Public Meetings - Payson, Arizona

The Payson Town Council met on March 25, 2026, at 4:03 p.m. in the Town Hall Council Chambers. The meeting included a consent agenda, public comments, presentations, and a contentious resolution regarding property acquisition via eminent domain. The council voted unanimously to table the resolution to allow mediation. Consent Calendar - B.1 & B.2: Resolutions 2026-008 and 2026-009 approving the annexation of two parcels (211 N Beeline Hwy and 209 N Beeline Hwy, owned by Kamala Hospitality, LLC) into Green Valley Water pursuant to A.R.S. § 48-262(I). - B.3: Approval of the March 11, 2026, Regular Council Meeting minutes. - B.4: Approval of a Professional Services Agreement with Metering Services Inc. for the Water Service Line Material Field Verification Project. - All consent items were approved by a 7–0 vote. Public Comments & Testimony - Michael Harper (Harper Law) spoke on behalf of Brian and June Dudley, opposing Resolution 2026-017. He argued the town’s actions caused flooding on the Dudley property and that condemnation would be devastating to the family. - Isaac Black discussed low voter participation among independent and unaffiliated voters, citing only 73 ballots cast in the 2024 election out of over 3,000 such voters in Payson. He requested clearer communication from the town on how these voters receive ballots. - Ralph Townsend opposed the automated license plate reader (ALPR) system, citing privacy concerns and noting that Flagstaff and Sedona have ended such programs. - Robert Decker (RIM Wildfire Awareness Team) urged the town to take action on fire safety, noting that funding for Firewise Ordinance enforcement has been repeatedly rejected. - Willie Jan Owen complained about ordinance violations at a property on Arabian and McLane. Council Member Tubbs requested staff follow up. - Sharon Arnst praised Payson’s community, weather, water security (Cragin Reservoir 74% full), and recent sales tax revenue increase (17% increase in January 2026 over December 2025). - Mike Quinn argued that the town does not enforce its ordinances, which lowers property values and discourages visitors. - Tom Dunning warned against abuse of eminent domain, asking council to consider what if it were their home. - Trevor Creighton commended the Parks and Recreation team for developing trails and events, noting a visible improvement in community engagement. - Jeff Robbins expressed opposition to Resolution 2026-017, stating the town had not justified the need for condemnation. - Carolyn Haniford, a neighbor of the Dudleys, pleaded with the council not to take the home, calling it a legacy and a home, not just a parcel. - Guy Pfister (under agenda item F.1) also opposed the resolution, accusing the town of poor planning and devaluing the property before seeking condemnation. Presentations - D.1 – Vialytics: Sam Decker presented a software platform that uses a smartphone camera to scan roads, detect defects (potholes, cracks, signs, manhole covers), and generate a pavement condition index (PCI) score. The annual subscription is $18,000. Staff noted the tool would complement a previous LIDAR study and provide real-time data. The council requested a more detailed presentation at a later date. - D.2 – Regional Trails Update: Parks and Recreation Director Steve Richardson, joined by Forest Service representative Angela Abel, provided an update. Key highlights: - Two trailheads (Cypress and Granite Dells) are in design; 95% permit drawings completed March 19, final construction documents due May 7. Fundraising and grant applications (e.g., ADOT TA grant with 5% match) are planned. - The Boulder Area Trail System: existing social trails have been adopted; a $100,000 maintenance grant is being used; new trail construction pending additional funding. - Pine/Strawberry trails: over 5,000 volunteer hours in 2025, new trails being built (Strawberry Mountain Trail, B-line trail). - Ubuntu Trail at the Event Center: a mountain‑bike‑specific trail (named by staff member Rickus Grobler, meaning “I am because we are”) is 98% complete. Ribbon‑cutting ceremony rescheduled to April 17, 2026 at 1:30 p.m., ahead of the NICA Mountain Bike State Championship (April 18). The trail is directional with loops and features for varying skill levels. - A new 18‑hole disc golf course will open with a ribbon‑cutting on April 10, 2026 at 9:00 a.m.; built in‑house for $13,000. Discussion Items - Resolution 2026-017 – Acquisition of 1700 N Dogie Circle: The resolution would authorize the town to acquire the property by donation, purchase, or eminent domain for flooding remediation. Town Attorney Christina Estes-Werther explained that the resolution starts a statutory process requiring a court hearing; the town cannot exceed fair market value due to gift clause constraints. The town previously made an offer above appraised value, which was denied. June Dudley provided historical context about a prior mayor threatening condemnation in 2007. The council unanimously voted (7–0) to move into executive session for legal advice. Upon reconvening, the council voted 7–0 to table the resolution to allow mediation with the property owners, which opposing counsel indicated could occur within the next week. Key Outcomes - Consent agenda approved 7–0. - Resolution 2026-017 tabled 7–0 to pursue mediation. - Staff directed to follow up on code enforcement complaint (Arabian and McLane property). - Future comprehensive presentation on Vialytics requested. - Ribbon‑cutting dates set: disc golf April 10 (9 a.m.) and Ubuntu Trail April 17 (1:30 p.m.). - The meeting adjourned at approximately 7:01 p.m.

