Woodstock City Council Meeting - September 19, 2023
Woodstock City Council Meeting - September 19, 2023
The Woodstock City Council met on September 19, 2023 at 7:00 PM in City Council Chambers. The meeting included proclamations, presentations, a consent agenda approval, and discussions on Opera House improvements and quarterly financial reports. Five of seven council members were present, constituting a quorum.
Proclamations & Presentations
- Hispanic Heritage Month Proclamation: Mayor Turner read a proclamation recognizing September 15 – October 15 as Hispanic Heritage Month. Representatives from Hispanic Connections (Arturo Flores, Teresa Flores, Olga Ortiz, America Quintana, Tania Garcia, Gabby Ordóñez) accepted. The group was thanked for organizing the Mexican Independence Day celebration.
- Friends of the Opera House Check Presentation: Peggy Hart and John Puzzo presented a $25,000 donation for an LED video wall at the Opera House. The donation covers about one-third of the cost. Council expressed gratitude for the Friends' volunteer efforts.
- Recognition of John Puzzo: Daniel (presumably Daniel from the Opera House) gave a speech honoring John Puzzo for his decades of service as a board member and president of the Friends of the Opera House, including donating his masonry skills. John Puzzo received a standing ovation and spoke about his lifelong connection to the Opera House.
Public Comments
- No members of the public came forward to speak during the three opportunities for public comment on non-agenda items.
Consent Calendar
- All items under Consent Calendar (A through D7) were approved in a single vote (5-0). Items included:
- Approval of September 5, 2023 City Council minutes
- Warrants #4068 and #4069
- Minutes and reports from Arts Commission (August 14, 2023), Economic Development Commission (July 13, 2023), and Human Resources (August 2023)
- Manager’s Report No. 233:
- Ordinance authorizing sale/disposal of surplus vehicle/equipment via GovDeals.com
- Resolution confirming financial support ($150,000 total, 20% city match) for a U.S. DOT Reconnecting Communities and Neighborhoods Grant application
- Resolution adopting the McHenry County Natural Hazards Mitigation Plan
- Dissolution of Real Woodstock, Inc. and termination of the Cooperative Marketing Agreement
- Historic District Residential Assistance Program allocation up to $3,788.47 for window replacements at 301 West Judd Street
- Contract award to Fiesta Pool, Inc. for WWW pool improvements (high diving board replacement, deck caulking, concrete repair) at $52,233.15
- Purchase of AVT Valve Insertion Machine and equipment from Core & Main Company for not more than $75,612.32
- Councilmember McMahon commented on item D6 to ensure completion by Memorial Day. Councilmember Nearman noted the use of a local contractor for D6 and the proactive savings from in-house work for D7.
Discussion Items
- DLR Report – Opera House Improvements: Staff presented a plan for approximately $4.6 million in improvements, of which $3 million is covered by a DCEO grant. The remaining $1.6 million is from existing capital budgets, accelerated from future years. The report identified over $7 million in total potential needs. Staff recommended prioritizing projects with the greatest operational impact. The architectural process is expected to take about six months, with construction bidding starting around April 2024. The current grant deadline for construction completion is December 31, 2024. Council members expressed strong support after a site walkthrough earlier in the day. Several council members praised the evolution of Opera House management and the partnership with staff. No formal vote was taken; discussion was for direction.
- Quarterly Financial Reports – First Quarter FY23/24: CFO Paul reported on first quarter revenues and expenditures. Key points: Sales tax up 1.7%, home rule sales tax down 1.8%, building permit fees down about 50% from expectations. Investment earnings exceeded budget (40.7% of budget vs. 25% expected) due to higher interest rates. The economy is slowing as anticipated in the budget. Councilmember Bob suggested reconsidering impact fees to stimulate growth, noting current fee revenues were only 6.8% of budget. Staff indicated openness to future discussion. No action taken.
Key Outcomes
- Consent Calendar approved unanimously (5-0): all items A through D7 passed.
