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Record of Proceedings

Vandalia City Council Study Session – May 4, 2026

City Council — Monday, May 4, 2026
BodyVandalia, Ohio
SessionCity Council
DateMonday, May 4, 2026
StatusFILED
Video Record
0:00 / 1:24:21

Original source
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0:02

All right, it is 5 15, so we're gonna go ahead and get started with this evening's study session.

0:06

Uh the first item uh we have a presentation from the Dayton uh Tourism Academy.

0:11

So I'd like to invite uh Director John Oney and Vice President Kathy Peterson to the podium.

0:19

All right, thank you everyone.

0:20

Good afternoon.

0:21

Um council members, mayor, thank you for having us today to talk a little bit about Destination Dayton and our tourism academy.

0:29

But uh, before I turn the mic over to uh the real star here, uh Kathy, I do want to set the table a little bit about just kind of talking about um what Destination Dayton does, uh, why we do what we do and what we produce.

0:43

So uh we'll just hop right into it.

0:45

Next slide, please.

0:48

Um so when we talk about DMOs, you'll hear DMOs, you'll hear CVBs, uh, destination marketing organizations or convention and uh visitors' bureaus.

0:57

Uh we're sort of that hybrid, uh, but we kind of like uh to lean towards the DMO because we're really talking about marketing the region versus just one particular space.

1:08

So uh we promote cities, regions, our goal is to attract visitors, produce overnight stays.

1:14

I think you all have been through this before, uh, but we really want to talk about selling the the space and selling the place, um, and we do that through a variety of ways, a variety of channels, and the third point here economic impact generation, I think is probably our most important result that we have, and uh we'll talk more about that in the coming slides.

1:37

So, next slide.

1:40

So, this slide, I I'd love to steal a good slide when I see one.

1:44

Um, this one has been in our industry for a very, very long time.

1:47

I'm not sure if anyone in this room has seen it, but it's kind of become our our industry's mantra, and it it's the community vitality wheel.

1:56

Has anyone seen this before?

1:58

Anyone all right?

1:59

So this is great.

2:00

Uh so we always talk about visitation and what we do on the tourism side as the first date to economic development.

2:08

And so how this wheel works is if you built a place where people want to visit, then you will have built a place where people want to live.

2:16

And then the wheel goes to the right.

2:18

If you build a place where people want to live, you build a place where people want to work.

2:23

And then if you build a place where people want to work, then you will build a place where people want to invest in.

2:29

And then if you build the place where people want to invest in, then you've built a place where people want to visit.

2:33

So it's that full circle moment of what we do.

2:37

So everything we do at the DMO level, we try to make sure we're hitting on all of these quadrants because we really do feel like we've all gone to a new destination for the first time.

2:48

And when you get off the plane, you get out of the car, you come out of the hotel room for the first time, and you walk downtown, you kind of feel like, wow, you know what?

2:55

I'd love to live here.

2:56

So that's the sort of feeling we want to kind of interject uh on our visitors.

3:01

Next slide.

3:03

So why we do what we do, again, all about economic impact.

3:07

We threw some uh numbers together from our most recent study in 2024.

3:13

Um, destination Dayton is is pivotable is pivotal in making this happen.

3:19

I like to talk about direct impact spending.

3:22

1.6 billion dollars were generated here as part of this result from all kinds of events, and that is money that is we talk about good money.

3:32

That's money from outside the region coming in and being directly infused into our economy.

3:37

So we love that.

3:38

Um these numbers also produce 22 just north of 22,000 jobs, and one of the best parts of this number of this slide is it's it saves our taxpayers and our residents some dollars.

3:49

So uh this study uh it produces uh 761 dollars in savings per household.

3:54

Next slide.

3:57

And then we try to narrow it down a little bit and just talked about what we did in last year in 2025.

4:03

I think this is really incredible.

4:05

And and this is this is not me talking, this is the staff that has done this, and and they've laid the groundwork over the years to get to these numbers.

4:12

So I think this is important.

