Public Meetings - Santa Rosa, California

The Santa Rosa Planning Commission held a regular meeting on April 11, 2024, from 4:30 p.m. to 6:41 p.m. The meeting included approval of minutes, public comments, department reports, a presentation on the FEMA flood risk mapping project, and three public hearings. All actions were approved unanimously (6-0), with Commissioner Peterson absent. Consent Calendar - None. Public Comments & Testimony - Non-agenda public comments: Duane De Witt spoke about the upcoming Veterans' Trail Grove & Healing Garden Earth Day event on April 20, and raised concerns about cumulative impacts of development, traffic on Burbank Avenue, tree removal, and affordable housing commitments at Burbank Avenue apartments. - During Department Reports: Duane De Witt urged authentic community engagement for the South Santa Rosa Specific Plan and criticized the lack of community involvement in the CALED conference. - During FEMA Presentation: Kim inquired about insurance impacts and the influence of FEMA over insurers. Duane De Witt asked to include Colgan Creek and Roseland Creek in the flood mapping project. - Public Hearing – Telecommunication Tower (Item 10.1): - Kim Kelley (opposed) raised concerns about cumulative RF exposure, aesthetics, noise from generators, and property owner responsibility. - Roberta Valdez (opposed) cited property values, lack of proof of safety, and health concerns. - Sydney Cox (opposed) argued that FCC exposure limits are outdated and that the 30-minute averaging period is insufficient for long-term exposure. - Duane De Witt (supported) emphasized the need for improved first responder coverage, noting the proximity of Fire Station 10 and the value of FirstNet for emergency preparedness. - Jennifer Laporta (opposed) called the tower “toxic” and criticized the planning department for rubber-stamping projects. - Public Hearing – Dutton Meadows Time Extension (Item 10.2): - Duane De Witt (opposed) requested a current traffic study, citing increased traffic and cumulative impacts from housing developments. - Robin Miller (applicant, supported) noted the project has been in process for years and that the time extension is needed due to city processing times; the final map is imminent. - Public Hearing – John Pol Annexation (Item 10.3): - Steve Sharp (applicant, supported) explained the pre-zoning is the first step in annexation to obtain city utilities; no new development is proposed at this time. Discussion Items - Approval of Minutes: The March 28, 2024 draft minutes were approved as submitted. - Commissioner Reports: Chair Weeks announced that the Santa Rosa Merit Awards are accepting applications for 2024. - Department Reports: Deputy Director Jessica Jones reported on the South Santa Rosa Specific Plan community engagement strategy, an Earth Day booth at Courthouse Square, the CALED conference in Santa Rosa, and that the next meeting will be in May (no meeting on April 25). - FEMA Flood Risk Mapping Project Presentation: - Flannery Banks (Assistant Engineer) explained that FEMA is updating flood maps for the Santa Rosa Creek watershed. The project is in the discovery phase, with preliminary maps expected around summer 2025, a 90-day appeal period, and a final determination by spring 2026. The city has developed a strategic communications plan, including a website (srcity.org/FEMAfloodmapping) and outreach to impacted communities. - Jimmy Bliss (Acting Chief Building Official) discussed impacts on building requirements (elevation, materials) and insurance, and noted that existing structures are grandfathered but significant remodels (50% of value) must comply with new standards. - Elise Miller (Communications Coordinator) outlined outreach efforts: a website, e-newsletter, community meetings, and materials in English and Spanish. - Telecommunication Tower (Item 10.1): - Staff presented: The project is an 85-foot monopine tower at 2715 Giffen Avenue to improve wireless coverage, especially for FirstNet (public safety network). The site is in an industrial area, over 1,000 feet from schools and residences. The project is exempt from CEQA. Staff recommended approval. - Applicant (Mike McLaughlin, Western Fire Chiefs Association) explained that FirstNet is a dedicated public safety broadband network created after 9/11. The tower is needed to fill coverage gaps in the area. The height (85 feet) is the minimum necessary to clear adjacent 45-foot buildings. Co-location is available for other carriers. The tower complies with all city zoning code requirements. - Assistant City Attorney Ashle Crocker clarified that the city cannot impose additional RF monitoring beyond FCC requirements, and that the FCC sets nationwide exposure limits. - Commissioners discussed the distance requirements, RF exposure, and generator testing hours. The applicant agreed to limit generator testing to normal business hours except for emergencies. - Dutton Meadows Time Extension (Item 10.2): - Staff presented: The project is a 137-unit small-lot subdivision on 18.4 acres. The approved tentative map expires December 2024; a one-year extension is requested. The final map is imminent. Staff recommended approval. - Commissioners noted that the delay was partly due to city processing and that the project will help extend Stony Point Road and eventually relieve traffic. The Hearn Avenue overcrossing groundbreaking has occurred. - John Pol Annexation Pre-Zoning (Item 10.3): - Staff presented: The property at 5817 Highway 12 (3.18 acres, two single-family dwellings) is outside city limits. The pre-zoning to RR-20-SR-RC (Rural Residential with Scenic Road and Resilient City overlays) is needed for annexation to obtain city utilities. No new development is proposed. Staff recommended approval. Key Outcomes - Minutes: Approved as submitted. - FEMA Presentation: Received as information; no action taken. - Telecommunication Tower (CUP23-004): Motion by Commissioner Holton, seconded by Commissioner Cisco, to adopt Resolution No. PC-2024-005 approving the conditional use permit. Passed 6-0. The decision is final unless appealed within 10 calendar days. - Dutton Meadows Time Extension (EXT23-0008/0009): Motion by Vice Chair Duggan, seconded by Commissioner Carter, to adopt Resolution No. PC-2024-006 granting a one-year extension. Passed 6-0. The decision is final unless appealed within 10 calendar days. - John Pol Annexation Pre-Zoning (ANX23-001): Motion by Commissioner Sanders, seconded by Commissioner Carter, to adopt Resolution No. PC-2024-007 recommending pre-zoning to the City Council. Passed 6-0. The recommendation will go to the City Council for final action. - Meeting Adjourned at 6:41 p.m. Commissioner Holton was thanked for his service as this was his last meeting.

