OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Woodstock City Council Meeting - May 21, 2024

City CouncilTuesday, May 21, 2024
BodyWoodstock, Illinois
SessionCity Council
DateTuesday, May 21, 2024
StatusFILED
Video Record
0:00 / 1:12:01

Transcript — Verbatim
0:01

Well, good evening, ladies and gentlemen.

0:02

I'd like to welcome you tonight to tonight's meeting of the Woodstock City Council.

0:06

A few brief announcements before we get started this evening.

0:10

First uh reminder that the meeting is being live streamed and recorded on the city's uh website.

0:17

Um the City of Woodstock operates under what's called a consent um format.

0:22

Consent format means that all items for action this evening are considered in a single motion and a single vote.

0:28

If a member of the Woodstock City Council would like to have an item separately voted upon and considered, they may request an item to be uh to be removed and it will be and that will be done.

0:37

Um a member of the public may wish to have an item uh separately or request to have an item separately removed and considered, and if agreed to by a member of the Woodstock City Council, that item as well will be removed and then separately uh considered and voted upon.

0:51

There are two opportunities for public comment tonight.

0:54

First being at the start of the meeting under floor discussion, members of the public are invited to come forward to the podium in the middle of the room.

1:00

If they're willing to do so, state their name and address for purposes of the record.

1:04

Feel free to make their comments to the Woodstock City Council on any items that are not on this evening's agenda.

1:09

Second opportunity for public comment is when uh City Council is taking action on any items, there will be an opportunity for the public to provide input.

1:19

Any questions on those announcements before we get started?

1:23

All right, hearing none, I'll go ahead and officially call to order this May 21st, 2024 meeting of the Woodstock City Council to order and ask Jane to please call the roll.

1:33

Councilman Flynn Here.

1:35

Councilwoman McMahon here.

1:37

Councilman Nearman?

1:38

Here.

1:38

Councilman Seegers.

1:40

Councilman Tebo.

1:40

Here.

1:41

Councilwoman Zimbah?

1:42

Here.

1:42

Mayor Turner.

1:43

Here.

1:44

The record reflect that all members of the Woodstock City Council are present in chambers this evening.

1:48

Jane, will you please confirm that the agenda is the same as the true and published agenda?

1:53

Yes, it is.

1:54

Thank you, Jane.

1:55

That being the case, ladies and gentlemen of the Council, the people's business is duly inappropriately before us.

2:00

First item on today's or tonight's agenda is floor discussion.

2:04

And our first item under floor discussion is a proclamation for National Public Works Week, May 19th through 25th.

2:12

Council, without objection.

2:14

All right, thank you.

2:16

I will ask uh Brent, please join me at the podium.

2:22

Brent?

2:25

Yep.

2:25

Same.

2:28

So it's always a uh a great opportunity for us as council to recognize the work that the public uh works team does day in and day out.

2:37

Um the uh you know the uh the concept that if it weren't for you all that we'd have nowhere to go uh is absolutely true.

2:45

Uh it's much more extended beyond the plumbing side.

2:48

It is all the infrastructure and the workings of the city.

2:51

Uh it is, you know, its streets, it's water, it's sewer, it's all of the things that residents may take for granted at times until they don't work.

3:03

And then that's when you all have to come in and help make it work.

3:06

And you work very hard also to make sure that those things continue to work.

3:09

It's a 24-7 365 uh job, and um and not always uh the one that gets all the headlines except when things are may not work at a given time, um, but you deserve all the credit and the recognition from council, and you have my appreciation and council's appreciation for the work that you do.

3:29

Uh our public works uh department does a terrific job in making sure that the infrastructure of the city works.

3:35

So I want to extend my thanks to all of you, to Brent, to Christina, to Roscoe, and the entire team uh that comes uh into work uh 24-7 uh evenings, uh weekends, as well as during the regular work day.

3:50

So uh it's my honor to uh to read this proclamation this evening.

3:56

Proclamation honoring National Public Works Week 2024 and the Woodstock Department of Public Works.

4:02

Whereas the public works professionals at Woodstock Department of Public Works focus on infrastructure, facilities, and services that are a vital importance to our sustainable and resilient community and to the public health, high quality of life, and well-being of the people of Woodstock.