The Payson Town Council held a regular meeting on March 11, 2026, starting at 4:02 PM and adjourning at 6:22 PM. Mayor Stephen Otto presided with Vice Mayor Susan "Suzy" Tubbs and Council Members Jim Ferris, Brett Flaherty, and Scott Nossek present. Council Members Charlie Bell and Dallin Haws were absent. The meeting covered a liquor license approval, a development agreement for affordable housing, an economic development update, and executive sessions. Consent Calendar - Minutes Approval: Approved minutes for the February 25, 2026 regular council meeting (5-0 vote). Public Comments & Testimony - Darlene Younker DeLage asked about design guidelines and parameters for the proposed Woda Cooper development (Agenda Item F.1). - Robert Herschberger, representing the Rim Country Housing Coalition, spoke in favor of Item F.1, urging support for affordable housing options for local workers. - Brook Myers proposed that the town hold monthly project status meetings to provide public updates on RFPs, milestones, and budgets, aiming to foster trust and transparency. - Jeff Robbins requested Mayor Otto remove a personal social media post and asked the council to place the Highway 87 right-turn lane project on a future agenda for public discussion. Mayor Otto responded that the post was a conversation starter and did not endorse condemning McDonald’s; Town Manager Darren Coldwell clarified the project is an Arizona Department of Transportation initiative, not a town project. Discussion Items - E.1 – Fargo’s Steakhouse Liquor License: Town Clerk Tracie Bailey reported on the Series 012 Restaurant Liquor License application. Mayor Otto opened a public hearing; no public comments were received. The council approved the license (5-0 vote). - F.1 – Resolution 2026-010 / Woda Cooper Development Agreement: Economic Development Coordinator Julie Leonard introduced Woda Cooper Companies representatives Joe McCabe and Omer Sarig. The project proposes a 74-unit affordable housing complex on Highway 260, financed largely through Low-Income Housing Tax Credits (LIHTC). Woda Cooper requested a $100,000 below-market loan (3% interest, 15-year term) and a $50,000 fee waiver to gain state points. They emphasized their track record as a developer/owner-operator, commitment to 50-year affordability, and willingness to adjust architectural design. Public comment from Paul Edwards (Rim Country Housing Coalition and Payson United Methodist Church) supported the project as needed workforce housing. Council questions covered tenant income limits (60% of Area Median Income, $32,100 for single person), tenant eligibility (no Section 8, renters must income-qualify), local purchasing, and the fact that only one LIHTC award is possible per county. The council approved Resolution 2026-010 (5-0 vote). - H.1 – Economic Development Update: Director Gregg Martinez reported on four focus areas: job creation, revenue generation, community communication, and quality of life. His team has revamped adventurepayson.com, formed working subgroups (e.g., the 87/260 corridor subcommittee with Camp Verde), and conducted tourism advertising during the Olympics (nearly 1 million impressions on a $5,000 buy). Martinez noted the need for industrial land and potential biomass-related industries to support U.S. Forest Service thinning efforts. He also highlighted the importance of retaining existing businesses and building relationships with SRP and the local tribe. Council discussed the challenge of recruiting non-hospitality industry and the lack of available M2 zoned land. - H.2 & H.3 – Executive Sessions: The council voted to recess into executive session (5-0) to discuss the South Green Valley Parkway Memorandum of Agreement (A.R.S. 38-431.03(A)(2),(3),(4)) and the Dudley v. Town of Payson litigation (A.R.S. 38-431.03(A)(3),(4)). The meeting recessed at 5:27 PM and reconvened at 6:20 PM. - H.4 – South Green Valley Parkway MOA: The council approved the Memorandum of Agreement between the U.S. Forest Service, Tonto National Forest, and the Arizona State Historic Preservation Officer (5-0 vote). - H.5 – Direction on Dudley v. Town of Payson: The council voted to direct the Town Attorney, outside counsel, and staff to proceed as discussed in executive session (5-0 vote). Key Outcomes - Liquor License Approved: Series 012 for Fargo’s Steakhouse (5-0). - Resolution 2026-010 Approved: Authorizing the Mayor to execute a development agreement with Woda Cooper Development, Inc., including a $100,000 loan and $50,000 fee waiver contingent on LIHTC award (5-0). - Memorandum of Agreement Approved: For the South Green Valley Parkway Project with USFS and SHPO (5-0). - Legal Direction Given: Staff instructed to proceed on Dudley v. Town of Payson as discussed in executive session (5-0). - No Action on Public Requests: Jeff Robbins’ request to place Highway 87 turn-lane project on a future agenda was noted but not formally decided.

