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Record of Proceedings

Vandalia City Council Meeting - March 2, 2026

City Council — Monday, March 2, 2026
BodyVandalia, Ohio
SessionCity Council
DateMonday, March 2, 2026
StatusFILED
Video Record
0:00 / 34:46

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:00

I want to have a countdown.

0:02

All right, seven o'clock.

0:03

So we'll go ahead and begin with the Monday, March 2nd, City of Vandea Council meeting.

0:08

Uh we're going to start with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:17

Please stand for the pledge.

0:22

I pledge allegiance to the flag of the United States of America.

0:26

I just do the very problem for which it's saying it's one issue under liberty.

0:33

Justice.

0:41

You've had an opportunity to review the study session meeting minutes along with the council meeting minutes of November 17th.

0:47

Are there any comments to those?

0:49

All right, being none, they stand approved.

0:52

That brings us to communications petitions and awards where tonight we're going to begin with a proclamation for Bow Towns and Ford for their 50th anniversary.

0:59

So if Mr.

1:00

Taylor and Mr.

1:00

Spencer can join me at the podium.

1:17

Well, you guys don't have to fight over the mites.

1:19

You got one there, we got one here.

1:21

All right.

1:23

Glad you guys can make it.

1:25

Oh, thank you.

1:28

Whereas Bow Towns and Ford was founded in 1976 in Vandale, Ohio, and has proudly served Miami Valley region for nearly five decades.

1:37

And whereas in 2001, the dealership expanded its operation with the purchase of a Nissan franchise.

1:45

And in 2005, Bow Townsend opened the new dedicated Nissan facility adjacent to its Ford dealership campus here in Vandalia.

1:54

And whereas in 2010, the dealership acquired Lincoln Mercury of Dayton and later integrated the Lincoln brand into its Vandalia campus.

2:05

And whereas in 2021, Bow Townsend was selected to feature the highly anticipated Ford Bronco and has grown its employment to more than 300 individuals here in Vandalia.

2:18

And whereas in 2022, the dealership announced the addition of its new quick lane service facility.

2:24

And whereas, under the leadership and of owner Larry Taylor, Bow Towns and Ford has consistently earned a prestigious Forge president award in recognition of outstanding customer satisfaction and sales performance.

2:38

And whereas, as a locally owned and operated business, Bo Townsend Ford Nissan is one of Vandalia's 10 largest employers and has made a lasting and positive impact on the city of Vandalia.

2:52

And whereas February 26, 2026, the Bow Townsend dealership proudly celebrated its 50th anniversary.

3:01

Now therefore, I mayor of Andalia, Richard Herbst do hereby proclaim Tuesday, March 3rd, 2026, as Bow Towns and Ford Nissan Day here in the City of Andalia.

3:13

Congratulations.

3:19

I think you're we're gonna announce maybe a 50% discount coming here for March.

3:24

Buy one, get one free.

3:25

There we go.

3:28

You know, we have a great relationship with the city council with uh Chief Vollock, Chief Succer.

3:36

I'm uh it's it's uh seldom I think you find bit I don't know, you know.

3:40

This is our businesses or life.

3:41

I don't know that there's that many relationships like we have with the city out there, and I just want to say thanks.

3:47

And we're real happy that you let us move forward with the Lincoln right.

3:51

This this is gonna be a beautiful facility and a real upgrade to to what's there now, so thank you.

3:57

Yeah.

3:59

Thank you.

4:00

Um thanks for the proclamation.

4:04

Appreciate you.

4:05

You know, this town has uh been well administrated for a long time.

4:10

And 50 years, you know, and you get my age lives of vapor.

4:14

I mean, I can't believe I've been there 50 years.

4:17

But I look back and Rainardini was our chief.

4:22

I don't think you were born yet.

4:26

Bob Treiber was our fire chief, and Mr.

4:30

Radcliffe was our city manager, some of those names from the past.

4:34

But we've we've just uh had an unbelievable relationship with the city.

4:38

The city's always been pro-business, uh well administrated, keep the citizens in mind first.

4:45

I understand that, but you've also supported us in in many, many ways.

4:50

And um we've had we've had some success with this in our town, you know.

4:56

You can't just take from a town, you gotta put back.

5:00

And I I love our town.

5:02

I mean, I I've reared my children here.

5:04

I've made my living here.

5:06

Um this town's really important to me.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████25%
Community Engagement█████████████████████21%
Engineering And Infrastructure████████████12%
Parks and Recreation██████████10%
Economic Development█████████9%
Public Engagement███████7%
Fiscal Sustainability██████6%
Historic Preservation█████5%
Public Safety█████5%
Summary of Proceedings

Vandalia City Council Meeting - March 2, 2026

The Vandalia City Council met on March 2, 2026, at 7:00 PM. The meeting opened with a moment of reflection and the Pledge of Allegiance. The council approved minutes from two November 17, 2025 meetings, received a proclamation honoring Beau Townsend Ford's 50th anniversary, and accepted the Auditor of State Award with Distinction for financial reporting. Seven resolutions were unanimously passed concerning financial contributions, street resurfacing, mowing contracts, park equipment, pathway lighting, land sale, and police vehicle upfitting. One citizen offered public comments, and council members offered remarks.

Consent Calendar

  • Approval of Minutes: The Study Session Meeting Minutes and Council Meeting Minutes of November 17, 2025, were approved without comment.

Public Comments & Testimony

  • A citizen (unidentified by name) expressed gratitude for the council's professionalism during a previous contentious process, noting negative comments from residents but commending the council's class throughout.