4:20

And whereas Woodstock's infrastructure, facilities, and services could not be maintained without the dedicated efforts of public works professionals who are engineers, managers, and employees at all levels of government and the private sector responsible for rebuilding, improving and protecting our community streets and transportation, parks and recreational areas, water supply, water treatment, and solid waste systems, public buildings and other structures essential for serving our citizens.

5:00

And whereas it is in the public's public interest for the citizens, civic leaders, and children in Woodstock to gain knowledge and to maintain a progressive interest and understanding of the importance of the Woodstock Department of Public Works and the wide variety of public works programs they operate daily throughout our community.

5:15

And whereas the efficiency of the qualified and dedicated professionals, prof dedicated personnel who staff Woodstock Public Works is materially influenced by the community's attitude and understanding of the importance of the work they perform.

5:31

And whereas the year 2024 marks the 64th annual National Public Works Week, sponsored by the American Public Works Association, Canadian Public Works Association, and Woodstock joins in designating the week of May 15th or May 19th through the 25th, 20 uh 2024, as National Public Works Week, celebrating the theme advancing quality of life for all.

5:58

Now, therefore, be it proclaimed that the City Council, the City of Woodstock, on behalf of all citizens of Woodstock, wishes to congratulate and commend the Woodstock Public Works Department and offer the community's deep gratitude for their dedication, hard work, and invaluable contributions to Woodstock residents' health, safety, comfort, and quality of life during this year and all the years ahead.

6:25

Approved and adopted by the City Council of the City of Woodstock, McHenry County this 21st day of May 2024.

6:33

Brent, on behalf of the Woodstock City Council, thank you for the work that you and your entire team do.

6:38

So mayor, as always, thank you and the council for your continued support.

Discussion Breakdown — Share of Meeting
Procedural████████████████████████████████32%
Public Works███████████████████████████27%
Engineering And Infrastructure████████████████████████24%
Parks and Recreation██████6%
Budget Equity Analysis███3%
Pending Litigation███3%
Water And Wastewater Management██2%
Historic Preservation1%
Public Engagement1%
Summary of Proceedings

Woodstock City Council Meeting - May 21, 2024

The Woodstock City Council met on May 21, 2024 at 7:00 PM in City Council Chambers. The meeting included a proclamation for National Public Works Week, unanimous approval of the consent agenda (with one item removed for separate consideration), extensive debate on street improvement funding and a change order for tennis court fencing and lighting, and a move into executive session.

Proclamation

  • Mayor Turner read a proclamation declaring May 19–25, 2024 as National Public Works Week, honoring the Woodstock Department of Public Works.

Consent Calendar

The consent calendar included approvals of May 7, 2024 meeting minutes; warrants #4100 and #4101; minutes of the Arts Commission and Library Board; an ordinance amending the E-3 liquor license classification; an ordinance authorizing sale of surplus Opera House property; an ordinance adding a section on disposal of surplus city personal property; a resolution appropriating $1,525,000 in Motor Fuel Tax funds for street maintenance (May 2024 – April 2025); a resolution to induce redevelopment of 221-231 E. Calhoun St. (TIF #2); Change Order #1 for Emricson and Olson Park tennis courts (removed for separate vote); a Facade Improvement Program request for 346 Lincoln Ave. (up to $9,000); a contract for Opera House tuckpointing ($42,000); a linking agreement for rock salt at $97.72/ton; a contract for Reclamite application ($76,000); a contract for the 2024 Enhanced Streets Improvement Program – Alternate B ($5,644,160.22); an addendum for construction engineering services ($677,462); and approval of artist Amy Chott for the Emricson Park Fitness Court Mural. All items except the tennis court change order were approved unanimously.

Public Comments

No public comments were made.