The Santa Rosa City Council met on April 9, 2024, for a regular meeting that included a closed session, a study session on development impact fee waivers, a public hearing on recreation fee adjustments, and action on several major reports. The council debated a proposed right‑sizing of impact fees to incentivize affordable housing, adopted a five‑year economic development strategic plan, approved a community engagement strategy for the South Santa Rosa Specific Plan, and authorized a $3.06 million budget amendment for one‑time projects. A key decision was made to pursue a revised license agreement with SMART for the Jennings Avenue at‑grade bicycle and pedestrian crossing, rejecting both the original SMART proposal and the option to abandon the crossing. Consent Calendar - Items 13.1–13.9 were approved unanimously (7‑0) without discussion, including: a PG&E easement over Rincon Ridge Park; a $125,000 evaluation contract for the CHOICE Grant Program; rescinding and replacing a Homekey grant resolution for Caritas Center (up to $11.36 million); purchase of a 2028 Pierce aerial fire truck for $2,541,247.49; a $973,850 amendment for design services on the Highway 101 bicycle/pedestrian overcrossing; introduction of an ordinance converting Riley Street to two‑way; grant applications for Rectangular Rapid Flashing Beacons and North Dutton Avenue improvements; second‑reading adoption of wayfinding sign standards; and second‑reading adoption of an ordinance allowing scooters on public streets, alleys, and gutters. Public Comments & Testimony - On non‑agenda matters (Item 14): Multiple speakers urged the council to place a ceasefire resolution on a future agenda and to divest from weapons manufacturers supporting Israel’s military actions in Gaza. No council action was taken. - On the Jennings Avenue crossing (Items 3.1 and 15.3): Several residents, including Eris Weaver (Sonoma County Bike Coalition), James Duncan, Steve Birdlebough (Transportation and Landuse Coalition), Alexa Forrester (Bikeable Santa Rosa), and Chris Guenther (Bikeable Santa Rosa), spoke in support of the crossing and urged the council not to abandon it (option 3). They argued that SMART’s opposition was unreasonable and that the crossing is essential for connectivity. - On development impact fees (Item 4.1): Over 30 speakers commented. Many supported the Generation Housing “right‑size” fee proposal to reduce impact fees on affordable and workforce housing. Supporters included representatives from Santa Rosa Metro Chamber, YIMBY, Mid‑Pen Housing, Providence, First 5 Sonoma County, and Generation Housing. Several affordable housing advocates stated that every dollar matters in making projects viable. A few speakers opposed the waivers, arguing that fees should be uniform and that developers already receive significant subsidies. Michael Hilber opposed any waivers unless fees are uniform. Adina Flores and Ana Diaz raised concerns about conflicts of interest and questioned whether the policy would truly help local residents. - On recreation fee adjustments (Item 16.1): Three speakers asked the council to consider low‑income families when setting fees, suggesting partnerships with schools and discount programs similar to those offered by museums. Discussion Items - 4.1 Impact of Development Impact Fee Waivers – CFO Alan Alton and Planning Director Gabe Osburn presented an analysis showing that waiving capital facility fees (CFF) and park development impact fees could cripple the city’s ability to fund infrastructure projects unless backfilled. Over the last three years, affordable housing projects contributed 41% of park fees and 35% of CFF. Four options were offered: (1) a full AB 602 nexus study (2‑year process, $350,000 consultant cost); (2) a pilot program with a defined backfill cap; (3) a waiver without backfilling, requiring an impact analysis; (4) a targeted approach focusing on missing middle housing. Council members expressed interest in a three‑ to five‑year pilot, with annual evaluation, focused on very low, low, and moderate income housing. Most supported exempting park fees from waivers. Council directed staff to prepare a policy based on the Generation Housing right‑size proposal, with a three‑ to five‑year term, and to report annually on outcomes. - 15.3 Jennings