Public Meetings - Taylor, Michigan

The City Council of Taylor held a budget study session on April 9, 2024, from 6:00 PM to approximately 8:50 PM, to review the proposed 2024/2025 fiscal year budget. The meeting began with a general overview by the Budget & Finance Director, followed by presentations from several department heads. The council discussed revenue projections, expenditure changes, departmental staffing, and capital needs. No votes were taken; the session was part of a series of budget reviews leading to a public hearing and adoption on April 16, 2024. Discussion Items - Budget Overview (Finance Director Jason): - The state of Michigan now requires budget appropriations at the activity (department) level rather than the functional level. - For FY24, revenues are projected to increase by $656,000 (due to higher taxes, rental income, and Act 51 funds) and expenditures to decrease by $712,000 (due to unfilled IT positions and lower pension contributions). The general fund balance is expected to end at $20 million (40% of expenditures). - For FY25, the proposed general fund budget is $50.2 million in revenues (a decrease of $2.6 million, mainly due to one-time revenue from a TCDC parcel sale) and $50.0 million in expenditures (an increase of $833,000 or 1.7%). The fund balance is projected at $20.3 million (40.7% of expenditures). - Tax revenues are expected to increase by 4.9%, but a Headlee rollback will reduce the millage rate by 2.36%. State shared revenue is estimated to increase by 2.4%. - The city's total millage rate is decreasing, and the city's tax burden compared to neighboring municipalities increased slightly due to a school debt millage. - Planning Department (Laura): - The department budget for FY25 is $365,000, up from a projected $297,000 in FY24. The increase is due to a new Deputy Director position (replacing a previously budgeted clerk position that was not filled). The mayor stated the change was made to handle increased development activity (20 site plans in April). Council members questioned the need for a deputy director over a clerk, but the mayor emphasized the workload and the difficulty of filling lower-level positions. - Call Center (Brenda): - The FY25 budget is $539,930, down from a projected $576,000 in FY24. The reduction is due to one headcount being moved to the Building Department in June. The call center is currently fully staffed, though four of six employees are new. Average wait time is under one minute. The call center coordinates apartment inspections and handles scheduling for multiple departments. - Treasurer's Office (Michelle): - The FY25 budget is $370,000, down from a projected $382,681 in FY24. A new postage machine was obtained for the city, and a machine for the court is in process. The online tax system currently shows bills but not payments; updates are expected with new software (BSNA) approved previously. - Community Development (Chris): - The FY25 budget is $339,000, up from a projected $334,000. The department is primarily funded through CDBG and HOME grants. The coordinator position is split 50/50 with Economic Development. - Economic Development: - The FY25 budget is $242,000, up from a projected $142,000, reflecting the addition of a director position (currently vacant, interviews upcoming). The position has been difficult to fill. - Golf Department (Alan): - The combined golf course fund (Taylor Meadows and Lakes of Taylor) is projected to add $444,000 to reserves in FY24 and $280,000 in FY25. The department is performing well, with full tee times. Capital needs include a bunker renovation, irrigation updates, and new tees. The restaurant is improving but not yet at desired levels; staffing (especially cooks) remains a challenge. The council praised the turnaround. - Sportsplex (Tom): - The sportsplex is projected to have net revenue over expenditures of $106,000 in FY24 and $67,000 in FY25. The conservative budgeting approach was noted. Major capital items include a new Zamboni and potential HVAC work, often funded through TIFA. The facility is well-regarded, hosting tournaments that draw national visitors. - Human Resources (Mr. Hopper): - The FY25 budget is $795,000, up from a projected $770,000. A new Paycom module for benefits was discussed. The department experienced staff turnover (loss of 15 years of experience) and is improving communication with applicants. The council requested a list of employee names and codes. Discussions included the feasibility of shopping for alternative HR software and the need to automate applicant follow-ups. - Employee Benefits / Risk Management: - Pension contributions for FY24 are reduced by $679,000 due to actuaries' calculations. The pension plan is about 60% funded for general employees and 60% for police/fire; the retiree health care (OPEB) is about 3-4% funded. The council discussed the trade-off between funding pension liabilities and maintaining a strong fund balance. - Risk Management budget for FY25 is $3.2 million, up from $2.9 million, covering legal and insurance costs. - Building Department (Jesse): - The fund balance is $281,000 projected for FY24 and $283,000 for FY25 (10% of expenses). The department is seeking a new building inspector (difficult to fill) and a clerk (to be transferred from the call center). The council discussed the need for rental inspectors and the challenges of scheduling inspections. The city is in negotiations with the union to improve competitiveness. - Information Technology (Ryan): - The FY25 budget is $1.1 million, up from a projected $915,000 in FY24. The increase is due to an MSP (Managed Service Provider) contract, funded 90% by ARPA. Two unfilled positions were not replaced due to the MSP plan. The council stressed the need to avoid a fiscal cliff when ARPA funds expire; the intent is to evaluate the MSP model after three years. - Clerk's Office (Cindy): - The FY25 budget is $718,000, up from a projected $531,000. The increase is due to a new position and higher election costs (two elections, including early voting, vs. one in FY24). The state reimburses the presidential primary (about $112,000 for the recent primary). Council discussed the difference between franchise fees and PEG fees, and the timing of revenues. - City Council and Mayor's Office: - Council budget for FY25 is $189,000 (up from $186,000). Mayor's office budget is $423,000 (up from $395,000), including an increase for the chief of staff. The chief of staff is allocated 80% to the mayor's office and 20% elsewhere. - Budget & Finance / Purchasing (Jason): - The FY25 budget for Budget & Finance is $636,000 (up from $600,000), including an anticipated increase in audit costs. Purchasing is requesting a new Buyer position (classified as TGM) to handle increased workload from grants and projects. The current purchasing manager is retiring, and applications are being reviewed. Key Outcomes - No formal votes were taken during the study session; the presentations and discussions will inform the council's decisions. - The council will continue budget review on April 10 and 11, 2024, with a public hearing and adoption scheduled for the council meeting on April 16, 2024. - The council requested additional information: a list of employee names and codes from HR, and clarification on the split of personnel costs across departments. - The administration noted that the FY24 budget amendment and FY25 budget will be presented for approval at the April 16 meeting, incorporating the changes discussed. - The council expressed support for the general direction of the budget and raised questions about specific positions, capital investments, and long-term financial planning.

