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Record of Proceedings

Vandalia City Council Study Session: Police Update, Radio Upgrade, and Dollar General Variance - May 18, 2026

City Council — Monday, May 18, 2026
BodyVandalia, Ohio
SessionCity Council
DateMonday, May 18, 2026
StatusFILED
Video Record
0:00 / 56:04

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:01

All right, six o'clock.

0:02

We're gonna go ahead and get started with uh this evening's study session.

0:05

Uh the first item is a division of police update.

0:08

Uh Chief Sucher.

0:14

All right, thank you for having us here tonight for our yearly uh police division update.

0:18

I've got some things here, some new information, some things have been presented in some uh other public forums, but uh definitely wanted to include that uh here tonight.

0:25

We've got our organizational structure here uh for the past year that hasn't changed uh since since last year, and we do not have any plans to change that in the immediate future.

0:35

Next slide, please.

0:36

Our current sworn staffing, we've got 32 sworn personnel, uh, three in administration, six sergeants, uh, four in road patrol, one in criminal investigations, one administrative sergeant.

0:46

He works uh three days on the street and then three days in an administrative role to uh supplement some of the administrative uh training tasks and uh fleet and vehicle maintenance.

0:56

I've got 23 officers, 18 assigned to road patrol, uh, five in criminal investigations, and the only change you will see here this year uh we've added the uh one proactive detective.

1:06

This position uh was in the bulk currency task force, and when that task force folded, uh we brought that detective back in house to deal with community concerns, uh proactive vice work.

1:16

Basically, as soon as real time complaints come in that are issues in hotels or problem residences, we uh send a detective out to address those issues.

1:24

And then our newly uh appointed crime prevention officer this year, uh Officer Brittany Blackford.

1:30

Our current civilian staffing, we've got 12 civilians, we have one support services manager, uh, nine authorized for nine public safety specialists, also known as our dispatchers, uh, one administrative assistant uh that handles our CLIA accreditation and a lot of the budget duties, um, and uh administrative assistant to our investigative investigative section, and uh she handles all the property room quartermaster and then all of our body worn camera and NCAR video redactions.

1:58

This past year we were able to celebrate uh two of our staff members.

2:01

Uh Detective Tim Christian was selected as officer of the year, and PSS Mary Beth Dyke was selected as our employee civilian employee of the year for 2025.

2:09

Tim's currently assigned in that uh uh detective position with almost 10 years here at uh VPD.

2:15

And uh Mary Beth is assigned to day shift.

2:17

She joined us in 2021 and is part of our training staff and peer support team as well.

2:23

Moving on to our statistics from last year.

2:27

You can see there uh we went up in almost uh every in every category except for alarm drops.

2:33

Our proactive work has increased drastically in the in the past year as we've kind of shifted some models on uh on dealing with community concerns.

2:41

Our public safety specialists processed uh nearly 7,000 911 calls, and they answered uh over 20,000 non-emergency phone calls for approximately 75 uh non-emergency phone calls a day.

2:52

Their numbers were down just a little bit uh this year.

2:58

2025 accomplishments.

3:00

Uh we got the ball rolling and have now implemented uh police only drone technology, so we now have our own dedicated drone.

3:08

Uh previously, when calls uh called for a uh the response for a drone, we had to do a call out, people had to respond in.

3:14

It was kind of an on-call creating a delay for the our drone team.

3:17

Uh now we have a deployable drone from our cruisers.

3:20

So, real time when an event occurs, we can automatically get a drone up in the air and uh basically expedite that response for for uh drone usage.

3:27

We developed our internship program last year.

3:30

Uh we had our first intern from the University of Dayton, who was also a Van Day Butler grad, so that worked out really well.

3:36

Learned a lot from that.

3:37

Um, that our first internship on how we can improve uh what was good, uh, what we can get better at.

3:41

Uh so we've already had some students interested in joining us this summer for additional internships.

3:47

We also expanded our current wellness program.

