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Record of Proceedings

Vandalia City Council Study Session: Data Centers, Redwood, Court Staffing, Streetlights – April 6, 2026

City Council — Monday, April 6, 2026
BodyVandalia, Ohio
SessionCity Council
DateMonday, April 6, 2026
StatusFILED
Video Record
0:00 / 57:01

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:00

And uh the first item we have today is a presentation on data setter information.

0:05

So Mr.

0:06

Cron.

0:14

Good evening.

0:15

I will do my best to tell you what I know about data centers tonight and how they could affect us.

0:21

Um getting a killer report.

0:23

So I guess what we're gonna talk about is kind of what they are or what at least what we think they are.

0:29

Um maybe then some potential concerns or issues there could be with those.

0:34

Um talk about what some other places are doing with data centers, um, what's going on at the state level, and then some proposals maybe for our zoning code to address those things.

0:46

So to start out, just um what our data centers um they're growing all over the place.

0:51

There's over 200 of them now, I think in the state.

0:54

It's a huge investment.

0:56

Um most of the data centers are located around the center of the state, around the Columbus area.

1:02

New Albany is known for having uh a huge data center presence there.

1:06

Um, but they're they're coming around everywhere.

1:09

We know there's some locally here proposed.

1:12

There's one proposed in Sydney.

1:13

They're talking about one up in near the PICWA area.

1:17

I think there's one going up in Lima.

1:19

Um Wilmington is having some challenges, you know, with them down there.

1:22

So we'll look at some of those areas and what they're doing.

1:26

Um so what is a data center?

1:29

Um the ones you hear about mostly are the big ones, the hyperscale data centers.

1:34

Um they can um host thousands of high capacity servers and other network kind of infrastructure.

1:42

Um they they typically focus on AI applications, um cryptocurrency, web services, things like that.

1:52

Um the thing about the hyperscale data centers, um, they can exceed you know million square feet or larger, even like that.

2:01

And so there's potential, you know, the taking up a lot of land.

2:05

You know, we know there's not typically a lot of employees at these data centers.

2:10

So um looking at ways to address some of those concerns with them.

2:14

Um going to the next slide.

2:17

Um so some of the the concerns that you hear about are electric usage, the power needed for a hyperscale data center can range from 10 10 megawatts and up and and and way more than that in some instances.

2:29

Um additional infrastructure that's needed, substations, um, battery backups, there's usually generators on site in case of power outages for those.

2:38

Um the residents are typically concerned that the the increased use of power from the data centers um will have will cause their rates to go up or or their usage rates to go up for their power.

2:51

Um I've had some very preliminary and elementary, I'll say, discussions with uh members from AES about this, and and some of that can be true, but there is also ways to combat that, and a lot of that depends on potential development agreements that the cities or jurisdictions get with um the data centers or the agreements that AES or the power um companies, depending on where they are, may get with the data centers, and that is on the agreements they get and the capital outlay that the companies building the data centers will put into the the infrastructure.

3:30

You know, if they can get them to pay for all of the upgrades up front, then AES doesn't have to recoup any costs for building their infrastructure.

3:38

So there's just a lot of different ways it can be done to address those issues, uh, but there still is that potential that they're not all addressed, and at some time it could increase costs to to residents and other businesses as well.

3:52

But AES has been working hard to try to not foot the bill for as much of this as they can so that the companies that are building these data centers um pay their fair share.

4:03

Um one of the other issues or major issues you hear about them is the water usage.

4:08

Um they're the hyperscale data centers, the large ones, they're water cooled, meaning they've the facility uses a lot of water to cool for cooling in this.

4:17

Um sometimes you hear you know, a million gallons a day of water just to for the cooling they needed.

4:23

Um closed loop systems can help with that, you know, where they recirculate the water.

4:28

It doesn't always work for them, and it can't um complete you know ever all of the cooling they need, but that does help in some ways.

4:37

And again, I think some of the technology is getting better.

4:41

Um, you know, obviously they're gonna need more water in the summer to cool than they do in the winter if they can utilize some of the outside temperatures and that kind of thing.

4:49

And there's different ways to do that with HVAC systems opening up of the facility some to use the the outside temperatures for cooling as well.

5:00

So a lot of those things you know, I think they're getting better at, but but still there's a long way to go, I think.

5:04

Um so those are some of the you know those are the biggest concerns, I think what what you hear from people.

5:11

Um we we checked around a little bit to see what some other um government agencies have done as far as regulating them with zoning.

5:20

Um probably one of the best examples um we found, and there's a copy of their ordinance in in the packet as well.

5:26

I won't go through it on the screen screen tonight, but just some of the highlights.

5:29

It's the the Cincinnati City of Cincinnati.

5:32

Um they basically put an overlay district on areas where the data centers could go.

5:37

Um so there's a lot more controls that they have.

5:42

They have a committee or commission, the planning commission has 12 criteria to review any proposed data center to see if it meets all of the the qualification or the conditions that they put in there.