The Taylor City Council met on Tuesday, April 2, 2024, at 6:30 p.m. in the Taylor Municipal Building. The meeting covered routine approvals, mayor's appointments, adoption of updated state codes, a public hearing on Community Development Block Grant (CDBG) funds, and extensive discussion on the towing contract with Area Towing. Several motions passed, while two ethics board appointments failed due to lack of unanimous consent. Consent Calendar - Agenda Approval: Approved as modified to add item 6.4 (Personal Service Contract for Taylor Golf). - Minutes Approval: Approved the minutes of March 19, 2024. - Mayor's Appointments: - 6.1: Reappointment of Fadie Ghazolli to the Downtown Development Authority (term to April 2, 2028) – Approved unanimously. - 6.4: Personal Service Contract for Taylor Golf – Approved. - Regular Agenda Items (7.1–7.2, 7.4–7.11, 7.14, 7.18): All approved on consent: - 7.1: PoliceOne Academy Training renewal ($6,969) - 7.2: Rifle ammunition from Kiesler Police Supply ($15,466) - 7.4: K-9 Officer and K-9 Cindy recertification ($733) - 7.5: Building Department employee to Spring Code Officials Conference ($950 plus incidentals) - 7.6: Adoption of 2021 Michigan Mechanical Code - 7.7: Adoption of 2021 Michigan Plumbing Code - 7.8: Adoption of 2023 National Electrical Code - 7.9: Air hose reel from Allied Inc. ($2,380) - 7.10: Additional turnout gear for firefighter ($2,985) - 7.11: Emergency pump repair from De-Cal Inc. ($11,486) - 7.14: Removal of 60 feet of Brest Road from Act 51 map - 7.18: Dominion Voting election programming for 2024 Presidential Primary ($3,745) - Closed Session: Motion to enter closed session to discuss risk management claims (P6152200456, L003960322, QL-0787) – Approved unanimously at 7:52 p.m. - Claim Settlements: - 7.16: Settlement of claim L003960322 – Approved. - 7.17: Settlement of claim P6152200456 – Approved. Public Comments & Testimony - CDBG Public Hearing (7.12–7.13): The public hearing was opened for input on the proposed use of HUD Community Development Block Grant funds for Program Year 2024–2025. Councilmembers asked about the housing rehabilitation program, budget allocations, and street resurfacing. Resident Caroline Pat (6860 Jackson) commented on the need for better advertising of the rehab program and inquired about sidewalk replacement eligibility. The hearing was closed after discussion. - Open Business – Public Comment: - Mary Souza (26640 Beverly): Criticized the council for discussing an agenda item (7.3, alert sirens) after it was removed, and urged council members to speak clearly into microphones and use roll-call votes for better transparency. Also questioned why council has not filled the vacant chairman position. - Nick Demetrina (9620 Canon Circle): Invited everyone to a pancake breakfast on April 20 at the Ford Senior Center. - Dan Darga (6197 Harold Street): Complained about an unresolved diesel fuel spill near his property, stating it was not properly cleaned and is contaminating sewers. Mayor Woolley responded that the fire department oversaw a cleanup approved by EGLE, but Darga disagreed. Discussion Items - Ethics Board Appointments (6.2 & 6.3): Mayor Woolley nominated Ben Clayton Jr. (term to April 2, 2028) and Jeffrey Morrow (term to April 2, 2029) to the Board of Ethics. Both appointments required unanimous consent per the ethics ordinance. Council members debated the process—Councilwoman Winton requested that all resumes be shared with council for advice. The mayor stated he selects candidates individually. The votes were 4–2 in favor for each (Daniels and Rose dissenting), but both failed because the ordinance requires unanimous approval. Council discussed a possible ordinance amendment to remove the unanimous requirement; Corporation Counsel Pentiuk noted that could be done with two readings. - CDBG Budget Presentation (during 7.12–7.13): Director of Community Development presented the draft CDBG budget for PY 2024–2025. Total estimated funding: $433,580 entitlement plus $50,000 estimated program income and $85,000 reprogrammed funds, totaling about $568,580. Proposed allocations included $50,000 for housing rehabilitation, $50,000 for the Good Neighbor Program (demolition), $20,000 for Fish and Loaves, $20,000 for Guidance Center, $10,000 for Senior Alliance, $360,000 for street resurfacing, and $96,716 for administration. Council raised concerns about low program income receipts ($2,105 in 2024 to date) and the impact on project funding. The mayor noted the rehab program has accumulated unspent funds from prior years. - Towing Contract Issues (Open Business): Councilwoman Winton presented detailed evidence of alleged overcharging by Area Towing, the city's exclusive towing contractor. She compared bills from recent accidents to the rates specified in the 2007 contract (with 2014 addendum), finding charges for basic tow, recovery, flatbed, storage, and environmental cleanup far exceeded contracted rates. She also noted a subcontract with Robert's Bill Response (2019) that may violate the contract. The mayor announced a committee (including council members Winton and Brandana, police representatives, and a third-party consultant) will be formed to review the contract and issue an RFQ. Council passed a motion (moved by Winton, seconded by Brandana) to notify Area Towing to comply strictly with the 2007 contract as amended, and only perform services prescribed in that contract. The motion passed unanimously. - Alert Sirens (7.3 removed, then added in Open Business): Item 7.3 (West Shore Services for siren maintenance, $8,000) was removed from the agenda due to missing sole-source documentation. However, during open business, Council made an emergency motion to approve West Shore Services as a sole source, up to $20,000, to service the city's alert sirens. The fire department reported that batteries (from 2016) need replacement and potential additional repairs. Motion passed. Key Outcomes - Failed Appointments: Ben Clayton Jr. and Jeffrey Morrow were not appointed to the Board of Ethics due to lack of unanimous consent (votes 4–2). The council may consider amending the ethics ordinance to remove the unanimous requirement. - CDBG Public Hearing Closed: The hearing was closed after receiving suggestions. The final budget will be presented for approval at a future meeting (public hearing continued to April 16, with vote likely April 22 or later). - Towing Contract Enforcement: Council formally directed Area Towing to adhere to the 2007 contract and 2014 addendum. A committee will develop an RFQ for a new towing contract. - Emergency Siren Repair: Up to $20,000 authorized for West Shore Services (sole source) to inspect and repair sirens, with a maintenance agreement to follow. - Closed Session Held: Council entered closed session at 7:52 p.m. to discuss risk management claims and later approved settlements for two claims. - Budget Study Sessions Scheduled: Sessions set for April 9, 10, and 11 at 6 p.m. in the council chambers. - Cemetery and Shred Day Events: Shred day April 13; cemetery cleanups April 20 and 27.