Discussion Items

  • Street Improvement Program and Funding: Councilmembers questioned whether water main replacement on Pleasant Avenue should be funded from the street bond or the water/sewer fund. Staff explained that combining projects saves money and that additional debt may be issued to avoid reducing the $10 million street program. The city’s percentage of poor-to-failed streets has dropped from approximately 40% to 30% since the program began. Council requested an updated Pavement Condition Index (PCI) assessment and a clear public dashboard showing road progress. The per-mile cost of reconstruction has risen to about $1.1 million, compared to $400,000 per mile for resurfacing in 2020.
  • Change Order #1 – Emricson/Olson Park Tennis Courts: The original contract was $751,343. Staff requested a change order increase of $127,000 for court lighting ($75,000) and black fencing ($52,000). Discussion centered on the value of black vs. silver fencing, the fate of already-purchased silver fencing ($40,000), and potential labor costs for future installation. The council voted to split the question. The lighting portion was approved unanimously (8–0). The fencing portion passed 5–2, with Councilmembers McMahon and Nearman voting no.
  • 346 Lincoln Facade Improvement: Council approved $9,000 for improvements at St. Mary’s Rectory, with the historical commission requiring non-vinyl siding. Some members advised caution about setting a precedent for amounts above the standard $5,000.
  • Opera House Tuckpointing: The $42,000 contract was awarded to Safe‑Way Tuckpointing. Council noted that archaic bond language (“know all men by these presents”) would be removed.
  • Emricson Park Mural: The Arts Commission’s selection of Crystal Lake artist Amy Chott’s “Bloom Where You Are Planted” was praised and approved.

Key Outcomes

  • Consent calendar approved (all items except D6).
  • Change Order #1 split: lighting $75,000 passed 8–0; black fencing $52,000 passed 5–2.
  • Council moved into executive session (unanimous) to discuss pending litigation and purchase of real property.
  • Meeting adjourned; next regular meeting scheduled for June 4, 2024 at 7:00 PM.

Meeting Transcript

Well, good evening, ladies and gentlemen. I'd like to welcome you tonight to tonight's meeting of the Woodstock City Council. A few brief announcements before we get started this evening. First uh reminder that the meeting is being live streamed and recorded on the city's uh website. Um the City of Woodstock operates under what's called a consent um format. Consent format means that all items for action this evening are considered in a single motion and a single vote. If a member of the Woodstock City Council would like to have an item separately voted upon and considered, they may request an item to be uh to be removed and it will be and that will be done. Um a member of the public may wish to have an item uh separately or request to have an item separately removed and considered, and if agreed to by a member of the Woodstock City Council, that item as well will be removed and then separately uh considered and voted upon. There are two opportunities for public comment tonight. First being at the start of the meeting under floor discussion, members of the public are invited to come forward to the podium in the middle of the room. If they're willing to do so, state their name and address for purposes of the record. Feel free to make their comments to the Woodstock City Council on any items that are not on this evening's agenda. Second opportunity for public comment is when uh City Council is taking action on any items, there will be an opportunity for the public to provide input. Any questions on those announcements before we get started? All right, hearing none, I'll go ahead and officially call to order this May 21st, 2024 meeting of the Woodstock City Council to order and ask Jane to please call the roll. Councilman Flynn Here. Councilwoman McMahon here. Councilman Nearman? Here. Councilman Seegers. Councilman Tebo. Here. Councilwoman Zimbah? Here. Mayor Turner. Here. The record reflect that all members of the Woodstock City Council are present in chambers this evening. Jane, will you please confirm that the agenda is the same as the true and published agenda? Yes, it is. Thank you, Jane. That being the case, ladies and gentlemen of the Council, the people's business is duly inappropriately before us. First item on today's or tonight's agenda is floor discussion. And our first item under floor discussion is a proclamation for National Public Works Week, May 19th through 25th. Council, without objection. All right, thank you. I will ask uh Brent, please join me at the podium. Brent? Yep. Same. So it's always a uh a great opportunity for us as council to recognize the work that the public uh works team does day in and day out. Um the uh you know the uh the concept that if it weren't for you all that we'd have nowhere to go uh is absolutely true. Uh it's much more extended beyond the plumbing side. It is all the infrastructure and the workings of the city. Uh it is, you know, its streets, it's water, it's sewer, it's all of the things that residents may take for granted at times until they don't work. And then that's when you all have to come in and help make it work. And you work very hard also to make sure that those things continue to work. It's a 24-7 365 uh job, and um and not always uh the one that gets all the headlines except when things are may not work at a given time, um, but you deserve all the credit and the recognition from council, and you have my appreciation and council's appreciation for the work that you do. Uh our public works uh department does a terrific job in making sure that the infrastructure of the city works. So I want to extend my thanks to all of you, to Brent, to Christina, to Roscoe, and the entire team uh that comes uh into work uh 24-7 uh evenings, uh weekends, as well as during the regular work day. So uh it's my honor to uh to read this proclamation this evening.

SUMMARIZED BY OPENPUBLICA AI
TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com