city will make a contribution to the honor society's scholarship fund.

4:05

And lastly, I just like to remind everybody that the Christmas tree lighting and holiday market is this Sunday, December the 8th, starting uh the tree lighting starting uh at 6 p.m.

4:14

the holiday market running from four to seven thirty.

4:18

Uh and that market will be inside the uh recreation center gymnasium.

4:22

All right, thank you.

4:23

Uh we have no action items, and that brings us to old business, which we have none.

4:28

And next we have resolutions.

4:30

First one being resolution 24-R-65.

4:33

Mr.

4:33

McDonald, by title only.

4:35

A resolution authorizing the purchase of and planting of various species of street trees from A Brown and Sons Nursery Inc.

4:44

at a cost not to exceed 75,000 dollars.

4:47

Thank you.

4:48

Mr.

4:48

Sweeterman.

4:49

Thank you, Your Honor.

Discussion Breakdown — Share of Meeting

Zoning And Land Use████████████████████████████████████████████44%

Procedural████████████████████20%

Technology and Innovation██████████████████18%

Engineering And Infrastructure███████████11%

Public Engagement███████7%

Summary of Proceedings

Vandalia City Council Meeting - December 2, 2024

The Vandalia City Council met on Monday, December 2, 2024, at 7:00 PM. The meeting included staff introductions, a city manager's report, three resolutions, one emergency ordinance, and four Board of Zoning Appeals variances. All votes were recorded, with most items passing unanimously except for one variance that was approved 6-1 and one that failed.

Introduction & Recognition

Interim City Manager Schwieterman introduced Recreation Coordinator Athletics Maecie Burkhardt, who began employment on November 18, 2024. She will oversee youth and adult athletic programs and special events. Burkhardt holds a bachelor's degree in sports management from Ohio University and a master's in sports administration from the University of Cincinnati. She also coaches at Springfield High School.

Public Comments & Testimony

No public comments were made. No public hearing was held except for the emergency ordinance.

City Manager's Report

Leaf collection officially ends on December 3, 2024, but crews will make additional passes weather permitting, starting after completing section 10 and returning to section 1. Residents were advised to have leaves at the curb by Thursday morning, with updates posted on social media.
The 2024-2025 Annual Report/Calendar will be distributed by Vandalia-Butler High School Honor Society on Saturday, December 21, 2024, to every residence and business in shrink-wrapped packaging. The city will contribute to the Honor Society's scholarship fund.
Reminder: Christmas tree lighting and holiday market will take place Sunday, December 8, 2024, with the tree lighting at 6:00 PM and the market from 4:00 to 7:30 PM at the recreation center gymnasium.

Resolutions

24-R-65 (Passed 7-0): Authorized the purchase and planting of various species of street trees from A. Brown & Sons Nursery, Inc., at a cost not to exceed $75,000. This is part of a three-phase replacement of 98 trees. Staff consulted two nurseries before recommending the agreement.
24-R-66 (Passed 7-0): Approved the final plan for the Tuskegee Airmen Drive dedication. The City of Dayton is dedicating 1.73 acres of public right-of-way, of which 0.402 acres is in Vandalia. The Planning Commission voted 4-0 on November 12, 2024, to recommend approval.

Emergency Ordinance

24-24 (Passed 7-0): Made appropriations for current expenses and other expenditures of the City of Vandalia for the calendar year 2025, declaring an emergency. The ordinance appropriates the 2025 operating and capital budget. A public hearing was opened; no comments were received, and the hearing was closed.

Board of Zoning Appeals Reports

BZA 24-10 – Variance for Driveway Entrance and Intersection Signs, 4160 Little York Road (Little York Medical Center): Approved 7-0. The applicant requested a variance for five driveway entrance and intersection signs, each 8 square feet in area, exceeding maximum size limits. The BZA voted 4-0 to recommend approval on November 13, 2024. Councilwoman Farst noted she previously opposed the variance because signs were in the right-of-way but supported it now that signs are no longer in that location.
BZA 24-11 – Variance for Total Accessory Structure Area and Setback, 3075 Stop Eight Road: Approved 6-1 (Councilwoman Farst voted no). The applicant requested a variance to construct a 576-square-foot carport, resulting in total accessory structures exceeding 600 square feet, 40% of the principal building footprint, and 4% of the lot size, with a 6-inch setback from the primary building. The BZA voted 4-0 to recommend approval with one condition.
BZA 24-12 – Variance for Ground-Mounted Solar Energy System, 675 Waldsmith Way: Approved 6-1 (Councilmember Dugan voted no). The applicant requested a variance to install three 10-panel arrays (30 panels total) in a residential zoning district. The BZA voted 4-0 to recommend approval. Council members discussed that the property is over five acres, completely shielded, and that the owner purchased before a zoning change. Concerns about precedent and future screening were raised but not made conditions.
BZA 24-13 – Variance for Maximum Sign Area, 2 East National Road (Accel Automotive): Motion failed (roll call: yes – Lewis, First, Blakesley; no – Fallic, Avalotis Weaver, Dugan, Herbs). The applicant requested a variance for a 47.75-square-foot wall sign (10.25 square feet larger than permitted) on the secondary facade facing North Dixie Drive. The BZA voted 4-0 to recommend approval, but the council did not approve.