5:54

Um the review criteria includes the utility coordination, storm water management, adverse effects, and public benefits, and other conditions, and and there's a list of those in that ordinance that we provided, so you can look at that.

6:08

Um some of the other local government responses that that we've been able to research a little bit.

6:16

The city of Sydney, um, which I mentioned earlier, there they are getting a a day Amazon um data center in Sydney, but I think Sydney kind of partnered with them.

6:26

I I won't say they recruited them, but they were open to them coming there.

6:29

Um I know they do have development agreements in place.

6:33

Um they're gonna spend um three billion dollars on this data center that's going up in Sydney.

Discussion Breakdown — Share of Meeting
Technology and Innovation███████████████████████████████31%
Zoning And Land Use█████████████████████21%
Budget Equity Analysis██████████████14%
Accessibility████████8%
Public Safety████████8%
Procedural███████7%
Environmental Protection███3%
Water And Wastewater Management██2%
Affordable Housing██2%
Summary of Proceedings

Vandalia City Council Study Session – April 6, 2026

No written agenda or minutes were provided with the transcript. The council held a study session covering data center zoning, two resolutions scheduled for the April 20 meeting, a municipal court staffing request, and proposed temporary moratoriums. The regular council meeting was scheduled to begin at 7 p.m.

Data Center Zoning Presentation

  • Mr. Cron presented on data centers, reporting that Ohio has more than 200 data centers, with most concentrated around Columbus and New Albany and new proposals in Sidney, the Piqua area, Lima, and Wilmington.
  • Hyperscale data centers can exceed one million square feet and use 10 megawatts or more of electricity; large water-cooled facilities may use about one million gallons of water per day. Council members and staff identified electric rates, water use, noise, infrastructure, and grid impacts as major concerns.
  • Staff said impacts can be mitigated through development agreements, AES power negotiations, closed-loop cooling, and requiring developers to pay infrastructure costs up front.
  • Staff surveyed other jurisdictions: Cincinnati uses an overlay district with 12 planning commission review criteria; Sidney is hosting a $3 billion Amazon data center with tax abatement and PILOT payments; Lordstown's post-application moratorium is being challenged before the Ohio Supreme Court; Perry Township permitted an 856,000-square-foot project with no additional standards; other moratoriums have been challenged.
  • At the state level, House Bill 646 would create a 13-member data center study commission, and a certified constitutional amendment petition would prohibit data centers using more than 25 megawatts; it requires about 413,500 signatures by July 1.
  • Staff proposed new zoning definitions and standards: smaller data centers as a conditional use in the OIP district, hyperscale data centers (over 10,000 square feet or 10 MW) in industrial or industrial innovation districts, with a 200-foot residential setback, enclosed equipment, screening, and an electrical-grid impact study before a zoning certificate.
  • Council members expressed concern that 200 feet is too close to residences; one member shared a 21-page Kentucky framework recommending 500 to 1,500 feet. Staff asked council to review the proposal and provide feedback before the May 4 study session before drafting a text amendment.
  • Staff noted the city has already received an inquiry about placing a data center in an existing facility, and data centers are not currently defined or regulated in the zoning code.

Upcoming April 20 Council Business

  • The council reviewed a resolution approving the Redwood Phase 3 final development plan. Redwood completed Phase 1, Phase 2 is under construction and nearing completion, and the two phases total 171 units. Phase 3 would add 59 residential units on an 18.3-acre parcel; the preliminary plan amendment was approved in 2025 after an earlier assisted-living proposal did not proceed. Montgomery County Environmental Services approved water and sewer plans, stormwater review is finalizing, and the Planning Commission voted 4-0 on March 24 to recommend approval.
  • The council reviewed a resolution authorizing a new seven-year streetlight maintenance contract with AES Ohio/Miami Valley Lighting from January 1, 2026 through December 31, 2032. Vandalia's 2025 cost was $159,003. Rate increases start at 5.5% in 2026 and decrease to 2.75% for the final four years; staff noted rates increased by 5% only once in the prior 10-year contract, in 2020.

Discussion Items

  • Retail liquor permits: Staff reported that Police Chief Sucre recommends council not request liquor control hearings for renewal of any current retail liquor permit holders because there are no issues.
  • Accessible curb ramps: The city received $25,000 in accelerated CDBG funding and identified 22 remaining non-ADA-compliant ramps not covered by other projects. Initial estimates were about $44,000; bids came in higher. Staff intends to contract with Durst Brothers Excavating for $47,972, using the CDBG grant and leftover curb, sidewalk, and street resurfacing balances.
  • Municipal Court staffing: Court Administrator Vanessa Bradfield described reductions from six full-time bailiffs to three full-time plus one part-time, and from ten full-time clerk employees to seven full-time plus three part-time. She requested a phased restoration of two full-time employees (one this year, one next) and a team lead position. She said the court processed 14,755 cases in 2025 and that caseloads have remained steady over the past five years after an earlier drop. Council members questioned the lack of prior communication, the cost, and the financial burden on Vandalia as the home jurisdiction, noting other municipalities' contributions are capped and do not fully cover court costs. A council member estimated the request could cost $500,000 to $600,000 and said the court budget figures already showed an $800,000 gap. Ms. Bradfield said the court operates within its allocated budget, but fines and fees do not cover all expenses; she agreed to develop a more detailed phased cost breakdown. She also said she is exploring when court costs were last raised and explained that a $62,001 special-project cost is for the magistrate's salary. It was noted that Vandalia is one of the busiest single-judge municipal courts in Ohio.
  • Legislative calendar and proposed moratoriums: Councilmember Hathaway proposed temporary moratoriums on gas stations, dollar-type stores, and data centers for nine to twelve months to allow review of zoning and alignment with the comprehensive plan. Another council member cautioned that the definition of discount retail must be precise to avoid unintended consequences for businesses such as Aldi. Staff will draft three separate nine-month moratoriums for the next meeting.

