Public Meetings - West Fargo, North Dakota

The West Fargo City Commission met on October 19, 2026. Commissioners Jorgensen, Stedman, Zundal, and Erickson were present; Commissioner Jerdovic was absent. No agenda or minutes were available, so this summary is based solely on the raw transcript. The commission handled routine approvals, approved a Brewbird economic development request, heard lagoon updates, and reviewed the 2027 employee benefits plan. Consent Calendar - Commissioner Jorgensen moved to table agenda item 8 until the next meeting; motion passed 4-0. - The order of the agenda, with item 8 removed, was approved 4-0. - Minutes from the October 5, 2026 meeting were approved 4-0. - Building permits were approved by voice vote; Commissioner Jorgensen recused herself. - Consent agenda items A through G were approved by voice vote. Public Comments & Testimony - No public comments were signed up. - No public hearings were scheduled or held. Discussion Items Economic Development Fund Request – Brewbird West Fargo - Staff member Casey Saunders Berglin presented the request; Brewbird owner/representative Britt Bellquist was present. The proposal was a reimbursable economic development sales tax award of up to $75,000 for fit-up costs at the former Spicy Pie location, with a target opening of December 2026 or early January 2027. The space, vacant about two years, has capacity for 200 people. The applicant projected 10–12 full-time jobs, about 30 part-time jobs, and $2.2 million in annual revenue based on the Fargo location; estimated total sales tax would be $176,000, with a city portion of $55,000. - Staff stated EDAC recommended approval because projected sales-tax return on the $75,000 investment would be seen in less than two years. - Commissioner Jorgensen questioned whether the return on investment should be measured only against the economic development sales tax share, saying the fund would take more than seven years to replenish at that share. Commissioner Erickson expressed enthusiasm for Brewbird but proposed a possible 40% clawback if cumulative performance targets were not met within the first three years of a five-year runway. - Dan Hanson noted the Economic Development Advisory Committee had considered enforcement concerns and concluded that clawbacks would be difficult to collect from a failed business; he also cited the owner’s established restaurant track record and lack of financing as positive factors. - Discussion clarified that the award would be reimbursable only for eligible fit-up expenses that remain with the building, not general operating or movable costs. Estimated construction fit-up cost was stated at $155,000. - Outcome: A motion to approve the request passed 4-0, with a caveat that the contract include annual reporting on sales tax dollars, a breakdown of 58078 zip-code transactions if possible, and employee counts. Lagoon Decommissioning Update - Matt Anvick, Director of Public Works, reported on the decommissioning of the wastewater lagoons. The project began in 2021, with about $5.8 million in federal/ARPA funds allocated. The original budget estimate was about $2.4 million; a 2019 engineer’s estimate ranged from $17 million to $35 million depending on approach. - To date, about $6.39 million had been spent; after credits from ARPA funds, riprap sales, and equipment sales, roughly $200,000 had been paid out of pocket from the capital improvement sales tax. About 412 of 555 acres have been decommissioned, 8 of 10 cells are done, and only one lagoon is still in use. - A five-year microbe/bug program reduced sludge in cell one from 207,000 cubic yards to 102,000 cubic yards, avoiding about $3 million in hauling costs at roughly $30 per cubic yard, at a program cost of about $350,000. - Next steps include continuing decommissioning through about 2029 and making the site “document-ready.” The city may need about 35 acres for future detention/equalization ponds, an inert landfill, a possible 10-acre transfer station, and city buildings. Commissioners took no formal action. Lagoon Property – Economic Development Readiness - Dan Hanson requested commission direction to prepare a resolution selecting a real estate broker to market the lagoon property. The resolution would authorize an RFP process, and the eventual broker contract would return to the commission for approval. A city attorney noted North Dakota Century Code requires the resolution to include a property description, maximum commission, and a right to reject all proposals. - The motion to direct staff to prepare the resolution passed 4-0. AT&T Cell Tower – Permanent Site License - Dan Hanson presented a permanent site license agreement for the AT&T/New Singular Wireless tower at the fire department site. The temporary license had been approved in November 2025. The agreement contains four five-year terms, 3% annual escalation, and first-year rent of $1,600 per month. Comparable agreements in the Fargo-Moorhead area were cited at $1,500–$1,600 per month with similar escalations. - Hugh Bilka with Colliers, participating online, confirmed the city could potentially use the tower for radio repeaters with an amendment to the agreement. - The permanent license agreement was approved 4-0. 2027 Health, Dental, Vision, and Ancillary Benefits Review - Beth Wayman, Director of Human Resources, presented results of a market review conducted with Marsh Agency. The city selected Medica for medical coverage and MetLife for dental, vision, life/AD&D, long-term disability, and employee-paid accident/critical illness plans. - Key numbers: staying with the current medical carrier would have meant about a 17% increase; the Medica Passport plan came in at 5.9% above 2026 rates and includes a two-year rate cap guarantee of no more than 7% for the next plan year. The 2026 insurance baseline was about $5.2 million; the Medica total would be about $5.52 million versus about $6.1 million if the city stayed with the current carrier, reducing premiums by about $578,000 compared with staying. - Other plan details: dental includes a new high option and out-of-network coverage; vision offers a higher annual allowance with a similar provider network; life insurance has higher guaranteed-issue amounts and grandfathering for current coverage; long-term disability offers a 6.2% savings. The city will not share claims risk under the fully insured plan. - Transition supports include a 120-day continuity-of-care guarantee, step-therapy protection, open enrollment meetings beginning October 27, and Medica one-on-one employee appointments. Commissioner Jorgensen recommended an FAQ/living document, annual employee feedback, and clear communication about network changes. - No vote was taken on the benefits plan. Contracts will be reviewed by HR and legal and brought to the November 2, 2026 commission meeting. City Administrator’s Report - The city administrator announced a joint workshop with the Planning and Zoning Commission and City Commission for the following day in the West Fargo Room; lunch would be provided. No action was taken. Key Outcomes - Approved the Brewbird economic development fund request with annual reporting requirements, 4-0. - Directed staff to prepare a resolution for selecting a real estate broker for the lagoon property, 4-0. - Approved the permanent AT&T cell tower site license, 4-0. - Scheduled no formal public hearings; benefits contract action deferred to November 2, 2026. - Motion to adjourn carried.