3:49

Uh we have now uh mandated physical fitness testing uh and uh that that was uh it's very uh there's a lot of um competition with that.

3:59

So when we uh brought that on, people did not want to finish last, wanted to do well, so there's uh some healthy friendly competition with our uh physical fitness testing.

4:07

Uh we have our mandatory mental health wellness checks now.

4:10

Uh every member of our staff uh meets with a mental health professional uh once a year.

4:15

And then we also have an on-site physical trainer for our uh any any injury rehabilitation, uh, can develop fitness plans and nutrition planning.

4:23

So somebody's got a sore back, uh, when our trainers there on site, they can uh work on us right there at the building.

4:29

Uh the graphic there on the right, that's uh our core uh wellness committee.

4:32

Uh they are responsible for this program and the success that it's had so far, and uh kudos to that group.

4:39

Um there's been a lot of uh good buy-in, and they definitely took the task to heart and uh put together a great program.

4:48

When we talk about opportunity, uh some people may see uh the area of recruitment and law enforcement as a challenge, which it can be, uh, but we see that as an opportunity.

5:00

Our recruiting team has been very active in recruiting from area police academies all the way up north to Salina, St.

5:03

Mary's.

5:04

Uh, we we go all over.

5:05

We try to hit uh a target population to the north.

5:07

There's a little less competition with agencies to the to the south in the Cincinnati and Columbus region, and uh majority of our recent applicants were due to face-to-face contact that we had with them in a police academy.

5:18

So they've done a great job with that with uh outreach for our uh recruiting efforts.

5:23

Um our pilot program continues continues to expand.

5:26

Uh that's our police inspiring leaders of tomorrow program.

5:29

It took over uh replaced the former Explorer program.

5:33

We recently had an event at the high school where Officer Blackford uh was at the high school for all the lunch periods and interacted with dozens, if not uh a couple hundred students.

5:41

Uh she actually ran out of handouts and had to go get more for some of the students.

5:45

So our youth outreach programs uh continuing to grow.

5:49

We're currently uh in a in the process of uh completing a uh a study for revitalizing our mission statement principles of operation and our core values.

Discussion Breakdown — Share of Meeting
Zoning And Land Use█████████████████████████████████████████41%
Public Safety██████████████████████22%
Technology and Innovation█████████9%
Personnel Matters██████6%
Community Engagement██████6%
Public Engagement██████6%
Engineering And Infrastructure████4%
Fiscal Sustainability███3%
Youth Programs█1%
Summary of Proceedings

Vandalia City Council Study Session - May 18, 2026

The Vandalia City Council held a study session on May 18, 2026, at 6:00 PM, preceding the regular council meeting. The session covered the annual police division update, a resolution for a radio console upgrade, the sports complex fencing phase, board reappointments, a variance request for a Dollar General store, and financial reports. Council members asked clarifying questions and provided direction for future action.

Police Division Update

  • Chief Sucher presented the yearly update, highlighting staffing: 32 sworn personnel (3 administration, 6 sergeants, 23 officers) and 12 civilians (1 support services manager, 9 public safety specialists, 2 administrative assistants).
  • New positions include one proactive detective and a crime prevention officer (Officer Brittany Blackford).
  • Statistics showed increases in most categories; public safety specialists processed nearly 7,000 911 calls and over 20,000 non-emergency calls (approx. 75 per day).
  • Accomplishments: implemented police-only drone technology with rapid deployment from cruisers; developed an internship program (first intern from University of Dayton); expanded wellness program with mandatory physical fitness testing, annual mental health checks, and on-site physical trainer.
  • Received over $336,000 in outside funding: $191,000 mobile crisis grant (with Butler Township), $35,000+ CPT reimbursement (2025), $49,000+ so far in 2026, $20,000+ body armor grant, and $29,000 body-worn camera grant.
  • 2026 projects: researching dedicated school resource officer, drone-as-first-responder partnership with Butler Township, and Star Chase pursuit mitigation technology (92% success rate on property recovery, 78% on suspect capture per company).
  • Introduced support canine "Bo" from the Bud Battle Buddy Foundation.