Discussion Items

  • Proclamation – Beau Townsend Ford 50th Anniversary: Mayor Herbst presented a proclamation declaring March 3, 2026, as Beau Townsend Ford Nissan Day. Owner Larry Taylor thanked the city for its support and highlighted the city's pro-business environment and long-standing relationship.
  • Recognition – Auditor of State Award with Distinction: Joe Braden (West Regional Liaison) presented the award to Finance Director Bridget Leiter, noting the city's 38 consecutive years of clean audits. He explained that fewer than 4% of audited entities are eligible for this award, which requires timely financial reporting, no findings for recovery, and no material weaknesses.
  • City Manager's Report (Information Items):
    • Daylight Saving Time begins Sunday, March 8, 2026 – clocks ahead one hour.
    • Large debris drop-off for Vandalia residents will be held Saturday, March 14, 2026, from 8 AM to 2 PM at the Public Works Garage (proof of residency required).
  • Property Maintenance Board Minutes (January 14, 2026): Councilmember requested clarification on abated properties; staff explained these are cases requiring debris removal or structure demolition after multiple notices.

Key Outcomes

  • 26-R-14 (Historical Society Contribution): Unanimously approved (7-0). Provides a $15,000 annual donation to the Historical Society of Vandalia Butler for maintenance and membership.
  • 26-R-15 (Street Resurfacing Bid): Unanimously approved (7-0). Awards contract to Barrett Paving Materials Inc. for $741,344.52 (lowest and best bid). The project remains $216,136.79 under budget.
  • 26-R-16 (Mowing & General Maintenance): Unanimously approved (7-0). Awards two-year contract to Long's Lawn Care LLC at $69,000 per year for mowing, trimming, and litter collection on city properties.
  • 26-R-17 (Fairway Mower Purchase): Unanimously approved (7-0). Authorizes purchase of two Toro Reelmaster 5510-D mowers from Century Equipment at $191,994.94 through Sourcewell cooperative contract. Declares 2008 and 2009 mowers (with over 7,700 hours) as surplus.
  • 26-R-18 (Solar Pathway Lighting at Sports Complex): Unanimously approved (7-0). Waives bidding and authorizes contract with Capital Electric Line Builders, LLC for up to $145,000 to install 29 solar-powered pathway lights on the west side of the sports complex, completing full perimeter lighting.
  • 26-R-19 (Stonequarry Crossing Land Sale): Unanimously approved (7-0). Authorizes the city manager to negotiate and execute a purchase and sale agreement for the last large parcel at Stonequarry Crossing, allowing the city to pay off debt service on the property.
  • 26-R-20 (Police Vehicle Upfitting): Unanimously approved (7-0). Waives competitive bidding and awards contract to K.E. Rose (Huber Heights) for $65,910.99 to upfit three new Ford Explorer patrol vehicles. The amount is $17,464.94 under the $83,000 budget. K.E. Rose has performed this work for over a decade.

Meeting Transcript

I want to have a countdown. All right, seven o'clock. So we'll go ahead and begin with the Monday, March 2nd, City of Vandea Council meeting. Uh we're going to start with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. I pledge allegiance to the flag of the United States of America. I just do the very problem for which it's saying it's one issue under liberty. Justice. You've had an opportunity to review the study session meeting minutes along with the council meeting minutes of November 17th. Are there any comments to those? All right, being none, they stand approved. That brings us to communications petitions and awards where tonight we're going to begin with a proclamation for Bow Towns and Ford for their 50th anniversary. So if Mr. Taylor and Mr. Spencer can join me at the podium. Well, you guys don't have to fight over the mites. You got one there, we got one here. All right. Glad you guys can make it. Oh, thank you. Whereas Bow Towns and Ford was founded in 1976 in Vandale, Ohio, and has proudly served Miami Valley region for nearly five decades. And whereas in 2001, the dealership expanded its operation with the purchase of a Nissan franchise. And in 2005, Bow Townsend opened the new dedicated Nissan facility adjacent to its Ford dealership campus here in Vandalia. And whereas in 2010, the dealership acquired Lincoln Mercury of Dayton and later integrated the Lincoln brand into its Vandalia campus. And whereas in 2021, Bow Townsend was selected to feature the highly anticipated Ford Bronco and has grown its employment to more than 300 individuals here in Vandalia. And whereas in 2022, the dealership announced the addition of its new quick lane service facility. And whereas, under the leadership and of owner Larry Taylor, Bow Towns and Ford has consistently earned a prestigious Forge president award in recognition of outstanding customer satisfaction and sales performance. And whereas, as a locally owned and operated business, Bo Townsend Ford Nissan is one of Vandalia's 10 largest employers and has made a lasting and positive impact on the city of Vandalia. And whereas February 26, 2026, the Bow Townsend dealership proudly celebrated its 50th anniversary. Now therefore, I mayor of Andalia, Richard Herbst do hereby proclaim Tuesday, March 3rd, 2026, as Bow Towns and Ford Nissan Day here in the City of Andalia. Congratulations. I think you're we're gonna announce maybe a 50% discount coming here for March. Buy one, get one free. There we go. You know, we have a great relationship with the city council with uh Chief Vollock, Chief Succer. I'm uh it's it's uh seldom I think you find bit I don't know, you know. This is our businesses or life. I don't know that there's that many relationships like we have with the city out there, and I just want to say thanks. And we're real happy that you let us move forward with the Lincoln right. This this is gonna be a beautiful facility and a real upgrade to to what's there now, so thank you. Yeah. Thank you. Um thanks for the proclamation. Appreciate you. You know, this town has uh been well administrated for a long time. And 50 years, you know, and you get my age lives of vapor. I mean, I can't believe I've been there 50 years. But I look back and Rainardini was our chief. I don't think you were born yet. Bob Treiber was our fire chief, and Mr.

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