OpenPublica

Accountability starts with access.

© 2026 · Filed for the public record

Use casesAboutAPIPrivacyTermsLinkedIn
Home/Vandalia, Ohio/City Council
OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Vandalia City Council Meeting - March 16, 2026: Recognition, Resolutions, and Appointments

City Council — Monday, March 16, 2026
BodyVandalia, Ohio
SessionCity Council
DateMonday, March 16, 2026
StatusFILED
Video Record
0:00 / 26:05

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:16

Please stand for the pledge.

0:28

One nation under God.

0:31

Liberty and justice as well.

0:38

And Council, you've had an opportunity to review the study session minutes and the council meeting minutes of December 1st and December 15th.

0:46

Are there any comments or corrections?

0:50

And then they stand approved, and that brings us to communications petitions and awards.

0:54

At this time, I'd like to turn it over to uh Mr.

0:56

Oldhouse.

0:57

Well, thank you, Your Honor.

0:58

And tonight we have the distinct honor and privilege of welcoming or recognizing a very, very long-term member of our city staff, Chris Mastrino.

1:10

Chris, if you'll come up the podium, I'm going to read your bio.

1:19

And it's always significant when we recognize people with long years of service.

1:23

2025 is usually a big milestone, sometimes even 30.

1:27

But tonight we're recognizing an employee with 35 years of service.

1:32

And uh not only that, Chris will be retiring here in the next few weeks.

1:36

So there'll be a couple photos of him as I read his bio here.

1:41

Um Chris has been instrumental here at the City of Vandalia, played uh worked several different roles during his time, as we'll read here shortly.

1:49

But uh it's been a privilege to have him here.

1:51

We're certainly going to miss him as he heads into retirement years with his family.

1:56

But he's certainly served well and we're certainly wishing him all the best.

2:00

So Chris is a graduate of Melton Union High School and JVS CTC for architectural drafting in 1981.

2:07

And he proudly served four years in the U.S.

2:09

Air Force as a fuel systems mechanic.

2:12

He continued his education at Sinclair Community College and Alpina Community College near his duty station in Michigan, studying surveying and civil engineering.

2:22

Chris began his career as a civil inspector with Lockwood, Jones, and Beals from 1986 to 1990 before joining the city as an engineering technician.

2:33

In June 1991, after earning his state certification as a Class 3 building inspector, he was appointed building inspector.

2:41

And then in March 2024, he was promoted to Chief Building Official.

2:46

Over his 35 years of dedicated service, Chris has been a cornerstone of the DES division and the city as a whole.

2:53

His extensive institutional knowledge, steady leadership, and willingness to assist residents, businesses, and fellow employees alike have made a very lasting impression on the organization and community.

3:06

Chris and his wife Jan are the proud parents of a daughter and son and are enjoying life as busy grandparents.

3:12

Maybe we have some of them here tonight.

3:15

All right.

3:17

And uh while we are sad to see him go, what's that?

3:20

They gave a degree here.

3:22

They do that sometimes.

3:24

But the best days are ahead with grandchildren.

3:28

And while we are sad to see you go, Chris, we are excited for this next chapter in your life.

3:32

You've worked and served many, many years here.

3:34

We thank you for all the service.

3:36

We've had a lot of fun times, I know with uh there's many colleagues here, both past and present, and probably even some that are gonna be following your footsteps.

3:45

So uh and it's great to see everyone here to support him.

3:48

We wish you the very best.

3:49

Your final day in the office will be Friday, April 3rd.

3:53

And so uh very well-earned retirement, and we certainly wish you the best.

3:58

All right.

3:59

We'll let you say any words you might wish to say to your family, colleagues, and we're gonna get some pictures, get some pictures in front of your uh Oh wow, yeah, there you go.

4:07

Yeah, I'm pretty good at forget to do that.

4:09

So, yeah, yeah.

4:10

Uh it's been an honor and privilege working with everybody here and all my favorite cabaders back here in my family.