Avenue At‑Grade Crossing – Assistant City Manager Jason Nutt and Assistant City Attorney Adam Abel explained the history: CPUC approval in 2016, but SMART had refused to sign a license agreement. SMART’s latest draft required the city to assume all liability for any incident at the crossing, even if caused by SMART’s ordinary negligence, and to pay all of SMART’s legal defense costs. The city proposed a revised agreement (Attachment 2) that limits the city’s liability to incidents within the crossing itself and requires the city to indemnify SMART only for concurrent negligence. Councilmembers overwhelmingly supported the revised agreement (option 2), with Councilmember Rogers noting that the CPUC has repeatedly affirmed the crossing is safe. A motion passed 7‑0 to direct the City Manager to negotiate and execute the revised agreement and notify SMART and the CPUC. - 15.1 Five‑Year Economic Development Strategic Plan (2024‑2029) – Director Osburn presented the plan, built around three pillars: business growth, economic vibrancy and resiliency, and community investment. The plan was developed with over 600 survey responses and input from regional partners. Council adopted it unanimously (6‑0, Fleming absent). - 15.2 South Santa Rosa Specific Plan Community Engagement Strategy – Staff presented a strategy emphasizing outreach to underrepresented groups, including door‑to‑door engagement and partnerships with community events. Council approved (6‑0) a waiver of Council Policy 000‑06 to allow staff to appoint county residents living in the plan area to the Engagement Advisory Committee, and accepted the engagement strategy. - 15.4 Budget Amendment – One‑Time Project Funding – CFO Alton outlined $3.06 million in funding for 11 projects, including: HR system assessment, internal control audit, vehicle lifts, fleet electrification master plan, video security cameras, phone system replacement, permitting software upgrade, police radio upgrades, police data storage, and Doyle Park ball field upgrades. Council adopted the resolution (6‑0). - Staff Briefings: - 8.1 Earth Day Event – Staff announced the 15th annual Earth Day celebration on April 20, 2024, 12‑4 p.m. at Courthouse Square, featuring reusable foodware with a refundable deposit. - 8.2 Community Empowerment Plan Update – Staff noted upcoming community outreach events for the Violence Prevention Partnership, Fire Department (Women in Public Safety Day), and Police Department (community police experience). - Future Agenda Items: - Councilmember C. Rogers requested a discussion on a senior overlay for mobile home parks (approved). - Councilmember Alvarez requested discussions on a language translation policy and on buffer zones for cell phone towers (both approved). - Mayor Rogers’ request to discuss temporarily closing portions of Fourth Street for bicycle/pedestrian use was approved 5‑1 (Okrepkie opposed). - Councilmember C. Rogers’ request to develop a process to activate vacant parcels was approved 6‑0. Key Outcomes - Study Session (4.1): Council directed staff to bring back a policy for a three‑ to five‑year pilot fee‑reduction program (right‑sizing) focused on very low to moderate income housing, with annual performance reviews. Park fees to be excluded. Staff will also continue work on the missing middle ordinance. - Public Hearing (16.1): Resolution RES‑2024‑038 adopted unanimously (7‑0), approving new and revised recreation and parks fees effective January 1, 2025. - Jennings Crossing (15.3): Motion carried 7‑0 to direct the City Manager to negotiate and execute the revised real property license agreement (Attachment 2) and notify SMART and the CPUC. - Economic Development Plan (15.1): Resolution RES‑2024‑046 adopted 6‑0 (Fleming absent). - South Santa Rosa Specific Plan (15.2): Motion approved 6‑0 to waive Council Policy 000‑06 and accept the community engagement strategy. - Budget Amendment (15.4): Resolution RES‑2024‑047 adopted 6‑0, appropriating $3,060,000 from general fund reserves for one‑time projects. - Closed Session (3.1): No reportable action taken. - All remaining consent items (13.1‑13.9) adopted 7‑0. - Minutes of March 26, 2024, approved. - Legislative update (17.1) received and filed: letters supporting AB 2257 (water/sewer fees) and S. 1430 (PFAS liability protection).