Note: The agenda, minutes, and transcript consistently refer to this meeting as February 25, 2026; however, the metadata provided indicates March 2, 2026. This summary follows the provided date. The meeting was called to order at 4:02 p.m. and adjourned at 5:11 p.m. Mayor Otto presided. All council members were present. The meeting included public comments, approval of minutes, a current events report, an audit presentation, and discussion of proposed fee changes. Consent Calendar - B.1: Approved the Regular Council Meeting Minutes of February 11, 2026, by a unanimous 7-0 vote. Public Comments & Testimony - Tom Dunning: Expressed a preference for having town employees seated at the front of the chamber (as was customary) rather than in the gallery, suggesting it shows respect for staff. - Jeff Robbins: Addressed social media allegations that he disparaged a town employee; denied the claims and stated his right to question government spending and officials, including via email. - Isaac Blake: Referenced a prior August request (with Charlie Saripin) for an independent forensic audit, council access to place items on the agenda, and an Open Meeting Law compliant town hall. Noted that six months later none of these items have been placed on the agenda despite commitments. Asked the council to publicly address these items. - Michael Voden: Discussed the issue of missing children, referencing a local teenage runaway case. Requested an update from police. Town Manager Coldwell responded that it is not a town case and information was posted on the town's Facebook page. Discussion Items D.1 – Presentation of Annual Town Audit Interim Finance Director Elias Jouen introduced McKay Hall, Senior Partner at Hinton Burdick, who presented the Fiscal Year 2025 audit results. - Opinion: Unmodified (clean) opinion on financial statements; no material weaknesses in internal controls; two significant deficiencies noted (a document dated differently twice, capital asset allocation issues, and adjustments due to accounting system change). - Financial Highlights: Total net position $170 million, increase of $12.5 million. Total revenues $56.8 million, total program costs $44.3 million. Governmental fund capital assets increased by $15 million; utility fund long-term debt decreased by $1.3 million. - Forensic Audit Discussion: In response to council and public concerns, Hall stated the audit found no indications of fraud. He advised against a blanket forensic audit due to cost and intrusiveness, but suggested targeted examinations if specific concerns exist. Council members discussed the possibility of separate financial statements for the water fund (estimated 5-8% additional cost). Hall graded the town's financial health as \"reasonable health\" given its size. D.2 – Proposed 26-27 Fee Changes Town Manager Coldwell presented the proposed fee changes, emphasizing that many changes result from bringing services in-house (e.g., engineering plan review) rather than outsourcing, which should reduce turnaround time for contractors from months to weeks. - Community Development: Fee adjustments to reflect in-house work; no change to Rumsey Park fees. - Airport: Airport Operations Supervisor Dennis Dueker reported that the Airport Commission recommended not raising hangar fees this year because planned improvements (e.g., doors) were not completed. Discussion on whether hangar fees should be charged by square footage; the commission agreed on a flat rate, though some pilots disagree. - Next Steps: The fee schedule will be posted online for 60 days, after which a public hearing will be held for formal adoption. No vote was taken at this meeting. Key Outcomes - Approved minutes of February 11, 2026 (7-0). - Received the FY25 audit presentation; no council action required. - Received the proposed fee changes presentation; no vote taken; public hearing to follow after 60-day posting. - Mayor Otto announced that beginning in March, personal electronic devices are prohibited on the dais per council policy manual (page 40, item 2A). Note: No other agenda items were considered (sections E through I were listed as none).

The Payson Town Council met on February 11, 2026, at 4:00 p.m. in the Town Hall Council Chambers. The meeting covered a consent agenda, a public hearing on the Home Rule expenditure limitation, a controversial lease amendment for affordable housing, and a detailed parks and recreation update. Several items required separate votes after being removed from the consent calendar. Consent Calendar - B.1 – Resolution 2026-002 (ADOT Intergovernmental Agreement): Approved 7-0. Town Manager Darren Coldwell confirmed that $1.5 million from the state was held in a restricted account and none had been spent. - B.2 – Minutes of January 28, 2026: Approved 7-0. - B.3 – Resolution 2026-005 (2026 Legislative Priorities): Removed from consent by Mayor Otto for discussion. Approved 4-3, with Council Members Tubbs, Flaherty, Haws, and Nossek in favor; Mayor Otto and Council Members Bell and Ferris opposed. Council discussed concerns about the League of Arizona Cities and Towns (LACT) focusing on metropolitan issues and the resolution’s vague language. Staff noted the resolution is non-binding and allows staff to advocate on behalf of the town. Public Comments & Testimony - Mike Voden expressed concern about missing children potentially trafficked through Payson and suggested police keep photos of missing children in patrol vehicles. Vice Mayor Tubbs asked that the issue be placed on a future agenda, noting a local child is currently missing. - Darlene