4:14

Um Destination Dayton hosted 86 events in 2025.

4:20

It brought in 460,000 visitors or attendees.

4:25

That's that's incredible.

4:26

I don't know how many times that's gonna fill Buckeye Stadium or whatever.

4:30

What's the city?

4:31

What's the I try not to talk about the city to the north or the community to the north too much, but that's a lot of people coming in.

4:39

Uh, it filled 40,000 hotel rooms.

4:42

It um it produced 65 million dollars in direct spending.

4:47

So again, we're talking about economic impact directly into the region, and uh it took 3400 uh hours of our ambassadors of our staff to do what they do.

5:00

Next slide.

5:03

So then we broke it down a little bit more, and we said, and I love this slide, and and thanks to staff for putting this together.

5:09

Um, what kind of impact happened here in Vandalia?

5:13

So 22 events or 22 hotels in Vandalia and Butler Township.

5:17

We've got 72 total in Montgomery County.

Discussion Breakdown — Share of Meeting
Parks and Recreation█████████████████17%
Fiscal Sustainability█████████████████17%
Budget Equity Analysis██████████████14%
Community Engagement████████████12%
Economic Development███████████11%
Pending Litigation█████████9%
Engineering And Infrastructure█████████9%
Procedural█████5%
Public Safety███3%
Summary of Proceedings

Vandalia City Council Study Session – May 4, 2026

The Vandalia City Council held a study session on May 4, 2026 at 5:15 PM to receive presentations and discuss several operational and capital items. No public comments were heard. The session previewed agenda items for the regular council meeting later that evening, with councilmembers raising questions and providing directional feedback.

Presentation – Dayton Tourism Academy (Destination Dayton)

  • John Oney (Director) and Kathy Peterson (Vice President) presented on the economic impact of tourism in Montgomery County. For 2024, direct visitor spending reached $1.6 billion, supporting 22,000 jobs and saving taxpayers $761 per household.
  • In 2025, Destination Dayton hosted 86 events, attracting 460,000 visitors, filling 40,000 hotel rooms, and generating $65 million in direct spending.
  • For Vandalia and Butler Township specifically, 22 events, 1,990 room nights, and 11,000 visitors were attributed, producing $168 million in direct spending from 2021–2026.
  • The free Tourism Academy online program (1–2 hours) trains community members to become ambassadors; participants receive a pin, certificate, and keychain.
  • Council members expressed appreciation for the partnership and visitation’s economic value.

Presentation – Parks & Recreation Volunteer Program

  • Ryan Messenger (Parks & Recreation staff) outlined a new formal volunteer program launched in 2026, responding to the 2023 master plan’s call for more family‑centric events.
  • Volunteers will assist with special events (setup, guest services, teardown) and parks maintenance (cleanups, tree planting, invasive species removal).
  • All volunteers undergo an interview, orientation, and role‑specific training; they are covered under the city’s insurance and Miburma for work‑related injuries.
  • Recognition includes certificates, social‑media highlights, and service‑hour milestones.
  • Councilmember Bradford noted she submitted an online application but was not contacted; Mr. Messenger said it would be investigated. Council commended staff for the initiative.

Discussion – Vandalia Municipal Court Supplemental Request

  • Amy Bradfield (Court Administrator) requested $149,584.24 for FY2026: $125,427 for one new deputy clerk, two part‑time bailiffs, and a team‑lead promotion; $8,635.18 for a website upgrade to meet federal ADA requirements; and $15,522.06 to replace furniture in the magistrate’s office.
  • Councilmember Ford asked for a Supreme Court of Ohio caseload study before approving new staff, noting that Vandalia shoulders the court’s funding (by statute) and wants to ensure proper staffing and funding sources.
  • Councilmember Avalotis Weaver requested proof that Judge Amran attended the required administrative judge class; Ms. Bradfield stated she completed the first part and will attend the second part the following week. She also opposed the furniture purchase as non‑urgent.
  • City Manager Oldhouse noted the request was reduced from an initial larger ask (two full‑time bailiffs and two deputy clerks cut to one part‑time and one deputy clerk deferred). The mandatory ADA website upgrade is a federal requirement because the court serves a population exceeding 60,000.
  • Law Director clarified council’s limited oversight is budgetary, not supervisory over the elected judge.
  • Council took no vote but agreed to wait for the caseload analysis before finalizing; the supplemental appropriation will be voted on later that evening as an emergency ordinance.