The Santa Rosa Planning Commission met on March 28, 2024, from 4:30 PM to 5:14 PM in the Council Chamber. All seven commissioners were present. The meeting included approval of minutes, a vice chair election, a continuance of a public hearing for a telecommunication tower, and a public hearing on an Oakmont Village planned development text amendment. All votes were unanimous (7-0). Public Comments & Testimony - Non-agenda items: No public comments were made. - Item 9.2 (Telecommunication tower at 2715 Giffen Avenue): Three speakers expressed opposition. - Jennifer Laporta, an environmental health scientist, objected to the tower, stating it conflicts with the zoning ordinance requiring two miles between macro towers (the nearest is 1.1 miles away). She cited health concerns including a cancer cluster at a school (RIPON California) and SB649's protections for firefighters. She also noted 40 small cells and 25 macro towers already in Santa Rosa. - Sydney Cox shared personal health concerns and provided copies of a postcard regarding a previous tower notification, noting the font was too small. She referenced studies on radiofrequency health effects. - Kim Kelly, a nearby resident, expressed concerns about health effects and property value impacts, stating she lives very close to the proposed tower. Discussion Items - Approval of Minutes: The February 22, 2024 draft minutes were approved as submitted without changes. - Vice Chair Election: Commissioner Cisco nominated Vice Chair Duggan to continue as Vice Chair, seconded by Commissioner Sanders. The nomination was approved unanimously. - Department Reports: Staff Liaison Jones reported that the City Council upheld the Planning Commission's decision on the Colgan Avenue cell tower appeal and approved the wayfinding sign ordinance. She also announced Commissioner Holton's resignation and the opening for a new commissioner. - Item 9.2 – Continuance of Telecommunication Tower Hearing: Staff requested a continuance to April 11, 2024, to provide additional documentation. After public comment, a motion by Commissioner Sanders, seconded by Commissioner Holton, to continue the item to April 11, 2024, passed unanimously. - Item 9.1 – Oakmont Village Association Planned Development Text Amendment (REZ23-002): - Planner Sheila Wolski presented the proposal to amend the PD 63-001 policy statement. The amendments would: 1) update maps, 2) default to the City's zoning code for land use permitting requirements consistent with the General Plan land use designation, and 3) establish compatible uses for parcels with a Parks and Recreation General Plan designation. - Approximately 100 Oakmont residents attended a community meeting; the vast majority supported the amendments, with no opposition. - Public speakers Margaret Newman, Larry Burns, Richard Hirsch, and Iris Harrell (Oakmont Village Association Board) all spoke in support, noting the need to update outdated documents from 1963. - Commissioners Holton, Cisco, Peterson, Carter, Sanders, and Chair Weeks expressed support, praising the efficiency and clarity of the presentation. All commissioners stated they could make the required findings. Key Outcomes - Approved the February 22, 2024 minutes. - Re-elected Vicki Duggan as Vice Chair. - Continued item 9.2 (Conditional Use Permit for a telecommunication tower at 2715 Giffen Avenue) to the April 11, 2024 meeting. - Adopted Resolution No. PC-2024-004 recommending the City Council adopt a text amendment to the Oakmont Planned Development (PD63-001) policy statement, including modifications to updated maps, default to the City's zoning code for land use permitting, and establishment of compatible uses with the Parks and Recreation land use designation. The vote was 7-0. - All decisions are final unless appealed within 10 calendar days.

The Santa Rosa City Council held a special meeting on March 26, 2024, at 12:30 p.m., convening in closed session to discuss two legal matters. The meeting included a closed session for existing litigation and anticipated litigation, with no public comment and no reportable actions taken. Public Comments & Testimony - No public comments were made on the closed session items. Closed Session Items - 2.1 Conference with Legal Counsel - Existing Litigation: The Council discussed the case Bay Cities Paving & Grading, Inc. v. City of Santa Rosa (Sonoma County Superior Court Case No. SCV-265333). This item was received and filed. - 2.2 Conference with Legal Counsel - Anticipated Litigation: The Council discussed one potential case under Government Code Section 54956.9(d)(4). This item was received and filed. Key Outcomes - The closed session concluded at 1:35 p.m., and the open session reconvened at 1:39 p.m. with 5 council members present (Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, Council Member Chris Rogers; Council Members Eddie Alvarez and Victoria Fleming were absent). City Attorney Teresa Stricker reported that no reportable action was taken during closed session. The meeting was adjourned at 1:40 p.m.