The Taylor City Council met on March 19, 2024, to consider a broad range of items including budget amendments, vendor approvals, road resurfacing contracts, park improvements, and public comments. The meeting began with approval of the March 5, 2024 minutes and included a mayor's communication about a charity basketball game. All items were voted on individually, with one roll call vote. Consent Calendar - Approval of the minutes of the March 5, 2024 meeting (Item 5.2). - Cyber Force Q for Crowd Strike one-year renewal, $25,693 (Item 7.1). - Data National for AS400 consulting, $25,000 (Item 7.2). - Setting CDBG action plan public hearings for April 2 and May 7, 2024 (Item 7.3). - Paycom for benefit enrollment services, $14,590 (Item 7.4) – discussed briefly due to HR absence; councilwoman read notes. - Amendments to blanket purchase agreements for Federated Health Care (+$5,000), Med Tech Resource (+$4,000), Priority One Uniform (+$4,000), Halt Fire (+$5,000) (Items 7.5-7.7). - Amendments for Courts Collision LLC (+$700) and Downriver Body Works (+$2,842) for police vehicle repair (Items 7.8-7.9). - Coming Sales and Service for water tap truck generator repair, $5,566 (Item 7.10). - Traffic Management Inc. for emergency road closure setup, $3,970 (Item 7.11) – noted already completed. - Vermeer for tub grinder repair, $19,214 (Item 7.12) – discussion about age of equipment and internal labor savings. - Holland Equipment Services for emergency cat loader bucket, $6,000 (Item 7.13). - Payment to Oakland Police Academy for training, $2,025 (Item 7.14). - Budget amendment 2024-009 (Item 7.15). - Attendance of DPW employees at Michigan Public Service Institute, $4,150 plus expenses (Item 7.16). - Proline Asphalt Paving for Beach Daily Road resurfacing, $3,623,698 (Item 7.18) – extensive discussion about intersection at Ecorse and jurisdiction. - Hennessy Engineers for construction engineering and inspection, $298,000 (Item 7.19) – discussion about engineering vendor selection. - Bidagar Contractors for water main improvements, $1,231,021 (Item 7.20). - Wade Trim for construction administration services, $80,500 (Item 7.21). - CNS Construction Management for fishing docks at Lang Park, $50,978 (Item 7.22) – discussion about pond size, catch and release, ARPA funding. - KAB Enterprises for pedestrian bridge at Lang Park, $169,626 (Item 7.23). - KAB Enterprises for restroom shelter at Lang Park, $107,197 (Item 7.24) – discussion about restroom type and utilities. - Receive and file February 2024 budget performance report (Item 7.25). - Receive and file February 2024 paid invoice report (Item 7.26). - Receive and file police and fire pension performance review (Item 7.27). - Attendance of clerks office employees at MAMC Education Day, $445 plus expenses (Item 7.28). - Solicitation request from Taylor North Little League for canister drive April 13-14, 2024 (Item 7.29). - Motion to nominate to fill vacant council seat (Item 7.30) – no nominations, motion not presented. Public Comments & Testimony - Caroline Pat (6860 Jackson) invited the community to the Bunny Trail at Coan Lake on March 23, 10:30-1:30 PM, and mentioned the log cabin. - Nick Demetrichina (9618 Can Circle) invited everyone to the annual pancake breakfast benefiting the Taylor Veterans Museum on April 20, 8 AM-12 PM, $10 donation, at the Ford Senior Center. Discussion Items - Item 7.17 – Alves Asphalt Paving for emergency pavement repairs ($9,000): Discussion included questions about rate hold, contract extension, and an invoice delay from December 2023. Councilwoman Daniels expressed concern about the company's reputation, and Councilwoman Witten voted no. A roll call was requested: Councilwoman Rose (yes), Daniels (yes), Witten (no), Brandana (no), Johnson (yes), Geis (yes). Motion passed 4-2. - Item 7.18 – Beach Daily Road resurfacing: Council discussed the Ecorse Road intersection, jurisdiction (county vs. city), and the need for concrete paving. The administration agreed to look into the intersection and possibly cover the cost. Councilwoman Witten, who lives on Beach Daily, noted prior poor repair work. The mayor reiterated that Van Born Road is a county road. - Item 7.19 – Hennessy Engineers: Councilwoman Brandana questioned why engineering projects were not bid out among the three pre-approved firms (Hennessy, Wade Trim, WSP) to ensure competitive pricing. The administration explained that Hennessy was the low bid on the original bond. Councilwoman Brandana asked for future consideration of bidding among the three. - Items 7.22-7.24 – Lang Park improvements: Discussion included pond size (3/4 acre), catch and release fishing, ARPA funding breakdown (city $2.3M, county $2.3M, total $4.6M), and the type of restroom shelter (six portable units plus two handicapped, with handwashing stations). - Open Business – Audio Concrete Construction for concrete replacement ($221,877): Councilman Eulin explained the quote timing necessitated adding the item under open business to avoid a delay to July. The contract was approved unanimously. - Councilwoman Witten's open business comment on towing rates: She urged the city to send a letter reminding towing companies of contracted rates, citing a court transcript where Area Towing considered rates unreasonable. She emphasized the city's duty to protect residents who have limited choice in towing services. Key Outcomes - All items except 7.17 passed unanimously by voice vote. Item 7.17 passed on a roll call vote of 4-2 (yes: Rose, Daniels, Johnson, Geis; no: Witten, Brandana). - The meeting adjourned at 7:22 PM. Mayor's Communication - Mayor reported on a charity basketball game between Taylor High School and Taylor Police Department on Friday, March 15, raising funds for the food pantry. The police lost by about four points. Councilman Johnson and the mayor attempted half-court shots. The event had no injuries.

