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Record of Proceedings

Vandalia City Council Study Session: Housing Update and Future Agenda Preview - January 20, 2026

City Council — Tuesday, January 20, 2026
BodyVandalia, Ohio
SessionCity Council
DateTuesday, January 20, 2026
StatusFILED
Video Record
0:00 / 56:45

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:03

All right, it's 5 30, so we're gonna go ahead and get started with this evening's study session.

0:06

Uh the first item on the agenda is a presentation from Mr.

0:09

Graham.

0:10

So I welcome you to the podium.

0:12

Yes.

0:13

Thank you, Mayor.

0:16

So I conducted a Vandalia housing report here, and we'll jump right into it.

0:24

So the first part we looked at population trends based on race.

0:28

So most of the categories, white, black, American Indian, Asian, Pacific Islander, all had decreases from 2014 through 2025.

0:39

However, the other category did see a decent increase from about 167 to 1041.

0:48

And a part of that is too is that people can now choose multiple races and with multiple races you now fall under the other category.

1:02

So population trends for uh Vandalia tip Huber Heights here.

1:08

So from 2020 through 2010, Vandalia did see a population increase of about 600.

1:17

Tiff City grew by about 400, and during that time, Hubert Heights had about a negative 100 population growth.

1:26

And from 2010 through 2020, Vandalia had a negative population growth of 37.

1:34

Tip City grew by about 600, and Huber Heights grew by about 5,000.

1:49

The number of households, and when it says households, this can be anything from new builds of vacant homes being filled up, rentals being filled, or even like large homes being split up or ADUs being added to the property.

2:06

So from 2000 through 2010, Vandalia saw a number of households grow by about 300, and then by about another 300 from 2010 through 2020.

2:19

And this is pretty similar to what Tip City had as well from about a 300 household growth and from 2000 through 2010, and another similar growth from 2010 through 2020.

2:33

Hubert Heights, on the other hand, had a similar one as well from 2000 through 2010, but had a significant growth in households from by a little more than 2,000 from 2010 through 2020.

2:51

And Butler Township from this time as well, from 2000 through 2020, only saw about 100 households grow.

3:00

So we go on to the next slide here.

3:10

So the number of individuals per household from 2000 through 2020 for TIFF City, Huber Heights, Vandalia, and Butler Township have all decreased.

3:22

So the from 2000 through 2020.

3:35

TIP went from 2.53 down to 2.45.

3:40

Huber from 2.66 to 2.55, and Butler Township 2.54 to 2.43, showing that more people are preferring to live in their separate households now versus all living as like essentially one big bigger unit in one single household.

4:10

Estimated number of households by income.

4:14

So from 2014 through 2025, the number of lower income individuals increased, or actually had a decrease from uh 2014 through 2025, and there the biggest increase happened from individuals making 100,000 or more from 2014 through 2025.

4:36

And I'm going to read this part verbatim because it's important.

4:41

While the cumulative cost of living has risen by roughly 38% since 2014, Vandalia's shift towards a higher income demographic has been even more aggressive.

4:52

The number of households earning 100k plus has nearly doubled, meaning the majority of our residents have seen an income growth that significantly offsets the rising cost of goods and services.

5:05

Conversely, for the lower income residents, the real value of their earnings has eroded.

5:11

A household earning $35,000 a day effectively has the same purchasing power that $25,300 did in 2014, a 27% drop in real money.

5:24

This widening gap highlights while the city is becoming wealthier on average, there is an increasing pressure on the lower to middle class residents to afford housing and essential compared to a decade ago.

5:43

So right here we have estimated total households and households with children.

5:50

So from 2014 through 2023, the total number of households did increase.

7:41

So the census data pulls information from 1939 or earlier through current.

7:59

So from permit data here, from 2010 through 2019, we had 33 structures that were built.

8:08

And currently, from 2020 till now, we have had 77 structures built or 238 units from 2020 through now.

8:42

So Redwood is under phase two right now, and that's actively under construction.

8:50

Towns of Castle Grove is pending final approval with their final plan.

9:34

From 2020 through now.