Younker Delage (public comment on Item F.2) raised concerns about the Danco lease terms, property management reputation, and the need for careful vetting. - Brook Meyers (public comment on Item F.2) urged rejection of the 99-year lease, citing financial risk, environmental harm, loss of local control, and lack of flexibility. She supported shorter leases with opt-out clauses. Discussion Items - F.1 – Resolution 2026-003 (Home Rule Extension): Second public hearing opened and closed with no public comment. Council members discussed the necessity of the alternative expenditure limitation due to the town’s growth (fire department, water department). Approved 7-0. - F.2 – Resolution 2026-007 (Danco Communities Lease Amendment): This item generated extensive debate. Community Development Coordinator Julie Leonard introduced the extension of a 99-year ground lease option on approximately three acres of the town-owned 19-acre Malibu parcel to allow Danco to apply for Low-Income Housing Tax Credit (LIHTC) funding by April 1, 2026. Hailey Wilson (Danco) presented project details: 66 units (1–3 bedrooms), 137 parking spaces, community amenities, and committed to negotiating infrastructure extensions. Mayor Otto moved to table for two weeks to obtain lease terms, road/utility responsibilities, and appraisal information. Motion to table failed 3-4 (Otto, Bell, Ferris yes; Tubbs, Flaherty, Haws, Nossek no). Then a motion to approve the resolution carried 4-3 (Tubbs, Flaherty, Haws, Nossek yes; Otto, Bell, Ferris no). Council members supporting approval cited the affordable housing crisis, the non-binding nature of the option, and the need for flexibility. Opponents cited incomplete financial details, loss of control, and concerns about the developer’s reputation. - H.1 – Parks and Recreation Update: Director Steve Richardson reported on 2025 usage data (cell-phone tracked): Rumsey Park 603,700 visits, Green Valley Park 547,000, Event Center 38,900, Mustang Park 12,400. Event attendance included 30,000+ at July 4th, 6,000+ at Monster Mash, 3,876 ice rink skaters (182.5% increase from 2024). Revenue from ice rink was nearly $45,000 (50% of cost). New 2026 programs include an 18-hole disc golf course (open by April), a mountain bike state championship (April 18), youth enrichment classes, and more softball tournaments (from 7 to 13). Council members expressed strong appreciation for the department’s work. Key Outcomes - Votes: - Resolution 2026-002 (ADOT IGA): Approved 7-0. - Minutes (Jan 28, 2026): Approved 7-0. - Resolution 2026-005 (Legislative Priorities): Approved 4-3. - Resolution 2026-003 (Home Rule): Approved 7-0. - Motion to Table Resolution 2026-007: Failed 3-4. - Resolution 2026-007 (Danco Lease Amendment): Approved 4-3. - Directives: Vice Mayor Tubbs requested staff place the missing children issue on a future agenda. Town Manager to send contact information for SB-1059 support. - Next Steps: Danco may proceed with its LIHTC application; if funded, terms of the ground lease will be negotiated and brought back to council for approval.

Mayor Stephen Otto called the regular meeting to order at approximately 4:00 p.m. on January 28, 2026, in the Town Hall Council Chambers, 303 North Beeline Highway, Payson, Arizona. The meeting adjourned at approximately 5:11 p.m. All seven council members were present, with Vice Mayor Suzy Tubbs, Town Clerk Tracie Bailey, and Facilities Maintenance Manager Allen Rislund participating via Zoom. The amended agenda included the consent agenda, public comments, a pool committee dissolution request, and public hearings on home rule, self-certification, and peddler/solicitor licensing. Public Comments & Testimony - Darlene Younker DeLage asked for the difference between a solicitor and a peddler, discussed town-approved building materials and fire-resistant materials, and voiced opposition to Ordinance No. 2026-100, expressing concern that removing council from final plan approval would undermine checks and balances and eliminate appeal opportunities. - Mike Quinn, a Payson resident and taxpayer, opposed the use of $2,000 in public funds for the new town manager to appear on KMOG, describing the station as a partisan platform. He urged the council to terminate financial arrangements with KMOG, use neutral communication channels, and adopt a transparent public information policy. - Tom Dunning, a 21-year resident, expressed strong support for town staff and criticized the new seating arrangement that moved staff away from the front of the council chambers, calling the change symbolic and asking that staff seating be restored. - Sharon Arnst proposed that Payson's future pool or aquatic center be named in honor of former Mayor Chris Higgins, such as the Chris Higgins Memorial Aquatic Center or Chris Higgins Memorial Pool. - David Levendoski described being struck by a car in a crosswalk, said he had been nearly hit multiple times, and stated that Payson has five times the number of bicycles struck by cars per capita than any other Arizona city. He requested a meeting to discuss no-cost crosswalk safety solutions. Vice Mayor Tubbs asked staff to obtain his contact information for follow-up. - Isaac Blake, a Payson resident, opposed agenda item B.2 to dissolve the Taylor Pool Stakeholder Committee, noting the council created the committee on December 10, 2025, and that it had not yet met. He requested the item be pulled for discussion and questioned the undefined replacement process, lack of an engagement plan, and whether an RFI should precede an RFP. - Inga Chouinard defended the KMOG