The Taylor City Council held its regular meeting on Tuesday, March 5, 2024, at 6:30 p.m. in the Taylor Municipal Building. Council Chairman Douglas A. Geiss called the meeting to order. Six council members were present (Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels), with one seat vacant. The meeting included approval of numerous routine purchases, a closed session for a risk management claim, two failed votes to fill the vacant council seat, and setting of budget hearing dates. Agenda & Minutes Approval - 5.1 Motion to approve the agenda – Passed unanimously. - 5.2 Motion to approve the minutes of February 20, 2024 – Passed unanimously. Mayor’s Communications - Mayor Woolley added a last-minute motion to receive and file an invoice from Universal Laundry Machinery for a new gas dryer at DPW ($7,989). Motion passed unanimously. - Mayor announced a meeting with golf courses and restaurants to discuss promotions during the upcoming NFL draft. Regular Agenda Items (7.1 – 7.12) All items were approved unanimously unless noted. Key items included: - 7.1 Approval of Smiley Tire Company (sole source) for fire department tires, $2,692. Some discussion on the wording “lowest qualified bidder” for a sole source and on the invoice date (September 2023). Council was assured the delay was due to emergency repairs. - 7.2 Approval of Metro Airport Truck for engine repairs, $5,074. - 7.3 Approval of Stryker Sales LLC for annual procare and 4-year preventative maintenance on fire equipment, $29,190. - 7.4 Approval of Korte’s Collision, LLC for police vehicle repair, $2,757. - 7.5 Approval of the Taylor Police Patrol Rifle Purchase Program, $123,400 – to be reimbursed by officers via payroll deduction. Motion by Councilwoman Rose, supported by Councilwoman Daniels. Passed unanimously. - 7.6 Approval of a one-year extension of the 2023 Concrete Panel Replacement Contract with Audia Concrete Construction, Inc., not to exceed $1,165,000. City Engineer Chris Gibbs explained the work is panel-by-panel across the city, focusing on worst areas. Discussion included coordination with the “Good to Great” neighborhoods. - 7.7 Approval of WSP for design of the Marvin Street culvert replacement, $54,750. - 7.8 Approval of Spring 2024 golf course rates. Discussion: senior rates restored on Fridays at Taylor Meadows but remain excluded on weekends. Opening day set for March 15, 2024. - 7.9 Approval of Leonard’s Syrups for new draft beer equipment at Lakes of Taylor, $6,693. - 7.10 Approval of DACentral emergency purchase for Genetec license renewal, $13,466. IT Director Ryan Moore explained the emergency was related to public safety camera recording in the jail; the invoice was from October 20, 2023. Council noted the delay but approved. - 7.11 Motion to enter closed session to discuss risk management claim QL-1041 – approved by roll call (6-0). - 7.12 Motion to approve settlement of claim QL-1041 as recommended by risk management – approved unanimously. Closed Session - The council entered closed session at approximately 6:58 p.m. and returned at 7:15 p.m. The settlement was approved immediately after. Council Vacancy Appointments (Item 7.13) - Motion to appoint Nick D. Metricina – Motion by Councilman Johnson, supported by Councilwoman Winton. Roll call: Johnson (yes), Rose (no), Daniels (no), Winton (yes), Brandana (no), Geiss (yes) – 3-3 motion failed. - Motion to appoint Ron Tady – Motion by Councilman Johnson, supported by Councilwoman Winton. Roll call identical (Johnson yes, Rose no, Daniels no, Winton yes, Brandana no, Geiss yes) – 3-3 motion failed. - No further nominations were made, leaving the seat vacant. Open Business - Budget hearing dates: Council approved setting the public hearing for the FY 2024-2025 budget on April 16, 2024 (at the regular council meeting). The hearing will include proposed property tax millage rates. Council also decided to hold budget work sessions on April 9, 10, and 11 (if needed). The budget must be passed by May 1, 2024. - Public comments: - Mr. Hall (9555 Holland) urged the council to fill the vacant seat, noting the council’s responsibility and the upcoming budget. He suggested a special election if the council cannot agree. - Caroline Patz (6860 Jackson) asked about marijuana licensing (three provisional licenses approved, two additional applications withdrawn and reapplied). She also requested removal of winter signs at Heritage Park. - Towing discussion: Councilwoman Rose reported a court case on February 29 regarding the current towing vendor not charging contractual rates. She requested a reminder letter be sent and that audit requests be fulfilled. Councilwoman Winton raised the possibility of bringing towing in-house, but Councilman Geiss cautioned about liability. The mayor noted a third-party review is being pursued to determine fair costs. - Election update: City Clerk Cindy Bower reported a 20% turnout (8,500 voters) for the presidential primary. Early voting had about 300 in-person voters over nine days. She thanked her staff and noted the experience was a learning opportunity for the August and November elections. The cost of early voting has not yet been calculated. - Other: Councilman Johnson inquired about loud booms heard in the city; the mayor replied they are likely from military testing in Ohio, not local. Adjournment - Motion to adjourn by Councilman Geiss, supported by Councilwoman Brandana. Meeting adjourned at 8:03 p.m.

The Taylor City Council met on Tuesday, February 20, 2024, at 6:30 p.m. in the Taylor Municipal Building. All six council members were present. The meeting covered approval of the consent calendar, mayor communications, regular agenda items including personnel contracts, public works purchases, a budget amendment, golf course equipment financing, and public comment on towing practices. Several items generated lengthy discussion, including the engagement of special counsel for zoning matters, a contract award to Al’s Asphalt following disclosure of unrelated federal charges, and the proposed purchase of GPS units for golf carts. Consent Calendar - Motion to approve the agenda (carried). - Motion to approve the minutes of the February 6, 2024 meeting, with an amendment correcting the supporter on item 7.9 (weed cutting invoice) from Tina Daniels to Lindsey Rose (carried). - Items 7.1 through 7.13, 7.15 through 7.23 (except 7.14 and the budget amendment) were approved unanimously without discussion. These included: - Animal shelter grant ($8,000) - Purchase of a 2023 Ford F-150 truck for the animal shelter ($48,754) - Fire department turnout gear ($20,608) - Fire inspectors conference attendance - Tire purchases ($2,880) - Pump operations training ($2,520) - Blanket purchase agreement increases for Halt Fire and Conway Shield - Grant applications for AFG and MDOT - Police training certification ($9,000) - Petting farm pavilion engineering ($10,000) - Blanket purchase agreements for the 2024 Taylor Summer Festival ($275,000) - DPW employee conference attendance ($3,250) - Construction engineering for CDBG resurfacing ($56,000) - Emergency pavement repairs ($64,561) - NASSCO training for sewer employees ($7,600) - State MS4 permit fee ($5,000) - January 2024 paid invoice report and budget performance report (filed) - Budget amendment 2024-008 (approved after discussion) - Clerk’s office conference attendance ($3,200) - Mayor’s communications: personal service contracts for Director of Golf and Marketing Coordinator, reappointment of Ronald Bentley to Veterans Museum Commission, and appointment of special counsel for zoning defense (all approved). Public Comments & Testimony - Multiple residents voiced concerns about towing and road-cleaning charges by Area Towing. Specific cases included: - A resident described being misled about a tow and charged extra fees after the vehicle was taken to the yard against agreement. - A non‑resident reported receiving a $19,000 road-cleaning invoice nine months after an accident; questioned the timing and necessity. - A resident