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Record of Proceedings

Vandalia City Council Meeting Summary – April 6, 2026

City Council — Monday, April 6, 2026
BodyVandalia, Ohio
SessionCity Council
DateMonday, April 6, 2026
StatusFILED
Video Record
0:00 / 11:45

Original source
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0:00

Yeah, great.

0:01

All right, seven o'clock, so we're gonna go ahead and get started with this evening's uh council meeting.

0:05

Uh we'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:14

Please stand for the pledge.

0:26

Under individual libertarian justice.

0:37

All right, council, you've had an opportunity to review the council organizational meeting minutes, the council study session meeting minutes, and the council meeting minutes of January 5th, the council special joint meeting minutes of January 6th, along with the council study session meeting minutes and the council meeting minutes of January 20th.

0:57

Are there any comments or corrections on those?

1:00

All right, being none, we'll move on to communications petitions and award, where tonight we have a proclamation to present for National Public Safety Telecommunicators Week, which will be April 12th through the 18th.

1:12

So if you can join me at the podium, our two communicators.

1:40

All right.

1:41

Well, well, first of all, thanks for all you do.

1:44

We all appreciate that, and I think probably all of us have called dispatch at one time or another, so we do really appreciate the job that you guys do.

1:50

We do have a proclamation we'd like to present to you, and I'm gonna go ahead and read it to you.

1:54

Whereas emergencies can occur at any time requiring police, fire, or emergency medical services.

2:02

Whereas, when an emergency occurs, the prompt response and the appropriate personnel is critical for the protection of life and property.

2:10

And whereas the security of our public safety personnel is dependent upon the quality and the accuracy of information obtained from citizens who call 911.

2:21

And whereas public safety specialists are the first and the most critical contact for our citizens with emergency services, and whereas public surface safety specialists are a vital link for our police officers, firefighters, and monitoring their activity by radio, providing them with the information and ensuring their safety.

2:43

Whereas public safety specialists have contributed substantially to the apprehension of criminals, suppression of fires, and treatment of patients.

2:55

Whereas public safety specialists exhibit compassion, understanding, and professionalism while performing their duties.

3:02

Now, therefore, I, Richard Herbst, as the mayor of the City of Vandeya, do hereby proclaim April 12th through April 18th as public safety telecommunication telecommunications week in the city of Vandalia.

3:15

Congratulations.

3:17

Appreciate all of it.

3:19

There's supposed to be nine.

3:21

Nine of you.

3:22

Okay.

3:22

There's your own.

3:24

Thank you.

3:24

Thank you.

3:25

You sure you want to say that?

3:48

All right, we have no public hearing.

3:49

That brings us to comments from interested citizens.

3:52

So if someone would like to make a comment, please come to the podium, state your name and address clearly for the record.

3:58

And we further ask that those who speak, please follow the etiquette of communicating with respect to others.

4:03

And as a courtesy, please try to stay on topic with your comments as you address council, and in an effort to give all citizens an opportunity to express their thoughts and concerns.

4:12

We ask that you keep your comments as brief as possible and limit them to five minutes.

4:17

Mr.

4:17

Hoggardson.

4:18

Don Hutchison, 1084 First Will Drive and 1058.

4:23

Yeah, I wanted to take a minute.

4:25

Thank you, Mayor, Council, for letting us talk to bring to attention to the citizens of Vandalia that they might want to, in a sense, think about recircling the wagons in regards to things that are being discussed that could possibly need your assistance in a moratorium that there are things that could be also viewed as that of what was connected to the warehouses at one time that those citizens need to come in, let their voice be heard, let there be no misunderstanding about particular language, particular addressments of whatever referendum resolution things that need to be addressed to ensure that we don't end up having the issue such as we had with warehouses.

5:23

A lot of people in the city, they don't get the privilege of being able due to schedules or whatever going on in their life to come in and see some items that are going to be discussed that could affect them more than they realize and that they need to awaken and come in and address it.

5:44

Thank you.

5:46

Thank you.

5:52

All right, we will move on to the uh city manager's report where we have a couple of information items.

5:57

Mr.

5:57

Althouse.

5:58

Thank you, Honor.

5:59

City of Vendalia is offering Van Day residents free large debris drop-off from 8 a.m.

6:04

to 2 p.m.

6:05

at the public works garage.

6:06

That is going to occur this coming Saturday, April 11th, from 8 a.m.

6:10

to 2 p.m.

6:11

at proof of residency is required.

6:14

Secondly, uh we're in the midst of income tax season, so the income tax division will be open on Saturday, April 11th from 8 a.m.

6:21

to noon.

6:22

On Tuesday, April 14th from 7 30 a.m.

6:25

to 6 p.m.

6:27

And Wednesday, April 15th from 7 30 a.m.

6:29

to 6 p.m.

6:31

Tax Office staff will be available to assist taxpayers in preparation of city income tax returns.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████73%
Public Safety█████████15%
Community Engagement███████12%
Summary of Proceedings

Vandalia City Council Meeting – April 6, 2026

The Vandalia City Council held a regular meeting on April 6, 2026, at 7:00 PM. The meeting opened with a moment of reflection and the Pledge of Allegiance. Key actions included approval of multiple prior meeting minutes, a proclamation recognizing National Public Safety Telecommunicators Week, a public comment urging citizen engagement, and a unanimous vote to award a culvert installation contract.