forum, saying she had not heard political statements from Mr. Coldwell, and explained that the changed staff seating arrangement was reportedly for safety reasons so first responders could monitor the room. Consent Calendar - Item B.2 was removed from the consent agenda for separate discussion. The council voted 7-0 to approve the remaining consent items: Resolution No. 2026-004 designating the Chief Fiscal Officer for submitting the FY2026 Expenditure Limitation Report; approval of the January 14, 2026 Special and Regular Council Meeting minutes; and Resolution No. 2026-006 approving an electric utility easement, which had been added to the agenda on January 27, 2026. Discussion Item: Dissolution of the Pool Committee (B.2) - Deputy Town Manager Sheila DeSchaaf said that when the RFP was in draft form, it would be attached to the agenda so the public could comment and provide feedback to the council. - Council members discussed whether to dissolve the Taylor Pool Stakeholder Committee. Some argued the committee's mission had changed and it should be redirected rather than dissolved, while others said council members already represent stakeholders and that the community had provided years of input. Concerns were raised about unspecified engagement plans, delays, and the need to keep moving forward on pool decisions. - A motion to approve dissolving the pool committee was made by Council Member Jim Ferris and seconded by Mayor Stephen Otto. The motion carried 4-3. Voting yes: Mayor Otto and Council Members Bell, Ferris, and Haws. Voting no: Vice Mayor Tubbs and Council Members Flaherty and Nossek. The transcript initially recorded a 5-2 vote before Vice Mayor Tubbs clarified her vote; the minutes finalize the result as 4-3. Resolutions and Ordinances - F.1 First Public Hearing – Resolution No. 2026-003 (Extension of the Alternative Expenditure Limitation / Home Rule): Finance Director Dana Ohanesian presented. Payson voters last approved home rule in 2022; the practice was first adopted in 1982 and has been renewed 10 times. The current authority expires after FY2026-27. Home rule allows the town to spend the revenue it collects. The town expects to spend about $60.2 million, while the state-imposed expenditure limitation is $17.4 million; even after an estimated $4.4 million in exclusions, the town would be restricted to $21.8 million, requiring cuts of more than $38 million if home rule is not approved. Home rule does not raise taxes. Mayor Otto opened and closed the public hearing with no public comments. This was the first hearing only; no vote was taken. - F.2 Second Public Hearing – Ordinance No. 2026-100 (Self-Certification and Expedited Plan Review): Zoning Administrator Nicole Adams presented. The ordinance implements House Bill 2447 by adding administrative approvals for qualifying applications when objective standards are met, an expedited review option for applicants with a demonstrated history of compliance, and a limited self-certification program by registered design professionals with town oversight. She clarified that administrative approval does not mean no review, that appeal rights remain in place, and that building, fire, and hardening regulations are unchanged. Mayor Otto opened and closed the public hearing with no public comments during the hearing. The motion to approve the ordinance was made by Council Member Jim Ferris, seconded by Council Member Charlie Bell, and passed 7-0. - F.3 Second Public Hearing – Ordinance No. 2026-101 (Amending Peddlers and Solicitors License Application Requirements): Commander Jesse Davies presented. The ordinance updates the town code to comply with Arizona Department of Public Safety requirements so fingerprint-based background checks can continue for peddler and solicitor licenses. Commander Davies also provided the town code definitions of solicitor and peddler. Mayor Otto opened and closed the public hearing with no public comments. The motion to approve the ordinance was made by Council Member Jim Ferris, seconded by Council Member Charlie Bell, and passed 7-0. Awards and Announcements - Mayor Otto presented Finance Director Dana Ohanesian with the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for the fiscal year beginning July 1, 2025. Deputy Town Manager Sheila DeSchaaf stated the award represents the highest level of recognition in government budgeting. Mr. Ohanesian noted this was his last council meeting and acknowledged Elizabeth Runzo and Emily Shy for their budget work. - Council Member Charlie Bell reported that he, Mayor Otto, and Council Member Ferris met with American Red Cross representatives, who are seeking to re-establish a committee in Payson and recruit volunteers for disaster action teams and designated shelters. APS representatives also attended and discussed backup power options for potential shelter sites. - Council Member Jim Ferris announced that the airplane planned for the roundabout near Airport Road had been approved, and the council thanked Deputy Town Clerk Megan Miller for her role in facilitating that project. Key Outcomes - Approved the consent agenda, excluding item B.2, by a 7-0 vote. - Approved dissolving the Taylor Pool Stakeholder Committee by a 4-3 vote. - Approved Ordinance No. 2026-100 by a 7-0 vote. - Approved Ordinance No. 2026-101 by a 7-0 vote. - Held the first public hearing on Resolution No. 2026-003 regarding the home rule extension; no action was taken. - Directed staff to follow up with David Levendoski regarding crosswalk safety issues. The meeting was adjourned at approximately 5:11 p.m.