claimed an $8,000 road-cleaning bill; called the practice a “racket.” - A representative from the Island Lake of Midtown homeowners association complained about calcium deposits (efflorescence) on new build bricks; city officials suggested pursuing the matter through the HOA rather than the city. - A resident sought help with a $74 water bill that included a $40 insufficient funds fee after an auto-draft from a closed account; city staff offered to review the documents. - Caroline Path announced upcoming Log Cabin Day (June 30) and Colonial Days (May 17-19). - Mary Susa inquired about a prior council question regarding a person’s eligibility for a commission; Corporation Counsel responded that the individual is a consultant for TIFA, not a city employee, and was not disqualified. Discussion Items - Special Counsel Appointment (6.3): Council approved Rosati Schultz Joppich Amtsbuechler, PC as special counsel for zoning and land use matters at $225/hour (associates) and $250/hour (partners). Mayor and corporation counsel explained the firm’s expertise; council members asked about charter compliance and time limits. Motion carried. - Summer Festival Blanket Purchase Agreements (7.13): Discussion included the entertainment lineup (38 Special secured), sponsorship goals (north of $100k), and a question about why golf carts are rented rather than using city carts. Motion carried. - CDBG Street Resurfacing (7.14): Council debated awarding the contract to Al’s Asphalt after the company’s owners pleaded guilty to federal charges for bid‑rigging on a private project five years ago. Mayor and corporation counsel stated the charges did not involve Taylor contracts. Engineering explained the cost increase for additional roads. Motion passed 5-1 (Daniels opposed). - Budget Amendment (7.22): CFO Jason Couture presented the interim budget amendment, increasing General Fund revenue by $3.2 million and expenditures by $1.2 million, with highlights including a $1.7 million TCDC distribution, updated state revenue estimates, and adjustments for compensated absences. Motion carried. - TIFA Loan for Golf Carts and GPS (7.24-7.26): Council approved a $1,235,057 loan at 2.75% from TIFA for new golf carts and related equipment (golf carts, range picker, beverage carts, passenger carts) after discussion about interest rates, fleet conditions, and the trade-in value of the current fleet. The purchase of 165 Club Car carts from Midwest Golf & Turf ($1,101,701) was also approved. Motion to purchase 165 GPS units from FAIRWAYiQ ($133,357) failed 2-4, with council members questioning cost and necessity. - Council Vacancy (7.27): Two nominations to fill the vacant council seat were made: Jack Hayden (failed 2-4) and Butch Ramik (failed 3-3). No appointment was made. - Towing Contract and Related Motions: Councilwoman Winton introduced three motions under Open Business: (1) Direct administration to draft an RFQ for a new towing contract by August 10, 2024 (carried); (2) Audit the current towing contractor for compliance with rates, resident rate program, hours, payment methods, and subcontracting approvals (carried); (3) Investigate road cleaning charges billed to individuals/insurance companies for compliance with legal requirements (carried). - Closed Session: Council entered closed session to discuss risk management claim 2024-0118B; after reconvening, they approved a settlement as recommended by the risk management committee (carried). Key Outcomes - Appointments: Ronald Bentley reappointed to Veterans Museum Commission (sworn in). Special counsel Rosati Schultz retained for zoning matters. - Contracts Awarded: Al’s Asphalt for CDBG resurfacing ($467,785); Midwest Golf & Turf for golf carts ($1,101,701); TIFA loan approved ($1,235,057). - Budget Amendment 2024-008 approved, increasing General Fund revenue and expenditure budgets. - GPS Purchase for golf carts failed (2-4). - No appointment to fill the vacant council seat after two nominations failed. - Towing Contract: Administration directed to prepare an RFQ by August 10, 2024; audit of current contractor authorized; investigation of road cleaning charges directed. - Settlement for risk management claim approved. - Public Comment prompted council action on towing issues; several residents expressed dissatisfaction with current vendor. Additional Notes - The meeting included a presentation on the Log Cabin Day and Colonial Days events. - Councilman Geiss raised the issue of amending the city ordinance to prohibit storage of tow trucks in residential areas; administration will consider ordinance tweaks. - The clerk’s office provided an update on early voting (94 voters in first four days) and absentee ballot deadlines for the February 27 primary.

The Taylor City Council held its regular meeting on Tuesday, February 6, 2024, beginning at 6:30 p.m. and adjourning at 8:52 p.m. Council Chairman Douglas A. Geiss presided. Six members were present (Winton, Brandana, Johnson, Rose, Daniels, Geiss); Treasurer Michelle Tocco was excused. The meeting included routine approvals, several new appointments, a debated drone show contract, a new robotic dog for the police department, and extensive discussion on compensation commission determinations and towing fee complaints. Consent Calendar - Agenda approved with an amendment to change items 7.14–7.17 from "receive and file" to "motion to approve" (vote 5-1, Geiss dissenting). - Minutes of January 16, 2024, approved (unanimous). - Mayor communications: appointments to Library Board (Lori Slattery), Veterans Museum Commission (Nick Dmitruchina), and Ethics Board (Tanya Clayton and Jim Taylor) – the Ethics Board appointments failed 4-2 (Rose and Daniels opposed). - Approval of Greco Law PLLC for legal services at set rates (unanimous). - Education reimbursements for police officers via Cleary University ($16,792, ARPA funds) – unanimous. - One-year lease of RADDOG Law Enforcement Robotic Dog from Robotic Assistance Devices ($32,500, Federal Forfeiture Treasury) – unanimous after discussion. - Lexipol sole source for State Accreditation Module ($40,891, Federal Forfeiture Justice Funds) – unanimous. - Amendment to increase authority for Fairfax Electrical Service by $300 (total $4,000) – unanimous. - Emergency Training Solutions for fire paramedic training ($8,600) – unanimous. - Removal of delinquent water assessments on two tax parcels (foreclosure-related) – unanimous. - KCI Printing for postage of 2024 Assessment Change Notices ($11,807) – unanimous. - Removal of weed cutting invoice for 22370 Superior ($330) – unanimous. - First Amendment to Purchase Agreement with SOAR Restaurants, LLC extending due diligence to May 31, 2024 – unanimous. - One-year extension of sewer rehabilitation contract with Pipeline Management ($1,000,000) – unanimous. - One-year extension of engineering services for sewer rehabilitation with Hennessey Engineers ($70,000) – unanimous. - One-year extension of VMWare Horizon License and Support with Dell ($31,572) – unanimous. - Two-year renewal of workers' compensation excess insurance policy with Midwest Employers ($209,080 total) – unanimous. - Solicitation request from Knights of Columbus All Saints Council 4872 for Tootsie Roll Drive (March 22–24, 2024) – unanimous. Public Comments & Testimony - Renee Stallions (Allen Park resident) described being charged $8,500 by Roberts Spill Response and Restoration after a minor accident where only fire department cleanup occurred. She noted a similar $17,000 bill split with the other driver. She questioned oversight of towing and cleanup contractors. - Crystal June (Taylor resident) reported a $23,000 bill from Roberts Spill Response after her daughter's accident, alleging charges for work not performed (e.g., soil testing, sign replacement). She said the fire department handled cleanup. - Don Dodge (Taylor resident) stated his son's car was held for 55 days after a suicide, and Area Towing demanded $1,300 in storage fees. He argued fees should be waived during police hold. - Jim Austin (attorney for Area