Discussion – Land Acquisition Notes and Bond Anticipation Notes Payoff

  • Finance Director Liter and City Manager Oldhouse proposed using proceeds from the recent Stone Quarry Crossings land sale ($1.26 million) plus budgeted amounts to pay off the remaining $1,272,000 principal (plus $76,108 interest) on the land notes, and $865,000 principal (plus $40,873 interest) on the bond anticipation notes for fire apparatus (ladder truck, engine).
  • Early payoff would save future interest and issuance costs (up to $50,000), strengthen the city’s AA2 Moody’s rating, and free up budgeted debt service for future capital needs like the public works facility.
  • Council expressed support for moving forward, noting the action aligns with previous council direction to pay off debt as land is sold.

Discussion – Supplemental Appropriation Ordinance

  • Ms. Liter reviewed the supplemental, covering general fund transfers for court personnel, job creation, facilities reserve, safe‑and‑stable debt payoff, court website/furniture, police training targets, FEMA splash‑pad funds, CDBG projects, and golf‑course pump repairs.
  • Councilmember Follick noted the planned 25% of unanticipated 2025 revenue (about $106,550) is being allocated to the facilities improvement reserve, which he commended.
  • The ordinance will be voted on as an emergency later that evening.

Discussion – Poplar Grove Sanitary Sewer Protection

  • Mr. Borden presented a resolution to waive bidding and contract with Choice One Engineering for $55,400 to design a permanent fix for a 1963 clay sewer line exposed in a creek bed. Work requires an Army Corps permit.
  • No objections raised; the resolution will move forward.

Discussion – Rec Center Pool Resurfacing

  • Parks Director Alicia McCracken reported one bid from Swim Safe for $133,750 to remove old plaster, prepare the surface, and apply new finish. The pool will have an extended shutdown in 2026 for curing.
  • Council indicated no concerns.

Discussion – Warner Park Playground Upgrade

  • Ms. McCracken outlined replacing the 1995 play structure with modern equipment and turf surfacing for a total of $71,000, offset by an $18,000 grant (balance $53,000). Funds will come from capital improvements freed by the Robinette Park splash‑pad grants (saving money originally budgeted for Warner Park in 2029).
  • Installation must be ordered by June and completed by year‑end 2026. Council supported the proposal.

Discussion – Vehicle Purchase for Fire Department

  • Chief Follock requested approval to buy a 2016 Ford Flex for $45,750, offset by trade‑ins of a police cruiser (transmission failed, $5,000 value) and a rusted pickup truck ($4,000 value), net cost about $36,750.
  • The fire light‑fleet has suffered from recycled police vehicles with transmission failures around 75,000 miles; this is a short‑term solution until a capital plan is developed.
  • Council had no objections.

Discussion – Communications Center Radio Console Upgrade

  • Chief Sucker and City Manager Oldhouse presented a limited‑time Motorola offer to upgrade the dispatch radio consoles for $219,208—a 42% discount from the August 2025 quote. Current equipment will reach end‑of‑life by 2029.
  • The item was budgeted for 2027 at $400,000; moving forward this year would save approximately $160,000.
  • City Manager Oldhouse is evaluating the long‑term feasibility of the city operating its own dispatch center versus outsourcing; he will provide a report within two weeks. Council will discuss further at the May 18th study session, with a decision needed by the June meeting to lock in pricing.
  • Councilmember Foulk noted the need to balance cost savings with potential future operational changes, especially given ongoing revenue challenges.