The Payson Town Council met on January 14, 2026, at 4:00 p.m. in the Town Hall Council Chambers. The meeting covered a range of topics including a resolution to join the Arizona Employers’ Pension Prefunding Plan, first public hearings on two ordinances, a report on the 2026 municipal election, approval of the purchase of a refurbished ladder truck, and the annual General Plan progress report. All votes were unanimous (7–0). Consent Calendar - C.1: Approved the December 10, 2025, Regular Council Meeting minutes unanimously. Public Comments & Testimony - Barbara Joe Rasmussen supported the purchase of a ladder truck to protect the Town. - Tom Dunning, a Payson resident, opposed issuing a Request for Proposals (RFP) for the pool, desiring more stakeholder input and questioning the process efficiency. - Karrah Vandruff, a Round Valley resident, advocated for a heated pool that could later be covered, emphasizing water safety and family needs. - Lori Thompson supported building a pool, advocated for stakeholder input, and noted a 2021 survey with over 1,100 responses showing over 90% public support for a pool. - Dale Hayes supported the purchase of a fire ladder truck and offered his pool renovation expertise. - Michael Voden Jr. addressed swim safety, called for financial transparency, opposed Town funding of Halloween in the park, proposed changes to staff vehicle use, and urged increased grant-writing efforts. - Cyn Stratton supported issuing an RFP for the pool, stating that cost estimates would be beneficial. - Lori Martinez spoke in favor of the ladder truck purchase. - Darlene Younker Delage supported the truck purchase and asked about warranty and housing location. - Mike Quinn submitted a speaker request but declined to speak. Discussion Items - Resolution No. 2026-001 – Arizona Employers’ Pension Prefunding Plan: Town Manager Darren Coldwell and PARS representative Charlie Francis presented the program as a flexible, liquid stabilization tool for PSPRS contributions, emphasizing low risk and no commissions. The resolution authorizes participation and execution of related documents. The council discussed investment flexibility, fees (total 32 basis points), and the ability to withdraw funds without penalty. The motion carried 7–0. - First Public Hearing – Ordinance No. 2026-100 (Self-Certification and Expedited Plan Review): Zoning Administrator Nicole Adams explained the update aligns Town Code with House Bill 2447, allowing administrative approvals based on objective standards, expedited review, and self-certification by qualified professionals. No public comments were offered. The hearing was opened and closed; no action taken pending a second hearing. - First Public Hearing – Ordinance No. 2026-101 (Peddler’s License Fingerprinting): Town Clerk Tracie Bailey and Commander Jesse Davies presented amendments to comply with DPS fingerprint submission requirements for non-criminal justice purposes. The language is mandated by DPS for background checks on peddlers. No public comments were offered. The hearing was opened and closed; no action taken pending a second hearing. - Town Clerk Update (I.1): Tracie Bailey provided details on the August 4, 2026 municipal election (mayor for 2-year term, three council members for 4-year terms, and a Home Rule question). Candidate filing starts March 9 (or March 2 if the primary date moves to July 28). Registration deadline July 6 (or June 29). Home Rule argument deadline May 6 (or April 29). - Purchase of 2008 Pierce 75’ Ladder Truck (I.2): Assistant Fire Chief Kevin McCully, Captain Chad Richie, and Captain Jamin Smith presented the need for a ladder truck, noting that the department has been without one since 2015 and currently relies on a borrowed 1990 truck. The refurbished truck (less than 2,000 miles, 500-gallon water tank, 2,000 gpm pump) costs $575,000 and comes with a one-year warranty. It will serve as an interim solution until a new 105-foot truck (ordered in 2025) arrives around 2029. The truck can improve the Town’s ISO rating from 3 to 2. The council discussed residual value, personnel cost (none), and the option to defer the new truck order. The motion carried 7–0. - General Plan Annual Report (I.3): Public Works Director Doni Wilbanks presented the annual progress report, highlighting completed transportation projects (Manzanita, McLean Road, Airport Road, Wilson Court), sidewalk ADA improvements, historic Main Cultural District launch, entryway signs, environmental programs (spring cleanup, hazardous waste events), wildfire adaptive community efforts, and water resource coordination. Key Outcomes - Resolution No. 2026-001 approved 7–0 to participate in the Arizona Employers’ Pension Prefunding Plan (PARS). - Ordinance No. 2026-100 (Self-Certification) and Ordinance No. 2026-101 (Peddler Fingerprinting) each received a first public hearing; no action taken. - Purchase of the 2008 Pierce 75' ladder truck approved 7–0 at a cost of $575,000. - General Plan Annual Report received and filed. - The meeting adjourned at approximately 5:45 p.m.

The Payson Town Council held a special meeting on January 14, 2026, at 3:00 PM to discuss and take possible action on a Request for Proposals (RFP) for the Taylor Pool. The meeting lasted approximately 41 minutes and included discussion on rehabilitation and potential conversion of the existing facility. The council unanimously voted to direct the Town Manager to prepare an RFP and to agendize the dissolution of the stakeholder committee for a future meeting. Discussion Items - Town Manager Darren Coldwell proposed issuing a single RFP with two options: (1) rehabilitation of the existing six-lane pool with new pumps, bathrooms, ADA compliance, showers, and lockers; and (2) conversion to an eight-lane competitive pool with similar upgrades. The RFP could also include a possible third option for ten lanes, as suggested by Council Member Flaherty. - Several council members expressed support for obtaining cost estimates for various features (e.g., competitive lanes, bleachers, future cover footings) to enable informed prioritization based on budget constraints. Council Member Bell emphasized a basic, affordable community pool focused on swimming lessons and family recreation, noting that prior expensive proposals (e.g., $16M to $50M aquatic center) were rejected by voters. - Council Member Nossek questioned whether the push for added lanes came from community input or solely from council preferences. He noted that previous community surveys ranked year-round coverage and therapy/rehab components higher than competitive swimming. Staff acknowledged that the added-lane concept was driven by council discussion. - Council Member Haws suggested using the four-to-six-week RFP preparation period to gather updated input from key stakeholders such as the school district, swim instructors, Special Olympics, and the tribe, to ensure the RFP reflects community needs. Vice Mayor Tubbs and Council Member Haws requested staff reach out to those stakeholders. - Several council members (Ferris, Bell, Flaherty, Nossek, and Mayor Otto) publicly stated they had not met with any pool contractors regarding the project. Key Outcomes - Motion: Council Member Jim Ferris moved to direct the Town Manager to start preparing the RFP and to agendize the question of dissolving the stakeholder committee for the next meeting. The motion was seconded by Council Member Charlie Bell. - Vote: The motion carried 7–0, with Mayor Stephen Otto, Vice Mayor Susan Tubbs, Council Members Bell, Ferris, Flaherty, Haws, and Nossek all voting in favor. - Next Steps: Staff will prepare the RFP draft (estimated four to six weeks) and seek input from council and selected stakeholders before final issuance. The stakeholder committee dissolution will be considered at a future council meeting.