Key Outcomes

  • No formal votes were taken during the study session.
  • Council directed staff to prepare three nine-month moratoriums covering fueling stations, discount/dollar-type retail stores, and data centers.
  • Staff will continue developing data center zoning standards and return for council discussion on May 4.
  • Municipal Court staff will provide a phased cost breakdown and continue discussions with the city manager and council.
  • The regular city council meeting was scheduled to begin at 7 p.m. after the study session.

Meeting Transcript

And uh the first item we have today is a presentation on data setter information. So Mr. Cron. Good evening. I will do my best to tell you what I know about data centers tonight and how they could affect us. Um getting a killer report. So I guess what we're gonna talk about is kind of what they are or what at least what we think they are. Um maybe then some potential concerns or issues there could be with those. Um talk about what some other places are doing with data centers, um, what's going on at the state level, and then some proposals maybe for our zoning code to address those things. So to start out, just um what our data centers um they're growing all over the place. There's over 200 of them now, I think in the state. It's a huge investment. Um most of the data centers are located around the center of the state, around the Columbus area. New Albany is known for having uh a huge data center presence there. Um, but they're they're coming around everywhere. We know there's some locally here proposed. There's one proposed in Sydney. They're talking about one up in near the PICWA area. I think there's one going up in Lima. Um Wilmington is having some challenges, you know, with them down there. So we'll look at some of those areas and what they're doing. Um so what is a data center? Um the ones you hear about mostly are the big ones, the hyperscale data centers. Um they can um host thousands of high capacity servers and other network kind of infrastructure. Um they they typically focus on AI applications, um cryptocurrency, web services, things like that. Um the thing about the hyperscale data centers, um, they can exceed you know million square feet or larger, even like that. And so there's potential, you know, the taking up a lot of land. You know, we know there's not typically a lot of employees at these data centers. So um looking at ways to address some of those concerns with them. Um going to the next slide. Um so some of the the concerns that you hear about are electric usage, the power needed for a hyperscale data center can range from 10 10 megawatts and up and and and way more than that in some instances. Um additional infrastructure that's needed, substations, um, battery backups, there's usually generators on site in case of power outages for those. Um the residents are typically concerned that the the increased use of power from the data centers um will have will cause their rates to go up or or their usage rates to go up for their power. Um I've had some very preliminary and elementary, I'll say, discussions with uh members from AES about this, and and some of that can be true, but there is also ways to combat that, and a lot of that depends on potential development agreements that the cities or jurisdictions get with um the data centers or the agreements that AES or the power um companies, depending on where they are, may get with the data centers, and that is on the agreements they get and the capital outlay that the companies building the data centers will put into the the infrastructure. You know, if they can get them to pay for all of the upgrades up front, then AES doesn't have to recoup any costs for building their infrastructure. So there's just a lot of different ways it can be done to address those issues, uh, but there still is that potential that they're not all addressed, and at some time it could increase costs to to residents and other businesses as well. But AES has been working hard to try to not foot the bill for as much of this as they can so that the companies that are building these data centers um pay their fair share. Um one of the other issues or major issues you hear about them is the water usage. Um they're the hyperscale data centers, the large ones, they're water cooled, meaning they've the facility uses a lot of water to cool for cooling in this. Um sometimes you hear you know, a million gallons a day of water just to for the cooling they needed. Um closed loop systems can help with that, you know, where they recirculate the water. It doesn't always work for them, and it can't um complete you know ever all of the cooling they need, but that does help in some ways. And again, I think some of the technology is getting better. Um, you know, obviously they're gonna need more water in the summer to cool than they do in the winter if they can utilize some of the outside temperatures and that kind of thing. And there's different ways to do that with HVAC systems opening up of the facility some to use the the outside temperatures for cooling as well. So a lot of those things you know, I think they're getting better at, but but still there's a long way to go, I think. Um so those are some of the you know those are the biggest concerns, I think what what you hear from people. Um we we checked around a little bit to see what some other um government agencies have done as far as regulating them with zoning. Um probably one of the best examples um we found, and there's a copy of their ordinance in in the packet as well. I won't go through it on the screen screen tonight, but just some of the highlights.

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