Hotel/Motel Ordinance and BZA Process

  • Council member Corey raised concerns about the hotel/motel registration ordinance (Chapter 878) after reviewing BZA minutes from March regarding an appeal.
  • He noted lack of defined criteria for BZA to evaluate appeals and questioned the five-month timeline from failed fire inspections (November) to appeal (March).
  • Fire Chief Follick explained inspections will start earlier (July-August) and enforced with 10-day and 30-day follow-ups; some delays were weather-related (two water main breaks).
  • Staff discussed the process: annual permit inspections, but they may revisit whether BZA or housing board should hear appeals.
  • Council member Corey requested better documentation of BZA vote rationale.

Radio Console Upgrade Resolution

  • Chief Sucher requested approval for a Motorola radio console upgrade, as current system is approaching end-of-life (support ends in 2029).
  • Updated quote: $219,208, a 42.24% reduction from the August 2025 quote; Motorola indicated limited-time pricing.
  • Payment schedule: 25% upon contract execution, 60% upon equipment shipment, 10% upon installation, 5% upon final acceptance.
  • Waiver of competitive bidding requested because Motorola is sole source compatible; existing surplus equipment would be disposed via GovDeals.

Sports Complex Fencing Project

  • Miss McCracken presented Phase 7 of the fencing project: replacing original 1990 fence at Field 5 (backstop, sideline, dugout fencing).
  • Recommended Quality Lawn Landscape and Fence Company at a cost of $47,000; prior phases have held up well.
  • Four larger fields remain; council member suggested seeking competitive bids for those future phases to ensure competitiveness.

Boards and Commissions Reappointments

  • Mr. Cron announced reappointments for board/commission members whose terms expire June 30, 2026; vacancies would be posted online.
  • Council discussed staggering expiration dates to avoid losing multiple members simultaneously; staff will review possibilities.

Variance Request – 9375 North Dixie Drive (Dollar General)

  • Applicant Josh Allen (A4 Real Estate) requested a variance to build a 9,100 sq ft retail store (7,922 sq ft sales, 1,178 sq ft storage) in a neighborhood business district where max is 5,000 sq ft.
  • Original request was 10,640 sq ft, denied in November; reduced by 1,540 sq ft.
  • BZA voted 3-2 to recommend approval on May 13, 2026, despite staff recommendation to deny.
  • Allen presented trade area data showing strong demand, local support via Nextdoor survey, and precedent of larger buildings in the same zoning district (e.g., 28,800 sq ft, 9,680 sq ft, 6,600 sq ft).
  • Council member Corey indicated inclination to support, citing the lot's large size (nearly 70,000 sq ft) and precedent, but questioned the BZA's split vote without explanation.
  • Staff clarified that BZA criteria are not pass/fail; staff comments are analysis, not votes. One no vote followed prior council consensus from November; the other concurred.

Financial Reports (April 2026)

  • Council reviewed April 2026 financial reports; a question about the general fund council CMO expenditure line (58% of budget) was answered.
  • Income tax revenue is slightly below budget due to timing and increased refunds, but court and attorney general collections are improving.
  • The CRA payment is the last catch-up; future annual payments will continue.

Key Outcomes

  • No formal votes were taken during the study session.
  • Direction for future action: review hotel/motel ordinance to add BZA criteria and possibly reassign appeals to housing board; stagger board terms; obtain competitive bids for future fencing phases; ensure BZA minutes explain vote rationale.
  • The radio console upgrade resolution is slated for the June 15 council meeting agenda.
  • The legislative calendar was briefly reviewed with no questions raised.