9:52

Yep, and just kind of with all the numbers here, I kind of threw some statistics together.

10:00

So with everything that's been done so far and what everything that's projected to be done, it's estimated that we'll get about 614 new units.

10:07

And if we base that on the current average number of individuals per household, we'll get an estimated population growth of 1,370 individuals.

10:19

If you add that together from what we currently had in 2020, we'll have about 1,650 1,000 16,579 new individuals and or total individuals in Vandalia.

10:36

And then if you look at number of estimated households with children, we'll have 124 more.

10:44

And the estimated population with individuals from zero to 19 will be a 358 increase, or roughly a little less than 20 per age group.

11:02

Yes.

11:02

Any questions or anything I can clarify on?

11:06

All right.

11:06

Anybody have any questions?

11:08

Yeah, almost 40, almost 42% of our populations 50 and older.

11:16

Yeah.

11:17

Okay.

11:18

That's a that's a good reason to do something with the seniors there.

11:22

There you go.

11:26

All right.

11:27

Is there any other comments or questions for me one?

11:29

I would go ahead.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████29%
Affordable Housing████████████████16%
Zoning And Land Use████████████████16%
Water And Wastewater Management██████████10%
Demographic Analysis████████8%
Procedural█████5%
Education And Youth███3%
Public Safety███3%
Economic Development███3%
Summary of Proceedings

Vandalia City Council Study Session - January 20, 2026

This study session of the Vandalia City Council was held on Tuesday, January 20, 2026, starting at 5:30 PM. The meeting featured a detailed housing market presentation, discussion of the current council meeting agenda (assessments), a preview of the February 2, 2026 council meeting agenda, and several discussion items including sidewalk trip hazard removal, a zoning variance, Mulberry Road annexation, and a review of citywide policy goals. The council also voted to enter executive session.

Presentation: Vandalia Housing Market Update

  • Mr. Graham presented a comprehensive housing market update for Vandalia.
  • Population trends: From 2010-2020, Vandalia saw a population increase of approximately 600 residents, while Tipp City grew by 400 and Huber Heights declined by 100. From 2010-2020, Vandalia had a slight decline of 37 residents. Households grew by about 300 per decade.
  • Income trends: Since 2014, households earning $100,000 or more nearly doubled. While cumulative cost of living rose by 38%, Vandalia's shift towards higher-income demographics has been more aggressive. Conversely, a household earning $35,000 in 2025 has the purchasing power of $25,300 in 2014 — a 27% drop in real money.
  • Housing units: From 2020 to present, 77 structures (238 units) have been built or are under construction, including Redwood phase two and the pending Townes at Cassel Grove. Projected total of 614 new units, estimated population growth of 1,370 individuals, including 124 additional households with children and 358 additional residents aged 0-19.
  • Council comments: Mayor Herbst noted that nearly 42% of the population is 50 or older, supporting the need for senior housing. Councilmember Ford commented that the data aligns with the comprehensive plan and noted a meeting with the school board indicated that even maximum buildout of all projected housing would only add about 250 students over 10 years, which is manageable.

Council Meeting Agenda (January 20, 2026)

  • Ordinance: Assessments for October, November, December 2025 — Mrs. Leiter presented the ordinance to certify delinquent balances for water, sewer, stormwater, refuse, weed cutting, and property management to the county for collection. Councilmember Ford inquired about a specific property on Stony Springs with accumulating debt (approximately $40,000). It was clarified that the property is multifamily and water cannot be shut off, so the debt follows the property owner. No objections were raised.