4:19

Um I'm not very good at speeches, but it's been a good run.

4:23

Uh had a good time.

4:25

But unfortunately, you've got to hang it up sometime.

4:27

So, but yeah, yeah.

4:28

But it's been an honorable to be able to serve the City of Andal and all the residents and businesses and stuff like that.

4:34

So, yeah.

4:35

So, we thank you all the time.

4:37

You re-regulated temperatures and all of our buildings.

4:40

Yeah, there you go.

4:41

I was just in here this afternoon or evening, so yeah, yeah, we're working on that.

4:44

So it was a meat locker over there, so yeah, yeah.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████52%
Personnel Matters█████████10%
Engineering And Infrastructure█████████10%
Budget Equity Analysis█████████10%
Zoning And Land Use███████8%
Public Engagement████5%
Economic Development████5%
Summary of Proceedings

Vandalia City Council Meeting - March 16, 2026

The Vandalia City Council held a regular meeting on March 16, 2026, beginning at 12:00 PM. The meeting included a recognition of a 35-year employee's retirement, approval of several resolutions and emergency ordinances, a board appointment, and council comments.

Consent Calendar

  • Approved the study session and council meeting minutes of December 1 and December 15, 2025.
  • Approved the Board of Zoning Appeals minutes of February 11, 2026.

Recognition of Employee Retirement

  • Mayor and City Manager Althouse honored Chris Mastrino, Chief Building Official, for 35 years of service with the City of Vandalia. Mr. Mastrino began as an engineering technician in 1991 and served as a building inspector and later Chief Building Official. He will retire on April 3, 2026. He expressed gratitude to colleagues and family.

City Manager's Report

  • Income tax assistance extended hours: Saturday, April 4 and April 11 from 8 AM to noon; Tuesday, April 14 and Wednesday, April 15 from 7:30 AM to 6 PM. The deadline for filing 2025 city income tax returns is Wednesday, April 15, 2026. Online filing is available at www.vandaliaohio.org.

Discussion Items and Actions

Appointment

  • Harry Herbst was appointed as an alternate member of the Property Maintenance Board. The motion passed 5-0-1, with Mayor Herbst abstaining.

Resolution 26-R-21

  • Awarded the 2026 asphaltic concrete bid to Valley Asphalt Corporation at $82 per ton for type 2 base asphalt and $88 per ton for type 1 surface asphalt. Passed 6-0.

Resolution 26-R-22

  • Authorized a contract with Creative Countertops for the Fire Station 2 kitchen renovation project in the amount of $45,657. The kitchen, originally built in 1980, will be updated to accommodate current staffing levels (5-6 firefighters per shift, expanding to 8). Passed 6-0.

Resolution 26-R-23

  • Approved updates to the Personnel Policies and Procedures Manual, including clarifications on leave, travel reimbursement, documentation, and position titles. Passed 6-0.

Emergency Ordinance 26-05

  • Approved supplemental appropriations totaling over $11 million across multiple funds. Key items: $5.4 million each from the street, water, sewer, and stormwater funds for the new public works facility; $14,000 for the Star Spangled Celebration laser light show (donated by American Legion Post 668); $14,292.20 for PPE and SCBA equipment (Ohio Department of Commerce grant); $2,100 for fire training (Ohio Fire Department grant); and $135.24 for a previously purchased pike pole (credit memo). Passed 6-0 after a public hearing.

Emergency Ordinance 26-06

  • Corrected an erroneous assessment for weed cutting charges on parcel B02 00104-0036 (222 West National Road), reducing the amount. Passed 6-0 after a public hearing.

Board of Zoning Appeals Variance (BZA 26-002)

  • Approved a variance to allow impervious surface coverage to exceed the maximum by 2.9% at 1622 Middlefield Court, as recommended by the BZA. Passed 6-0.

February 2026 Bill Listing

  • The February 2026 bill listing totaling $4,919,269.29 was presented, along with monthly expenses over $25,000 and purchase card detail of $56,870.40. No formal vote recorded.