Meeting Transcript

All right, six o'clock. We're gonna go ahead and get started with uh this evening's study session. Uh the first item is a division of police update. Uh Chief Sucher. All right, thank you for having us here tonight for our yearly uh police division update. I've got some things here, some new information, some things have been presented in some uh other public forums, but uh definitely wanted to include that uh here tonight. We've got our organizational structure here uh for the past year that hasn't changed uh since since last year, and we do not have any plans to change that in the immediate future. Next slide, please. Our current sworn staffing, we've got 32 sworn personnel, uh, three in administration, six sergeants, uh, four in road patrol, one in criminal investigations, one administrative sergeant. He works uh three days on the street and then three days in an administrative role to uh supplement some of the administrative uh training tasks and uh fleet and vehicle maintenance. I've got 23 officers, 18 assigned to road patrol, uh, five in criminal investigations, and the only change you will see here this year uh we've added the uh one proactive detective. This position uh was in the bulk currency task force, and when that task force folded, uh we brought that detective back in house to deal with community concerns, uh proactive vice work. Basically, as soon as real time complaints come in that are issues in hotels or problem residences, we uh send a detective out to address those issues. And then our newly uh appointed crime prevention officer this year, uh Officer Brittany Blackford. Our current civilian staffing, we've got 12 civilians, we have one support services manager, uh, nine authorized for nine public safety specialists, also known as our dispatchers, uh, one administrative assistant uh that handles our CLIA accreditation and a lot of the budget duties, um, and uh administrative assistant to our investigative investigative section, and uh she handles all the property room quartermaster and then all of our body worn camera and NCAR video redactions. This past year we were able to celebrate uh two of our staff members. Uh Detective Tim Christian was selected as officer of the year, and PSS Mary Beth Dyke was selected as our employee civilian employee of the year for 2025. Tim's currently assigned in that uh uh detective position with almost 10 years here at uh VPD. And uh Mary Beth is assigned to day shift. She joined us in 2021 and is part of our training staff and peer support team as well. Moving on to our statistics from last year. You can see there uh we went up in almost uh every in every category except for alarm drops. Our proactive work has increased drastically in the in the past year as we've kind of shifted some models on uh on dealing with community concerns. Our public safety specialists processed uh nearly 7,000 911 calls, and they answered uh over 20,000 non-emergency phone calls for approximately 75 uh non-emergency phone calls a day. Their numbers were down just a little bit uh this year. 2025 accomplishments. Uh we got the ball rolling and have now implemented uh police only drone technology, so we now have our own dedicated drone. Uh previously, when calls uh called for a uh the response for a drone, we had to do a call out, people had to respond in. It was kind of an on-call creating a delay for the our drone team. Uh now we have a deployable drone from our cruisers. So, real time when an event occurs, we can automatically get a drone up in the air and uh basically expedite that response for for uh drone usage. We developed our internship program last year. Uh we had our first intern from the University of Dayton, who was also a Van Day Butler grad, so that worked out really well. Learned a lot from that. Um, that our first internship on how we can improve uh what was good, uh, what we can get better at. Uh so we've already had some students interested in joining us this summer for additional internships. We also expanded our current wellness program. Uh we have now uh mandated physical fitness testing uh and uh that that was uh it's very uh there's a lot of um competition with that. So when we uh brought that on, people did not want to finish last, wanted to do well, so there's uh some healthy friendly competition with our uh physical fitness testing. Uh we have our mandatory mental health wellness checks now. Uh every member of our staff uh meets with a mental health professional uh once a year. And then we also have an on-site physical trainer for our uh any any injury rehabilitation, uh, can develop fitness plans and nutrition planning. So somebody's got a sore back, uh, when our trainers there on site, they can uh work on us right there at the building. Uh the graphic there on the right, that's uh our core uh wellness committee. Uh they are responsible for this program and the success that it's had so far, and uh kudos to that group. Um there's been a lot of uh good buy-in, and they definitely took the task to heart and uh put together a great program. When we talk about opportunity, uh some people may see uh the area of recruitment and law enforcement as a challenge, which it can be, uh, but we see that as an opportunity. Our recruiting team has been very active in recruiting from area police academies all the way up north to Salina, St. Mary's. Uh, we we go all over.

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