Preview of February 2, 2026 Council Meeting Agenda

  • Resolution: BusinessFirst! Agreement — Mr. Cron presented a renewal of the five-year agreement with the county through December 2030, at an annual cost of $1,500. The agreement facilitates economic development collaboration and notifications among member cities. Council expressed support.
  • Resolution: Final PUD Plan – Townes at Cassel Grove, Sections 1 and 2 — Mr. Cron detailed the final development plan for 72 single-family lots on 14.5 acres off Corporate Center Drive. The plan includes 60-foot right-of-ways, 31-37 foot paved streets, sidewalks, off-street guest parking, and stormwater management. Street lights will be installed. The Planning Commission recommended approval 4-0 on January 13. The developer intends to build all improvements at once but record two separate sections. Council discussed drainage, sidewalk connections to Pool Avenue, and coordination with a right-of-way vacation.
  • Resolution: OPWC Notice of Intent for Damian, Soter, Romanus, Desales Watermain Replacement — Mr. Borton explained this resolution is required to request reimbursement from the Ohio Public Works Commission for a $500,000 award (half grant, half zero-interest loan). No questions.
  • Resolution: Curb/Sidewalk — Bids were opened January 13; seven contractors submitted bids ranging from $464,921 to $564,465.50 (estimate $565,000). Staff recommended awarding to Coke Construction at $464,009.21, with a 10% contingency. Council expressed support.
  • Resolution: FY 2025 CDBG Funds for Sanitary Sewer CIPP Lining — $50,000 in Community Development Block Grant funds from the county. The resolution authorizes the agreement with the county. Council discussed it as a formality.
  • Resolution: Bristol Sewer Replacement — Bids opened January 13; eight bids ranging from $52,795 to $76,288.50 (estimate $60,000). Staff recommended awarding to WD Excavating at $52,795 to replace two sewer spans flowing backwards. Council expressed support.
  • Ordinance: Vacate a Portion of Corporate Center Drive — Mr. Cron presented the vacation plat required to record the final plan for Townes at Cassel Grove. The ordinance will be proposed as an emergency due to timing. Council discussed the location relative to the development.

Discussion Items

  • Sidewalk Trip Hazard Removal (Under $50k) — Mr. Borton reported that Precision Safe Sidewalks will grind down trip hazards (vertical displacements of ¾" to 2½") at an estimated cost of $40,597. This method saves approximately $46,677 compared to full panel replacement. Councilmember Ford raised a concern about the contractor's insurance listing not including Ohio; Mr. Borton said he would verify with the law director. No formal council approval is required for costs between $25,000 and $50,000, but council was informed.
  • Variance: BZA 26-0001 – St. Christopher Parish Front Yard Fence — Mr. Cron presented a request from Tim O'Laughlin on behalf of St. Christopher Parish to install a 5-foot aluminum fence in the front yard of a non-residential zone, extending about 20 feet in front of the building line to avoid the detention pond. The fence would match the city's existing fence. The Board of Zoning Appeals voted 4-0 to recommend approval on January 14. Council discussed fence type (decorative aluminum is allowed, not chain link). No opposition noted.
  • Mulberry Road Annexation — Mr. Althouse outlined two options to gain control of an 800-900 foot section of Mulberry Road in Butler Township. Option 1: Annex via ORC 709.16 with consent from the Ohio Director of Administrative Services (township consent not required). Option 2: Enter into an agreement with the township for the city to maintain the road. The township administrator indicated trustees are unlikely to support any annexation. Council expressed preference for Option 1 (annexation). Mr. Althouse said staff will proceed accordingly.
  • Review of Citywide Policy Goals — Mr. Althouse recommended changing the title from "2023 Citywide Policy Goals" to "Vandalia Citywide Policy Goals" to reflect their ongoing role. Council members were invited to submit any further updates or changes. No objections.
  • Legislative Calendar — Mayor Herbst asked if there were any questions; none were raised.

Executive Session

  • A motion was made to enter executive session to discuss collective bargaining strategy, certain personnel matters, and conference with the city attorney concerning pending and imminent court action. The motion was seconded and passed by a vote of 7-0.

Key Outcomes

  • Council received the housing market update and acknowledged the data.
  • No formal action taken on the assessments ordinance (will be on the council meeting agenda).
  • Council indicated support for all February 2, 2026 agenda items (BusinessFirst!, final PUD plan, OPWC intent, curb/sidewalk award, CDBG funds, Bristol sewer, and right-of-way vacation).
  • The sidewalk trip hazard removal project will proceed; staff will verify contractor insurance.
  • The St. Christopher fence variance appears to have council support.
  • Staff will pursue Option 1 (annexation) for Mulberry Road.
  • The citywide policy goals title will be updated; further revisions can be submitted.
  • Council voted 7-0 to enter executive session.