- Opera House Improvements received strong council support; staff will proceed with architectural selection and return to council for recommendation on October 19, 2023.
- Quarterly Financial Reports were received and filed; council directed staff to consider impact fee discussion for a future meeting.
- Meeting adjourned at approximately [time not specified] after a unanimous vote (5-0) to adjourn. Next regular meeting scheduled for October 3, 2023 at 7:00 PM.
Note: This was Clerk Cindy Smiley's final meeting; she was thanked for her years of service.
Meeting Transcript
Well, good evening, ladies and gentlemen. I'd like to welcome you to this evening's uh meeting of the Woodstock City Council. A few brief announcements before we get started this evening. The first is that uh copy of the agenda will be provided on the screen to uh everybody uh for everybody here to be able to see. Uh the City of Woodstock operates on what's called a consent format. Consent format means that all items will be for action this evening will be considered in a single motion and a single vote. If a member of council wishes to have an item separately removed for consideration, they may request and have that item removed for separate consideration and voting. If a member of the public would like to have an item separately considered this evening, they may request that item to be removed and if agreed to by a member of council, that item too will be removed for separate consideration and voting. Uh there's two opportunities this evening for public comment. First being at this at the start of the meeting uh during the public comment uh section. Uh if you're if you'd like to make a comment to the Woodstock City Council on any item that's not on this evening's agenda, you may come forward to the podium in the middle of the in the middle aisle, state your name and address for purpose of the record if you're willing to do so, and feel free to make your comment to uh the city council. Second opportunity for public comment will be uh at the uh prior to any vote on any items for action, and then also uh if there's any public comment for the discussion items that we have this evening. Any questions on those announcements before we get started? All right, I will go ahead and officially call to order the September 19th, 2023 meeting of the Woodstock City Council to order and ask the clerk, Cindy, on a monumentus night for her to please call the roll. Councilman Flynn, Councilwoman McMahon, here. Councilman Nearman? Here. Councilman Seegers. Here. Councilman Tebow. Councilwoman Ziamba, here. Mayor Turner. Here. The record reflect that five of the seven members of the Woodstock City Council are present this evening. We have enough for a quorum. Cindy, can you please confirm that the um that the agenda this evening is the same as the true and published agenda? It is. Thank you, Cindy. That being the case, ladies and gentlemen of the council, the people's business is duly and appropriately before us. Uh the first item on this evening's agenda, are we not projecting on the back wall? Sorry. That's all right. Just just checking. Uh first item on this evening's agenda is floor discussion. And under floor discussion, uh, we have two um present uh presentations to make. Uh the first this evening is to the is in recognition of Hispanic Heritage Month. Um I am very pleased to uh make a proclamation uh to uh members of the Hispanic Connections uh organization uh without objection, council. Okay, very well. I would ask those member uh those members who are present this evening, I think Arturo Flores, Teresa Flores, Olga Ortiz, America Quintana, and uh Tania Garcia and Gabby Ordóñez to join me at the podium on the side, please. Well, this is uh a purposeful and timely. I don't want to block anybody, so you come on over here. This is a purposeful and uh timely uh proclamation this evening. Uh we just finished with the um uh the Mexican independent Independence Day celebration this past Sunday, which was a raging uh success uh despite some early weather challenges, uh but the the day went off uh terrific. I know that you all put in a ton of time uh from a volunteer perspective, and so I want to thank you all for doing that. I know there are many other volunteers as well, but you all showed the leadership in putting on that uh event. So thank you. Thank you again for for that. So it's my pleasure to read this proclamation from the City of Woodstock. Proclamation honoring Hispan Hispanic Heritage Month in Woodstock, September 15th through October 15th, 2023. Whereas National Hispanic Heritage Month is celebrated nationwide from September 15th to October 15th, honoring and recognizing the historic the histories, cultures, and contributions of American citizens whose ancestors came from Spain, Mexico, the Caribbean, and Central and South America.
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