Towing) explained that Roberts is a subcontractor, not an assignment, and that environmental cleanup requirements have increased. He offered to work with the city to resolve disputes and noted a statutory process for challenging fees through district court. He also stated Area Towing has not had a rate increase since 2014. Discussion Items - Firefly Drone Show (7.1): Mayor explained the show is a 15-minute patriotic drone display on June 28, 2024 (rain date June 29) as an addition to the Summer Festival, funded entirely by an anonymous donor wanting to honor fallen officers and provide a sensory-friendly alternative to fireworks. Council debated the cost ($45,000) and whether the festival turned a profit in 2023 (estimates ranged from $20,000 to $30,000 loss). Motion passed 4-2 (Winton and Daniels opposed). - RADDOG Robotic Dog (7.3): Police Chief John Blair and Lt. Adamisin presented the one-year lease of a remotely operated robotic dog for de-escalation and hazardous situations. Features include two-way communication, infrared, and a PlayStation-style controller. The dog is covered under lease for damages. Council members asked about battery life (1-2 hours active, up to 3 hours loitering) and replacement in case of damage. Unanimous approval. - Compensation Commission Determinations (7.14–7.17): Councilwoman Daniels moved to change these items from receive and file to approve to allow council to act. Extensive debate ensued on the legality of the commission's composition (possible conflict of interest with a member who is a city contractor and whose son works for the district court). Corporation Counsel Ed Plato advised that only a motion to reject would prevent the raises from taking effect. - 7.14 (Council Chair, Pro-Tem, Members): Motion to reject failed 3-3 (Brandana, Rose, Daniels in favor; Winton, Johnson, Geiss opposed). The determination therefore took effect automatically after 30 days. - 7.15 (City Clerk): Motion to approve passed 4-2 (Rose and Daniels opposed). - 7.16 (Treasurer): Motion to approve passed 4-2 (same vote). - 7.17 (Mayor): Motion to approve passed 4-2 (same vote). - Towing Contract Oversight: Councilwoman Winton raised concerns about Area Towing's subcontractor Roberts Spill Response, citing contract language on cleanup responsibilities, rate increases, and assignment. Council directed Corporation Counsel to review the contract and report back by February 13, 2024. The council also noted the city is in the process of rebidding the towing contract. - Nomination to Fill Vacant Council Seat (7.20): Councilwoman Winton nominated Gerald Thomas. The nomination failed 2-4 (Winton and Geiss in favor; Brandana, Johnson, Rose, Daniels opposed). No other nominations were made. Key Outcomes - Appointments: - Lori Slattery to Library Board (unanimous). - Nick Dmitruchina to Veterans Museum Commission (unanimous). - Tanya Clayton and Jim Taylor to Ethics Board – failed 4-2. - Contracts and Expenditures: All routine contracts and expenditures approved as listed in the consent calendar, except the Firefly Drone Show (4-2) and the compensation determinations (4-2 for clerk, treasurer, mayor; 3-3 for council positions). - Investigation of Towing Fees: Corporation Counsel to review the Area Towing contract and fee practices, with a report expected by February 13, 2024. The council will consider next steps at a subsequent meeting. - Council Vacancy: No appointment made; the position remains vacant. The council may revisit at a future meeting. - Compensation Commission: The raises for council positions became effective after 30 days due to the failed rejection motion; raises for clerk, treasurer, and mayor were approved by council. The legality of the commission's composition is under review.

The regular meeting of the Taylor City Council was called to order at 6:30 PM on Tuesday, January 16, 2024, in the Taylor Municipal Building. Five council members were present (Charley Johnson excused). Mayor Timothy Woolley, City Clerk Cynthia Bower, Treasurer Michelle Tocco, Corporation Counsel Ed Plato, and Council Secretary Tiarra Swain were also in attendance. The meeting included an invocation, the Pledge of Allegiance, roll call, approval of the agenda and minutes, mayor communications, and a regular agenda of 18 items, all of which were approved by unanimous voice votes. The meeting adjourned at 6:57 PM. Discussion Items - Item 7.5: Citywide Security Cameras – Motion to approve Night Watch as the sole source to provide and install Verkada cloud-managed campus security cameras for a five-year cost not to exceed $573,835. Lieutenant Jeff Adamisin and Director Guido Ulin explained the project will cover 350+ city buildings (interior and exterior), integrates with the Taylor School District’s existing Verkada system (enabling real-time police/fire access), and provides 30 days of on-camera storage. It was confirmed that the project was budgeted. - Item 7.12: Pavilion Electrical Upgrade – Motion to approve Fairfax Electric Services, Inc. (low bidder) for electrical and lighting installation at the Sheridan Pavilion for $96,342 plus a 3% contingency, total not to exceed $99,233. Director Ulin explained the upgrade will tap into existing power in the former Zamboni room, eliminating the need for rented generators and saving $15,000–$20,000 annually in rental costs. - Open Business – Weather and Elections – Mayor Woolley reported on recent winter weather impacts (heavy snow, ice, water main breaks) and a weekend phone line outage at City Hall that was restored; outlined warming center plans at the SportsPlex and other city facilities. City Clerk Cynthia Bower provided election updates: absentee ballots are being mailed, early voting will be held February 17–25 (9 AM–5 PM weekdays, 8 AM–4 PM weekends) at City Hall, and an election commission meeting is scheduled for January 24 at 5:30 PM. Key Outcomes All motions were approved by voice vote with no recorded opposition. The following actions were taken: - Agenda & Minutes: Agenda approved as amended (item 7.19 removed); minutes of January 3, 2024 approved. - Mayor Communications: Reappointments of Pat Woolley and Barbara Kotarsky to the Aging Commission (terms ending January 16, 2026); appointment of Richard Hopper to the General Employee Retirement Board (term ending December 7, 2025). - Budget & Finance: - Budget amendment 2024-007. - December 2023 Paid Invoice Report received and filed (total of 980 invoices worth $3,902,593.43; year-to-date total of 7,610 invoices worth $35,838,242.28). - December 2023 Budget Performance Report received and filed. - Purchases and Contracts: - Amendment to CCR 11.520-23: Increase authority for Wisecom Technologies, Inc. by $9,042 for additional window shades in the Police Department (agenda states $9,042; meeting transcript stated $9,000). - Night Watch – Citywide security cameras ($573,835). - MacQueen (lowest qualified bidder) – Chainsaw replacement for Fire Department ($5,243). - Fairfax Electric Services – Convert 30-amp circuits to 120-volt breakers for ambulance chargers at Fire Stations 2 and 3 ($3,700 total). - Water Landscapes, LLC – Service golf course fountains ($4,000). - Cakes by Stephanie (preferred vendor) – Desserts for events ($4,000). - Michigan Cat (via Sourcewell cooperative) – Purchase of a Caterpillar 279D3 compact track loader ($88,858). - SEMCOG – 2023 Annual Membership fee ($8,968). - Fairfax Electric Services (low bidder) – Electrical and lighting installation at Sheridan Pavilion ($99,233). - Great Lakes Trophies (low quote) – Plaques for 2024 Taylor Sports Hall of Fame inductees ($3,159). - Lakes of Taylor Golf Course – Banquet services for 2024 Taylor Sports Hall of Fame ceremony ($3,557). - Amazon (low quote) – Hack Attack Baseball Machine ($3,499). - GroundWork0 (sole source) – One network switch and labor for the Verkada project ($13,939). - Ricoh (sole source) – Kofax scanning software support annual renewal ($10,047). - Civic Plus – One-year website services renewal ($16,846.88). Meeting adjourned at 6:57 PM.