Meeting Transcript

All right, it's 5 30, so we're gonna go ahead and get started with this evening's study session. Uh the first item on the agenda is a presentation from Mr. Graham. So I welcome you to the podium. Yes. Thank you, Mayor. So I conducted a Vandalia housing report here, and we'll jump right into it. So the first part we looked at population trends based on race. So most of the categories, white, black, American Indian, Asian, Pacific Islander, all had decreases from 2014 through 2025. However, the other category did see a decent increase from about 167 to 1041. And a part of that is too is that people can now choose multiple races and with multiple races you now fall under the other category. So population trends for uh Vandalia tip Huber Heights here. So from 2020 through 2010, Vandalia did see a population increase of about 600. Tiff City grew by about 400, and during that time, Hubert Heights had about a negative 100 population growth. And from 2010 through 2020, Vandalia had a negative population growth of 37. Tip City grew by about 600, and Huber Heights grew by about 5,000. The number of households, and when it says households, this can be anything from new builds of vacant homes being filled up, rentals being filled, or even like large homes being split up or ADUs being added to the property. So from 2000 through 2010, Vandalia saw a number of households grow by about 300, and then by about another 300 from 2010 through 2020. And this is pretty similar to what Tip City had as well from about a 300 household growth and from 2000 through 2010, and another similar growth from 2010 through 2020. Hubert Heights, on the other hand, had a similar one as well from 2000 through 2010, but had a significant growth in households from by a little more than 2,000 from 2010 through 2020. And Butler Township from this time as well, from 2000 through 2020, only saw about 100 households grow. So we go on to the next slide here. So the number of individuals per household from 2000 through 2020 for TIFF City, Huber Heights, Vandalia, and Butler Township have all decreased. So the from 2000 through 2020. TIP went from 2.53 down to 2.45. Huber from 2.66 to 2.55, and Butler Township 2.54 to 2.43, showing that more people are preferring to live in their separate households now versus all living as like essentially one big bigger unit in one single household. Estimated number of households by income. So from 2014 through 2025, the number of lower income individuals increased, or actually had a decrease from uh 2014 through 2025, and there the biggest increase happened from individuals making 100,000 or more from 2014 through 2025. And I'm going to read this part verbatim because it's important. While the cumulative cost of living has risen by roughly 38% since 2014, Vandalia's shift towards a higher income demographic has been even more aggressive. The number of households earning 100k plus has nearly doubled, meaning the majority of our residents have seen an income growth that significantly offsets the rising cost of goods and services. Conversely, for the lower income residents, the real value of their earnings has eroded. A household earning $35,000 a day effectively has the same purchasing power that $25,300 did in 2014, a 27% drop in real money. This widening gap highlights while the city is becoming wealthier on average, there is an increasing pressure on the lower to middle class residents to afford housing and essential compared to a decade ago. So right here we have estimated total households and households with children. So from 2014 through 2023, the total number of households did increase. So the census data pulls information from 1939 or earlier through current. So from permit data here, from 2010 through 2019, we had 33 structures that were built. And currently, from 2020 till now, we have had 77 structures built or 238 units from 2020 through now. So Redwood is under phase two right now, and that's actively under construction. Towns of Castle Grove is pending final approval with their final plan. From 2020 through now. Yep, and just kind of with all the numbers here, I kind of threw some statistics together. So with everything that's been done so far and what everything that's projected to be done, it's estimated that we'll get about 614 new units. And if we base that on the current average number of individuals per household, we'll get an estimated population growth of 1,370 individuals. If you add that together from what we currently had in 2020, we'll have about 1,650 1,000 16,579 new individuals and or total individuals in Vandalia. And then if you look at number of estimated households with children, we'll have 124 more. And the estimated population with individuals from zero to 19 will be a 358 increase, or roughly a little less than 20 per age group. Yes. Any questions or anything I can clarify on?

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