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Record of Proceedings

Vandalia Special Council Meeting: Executive Session and Councilmember Appointment, August 6, 2026

City Council — Thursday, August 6, 2026
BodyVandalia, Ohio
SessionCity Council
DateThursday, August 6, 2026
StatusFILED
Video Record
0:00 / 5:51

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:02

All right.

0:03

The special council meeting of August 6th is now called to order.

0:08

It's recommended that we enter into executive session to consider the appointment or employment of a public official.

0:14

Can I have a motion?

0:18

I make a motion that council goes into executive session.

0:24

Thank you.

0:25

Second.

0:26

I have a motion by Councilwoman Dugan.

0:28

A second by Councilwoman Bradford that we enter into executive session.

0:30

Call the roll.

0:31

Councilmember Dugan.

0:33

Yes.

0:34

Councilmember Ford?

0:35

Yes.

0:36

Councilmember Hathaway?

0:37

Yes.

0:38

Councilmember Bradford?

0:39

Yes.

0:41

Mayor Herbst?

0:42

Yes.

0:42

Then the motion passes 5-0.

1:11

Why did not mean to do that?

1:33

Just to for the paperwork side of the members serve me right.

1:46

We should do that on the record.

1:48

Yeah.

1:49

You can't do that in the executive session.

1:51

You cannot do that in executive session.

1:53

Okay.

2:00

I know I'm just going to help you.

2:04

Oh, yeah.

2:06

You cannot take any action in executive session, so you cannot take the vote to leave executive session in executive session.

2:16

Oh, just someone needs to move whenever we start.

2:20

Someone needs to move to exit executive session.

2:22

Sorry.

2:34

Okay, so when we will roll then into our discussion and then ask for a motion.

2:44

Okay.

2:50

636.

2:53

All right.

2:53

Can I have a motion to exit the uh executive session?

2:58

I make a motion to exit executive session.

3:00

Second.

3:01

I have a motion by Councilman Ford and a second by Councilman Hathaway to exit the uh executive session at 636 p.m.

3:09

Call the roll.

3:10

Councilmember Ford?

3:11

Yes.

3:12

Councilmember Hathaway?

3:13

Yes.

3:14

Councilmember Bradford?

3:15

Yes.

3:16

Councilmember Avalotis Weaver?

3:18

Yes.

3:19

Councilmember Dugan?

3:20

Yes.

3:22

Mayor Herbst.

3:23

Yes, and the motion passes 6-0.

3:25

Um during the executive session, we did the interview process for our vacant council position.

3:32

Um luckily for Vandalia, we had some really qualified individuals apply for this job.

3:38

Um it was a very tough decision because there was some really interesting perspectives that was uh brought to us.

3:49

The um you know, as far as the qualifications and what people had to offer council.

3:54

Um so it's very encouraging going forward that we do have some people of uh you know some real interest in serving the city of Vandalia.

Discussion Breakdown — Share of Meeting
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Summary of Proceedings

Vandalia Special Council Meeting: Executive Session and Councilmember Appointment (August 6, 2026)

The Vandalia City Council held a special meeting on August 6, 2026, in the Council Chambers to consider the appointment or employment of a public official in executive session and to fill a vacant council seat. The agenda listed the start time as 4:00 p.m.; according to the transcript, the council exited executive session at 6:36 p.m. and adjourned at 6:39 p.m.

Executive Session

  • Council members voted 5-0 to enter executive session for the stated purpose of considering the appointment or employment of a public official. The motion was made by Councilwoman Dugan, seconded by Councilwoman Bradford, with Councilmembers Dugan, Ford, Hathaway, and Bradford and Mayor Herbst voting yes. Councilmember Avalotis Weaver was not listed in this roll call.
  • During the session, participants initially began to take a vote to exit executive session while still in session. It was noted on the floor that no vote to leave executive session could be taken during the executive session itself, so the council instead continued discussion and then entertained a motion to exit.
  • A motion to exit executive session at 6:36 p.m. was made by Councilman Ford, seconded by Councilman Hathaway, and passed 6-0. The recorded roll call was Councilmembers Ford, Hathaway, Bradford, Avalotis Weaver, and Dugan, and Mayor Herbst, all voting yes.

Discussion Items

  • Mayor Herbst reported that the executive session included the interview process for the vacant council position. He said the city was lucky to have some really qualified individuals apply, that the decision was very tough because of the interesting perspectives and qualifications brought forward, and that it was encouraging to see people with real interest in serving the city.
  • Councilmembers echoed those remarks, stating that there were seven great candidates who had all contributed to Vandalia in significant ways, that all would be a very good fit, and that the council had reached consensus on one candidate.

Key Outcomes

  • Councilman Hathaway made a motion, seconded by Councilwoman Dugan, to appoint Stephen Clark to the unexpired term of Corey Follick. The motion passed 6-0 by roll call vote, with Councilmembers Hathaway, Bradford, Avalotis Weaver, Dugan, and Ford and Mayor Herbst all voting yes.
  • Following the vote, Mayor Herbst adjourned the meeting at 6:39 p.m.

Meeting Transcript

All right. The special council meeting of August 6th is now called to order. It's recommended that we enter into executive session to consider the appointment or employment of a public official. Can I have a motion? I make a motion that council goes into executive session. Thank you. Second. I have a motion by Councilwoman Dugan. A second by Councilwoman Bradford that we enter into executive session. Call the roll. Councilmember Dugan. Yes. Councilmember Ford? Yes. Councilmember Hathaway? Yes. Councilmember Bradford? Yes. Mayor Herbst? Yes. Then the motion passes 5-0. Why did not mean to do that? Just to for the paperwork side of the members serve me right. We should do that on the record. Yeah. You can't do that in the executive session. You cannot do that in executive session. Okay. I know I'm just going to help you. Oh, yeah. You cannot take any action in executive session, so you cannot take the vote to leave executive session in executive session. Oh, just someone needs to move whenever we start. Someone needs to move to exit executive session. Sorry. Okay, so when we will roll then into our discussion and then ask for a motion. Okay. 636. All right. Can I have a motion to exit the uh executive session? I make a motion to exit executive session. Second. I have a motion by Councilman Ford and a second by Councilman Hathaway to exit the uh executive session at 636 p.m. Call the roll. Councilmember Ford? Yes. Councilmember Hathaway? Yes. Councilmember Bradford? Yes. Councilmember Avalotis Weaver?

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