Council Comments

  • Councilmember Avalotis Weaver clarified that water meter estimates only occur for interior meters with dead batteries when residents do not provide access for physical reading.
  • Vice Mayor Follick congratulated staff on ICOMAT's site selection in Vandalia, Sarah Moyer on securing a gymnasium sponsorship from Abbey Credit Union, and Battalion Chief Derek Kopp on a $15,000 grant from the Ohio Fire Marshal's office.
  • Mayor Herbst recognized Vice Mayor Follick's appointment as vice president of a chiefs association.
  • Councilmember Ford moved to excuse Councilwoman Cindy Dugan from the meeting; approved by voice vote.

Key Outcomes

  • All resolutions and ordinances passed unanimously (6-0) except the board appointment (5-0-1 with one abstention).
  • Employee retirement recognized; effective April 3, 2026.
  • Next steps: Staff to implement extended tax office hours, contract for kitchen renovation, and process new public works facility expenditures.

Meeting Transcript

Please stand for the pledge. One nation under God. Liberty and justice as well. And Council, you've had an opportunity to review the study session minutes and the council meeting minutes of December 1st and December 15th. Are there any comments or corrections? And then they stand approved, and that brings us to communications petitions and awards. At this time, I'd like to turn it over to uh Mr. Oldhouse. Well, thank you, Your Honor. And tonight we have the distinct honor and privilege of welcoming or recognizing a very, very long-term member of our city staff, Chris Mastrino. Chris, if you'll come up the podium, I'm going to read your bio. And it's always significant when we recognize people with long years of service. 2025 is usually a big milestone, sometimes even 30. But tonight we're recognizing an employee with 35 years of service. And uh not only that, Chris will be retiring here in the next few weeks. So there'll be a couple photos of him as I read his bio here. Um Chris has been instrumental here at the City of Vandalia, played uh worked several different roles during his time, as we'll read here shortly. But uh it's been a privilege to have him here. We're certainly going to miss him as he heads into retirement years with his family. But he's certainly served well and we're certainly wishing him all the best. So Chris is a graduate of Melton Union High School and JVS CTC for architectural drafting in 1981. And he proudly served four years in the U.S. Air Force as a fuel systems mechanic. He continued his education at Sinclair Community College and Alpina Community College near his duty station in Michigan, studying surveying and civil engineering. Chris began his career as a civil inspector with Lockwood, Jones, and Beals from 1986 to 1990 before joining the city as an engineering technician. In June 1991, after earning his state certification as a Class 3 building inspector, he was appointed building inspector. And then in March 2024, he was promoted to Chief Building Official. Over his 35 years of dedicated service, Chris has been a cornerstone of the DES division and the city as a whole. His extensive institutional knowledge, steady leadership, and willingness to assist residents, businesses, and fellow employees alike have made a very lasting impression on the organization and community. Chris and his wife Jan are the proud parents of a daughter and son and are enjoying life as busy grandparents. Maybe we have some of them here tonight. All right. And uh while we are sad to see him go, what's that? They gave a degree here. They do that sometimes. But the best days are ahead with grandchildren. And while we are sad to see you go, Chris, we are excited for this next chapter in your life. You've worked and served many, many years here. We thank you for all the service. We've had a lot of fun times, I know with uh there's many colleagues here, both past and present, and probably even some that are gonna be following your footsteps. So uh and it's great to see everyone here to support him. We wish you the very best. Your final day in the office will be Friday, April 3rd. And so uh very well-earned retirement, and we certainly wish you the best. All right. We'll let you say any words you might wish to say to your family, colleagues, and we're gonna get some pictures, get some pictures in front of your uh Oh wow, yeah, there you go. Yeah, I'm pretty good at forget to do that. So, yeah, yeah. Uh it's been an honor and privilege working with everybody here and all my favorite cabaders back here in my family. Um I'm not very good at speeches, but it's been a good run.

SUMMARIZED BY OPENPUBLICA AI
TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com