The City Council met on March 26, 2024, at 1:30 PM for closed session and reconvened at 4:00 PM for the regular session. The meeting covered a Sonoma Water rate increase, adoption of a shared scooter program, a wayfinding sign ordinance, and a contested appeal of a Verizon wireless telecommunications tower. Council approved most items with near-unanimous votes, except the Verizon appeal which passed 5-1. Consent Calendar - Finley Aquatic Center Spray Ground and Renovation Project – Approved construction contingency funds of $404,534, increasing the total contract to $5,725,015.10. - Purchase of Two Ford Transit Passenger Vans – Approved a purchase order for two 2024 Ford Transit X2C vans for the inRESPONSE program from Towne Motor Co dba Towne Ford Sales for a total not to exceed $130,153.20. - Fifth Amendment to Professional Services Agreement with Jessica Rasmussen – Approved an increase of $20,000 for art programming and project management services for the Public Art Program and Economic Development Division through June 30, 2024, bringing the total compensation to $320,680 (no General Fund impact). Public Comments & Testimony - Non-Agenda Matters (Item 14) – Several speakers urged the Council to adopt a ceasefire resolution regarding the conflict in Gaza, citing local tax dollars used and citing other cities that have passed similar resolutions. Speakers also raised concerns about local labor standards and the need for local hiring and health benefits for construction workers. (Ten speakers total; no direct Council response per policy.) - Verizon Tower Appeal (Item 16.3) – Ten residents and representatives of the appellant group testified against the tower, arguing it would be a visual blight, harm property values, and that Verizon failed to demonstrate a genuine service gap or consider alternative sites. Some speakers raised health concerns, though the City Attorney noted federal preemption on RF emissions. Discussion Items - Sonoma Water 2024/25 Water Transmission Budget and Rate Increase – Staff and Sonoma Water representatives presented a proposed 9.88% wholesale rate increase (from $1,173.09 to $1,289.02 per acre foot) due to aging infrastructure, drought-related low deliveries, and deferred maintenance. Council discussed the “use less, pay more” challenge and the need to communicate about infrastructure investments. The City purchases approximately 90% of its water from Sonoma Water. - Shared Scooter System Program Ordinance Amendment (Item 16.1) – Staff presented an ordinance to amend City Code Chapter 9-22 to allow scooters (including shared scooters) to operate on public streets, alleys, and gutters (sidewalks remain prohibited). The pilot program with Bird had ended in August 2023 after about 13,318 rides. The ordinance is detached from any specific operator, allowing future operators. - Wayfinding Sign Ordinance and Fee Resolution (Item 16.2) – Staff presented a zoning code text amendment to allow business wayfinding signs and public/civic amenity wayfinding signs within the Downtown Station Area and North Santa Rosa Station Area Specific Plans. The ordinance sets design standards, a maximum of six sign plaques per business, and requires a minimum of three signposts per program. Public survey (over 400 respondents) informed the design. The Planning Commission had voted 5-0 to recommend adoption. - Verizon Telecommunication Facility Appeal (Item 16.3) – The Council heard an appeal of the Planning Commission’s approval of a 69-foot monopole at 244 Colgan Avenue. Appellant arguments included: no demonstrated service gap, failure to consider co-location or smaller alternatives, visual blight, property value impacts, and inadequate Spanish-language noticing. Verizon countered with data showing network congestion, explained the need for height to avoid multiple smaller sites, and noted FCC compliance. Planning staff and commission endorsed the approval. Council discussion focused on the sufficiency of alternative site analysis and the city’s reliance on applicant-provided expert reports. Key Outcomes - Sonoma Water Rate Increase – Approved unanimously (6-0) to support the proposed 9.88% wholesale rate increase and direct the City’s Water Advisory Committee representative to vote accordingly at the April 8, 2024 WAC meeting. The final decision rests with the Sonoma Water Board of Directors. - Shared Scooter Program Ordinance – Introduced (first reading) and approved 6-0 to allow scooters on city streets, alleys, and gutters. The ordinance must come back for second reading. - Wayfinding Sign Ordinance and Fee Resolution – Introduced (first reading) and approved 6-0 to adopt zoning text amendments and establish application fees. The ordinance must come back for second reading. - Verizon Tower Appeal – Denied the appeal and upheld the Planning Commission’s approval of the Conditional Use Permit for the wireless telecommunications tower. The vote was 5-1 (Councilmember Alvarez dissenting, citing the city’s lack of in-house subject matter expertise to validate Verizon’s technical claims). Council noted the need for improved multilingual noticing in future projects. - Chairperson Appointments – Approved reappointment of existing chairs for various boards, commissions, and committees (listed in minutes) by a 6-0 vote. - Minutes – Approved minutes from February 27, 2024 (with Councilmember MacDonald abstaining) and March 5, 2024. - Litigation Report – No settlements over $50,000 in February; pending caseload remains approximately 28–30 matters. - Adjournment – The meeting adjourned at 7:26 PM in honor of Detective Marylou Armer, who died from COVID-19 on March 31, 2020.