The Taylor City Council held its regular meeting on Wednesday, January 3, 2024, at the Taylor Municipal Building, 23555 Goddard Road, Taylor, Michigan. The meeting began at approximately 6:28 p.m. and adjourned at 7:09 p.m. All six seated council members were present: Tina Daniels, Lindsey Rose, Charley Johnson, Jill Brandana, Angie Winton, and Douglas Geiss. Mayor Timothy Woolley, City Clerk Cynthia Bower, and Treasurer Michelle Tocco also attended. The council approved the previous minutes, received the city’s annual audit, approved a budget amendment, and considered – but did not fill – the vacant council seat. Agenda, Minutes, and Mayor Communications - The council approved the meeting agenda without objection. - The council approved the minutes of the December 19, 2023 meeting and dispensed with the oral reading. - Mayor Woolley said he had no formal communications and wished everyone a merry Christmas and happy new year. FY2023 Financial Audit – Plante Moran - The council heard a presentation from Plante Moran on the audit for the fiscal year ended June 30, 2023. The city received an unmodified opinion, the highest level of audit assurance. Because the city spent more than $750,000 in federal awards, a separate single audit was required, and that audit had no findings. - A financial statement finding was reported because inaccurate pension census data sent to the actuary overstated the beginning pension liability by roughly $6.7 million, from a beginning liability of roughly $88 million. The city corrected this in the current year, and the ending balance was reported as accurate. - Audits of the general employees retirement system and the 23rd District Court also received clean reports. - The general fund fund balance increased by roughly $3.3 million to $3.4 million, about $1.9 million to $2 million more than budgeted. The unassigned fund balance was about $13.3 million, equal to about 30 percent of annual expenditures, or about 129 days of cash reserves. - Fund balance components included about $215,000 nonspendable, $652,000 restricted for grants, $2.35 million assigned for future capital projects, and the $13.3 million unassigned balance. - General fund revenues increased by about $5 million from the prior year. Property tax revenue rose about 5 percent, charges for services increased about $610,000, federal grant revenue rose from $1.2 million to $2.1 million, fines and forfeitures increased by $187,000, and other revenue rose about $1.86 million, mainly from the TCDC surplus. - Of every tax dollar collected, the city retained about 46.2 percent and remitted about 53.8 percent to schools and the county. - Expenditures remained relatively stable, with each department operating within its approved budget. Public works expenditures rose about $560,000, largely due to American Rescue Plan Act funded projects. - The city added about $14 million in capital assets, paid down about $5 million in debt, and issued no new debt. Governmental fund capital outlay totaled just over $10.3 million, including $3.8 million for infrastructure and $3 million in construction in progress. Depreciation expense was $11.4 million. - Of the $11.6 million in federal American Rescue Plan Act funds awarded to the city, about $8.9 million remained to be spent or committed by December 2024, with about $7 million already earmarked for 2024 projects. - Legacy liability funding levels were reported as 54 percent for the general employees plan, 61 percent for municipal employees, 65 percent for police and fire, and 4 percent for retiree health care (OPEB). - Council members thanked the finance team and auditors. The motion by Councilwoman Brandana, supported by Councilwoman Rose, to receive and file the audit carried. Budget Amendment 2024-006 - Councilwoman Winton moved, with support from Councilwoman Brandana, to approve City of Taylor budget amendment 2024-006 dated January 3, 2024. After no discussion, the motion carried. Vacancy Appointment to City Council - Under Section 4.5 of the Taylor City Charter, the council considered filling the vacancy left by Councilman Butch Ramik’s resignation. Chairman Geiss noted that, with six seated members, four votes would be required to fill the vacancy. - Councilwoman Daniels nominated Amy Atwood, saying the appointment should follow the result of the last election and that Atwood was the next highest vote getter. The roll call was 2-4 in favor: Rose and Daniels voted yes; Winton, Brandana, Johnson, and Geiss voted no. The motion failed. - Councilwoman Winton nominated Caroline Patz. Councilwoman Brandana noted Patz had served on council for a prior four-year term, placing fourth in the 2017 election. The roll call was 3-3 in favor: Winton, Johnson, and Geiss voted yes; Rose, Daniels, and Brandana voted no. The motion failed. - No further nominations were made. Council discussion noted that resumes could be submitted to the council secretary and that the seat would remain on future agendas until filled. The vacancy remained unfilled. Public Comments and Testimony - Caroline Patz of the Taylor Historical Society thanked the Parks and Recreation Department for the Winter Stroll, described the society’s decorated log cabin and gift shop, promoted the society’s meeting at the Canote Farmhouse, and explained that gift shop items are donated, handmade, or purchased with membership and fundraising proceeds, including $15 historical calendars. - Kim Good, a Taylor resident, expressed disappointment that the council did not appoint the next highest vote getter. She said the appointment should go by the voters’ choice, not by personal preference. - Mr. Patz thanked the Goodfellows organizers, residents, canister collectors, and businesses for their donations during the holiday season. - Brenda Henney, a Taylor resident, said she was disappointed by the failure to appoint Amy Atwood, noting Atwood was only three votes behind Tina Daniels. She said the candidate’s qualifications and the people’s vote should determine the appointment. - Brenda Henney later returned with her grandson, Stephen Henney Jr., and presented Butch Ramik with an appreciation plaque on behalf of the Henney family and residents for his service at Robert J. West Middle School. Ramik accepted the plaque and thanked those involved. Open Business - City Clerk Cynthia Bower provided information about absentee ballot applications, including how residents can join the permanent absentee ballot list. She explained that for the February presidential primary, voters must choose a party ballot type or decline to vote in the primary; the same application also covers the August and November elections. She invited residents with questions to call the clerk’s office. - Treasurer Michelle Tocco introduced a Michigan Homeowner Assistance Fund participation agreement with the Michigan State Housing Development Authority. She said the program would send the city payments for current and delinquent resident property taxes before they went delinquent to the county, and that MSHDA had received $218 million to assist downriver residents. The council received and filed the agreement by motion of Councilwoman Brandana, supported by Councilwoman Rose. Tocco noted the deadline for payments to be received was February 29. - Council members discussed the vacancy process and noted that any three council members, or the chairman, could call a special meeting for discussion, and that open business remained a place for council discussion. - Clerk Bower reported that Goodfellows distributed gifts to more than 200 children and credited Sarah Elrafai and Laura Nation for the effort. Key Outcomes - Agenda approved and December 19, 2023 minutes approved. - FY2023 city financial audit received and filed. - Budget amendment 2024-006 approved. - Amy Atwood nomination failed 2-4. - Caroline Patz nomination failed 3-3. - Vacant council seat not filled. - Michigan Homeowner Assistance Fund agreement received and filed. - Meeting adjourned at 7:09 p.m.