Consent Calendar

  • Approval of Minutes: The council unanimously approved the following sets of minutes without discussion or correction:
    • Council Organizational Meeting Minutes – January 5, 2026
    • Council Study Session Meeting Minutes – January 5, 2026
    • Council Meeting Minutes – January 5, 2026
    • Council Special-Joint Meeting Minutes – January 6, 2026
    • Council Study Session Meeting Minutes – January 20, 2026
    • Council Meeting Minutes – January 20, 2026

Public Comments & Testimony

  • Don Hutchison (address: 1084 First Will Drive) addressed the council. He urged Vandalia residents to be vigilant about upcoming discussions that might require a moratorium, referencing past warehouse issues. He encouraged citizens to attend meetings and make their voices heard, especially regarding specific language or potential referendum resolutions that could affect the community.

Proclamation and City Manager’s Report

  • Proclamation – National Public Safety Telecommunicators Week (April 12–18, 2026): Mayor Herbst read the proclamation honoring public safety specialists for their critical role in emergency response. The proclamation was presented to two communicators present; the mayor noted there are nine total in the city.
  • City Manager’s Report (Mr. Althouse):
    • Debris Drop-Off: The City is offering free large debris drop-off for Vandalia residents on Saturday, April 11, 2026, from 8:00 AM to 2:00 PM at the public works garage. Proof of residency required.
    • Income Tax Assistance: The income tax division will be open on Saturday, April 11 (8 AM – noon) and Tuesday, April 14 and Wednesday, April 15 (7:30 AM – 6 PM) to help with city income tax returns. The filing deadline is Wednesday, April 15, 2026.

Discussion Items

  • Resolution 26-R-24 – Culvert Installation Contract: The resolution awarded a bid to Fillmore Construction LLC of Leesburg, Ohio for installation of a 14-foot by 4-foot box culvert at 810 Northwoods Boulevard, providing primary access to the new public works facility. Five bids were received, ranging from $308,666 to $434,000; the engineer’s estimate was $426,362.50. Director Borden recommended Fillmore as the lowest and best bidder at $308,666. Construction is pending final permits from the U.S. Army Corps of Engineers and FEMA.

Key Outcomes

  • Minutes Approved: All six sets of minutes were approved unanimously without objection.
  • Proclamation Issued: National Public Safety Telecommunicators Week was proclaimed for April 12–18, 2026.
  • Resolution 26-R-24 Passed (7–0): The council voted unanimously (7-0) to award the culvert installation contract to Fillmore Construction LLC for $308,666.
  • Council Comments: Councilmembers thanked staff for organizing the volunteer recognition dinner, securing Community Development Block Grant (CDBG) funds of approximately $50,000, and for a successful Easter egg hunt that drew a large turnout.

Meeting Transcript

Yeah, great. All right, seven o'clock, so we're gonna go ahead and get started with this evening's uh council meeting. Uh we'll start with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. Under individual libertarian justice. All right, council, you've had an opportunity to review the council organizational meeting minutes, the council study session meeting minutes, and the council meeting minutes of January 5th, the council special joint meeting minutes of January 6th, along with the council study session meeting minutes and the council meeting minutes of January 20th. Are there any comments or corrections on those? All right, being none, we'll move on to communications petitions and award, where tonight we have a proclamation to present for National Public Safety Telecommunicators Week, which will be April 12th through the 18th. So if you can join me at the podium, our two communicators. All right. Well, well, first of all, thanks for all you do. We all appreciate that, and I think probably all of us have called dispatch at one time or another, so we do really appreciate the job that you guys do. We do have a proclamation we'd like to present to you, and I'm gonna go ahead and read it to you. Whereas emergencies can occur at any time requiring police, fire, or emergency medical services. Whereas, when an emergency occurs, the prompt response and the appropriate personnel is critical for the protection of life and property. And whereas the security of our public safety personnel is dependent upon the quality and the accuracy of information obtained from citizens who call 911. And whereas public safety specialists are the first and the most critical contact for our citizens with emergency services, and whereas public surface safety specialists are a vital link for our police officers, firefighters, and monitoring their activity by radio, providing them with the information and ensuring their safety. Whereas public safety specialists have contributed substantially to the apprehension of criminals, suppression of fires, and treatment of patients. Whereas public safety specialists exhibit compassion, understanding, and professionalism while performing their duties. Now, therefore, I, Richard Herbst, as the mayor of the City of Vandeya, do hereby proclaim April 12th through April 18th as public safety telecommunication telecommunications week in the city of Vandalia. Congratulations. Appreciate all of it. There's supposed to be nine. Nine of you. Okay. There's your own. Thank you. Thank you. You sure you want to say that? All right, we have no public hearing. That brings us to comments from interested citizens. So if someone would like to make a comment, please come to the podium, state your name and address clearly for the record. And we further ask that those who speak, please follow the etiquette of communicating with respect to others. And as a courtesy, please try to stay on topic with your comments as you address council, and in an effort to give all citizens an opportunity to express their thoughts and concerns. We ask that you keep your comments as brief as possible and limit them to five minutes. Mr. Hoggardson. Don Hutchison, 1084 First Will Drive and 1058. Yeah, I wanted to take a minute. Thank you, Mayor, Council, for letting us talk to bring to attention to the citizens of Vandalia that they might want to, in a sense, think about recircling the wagons in regards to things that are being discussed that could possibly need your assistance in a moratorium that there are things that could be also viewed as that of what was connected to the warehouses at one time that those citizens need to come in, let their voice be heard, let there be no misunderstanding about particular language, particular addressments of whatever referendum resolution things that need to be addressed to ensure that we don't end up having the issue such as we had with warehouses. A lot of people in the city, they don't get the privilege of being able due to schedules or whatever going on in their life to come in and see some items that are going to be discussed that could affect them more than they realize and that they need to awaken and come in and address it. Thank you. Thank you. All right, we will move on to the uh city manager's report where we have a couple of information items. Mr. Althouse. Thank you, Honor. City of Vendalia is offering Van Day residents free large debris drop-off from 8 a.m. to 2 p.m. at the public works garage.

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