The Town of Payson Planning & Zoning Commission met in public session at 3:00 p.m. on January 5, 2026, in the Town Hall Council Chambers, 303 North Beeline Highway, Payson, Arizona. The commission considered Ordinance No. 973 on administrative development approvals, expedited review, and self-certification, and reviewed the annual General Plan implementation report. Commission members participated in person and by Zoom, but attendance records contain a discrepancy noted below. Consent Calendar - The commission approved the minutes of the December 1, 2025, Planning & Zoning Commission meeting by unanimous voice vote. Note: The agenda identifies this item as the December 1, 2025 minutes, while the minutes document header incorrectly reads “Minutes from January 5, 2026.” Public Comments & Testimony - No members of the public were present in chambers or online. Chairman Martin closed the public hearing portion for Ordinance No. 973 after confirming there was no public testimony. Discussion Items - Ordinance No. 973 – Administrative Development Approvals, Expedited Review, Objective Standards, and Self-Certification (HB 2447): - Zoning Administrator Nicole Adams summarized the ordinance. It amends Title 15, Chapter 154 of the Payson Town Code to allow administrative approval, without public hearings, of qualifying site plans, development plans, minor land divisions, preliminary plats, final plats, and plat amendments when objective standards are met, consistent with House Bill 2447 adopted during the first regular session of the 57th Arizona Legislature in 2025. - The ordinance also establishes expedited review procedures for applicants with a demonstrated history of compliance and allows self-certification by town-approved registered architects and professional engineers. The town retains oversight and enforcement authority, and administrative decisions may be appealed to the Planning & Zoning Commission and then to the Town Council. - Commissioner Laura Malone asked whether expedited review would have to be specifically requested and whether additional fees would apply. Ms. Adams confirmed that it would have to be requested and that town code would need to be amended to reflect new fees. - Discussion clarified that self-certification procedures can be adopted administratively, but fee changes require Town Council approval with public notice and hearing. - The commission was told that it will no longer approve preliminary plats because those approvals will be handled administratively; zone changes, DUPs, and other public-hearing entitlement requests will still come to the commission. This change could save about 30 days for the preliminary plat portion of an application. - The commission moved to recommend approval and adoption of Ordinance No. 973; the motion passed by voice vote with no opposition. - General Plan Annual Report and Implementation Matrix: - Public Works Director Doni Wilbanks presented the annual General Plan report. The General Plan is a 10-year working document most recently adopted in 2024 and runs through 2034. The implementation matrix tracks goals and strategies by department. - 2025 highlights included B-line bus route roadway improvements, including work on East Forest and Colcord/Whitley areas, with sidewalk, bike, and access upgrades; adoption of the Historic Main Cultural District; Main Street beautification and banners; completion of north and east entryway signage; ongoing property maintenance standards work; cleanup and recycling events; firewise/fuel mitigation efforts; water conservation education with fourth-grade students; and coordination with Green Valley Water on reclaimed water. - Commissioner Rima Urban asked how road repair locations are determined. Mr. Wilbanks explained that the town uses a prioritized traffic plan spreadsheet that identifies needed maintenance, shoulder work, or reconstruction and matches projects to available funding. - Commissioner Jimmy Lee complimented the town on new sidewalks and projects. Commissioner Laura Malone asked about challenges; Mr. Wilbanks said the main challenge is funding and prioritizing all the items in the plan. - Staff noted that property maintenance standards are about 90 percent complete as part of the unified development code update, with completion anticipated within about a month. - Staff also mentioned that code compliance is handled by two employees, one full-time and one part-time, who are becoming more proactive along commercial corridors. - Project Updates (Information to Commission): - Juniper Pines received corrections from the town and is awaiting resubmittal. - Rythmia Village has not yet submitted civil and final plat documents. - Longhorn Ranch Phase 1 is in review; the planned area development, zone change, and General Plan amendment for the remainder of the Longhorn Ranch property are awaiting resubmittal and may come to the commission around March. - Discount Tire pulled permits and paid fees; construction is waiting on crew availability. - U-Haul is in review awaiting revisions. The Payson Tiny Home Project is also awaiting revisions. - The Airport RV park development agreement has been withdrawn. - The golf course development agreement was approved by the Town Council; the preliminary plat was reapplied after the original expired due to drainage concerns and is now in its first review cycle. - Mountain View subdivision, a new small subdivision, received preliminary plat approval administratively since the last update and will submit a final plat. Key Outcomes - The commission recommended approval and adoption of Ordinance No. 973 to the Town Council by voice vote, with no opposition. - The commission accepted the General Plan Annual Report and Implementation Matrix as informational. - No requests were made by commissioners for placement of items on future agendas. - The meeting was adjourned by motion from Laura Malone, seconded by Jeremy Gephart; the adjournment vote carried 6–0. - Attendance discrepancy: The transcript states Nathan Morris was absent during roll call and refers to six commission members present, while the minutes list Nathan Morris as present and state ABSENT: None. The 6–0 adjournment vote also implies six voting members rather than seven. This summary uses the minutes for commissioner names but notes the conflict in the source records.

