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Record of Proceedings

Vandalia City Council Regular Meeting – October 6, 2026

City Council — Tuesday, October 6, 2026
BodyVandalia, Ohio
SessionCity Council
DateTuesday, October 6, 2026
StatusFILED
Video Record
0:00 / 18:06

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Unassigned speaker

0:05

All right,

Speaker 1

0:06

the Monday, October 5th, 2026, City of Andalia Council meeting is now called to order.

0:11

We'll begin with a moment of reflection, followed by the Pledge of Allegiance to the flag.

0:19

Please stand for the pledge.

Speaker 2

0:23

I pledge allegiance to the flag of the United States of America.

0:32

Under God with liberty and justice for all.

Unassigned speaker

0:40

All right,

Speaker 1

0:40

Council, you've had an opportunity to receive review the uh council study session meeting minutes and the council meeting minutes of July 20th, along with the council retreat meeting minutes of July 23rd.

0:52

Are there any comments or corrections for those?

Unassigned speaker

0:56

All

Speaker 1

0:56

right, being done, they stand approved.

Unassigned speaker

0:58

And

Speaker 1

0:58

that brings us to communications petitions and awards, where tonight we have a proclamation for fire prevention

Unassigned speaker

1:06

month.

Unassigned speaker

1:13

Who

Speaker 1

1:14

am I going to be presenting the proclamation to?

1:16

All right, so if you can join me here at the podium.

Speaker 2

1:43

All right.

Unassigned speaker

1:46

So

Speaker 2

1:46

for

Speaker 1

1:47

fire prevention month, we have a proclamation prepared especially for you.

1:50

All right.

1:51

Whereas the City of Andalia is committed to ensuring health, safety, and the welfare of all residents and visitors.

1:58

And whereas home fires remain a serious public safety concern, and education, educational prevention measures significantly reduce the risk of injuries, death, and property loss.

2:10

Whereas working smoke alarms cut the risk of dying in a reported home fire in half and develop and developing the practices of a home fire escape plan ensures that all household members know how to react quickly.

2:24

Whereas the National Fire Protection Association has designated the official annual theme focusing on modern safety hazards, such as safe lithium ion battery charging, and every and everyday electrical awarenesses.

2:42

And whereas the dedicated firefighters and emergency first responders of the City of Andalia Division of Fire risk their lives daily to protect our community through rapid response, public education, and proactive fire safety inspections.

2:59

Now therefore, I, Richard Herbst, mayor of the City of Andaya, do hereby proclaim October as fire per month, fire prevention month.

3:08

All right.

3:08

Congratulations.

3:16

All right.

3:16

Thanks.

Unassigned speaker

3:23

Ready?

Speaker 1

3:29

Remember about 15 years ago, you came to my house because I didn't have a smoke detector working or something, and you got in there and you fooled with it and you you handed me one.

3:36

I appreciate

Speaker 3

3:37

that.

Speaker 1

3:53

Probably a little hot in here, Pram.

Unassigned speaker

3:58

All

Speaker 1

3:58

right.

3:58

Uh we have no public hearing, and that brings us to comments from interested citizens.

4:02

So if you are interested in making comments, please come to the podium.

4:05

State your name and address clearly for the record.

4:07

And we further ask that those who speak please follow the etiquette of communicating with respect to others.

4:13

And as a courtesy, please try to stay on topic with your statements while you address council.

4:17

And

Unassigned speaker

4:18

in

Speaker 1

4:18

an effort to give all citizens an opportunity to express their thoughts and concerns, we please ask that you keep your comments to five minutes.

4:25

You've heard that before, haven't you?

Unassigned speaker

4:27

Hi,

Speaker 4

4:27

good evening, Council.

Speaker 1

4:28

All right.

4:29

Uh

Speaker 4

4:29

Barbara Spurgeon at 777 North Edge Drive.

4:32

And I just wanted to thank the city and the police department for the open house, this the police open house on the 24th of September.

4:41

Um I attended and I enjoyed every bit of it.

4:43

It was just so just so nice.

4:46

Everybody was so uh helpful and so knowledgeable.

4:49

And there was one individual, Nancy Mandelic.

Unassigned speaker

4:52

Um she took uh I had a friend with me, and so she took us downstairs for the BCI um display.

Speaker 4

5:00

There was they were downstairs, and we didn't know how to get there, so she took us downstairs.

Discussion Breakdown — Share of Meeting
Public Safety██████████████████████████████████████████42%
Procedural█████████████████17%
Engineering And Infrastructure██████████████14%
Public Engagement█████████████13%
Personnel Matters████████8%
Public Works██████6%
Summary of Proceedings

Vandalia City Council Regular Meeting – October 6, 2026

The meeting was called to order on October 6, 2026, following a moment of reflection and the Pledge of Allegiance. All council members were present. The meeting included a proclamation, public comments, a city manager's report, approval of one resolution and two ordinances (one emergency), and council comments. All votes were unanimous (7-0).

Consent Calendar

  • Minutes Approved: The council study session minutes, council meeting minutes of July 20, and council retreat minutes of July 23 were approved without corrections.

Proclamation and Presentations

  • Fire Prevention Month Proclamation: Mayor Richard Herbst presented a proclamation declaring October as Fire Prevention Month, highlighting the importance of smoke alarms, home fire escape plans, and safe lithium-ion battery charging. The director of fire services accepted the proclamation.

Public Comments & Testimony

  • Barbara Spurgeon (777 North Edge Drive) thanked the city and police department for the police open house on September 24. She praised the event, especially Nancy Mandelic’s assistance and the children’s target shooting activity, and expressed hope it continues annually.

