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Record of Proceedings

West Linn Planning Commission Regular Meeting, December 4, 2024

City Council & Planning Commission — Wednesday, December 4, 2024
BodyWest Linn, Oregon
SessionCity Council & Planning Commission
DateWednesday, December 4, 2024
StatusFILED
Video Record
0:00 / 33:06

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:17

Mr.

0:18

Weiss, can you call the roll for the commission, please?

0:21

Commissioner Schulte Hillen.

0:24

Here.

0:24

Commissioner Jones.

0:26

Commissioner Wolvotney.

0:28

Here.

0:28

Vice Chair Metlin.

0:30

Here.

0:30

And Chair Carr.

0:31

Here.

0:32

Thank you.

0:33

Next on the agenda, any public comment related to items not on the agenda.

0:38

No comments tonight.

0:40

Great.

0:40

Thank you, Lynn.

0:41

Next up, uh approval of the meeting minutes for three different meetings.

0:46

Uh 10, 2, 24, 1016 24, and 1116 24.

0:52

Any comments or corrections?

0:55

Commissioner Movante, go ahead.

0:58

Thank you, Chair.

0:59

Um just I think I have two minor comments.

1:03

Um 10 2nd paragraph of page two.

1:10

It says Weiss noted the draft amendments include the feedback from Commissioner, but we don't know who the Commissioner is.

1:18

Um so that was the only thing I had on that one.

1:25

Um, for the record, it couldn't be me because I was not here.

1:30

So just uh that narrows it down.

1:33

That that helps.

1:36

Oh, and then on 11.6, um top of the first page, commissioners present.

1:45

We have Watton.

1:46

Um if we can add Tom before Watton, that would be great.

1:53

All right.

1:58

Any other additions, amendments, comments?

2:03

Okay, I'll entertain a motion to uh accept as uh amended Mr.

2:09

Jones.

2:10

Uh motion to recommend approval of meeting notes for October 2nd, 24.

2:18

Do we need to do them together?

2:20

We can do them all together.

2:21

I'll let's just motion to approve all the meeting notes with with the uh noted with the noted uh recommendations and clarifications.

2:29

Great.

2:29

Do you have a second on that?

2:31

Second.

2:32

Thank you.

2:32

All right, let's call the question, Mr.

2:34

Weiss.

2:35

All right, Commissioner Jones.

2:39

Yes, Commissioner Wobotney.

2:41

Yes, Commissioner Schulte Hillen.

2:43

That's it.

2:44

Vice Chair Metlin.

2:45

Yes.

2:46

And Chair Carr.

2:47

Yes, thank you.

2:48

All right.

2:49

Next on the agenda, we have a discussion on the planning commission annual report to the city council.

2:54

We have some uh little memo from Mr.

2:59

Weiss.

3:00

Any uh you want to lead us through that?

3:04

Sure.

3:04

Uh thanks.

Discussion Breakdown — Share of Meeting
Procedural████████████████████████████████████████████44%
Community Engagement██████████████████████████26%
Community Advisory Groups█████████9%
Public Engagement█████████9%
Information Technology██████6%
Legal Process██████6%
Summary of Proceedings

West Linn Planning Commission Regular Meeting, December 4, 2024

The Planning Commission met on December 4, 2024, at 6:00 PM and adjourned at 6:37 PM. The meeting included discussions on the annual report to City Council and the appeal authority for Planning Director decisions, as well as approval of prior meeting minutes.

Consent Calendar

  • Meeting minutes from October 2, October16, and November6,2024 were approved unanimously after minor amendments were incorporated.

Discussion Items

  • Planning Commission Annual Report to City Council: The Commission reviewed the draft2024annual report and identified challenges for2024, priorities for2025, and goals for council direction. Key challenges included declining public engagement in legislative matters and the need for more meaningful community involvement. Priorities highlighted were the adoption of the Housing Production Strategy, the Waterfront Plan, and the Vision43 plan, as well as improvements to the Community Development Code. Commissioners also emphasized the importance of cultivating relationships with public partners and agencies.
  • Appeal Authority for Planning Director Decisions: The Commission discussed a request from City Council to consider whether the Planning Commission should serve as the appeal authority for staff-level land use decisions (Type I and Type II). Staff noted that only two such appeals have occurred in the past9.5 years. Commissioners generally agreed that the Planning Commission would be an appropriate body to hear these appeals, given its expertise and the clear-and-objective nature of staff decisions. The consensus was that the Commission is comfortable with this change if Council desires it.

Staff Announcements

  • The community tree lighting will be held on Friday, December6, at6:00 PM.
  • The next regular Planning Commission meeting on December18,2024, was canceled due to lack of agenda items.
  • The January1,2025 meeting is also canceled for the holiday; the next meeting will be January15,2025, featuring a quasi-judicial variance application.
  • Vision43 will host an open house for businesses along Highway43 on January6,2025.
  • The final draft of the Waterfront Vision Plan is nearing completion and will be released for public comment via survey in January.

Key Outcomes

  • Meeting minutes from three prior meetings were approved with amendments.
  • The Planning Commission expressed comfort with being designated as the appeal authority for Planning Director decisions; staff will report this to City Council.
  • The December18,2024 meeting was canceled.

Meeting Transcript

Mr. Weiss, can you call the roll for the commission, please? Commissioner Schulte Hillen. Here. Commissioner Jones. Commissioner Wolvotney. Here. Vice Chair Metlin. Here. And Chair Carr. Here. Thank you. Next on the agenda, any public comment related to items not on the agenda. No comments tonight. Great. Thank you, Lynn. Next up, uh approval of the meeting minutes for three different meetings. Uh 10, 2, 24, 1016 24, and 1116 24. Any comments or corrections? Commissioner Movante, go ahead. Thank you, Chair. Um just I think I have two minor comments. Um 10 2nd paragraph of page two. It says Weiss noted the draft amendments include the feedback from Commissioner, but we don't know who the Commissioner is. Um so that was the only thing I had on that one. Um, for the record, it couldn't be me because I was not here. So just uh that narrows it down. That that helps. Oh, and then on 11.6, um top of the first page, commissioners present. We have Watton. Um if we can add Tom before Watton, that would be great. All right. Any other additions, amendments, comments? Okay, I'll entertain a motion to uh accept as uh amended Mr. Jones. Uh motion to recommend approval of meeting notes for October 2nd, 24. Do we need to do them together? We can do them all together. I'll let's just motion to approve all the meeting notes with with the uh noted with the noted uh recommendations and clarifications. Great. Do you have a second on that? Second. Thank you. All right, let's call the question, Mr. Weiss. All right, Commissioner Jones. Yes, Commissioner Wobotney. Yes, Commissioner Schulte Hillen. That's it. Vice Chair Metlin.

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