The Payson Town Council met on December 10, 2025 at 4:00 p.m. in the Town Hall Council Chambers. Major actions included approving a new town engineer, forming a stakeholder committee for Taylor Pool, approving a liquor license for Payson Roll N Bowl, and allocating the 0.88% sales tax increase toward emergency services retirement, facilities, and roads. The meeting adjourned at approximately 6:29 p.m. Consent Calendar - Approved meeting minutes for November 12, 2025 (work session and regular) and November 20, 2025 special meeting (6-0). - Approved Resolution No. 3468 designating authorized representatives for the Arizona Department of Emergency and Military Affairs (6-0). Public Comments & Testimony - Pool and Event Center: Multiple residents urged the council to prioritize rebuilding Taylor Pool. Speakers included Lori Thompson (emphasized swim lessons, cited drowning risks), James and Jasper Vandruff (children who enjoy swimming), Rachel Pfoutz (reading son's letter about scouting), Dolores Finley (98-year-old resident who learned to swim later in life, stressed safety), Tom Dunning (urged full cost analysis), Brooke Myers (called for immediate action), and Cyn Stratton (supported bringing pool back). Others advocated for the event center: Mike Voden proposed using event center revenue to fund a pool later. Mike Quinn called for a public vote on any new pool and criticized the council for delaying the Malibu project. Jeff Robbins thanked staff for blight remediation and criticized the council for not respecting first responders. Tom West and Mike White raised concerns about hangar leases at the airport. Discussion Items - Introduction of Kyle Christiansen: Town Manager Darren Coldwell introduced Kyle Christiansen as the new Director of Capital Improvements. Christiansen outlined his 25+ years of project management and public works experience. - Appointment of Town Engineer (H.2): Coldwell presented Nathan Larson as the new Town Engineer, effective January 12, 2026. Larson expressed excitement to work for the town. Council confirmed the appointment unanimously (7-0). - Community Pool and Event Center (H.3): Coldwell presented cost estimates for Taylor Pool refurbishment (ranging from $6.7M to $9.6M depending on options) and a proposed multi-purpose indoor center at the Rodeo Grounds (estimated $782,500 for a covered arena shell, with larger building for 3,000 people also discussed). Council debated priorities: Council Member Bell challenged the community to raise funds and proposed forming a stakeholder committee. Council Member Ferris supported focusing on the pool first and using local contractors. Council Member Flaherty advocated waiting until budget discussions to decide. Council Member Haws supported exploring a lower-cost Taylor Pool option. Council Member Nossek suggested a second cost assessment. Council Member Tubbs requested information on floodplain maps, parking, sewer credits, and staffing before voting. After public comments, a motion was made to form a stakeholder committee to gather information about Taylor Pool. The motion passed 6-0 (Council Member Haws absent). - Public Hearing – Liquor License (E.1): Town Clerk Tracie Bailey presented a Bar Series 006 liquor license application for Payson Roll N Bowl. No public comments. The owner, Debby Cutsinger, answered council questions about the license (full liquor) and anticipated opening (spring/summer 2025). Motion to approve passed 6-0. - Resolution No. 3464 – Allocation of 0.88% Sales Tax (F.1): Coldwell proposed dedicating 60% of the 0.88% tax increase to debt service for emergency services retirement (PSPRS), 20% to maintenance facilities, and 20% to road improvements. Council discussion included a proposal by Council Member Bell to allocate 100% to PSPRS with a sunset in 2030. Other council members supported the manager's proposal. The motion to approve the resolution as presented passed 5-1 (Council Member Nossek opposed; minutes say 6-0 but transcript recorded 5-1). Note: Minutes and transcript disagree on the vote tally. - Finance Department Update (H.1): Finance Director Dana Ohanesian presented an overview of the department's structure, core functions, accounts, and current projects, including implementation of a new accounting system (NetSuite) and preparation for a banking RFP. Key Outcomes - Confirmed Nathan Larson as Town Engineer effective January 12, 2026 (vote 7-0). - Formed a stakeholder committee to gather information about Taylor Pool (vote 6-0). Council members may recommend additional members. - Approved Payson Roll N Bowl Bar Series 006 liquor license (vote 6-0). - Approved Resolution 3464 allocating the 0.88% sales tax: 60% to PSPRS debt service, 20% to maintenance facilities, 20% to road improvements (vote 5-1 per transcript; minutes record 6-0). - Approved Consent Agenda including minutes and Resolution 3468 (vote 6-0). - No decisions made on the event center; further direction to be discussed during budget planning.