The Cultural Heritage Board of Santa Rosa held a regular meeting on March 20, 2024, at 4:30 p.m. in the City Hall Council Chamber. Chair Brian Meuser called the meeting to order with five members present (Meuser, Boren, Carney, Klyn, Marzlin) and two absent (Vice Chair Garrett, Fennell). The meeting lasted approximately 23 minutes, concluding at 4:53 p.m. The main agenda item was a concept review for a truck dock ramp at 808 Donahue Street, with no formal decisions made. Public Comments & Testimony - Kelly McMullen, a neighbor living on an adjoining street, spoke in support of the project. She noted that the ramp would improve neighborhood safety by moving truck unloading off the street, benefiting drivers and workers. Discussion Items - Concept Review for Truck Dock Ramp (808 Donahue St) – The board considered a proposal for a 496-square-foot concrete ramp with a 2.3% slope and metal guardrails to serve an existing roll-up door at a warehouse. The site is part of the historic Duterk Winery Village, but the ramp would be located within the last ten feet of the historic structure (the rest of the area to the north is not historic). The applicant, Scott Bartley of Holland Bartley Architects, stated the current owner intends to keep the building as-is and the ramp is needed for tenant safety and retention. City Planner Sachnoor Bisla presented the staff report, noting the project is exempt from CEQA and that a minor landmark alteration permit would apply. Board members asked about the distance from the street (52 feet from the property line), the absence of alterations to the building, and the nature of the existing driveway (concrete slab, not historic). Board member correspondence from Vice Chair Garrett was not read due to a potential conflict of interest. Board members provided feedback: they supported the project as a minor landmark alteration, emphasized the need for engineering to protect the building’s foundation, and suggested that guardrails be designed to complement the historic building. Chair Meuser concurred, noting no changes to the building and recommending tasteful design. Key Outcomes - No formal vote was taken as this was a concept review. The board provided guidance to staff and the applicant, indicating support for the project with recommendations to ensure structural integrity of the historic building and to design safety rails that blend with the historic character. The project will proceed through the entitlement process as a minor landmark alteration permit.

The Santa Rosa City Council held a regular meeting on March 5, 2024, beginning with a closed session at 3:00 p.m. and reconvening in open session at 4:09 p.m. The council adopted several resolutions, including an extension of the homeless emergency, a professional services agreement for ADA updates, a grant application for the Lower Colgan Creek Restoration Project, a city-wide Integrated Pest Management (IPM) policy, and an update to development-related service fees. The meeting also featured proclamations for Red Cross Month, Arbor Week, and National Women's History Month, as well as a staff briefing on the Community Empowerment Plan. Extensive public comment on non-agenda matters focused on calls for a ceasefire resolution regarding the Israel-Hamas conflict. Mayor Natalie Rogers and Council Member Chris Rogers were absent. Proclamations & Presentations - Red Cross Month (7.1): Council Member Alvarez presented the proclamation. Recipients Andy Witthorn and Steve Countouriotis noted that 90% of Red Cross volunteers are unpaid, and the organization provides disaster response, blood collection, and support for military families. Public comment included support and a suggestion to also recognize the Red Crescent. - Arbor Week (7.2): Council Member Fleming presented the proclamation. Deputy Director Jen Santos and Parks Superintendent James Castro announced an Arbor Day tree planting event on March 9 at Skyhawk Community Park, planting over 30 trees. Public comment emphasized planting native trees and restoring the city arborist position. Staff noted they responded to 34 downed trees in 16 hours during a recent storm without a dedicated tree crew. - National Women's History Month (7.3): Council Member MacDonald presented the proclamation to Melanie Jones-Carter, Chair of the Commission on the Status of Women, and Ana Dais. The commission highlighted ad hoc committees on reproductive rights, human trafficking, and voter turnout. - Community Empowerment Plan (8.1): Lon Peterson, Chief Communications Officer, introduced new staff: Francheasca Roberson (DEI & EEO Officer) and Ana Horta (Community Engagement Manager). Peterson announced a police department community engagement meeting on March 6 and a survey open until March 18. Consent Calendar - 13.1 – Extension of Homeless Emergency: Adopted Resolution RES-2024-029, extending the local homeless emergency proclamation. Public comment expressed support, noting progress but ongoing need. - 13.2 – ADA Transition Plan Update: Adopted Resolution RES-2024-030, approving a professional services agreement with Disability Access Consultants, LLC for up to $398,046. - 13.3 – Lower Colgan Creek Restoration Phase 3 Grant Application: Adopted Resolution RES-2024-031, authorizing a grant application to the Wildlife Conservation Board for a monarch and pollinator habitat project. Public Comments & Testimony - Closed Session (Item 3.1): Duane De Witt spoke in support of fair wage increases for lower-paid city employees during labor negotiations. - Consent Calendar: Thomas Els thanked the council for continuing the homeless emergency. - Integrated Pest Management Policy (15.1): Thomas Els supported the policy and suggested using