Council Comments

Councilmember Avalotis Weaver congratulated Fire Inspector Jacobs on acceptance to the Ohio Fire Executive program, a two-and-a-half-year leadership and mentorship class starting in April 2025.
Councilman Fowler congratulated Fire Marshal Jacobs, Assistant City Manager Cron, and Public Service Director Borton on receiving OPWC funding for a 2025 water main replacement project. The grant is approximately $500,000 of a $1.2 million project. He also requested clearer public communication about post-season leaf collection.
Multiple council members encouraged attendance at the upcoming tree lighting event.

Key Outcomes

All resolutions and the emergency ordinance passed unanimously (7-0).
BZA 24-10 passed 7-0.
BZA 24-11 passed 6-1 (Farst no).
BZA 24-12 passed 6-1 (Dugan no).
BZA 24-13 failed (4-3 against).

Meeting Transcript

The Monday, December 2nd, 2024 City of Andea Council meeting is now called to order. We'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. Pledge allegiance to the flag in the United States of America and to the Republic for which it stands one nation under God, indivisible liberty and justice for all. All right, we have no minutes to approve, and that brings us to communications petitions and awards. So at this time I'd like to turn it over to our interim city manager, Mr. Sweeterman, for an introduction. Thank you, Your Honor. We're very pleased tonight to introduce uh one of our newest employees in the parks and recreation team. Uh so I'll ask uh Macy Burkhard to stand, please. She joined our team on November the 18th. She'll be responsible uh for all of our youth and adult athletic programs and special events. Macy is a graduate of Ohio University with a bachelor of science degree in sports management and a minor in marketing. She received her master's of sports administration from the University of Cincinnati in May. Outside of work, Macy serves as an assistant soccer coach and softball coach at Springfield High School, and she currently resides in Springfield, and we're happy to have her and welcome her to our team. All right, welcome, Macy. Glad to have you. And if you don't want to stay for the rest of the meeting, we understand. All right, we have no public hearing, and that brings us to comments from interested citizens. So if anyone would like to make a comment, please state your name and address slowly for the record. In accordance with ordinance 84-01, time limitation on speaking. No person shall speak on a particular matter more than five minutes until every member desiring to speak on that matter has had a chance to speak. Anyone wishing to make comments shall wait to be recognized for me before beginning the speak, and all comments need to be directed towards me. This is an opportunity for you to make statements. This is not an opportunity or a time or place for question and answer and debate or dialogue. Comments that amount to personal attacks of any kind will not be permitted. Only the speaker recognized to speak shall have the floor. So please be respectful and refrain from talking amongst yourselves while someone else is speaking. So if anyone would like to make a comment, again, please come to the podium. State your name and address for the record and your comment. All that and nobody got up to speak. All right. We'll move on to the city manager's report. Mr. Sweeterman. Thank you, Your Honor, Your Honor. Just a couple items uh this evening. First, leaf collection. Uh our crews will uh officially uh end leaf collection tomorrow. Uh however, weather permitting, uh that's my very soft way of saying as long as it doesn't snow and we have to use our snow piles. Uh we'll be able to make a few more runs through the city to pick up those leaves that are left behind. The 2024-2025 uh annual report and calendar is uh almost ready and will be ready soon for distribution. And once again, we're partnering with the Vandalia Butler High School Honor Society, uh, and they will deliver those uh calendars to every residence and business on Saturday, December 21st. Uh and just in case the weather is not great, the packages will be shrinked wrapped to uh protect from the element. Um in uh recognition of the honor society and an appreciation of their assistance on this, the city will make a contribution to the honor society's scholarship fund. And lastly, I just like to remind everybody that the Christmas tree lighting and holiday market is this Sunday, December the 8th, starting uh the tree lighting starting uh at 6 p.m. the holiday market running from four to seven thirty. Uh and that market will be inside the uh recreation center gymnasium. All right, thank you. Uh we have no action items, and that brings us to old business, which we have none.

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