The West Fargo City Commission met on September 21, 2026, with Commissioners Erickson, Jorgensen, Stedman, and Zundal present; Mayor Jerdoveg was absent. The Commission approved three special assessment improvement districts following public hearings, advanced an ordinance on unpaid utility service liens, approved a fiber-optic conduit change order for the 9th Street Northeast bridge project, and authorized several 2027 mill and overlay projects. Consent Calendar - Agenda order approved by voice vote. - Minutes of the September 8, 2026, meeting approved by voice vote. - Building permits approved; Commissioner Jorgensen recused from voting on this item. - Consent agenda Items A-L approved by roll call, 4-0. Public Comments & Testimony - No members of the public offered comments during the public comment period. Public Hearings & Improvement Districts - Improvement District 1345 (Sand Hill Sixth Edition): Jerry Wallace presented the completed project, with a total project cost of $6,136,784.35, assessed 100% to benefiting properties as green field development. The area is primarily commercial/industrial, with some residential properties excluded at the developer's request. No one spoke for or against the district. Motion to approve passed 4-0. - Improvement District 1353 (Dakota Medical Foundation, also rendered Dako-na in the transcript): This petition-driven project northwest of City Hall totaled $2,109,294.45 and was constructed to West Fargo standards and consistent with the city's comprehensive plan. One existing business was not assessed because it already had road and utility service. No one spoke for or against. Motion to approve passed 4-0. - Improvement District 2290 (2025 Public Works Mill and Overlay): The West Wind neighborhood project was reported at approximately $1,111,122.08 total cost, with 50% city funding and 50% special assessments. Commissioner Erickson asked about the difference between amount assessed and amount benefited; Wallace explained the benefited figure reflects the determined monetary value the improvement provides to each property. No one spoke for or against. Motion to approve passed 4-0. Discussion Items - Ordinance 1286 - Liability of Owners and Occupants for Services: Schmidt presented the first reading of the ordinance, which would make unpaid water, sewer, and garbage service amounts a lien on the serviced property, allow annual special assessment of unpaid amounts, and allow the city to seek payment through a civil action against owners and occupants. Commissioner Jorgensen asked about a nuisance property for which the city paid just over $4,000 for lawn/weed service; staff confirmed the amount would be specially assessed and attached to the property until resolved. First reading approved 4-0. - Improvement District 2293 - 9th Street Northeast Grade Separation Change Order: Wallace requested approval of a $311,367 change order to add a nine-conduit fiber-optic bank across the bridge, following the precedent of the Cheyenne River bridge. The original project included two city conduits; additional conduits could be leased or sold to private providers. Staff noted Cheyenne Street conduit leases run about $2,000 per year, and the proposed per-conduit user fee would be roughly $44,000. City-owned fiber supports city facilities and traffic signal connectivity. Motion to approve passed 4-0. - 2027 Collector Street Mill and Overlay (9th Street West, 4th Street East, 36th Avenue East): This project would use a portion of the approximately $3.8 million 2027 asphalt street maintenance budget and would be funded 100% with capital improvement sales tax because the streets are collector roadways. Commissioner Jorgensen expressed support for moving forward. Motion to approve passed 4-0. - 2027 Westport Beach Neighborhood Mill and Overlay: The project covers Westport Beach 1st, 3rd, 5th, 6th, and 7th editions plus public sections of 2nd and 4th editions. It would be publicly bid and funded 50% capital improvement sales tax and 50% special assessment. Wallace explained that collector streets are treated as regional improvements while neighborhood streets are local improvements; previous funding splits had been 100% assessed and 80-20 before the current 50-50 policy. He also noted a previous consolidated mill and overlay project was stopped by protests from this neighborhood, so projects are now brought individually. This year's assessments have ranged from about $2,500 to $4,000 per neighborhood. Motion to approve passed 4-0. - 2027 Wilds Neighborhood Mill and Overlay: The project covers Wilds 1st, 4th, 12th, and 14th editions plus Wild 2nd east of 90th Street West, with a 50-50 funding split, due to differential settlement and pavement age. Motion to approve passed 4-0. - 2027 West River Neighborhood Mill and Overlay: The project covers West River and West River Second Edition with a 50-50 funding split; Wallace said the area is due for work and should not be delayed further. Motion to approve passed 4-0. - City Administrator's Report: Dustin Scott reminded Commissioners of the employee recognition event Thursday from 4:30 to 8 p.m. at Lights Plaza with a sports theme. - Correspondence and Non-Agenda Items: No additional correspondence or non-agenda items were presented. Key Outcomes - Approved all routine items, including building permits (with Jorgensen recused) and consent agenda Items A-L. - Confirmed and approved special assessment improvement districts 1345, 1353, and 2290 by 4-0 votes after closed public hearings with no comments. - Approved first reading of Ordinance 1286 by a 4-0 vote. - Approved the $311,367 change order for Improvement District 2293 by a 4-0 vote. - Approved all four 2027 mill and overlay projects by 4-0 votes: collector streets, Westport Beach, Wilds, and West River. - Meeting adjourned by unanimous motion.