The Taylor City Council held its regular meeting on December 19, 2023, at 11:30 AM (local time). The meeting opened with an invocation and the Pledge of Allegiance, led by Councilman Butch Ramack. Roll call confirmed seven members present, establishing a quorum. The council approved a revised agenda, approved the minutes of the December 5, 2023 meeting, and acted on a series of consent items, resolutions, and open business. Notable actions included the appointment of a new Housing Commissioner, acceptance of a $500,000 state grant for a petting farm playscape, and receipt of the resignation of Councilman Ramack, who was honored with a public presentation. Consent Calendar - Agenda Approval: Motion to approve the agenda with one amendment: replace "ARPA fund" with "general fund" for item 7.12. Approved unanimously. - Minutes Approval: Approved the minutes of the December 5, 2023 meeting as presented. Approved unanimously. - Mayor’s Appointment: Motion to appoint Richard Pratt to the Housing Commission to fill the term of Mike Cleaver, expiring August 4, 2026. Mr. Pratt was sworn in. Approved unanimously. - Item 7.1 – Fire Department Equipment: Motion to amend Council Resolution No. 10.497-23 to add Conway Shield (low bid) for turnout gear dryers and extractors, not to exceed $63,682, funded through the Fire Department ARPA Equipment Account. Approved unanimously. - Item 7.2 – 23rd District Court Grant: Motion to authorize the mayor to sign a fiscal year 2023 grant contract (No. 32525) with the Michigan Supreme Court State Court Administrative Office for the hybrid DWI/drug court program for the term October 1, 2023 to September 30, 2024. Judge Erica Salomone appeared and described the program: a $241,000 grant for treatment, tethers, and housing. She reported a recidivism rate of 3% for program graduates (state average 6%; without treatment courts, 22-24%). A women’s group has been started. Approved unanimously. - Item 7.3 – Motor Starter Purchase: Motion to receive and file SIMCO for a motor starter, not to exceed $7,385, funded through TSX repair and maintenance. Approved unanimously. - Item 7.4 – Michigan Enhancement Grant for Heritage Park Petting Farm: Motion to accept a $500,000 state grant for the purchase and installation of a pavilion and playscape at the petting farm. Councilman Johnson noted his wife’s role in securing the grant. The grant covers 100% of the project; no match required. The playscape will be red and white with farm-themed components, including an infant swing. Approved unanimously. - Item 7.5 – Power DMS Software Renewal: Motion to approve renewal of Power DMS cloud-based software for the police department, not to exceed $6,284, funded through general fund police IT. Approved unanimously. - Item 7.6 – Police Vehicle Repair: Motion to approve Down River Body Works (low bid) to repair a 2022 Chevy Tahoe (No. 92), not to exceed $2,989, funded through general fund police repair and maintenance. Approved unanimously. - Item 7.7 – November 2023 Paid Invoice Reports: Motion to receive and file. Approved unanimously. - Item 7.8 – November 2023 Budget Performance Reports: Motion to receive and file. Approved unanimously. - Item 7.9 – Google Cloud Compute Renewal: Motion to approve Onyx (sole source) for renewal of Google Cloud Compute for three years at $28,700 per year plus 10% usage contingency, total not to exceed $94,710, funded through building, water, and sewer departments. Approved unanimously. - Item 7.10 – ESRI GIS Software Renewal: Motion to approve ESRI (sole source) for renewal of GIS software for three years at $68,975 per year, total not to exceed $206,925, funded through water and sewer departments. The IT director confirmed the software will remain in use regardless of any future managed partner. Approved unanimously. - Item 7.11 – Data Center UPS Purchase: Motion to approve Power Techniques (low bid) for replacement data center UPS, not to exceed $50,572, funded through the general fund IT capital outlay (amended from ARPA fund). Approved unanimously. - Item 7.12 – Data Center UPS Installation: Motion to approve Power Techniques (sole source) for installation of the data center UPS, not to exceed $4,413, funded through general fund IT contractual services. Approved unanimously. - Item 7.13 – Wise Management Software Renewal: Motion to approve Dell (sole source) for Wise management software for one year, not to exceed $6,210, funded through general fund IT contractual services. Approved unanimously. - Item 7.14 – Resignation of Councilman Butch Ramack: Motion to receive and file the resignation letter of Councilman Butch Ramack, dated December 13, 2023. Council members expressed gratitude and congratulations. Mr. Ramack stated he has been nominated to fill a vacancy on the Wayne County Commission, pending a vote on January 4, 2024. Approved unanimously. Public Comments & Testimony - Brenda Henney and grandson Stephen Henney Jr. : Presented appreciation boards made by students of Robert J. West Middle School and a plaque to Councilman Ramack, thanking him for his service to the school and community. Mr. Ramack accepted and thanked the audience. Discussion Items - Open Business – Michigan Homeowner Assistance Fund (MSHDA): The Treasurer explained a partnership with the Michigan State Housing Development Authority to assist residents with water bills and, now, current and delinquent taxes. The state received a $218 million grant for downriver area residents. The council voted to receive and file the participation agreement. No cost to the city. Residents can apply through partner organizations like Wayne Metro. The deadline for the city to receive payments is February 29, 2024. Approved unanimously. - Filling the Vacancy: Councilman Whitten inquired about the process for filling Mr. Ramack’s seat. The Mayor clarified that the charter requires a majority vote of the council (now four votes from six members). The vacancy will be placed on the next regular meeting agenda (January 3, 2024). Interested individuals may submit resumes through the council secretary. A special meeting can be called by the Mayor or any three council members. No study sessions are currently scheduled, but discussion can occur during open business. Key Outcomes - Appointment: Richard Pratt appointed to the Housing Commission, term expiring August 4, 2026. - Grants: Accepted a $500,000 Michigan Enhancement Grant for a petting farm playscape and pavilion, and a $241,000 grant for the 23rd District Court drug court program. - Resignation: Accepted the resignation of Councilman Butch Ramack; the vacancy will be filled at a future meeting. - Tax Assistance: Approved participation in the Michigan Homeowner Assistance Fund for property tax payments, with payments due by February 29, 2024. - No further business: The meeting adjourned at 7:09 PM.