natural remedies like vinegar and pepper mixtures. Tess expressed concern about exceptions, especially on ball fields, and advocated for banning all pesticides. Susan Lamont supported the policy but urged eventual elimination of all pesticides and requested staff cease referring to the public as "audience." - Development Fee Update (16.1): Calum Weeks (Generation Housing) expressed full support, calling the fee reductions "bold solutions" for affordable housing, child care, and groceries. Thomas Els supported but suggested recovering fee reductions from developers after occupancy. Roxy urged more incentives for affordable housing vs. market rate. - Non-Agenda Matters (Items 14 & 18): A large majority of speakers (approximately 25 individuals) urged the council to adopt a ceasefire resolution regarding the Israel-Hamas conflict. Speakers included residents, Jewish community members, Palestinian Americans, and others, citing humanitarian concerns, children’s deaths, and the city’s responsibility. One speaker opposed a ceasefire, arguing Israel has a right to defend itself and that Hamas started the conflict. Several speakers referenced a draft ceasefire resolution available at SRceasefire.com. Council members did not respond or take action on these requests. Discussion Items - City-Wide Integrated Pest Management Policy (15.1): Sean McNeil, Deputy Director of Environmental Services, presented the policy. It bans neonicotinoids, minimizes all pesticides using a least-toxic approach, requires certified applicators, and bans glyphosate in sensitive areas (playgrounds, public gathering spaces) with limited exceptions (public health/safety, road medians, closed ball fields, invasive plant management). Transparency measures include a public website and annual reporting. Council members asked few questions and praised the staff’s work. - Development Related Cost of Service Fee Update (16.1): Gabe Osburn, Planning Director, and Cindy Sconce (MGT Consulting) presented the fee study. The current cost recovery is about 77%; the updated fees aim for 70% recovery. The proposal includes a 25% reduction for trade permits (mechanical, electrical, plumbing), 50% reduction for residential sidewalk encroachment permits, 50% reduction for non-applicant planning appeals, and 50% reduction for groceries in food deserts/downtown, daycare facilities, market-rate housing in downtown (4+ units), and 100% affordable housing (at or below 60% AMI) citywide. Annual CPI adjustments would be authorized. The projected revenue increase is 20% (about $2.4 million) if permit volumes hold. The effective date is July 1, 2024, and fees will not be retroactive for projects already in process. Key Outcomes - Votes (all 5-0, Mayor and Council Member Rogers absent): - Approved Consent Calendar (Resolutions RES-2024-029, 030, 031). - Adopted Resolution RES-2024-032 (Integrated Pest Management Policy). - Adopted Resolution RES-2024-033 (Development Service Fees with reductions and annual CPI adjustments). - Closed Session: No reportable action on labor negotiations. - No action taken on the ceasefire requests; the council did not place a ceasefire resolution on the agenda or discuss the matter. The next regular meeting is scheduled for March 26, 2024.

The Santa Rosa City Council met on February 27, 2024, in a regular session that began with a closed session at 1:30 p.m. and reconvened in open session at 4:00 p.m. The meeting included a staff briefing on FEMA flood risk mapping, approval of consent items, and extensive public comment on non-agenda matters, primarily calling for a ceasefire resolution regarding the Israel-Hamas conflict. The previously scheduled public hearing on the Bunya Bunya tree removal appeal was continued to a date uncertain. Consent Calendar - 13.1 – Approved a second amendment to Blanket Purchase Order with Coordinated Project Installations, Inc. for office furniture services, extending the term one year with an 11.47% unit cost increase and adding $75,000 for a total not-to-exceed $174,000. (Vote: 5-0-1, with Councilmember Okrepkie recused and Councilmember MacDonald absent.) - 13.2 – Adopted a resolution delegating authority to staff to execute Project Work Orders under existing Master Professional Services Agreements, up to $500,000 per order and a cumulative $18 million for FY 2023-2024. (Vote: 6-0-1, MacDonald absent.) - 13.3 – Approved a waiver of competitive bidding and issuance of a blanket purchase order to Hansel Ford for up to $3.5 million for replacement Ford Police Interceptor Utility vehicles. Two public speakers opposed the expenditure. (Vote: 6-0-1, MacDonald absent.) - 13.4 – Adopted on second reading an ordinance correcting a clerical error by renumbering the Hazardous Vegetation and Fuels Management chapter as Chapter 9-32. (Vote: 6-0-1, MacDonald absent.) - 13.5 – Adopted on second reading an ordinance repealing outdated COVID-19 public health order regulations and establishing a new framework for unmaintained vacant lots and abandoned buildings, and amending the definition of “weeds.” (Vote: 6-0-1, MacDonald absent.) - 13.6 – Adopted on second reading a zoning code text amendment exempting senior care facilities from community care facility overconcentration and spacing requirements, and allowing palliative and end-of-life care. (Vote: 6-0-1, MacDonald absent.) Public Comments & Testimony - Closed Session Public Comment: James Duncan spoke in favor of the Jennings Avenue pedestrian/bicycle rail crossing, urging the Council to direct staff to secure CPUC approval. - Consent Items (13.3): Tess Caldwell and Alyn Wolves spoke in opposition to the $3.5 million police vehicle purchase, arguing the funds could be better used for community