Discussion Items

  • City Manager’s Report (Mr. Althouse):
    • Leaf collection began October 5 and runs through December. Leaves must be raked into the street; specific guidelines were provided for curbed and uncurbed areas.
    • Free large debris drop-off for Vandalia residents will be held Saturday, October 10, from 8 a.m. to 2 p.m. at the public works garage. Proof of residency required. This is the final drop-off for 2026.
    • Vandalia Fall Festival: Saturday, October 10, at the sports complex, noon–5 p.m. Free entry with live music, food trucks, pumpkin patch, corn pit, vendors, inflatables, games, and crafts.
    • Fire Prevention Month Open House: Sunday, October 25, noon–2 p.m. at Fire Station 1 (8705 Peters Pike). Free event.
    • 2027 budget workshops begin next week: Workshop #1 on Monday, October 12, 4–7 p.m. in the lower level training room.
  • Resolution 26-R-50: Authorized the city manager to enter into an agreement with ODOT for replacement of the Johnson Station Road Bridge. The project has received $1,382,327 in federal grant funds and $200,000 in ODOT funding. The city’s share is $238,723, already appropriated in the safe and stable fund. Bid letting is October 29, 2026. Motion by Vice Mayor Ford, seconded by Councilmember Hathaway. Passed 7-0.
  • Ordinance 26-14 (Emergency): Authorized the issuance and sale of up to $17,385,000 in notes in anticipation of bonds to pay for constructing a public works complex. The existing capital facilities note matures December 2, 2026, with total due of $18 million. The new note will mature in December 2027. Public hearing held (no comments). Motion by Councilwoman Dugan, seconded by Councilmember Bradford. Passed 7-0.
  • Ordinance 26-13 (Second Reading): Authorized the law director to prosecute annexation of the western portion of Mulberry Road from Butler Township to the City of Vandalia (territory owned by the State of Ohio). Public hearing held (no comments). Motion to approve (mover not specified in transcript). Passed 7-0.
  • Reports from Boards and Commissions: Planning commission minutes of July 28 were received without comment.
  • Council and Staff Comments:
    • City Manager Althouse congratulated Public Services Director Ben Borton and his wife Allie on the birth of their daughter, Kate Marlin Borton (born October 1, 7 lbs 2 oz, 19.25 inches). He also commended the police, fire, and public works departments for their work during the presidential visit, noting Secret Service collaboration led by Captain Krim.
    • Councilwoman Bradford echoed thanks to police and fire.
    • Another council member (transcript does not clearly identify the speaker) also thanked police and fire for a long weekend and for participating in the Scene 75 nonprofit event with 141 vendors and thousands of children.
    • Councilwoman Dugan thanked police and fire for the presidential visit.
    • Councilman Hathaway thanked public works for street closures and noted the impressive sight of Air Force One landing in the city.
    • Vice Mayor Ford commended Vandalia for showing up and the Secret Service agent’s positive impression of the city.
    • Mayor Herbst echoed thanks to all city staff and other municipalities involved in the presidential visit.

Key Outcomes

  • All votes were unanimous (7-0) on the resolution, emergency ordinance, and second-reading ordinance.
  • Proclamation issued for Fire Prevention Month.
  • Next steps: Budget workshop on October 12; leaf collection continues through December; Fall Festival and debris drop-off on October 10; Fire open house on October 25.

Meeting Transcript

All right, the Monday, October 5th, 2026, City of Andalia Council meeting is now called to order. We'll begin with a moment of reflection, followed by the Pledge of Allegiance to the flag. Please stand for the pledge. I pledge allegiance to the flag of the United States of America. Under God with liberty and justice for all. All right, Council, you've had an opportunity to receive review the uh council study session meeting minutes and the council meeting minutes of July 20th, along with the council retreat meeting minutes of July 23rd. Are there any comments or corrections for those? All right, being done, they stand approved. And that brings us to communications petitions and awards, where tonight we have a proclamation for fire prevention month. Who am I going to be presenting the proclamation to? All right, so if you can join me here at the podium. All right. So for fire prevention month, we have a proclamation prepared especially for you. All right. Whereas the City of Andalia is committed to ensuring health, safety, and the welfare of all residents and visitors. And whereas home fires remain a serious public safety concern, and education, educational prevention measures significantly reduce the risk of injuries, death, and property loss. Whereas working smoke alarms cut the risk of dying in a reported home fire in half and develop and developing the practices of a home fire escape plan ensures that all household members know how to react quickly. Whereas the National Fire Protection Association has designated the official annual theme focusing on modern safety hazards, such as safe lithium ion battery charging, and every and everyday electrical awarenesses. And whereas the dedicated firefighters and emergency first responders of the City of Andalia Division of Fire risk their lives daily to protect our community through rapid response, public education, and proactive fire safety inspections. Now therefore, I, Richard Herbst, mayor of the City of Andaya, do hereby proclaim October as fire per month, fire prevention month. All right. Congratulations. All right. Thanks. Ready? Remember about 15 years ago, you came to my house because I didn't have a smoke detector working or something, and you got in there and you fooled with it and you you handed me one. I appreciate that. Probably a little hot in here, Pram. All right. Uh we have no public hearing, and that brings us to comments from interested citizens. So if you are interested in making comments, please come to the podium. State your name and address clearly for the record. And we further ask that those who speak please follow the etiquette of communicating with respect to others. And as a courtesy, please try to stay on topic with your statements while you address council. And in an effort to give all citizens an opportunity to express their thoughts and concerns, we please ask that you keep your comments to five minutes. You've heard that before, haven't you? Hi, good evening, Council.

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