Key Outcomes

  • Court supplemental: Council deferred a final decision pending a Supreme Court caseload analysis; the item may be revisited once analysis is completed. The ADA website upgrade was acknowledged as mandatory.
  • Land & bond note payoff: Council consensus to proceed; ordinance will be prepared for the next regular meeting.
  • Supplemental appropriation: Will be voted on as an emergency at the 7:00 PM regular meeting; some councilmembers indicated conditional support depending on court staff resolution.
  • Poplar Grove sewer resolution: To be placed on the regular agenda for approval.
  • Pool resurfacing, Warner Park playground, fire vehicle, radio consoles: All discussed and received general support; formal votes will occur at subsequent meetings as needed.
  • Radio console upgrade: Further discussion set for the May 18 study session; city manager to provide dispatch feasibility analysis by then.

Meeting Transcript

All right, it is 5 15, so we're gonna go ahead and get started with this evening's study session. Uh the first item uh we have a presentation from the Dayton uh Tourism Academy. So I'd like to invite uh Director John Oney and Vice President Kathy Peterson to the podium. All right, thank you everyone. Good afternoon. Um council members, mayor, thank you for having us today to talk a little bit about Destination Dayton and our tourism academy. But uh, before I turn the mic over to uh the real star here, uh Kathy, I do want to set the table a little bit about just kind of talking about um what Destination Dayton does, uh, why we do what we do and what we produce. So uh we'll just hop right into it. Next slide, please. Um so when we talk about DMOs, you'll hear DMOs, you'll hear CVBs, uh, destination marketing organizations or convention and uh visitors' bureaus. Uh we're sort of that hybrid, uh, but we kind of like uh to lean towards the DMO because we're really talking about marketing the region versus just one particular space. So uh we promote cities, regions, our goal is to attract visitors, produce overnight stays. I think you all have been through this before, uh, but we really want to talk about selling the the space and selling the place, um, and we do that through a variety of ways, a variety of channels, and the third point here economic impact generation, I think is probably our most important result that we have, and uh we'll talk more about that in the coming slides. So, next slide. So, this slide, I I'd love to steal a good slide when I see one. Um, this one has been in our industry for a very, very long time. I'm not sure if anyone in this room has seen it, but it's kind of become our our industry's mantra, and it it's the community vitality wheel. Has anyone seen this before? Anyone all right? So this is great. Uh so we always talk about visitation and what we do on the tourism side as the first date to economic development. And so how this wheel works is if you built a place where people want to visit, then you will have built a place where people want to live. And then the wheel goes to the right. If you build a place where people want to live, you build a place where people want to work. And then if you build a place where people want to work, then you will build a place where people want to invest in. And then if you build the place where people want to invest in, then you've built a place where people want to visit. So it's that full circle moment of what we do. So everything we do at the DMO level, we try to make sure we're hitting on all of these quadrants because we really do feel like we've all gone to a new destination for the first time. And when you get off the plane, you get out of the car, you come out of the hotel room for the first time, and you walk downtown, you kind of feel like, wow, you know what? I'd love to live here. So that's the sort of feeling we want to kind of interject uh on our visitors. Next slide. So why we do what we do, again, all about economic impact. We threw some uh numbers together from our most recent study in 2024. Um, destination Dayton is is pivotable is pivotal in making this happen. I like to talk about direct impact spending. 1.6 billion dollars were generated here as part of this result from all kinds of events, and that is money that is we talk about good money. That's money from outside the region coming in and being directly infused into our economy. So we love that. Um these numbers also produce 22 just north of 22,000 jobs, and one of the best parts of this number of this slide is it's it saves our taxpayers and our residents some dollars. So uh this study uh it produces uh 761 dollars in savings per household. Next slide. And then we try to narrow it down a little bit and just talked about what we did in last year in 2025. I think this is really incredible. And and this is this is not me talking, this is the staff that has done this, and and they've laid the groundwork over the years to get to these numbers. So I think this is important. Um Destination Dayton hosted 86 events in 2025. It brought in 460,000 visitors or attendees. That's that's incredible. I don't know how many times that's gonna fill Buckeye Stadium or whatever.

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