programs and that waiving competitive bidding was not prudent. - Non-Agenda Matters (Item 18): Approximately 30 speakers addressed the Council, with the overwhelming majority (estimated 27 speakers) urging the Council to adopt a resolution calling for an immediate and permanent ceasefire in Gaza. Speakers included Jewish community members, Palestinian Americans, veterans, and other residents, many citing the humanitarian crisis, death tolls (e.g., over 30,000 Palestinians killed, including 10,000+ children), and the use of U.S. tax dollars. A minority of three speakers (Stan Roodman, Roberta, Mark Rudow) opposed a ceasefire resolution, arguing that Hamas bears responsibility for civilian deaths, that a ceasefire would allow Hamas to regroup, and that the resolution could make Jewish residents feel unsafe. Council members did not respond or take action on the ceasefire request. Discussion Items - 8.1 – FEMA Flood Risk Mapping Project: Claire Myers (Stormwater and Creeks Manager), Gabe Osburn (Planning Director), and Lon Peterson (Communications Director) presented an update on FEMA’s multi-year project to update flood risk maps for the Santa Rosa Creek watershed. The project will identify special flood hazard areas (1% annual chance of flooding) and affect development standards and insurance requirements. The timeline includes preliminary map release, a 90-day appeal period, and final map adoption expected spring 2026–spring 2027. Outreach includes a website (SRCity.org/FEMAfloodmapping), bilingual brochures, and future workshops with FEMA and the National Flood Insurance Program. Councilmember Okrepkie asked about including NFIP in outreach; staff confirmed they plan to do so. No public comment was received. No action taken; briefing only. - Council Reports: Councilmembers reported on various subcommittee and liaison activities, including SMART ridership exceeding 2018 pre-pandemic levels, a community meeting on illicit massage businesses (to be agendized at the April 23 Public Safety Subcommittee), and updates from the Metropolitan Transportation Commission, Sonoma County Agricultural Preservation and Open Space District, and the Russian River Watershed Association. Key Outcomes - Consent Items Approved: All 6 consent items (13.1–13.6) were approved, with 13.1 voted separately due to a recusal. - Public Hearing Continued: The Bunya Bunya tree removal appeal (Item 16.1) was continued to a date uncertain. - No Action on Ceasefire Resolution: Despite extensive public testimony, the Council did not place a ceasefire resolution on the agenda or take any formal action. - Meeting Adjourned: The meeting was adjourned at 6:18 p.m. in honor of former Sonoma County Supervisor Janet Nicholas.

The Santa Rosa Planning Commission held a regular meeting on February 22, 2024, at 4:31 PM in the Council Chamber. The meeting focused on a public hearing for a proposed zoning text amendment to establish standards for wayfinding signs. The commission unanimously voted to recommend that the City Council adopt the amendment. No public comments were made in person. Consent Calendar - No consent items were on the agenda. Public Comments & Testimony - No members of the public spoke during the meeting. However, staff noted that a public survey conducted from October 9 to November 9, 2023, received over 400 responses. The survey indicated support for wayfinding signs for tourism and pedestrian use, though some comments raised concerns about budget impact, maintenance, and sign design. Discussion Items - Public Hearing: Wayfinding Ordinance (REZ23-009) - Presenter: Christian Candelaria, City Planner. - The proposed zoning text amendment would add definitions and standards to Title 20 of the Santa Rosa City Code for two types of wayfinding signs: Business Identification Wayfinding and Civic/Public Amenity Wayfinding. - The ordinance would allow sign programs in the Downtown Station Area and North Station Area, with a minimum of three signposts. Maximum signpost height: 8 feet; sign plaque dimensions: 12 inches by 24 inches; font size: 2 inches minimum, 6 inches maximum. - Design standards prohibit flashing/digital signs, require directional arrows, and require sign headers with area name and iconography. Public civic signs must include English and Spanish text. - The ordinance is CEQA-exempt and would be a ministerial process (no discretionary review by Design Review Board or Cultural Heritage Board). - Commissioners asked about existing pole use, 911 poles, logo legibility, business selection, maintenance of defunct business signs, and the role of the permit holder (e.g., Railroad Square Association, Downtown Action Organization). - Staff noted that 40 businesses currently participate in the Railroad Square pilot program, and downtown has 21 signposts (some double-sided). The permit holder is responsible for sign removal within 30 days of a business closure. - The Cultural Heritage Board and Design Review Board provided recommendations, including larger sign plaque dimensions (12 inches), minimum of three signposts, and use of business logos. Staff did not include recommendations for concept review to keep the process ministerial. Key Outcomes - Motion: Commissioner Holton moved to adopt Resolution No. PC-2024-003, recommending that the City Council adopt the zoning text amendment for wayfinding signs (File Number REZ23-009). Seconded by Commissioner Cisco. - Vote: 5-0 in favor (Chair Weeks, Commissioners Cisco, Holton, Peterson, and Sanders voted yes; Vice Chair Duggan and Commissioner Carter were absent). - Next Steps: The ordinance will be considered by the City Council in March 2024, with an effective date in April 2024. - The meeting adjourned at 5:07 PM.