The West Fargo City Commission met on July 6, 2026, to address several agenda items including a firearm ordinance update, a construction change order, organizational appointments, and policy directions for economic development and data center outreach. All votes were unanimous. The meeting lasted approximately 25 minutes. Consent Calendar - Approval of the agenda and minutes from the June 15, 2026 Commission meeting were approved unanimously. - Building permits were approved; Mayor recused from voting on this item. - Consent agenda items A through B were approved without discussion. Discussion Items First Reading of Ordinance 1281 – Discharge of Firearms - Chief of Police Peter Nielsen presented the first reading of ordinance 1281, which proposes to amend the city's firearm discharge ordinance to allow persons lawfully participating in a city commission-approved animal control plan (e.g., deer management) to discharge firearms within city limits. The change is intended to establish a formal MOU with the USDA for animal euthanasia, ensuring clarity and control. Commissioners inquired about monitoring compliance with the MOU; Chief Nielsen clarified that failure to follow procedures would void the MOU and could result in charges. The first reading was approved via roll call (all ayes). Improvement District 3006 – Westwood Reconstruction Change Order - City Engineer Jerry Wals presented a change order for $154,911.80 to install the final asphalt lift for the Westwood neighborhood reconstruction. The funds are proposed from the capital improvement sales tax. Discussion included the decision to initially delay the final lift (a practice used in other communities) and observed issues with standing water and tripping hazards. Three options were considered; staff recommended proceeding under the existing contract. The change order was approved via roll call (all ayes). Organizational Appointments and Assignments - A commissioner introduced proposed portfolio assignments, streamlining to a primary portfolio only and mapping to city leadership. Former Mayor Dartas was appointed to the Lake Agassiz Water Authority. The motion was approved via roll call (all ayes). Policy Options for Economic Development Sales Tax Funds - The mayor proposed directing staff to develop policy options for using economic development sales tax funds to offset property tax revenue lost due to economic development incentives (e.g., PILOTs, TIFs), estimated at $400,000–$500,000 for 2027. The motion specifically applies to commercial properties. Approved via roll call (all ayes). Community Outreach Options Regarding Data Centers - The mayor directed staff to explore community outreach options (such as surveys or forums) to gauge public sentiment on data center development, aiming to be proactive and address misinformation. Commissioner Erickson suggested a deadline for staff to report back by the next month. The motion was approved via roll call (all ayes). City Administrator's Report - Dustin Scott, City Administrator, announced that the first detailed draft of the preliminary budget will be presented at the July 20, 2026 commission meeting. The 2025 annual audit is progressing, with a draft expected by July 20 or early August. The annual employee appreciation event is scheduled for September 24, 2026 at the city plaza at the lights. Adjournment - The meeting adjourned after approximately 25 minutes.

The West Fargo City Commission met on March 2, 2026, at 7:00 PM (presumed) to address a full agenda, including building permits, code adoptions, infrastructure projects, and the adoption of guiding principles for the 2027 budget. All votes were unanimous. Commissioner Jorgensen participated virtually. Consent Calendar - Approved the order of the agenda as presented. - Approved the minutes of February 17, 2026. - Approved the building permits for March 2, 2026, as distributed. - Approved the consent agenda, items A through L, en bloc. Discussion Items - 2024 ICC Code Adoption and Amendments (Second Reading): Inspections Administrator Mark Haush presented the second reading of the updated International Code Council (ICC) codes and amendments. Correction to IRC ground snow load from 64 to 44 was made. The commission approved the adoption. - Excavation Code Ordinance and Right-of-Way Management Policy (Second Reading): City Engineer Jerry Wallace presented amendments clarifying notification requirements and property owner risk for adjacent installations. The resolution now grants the city commission authority to modify the right-of-way management policy and set fees, not the city engineer. Approved. - Improvement District No. 1356 – Brookwood Meter Pit Replacement: Bid from Dirt Dynamics in the amount of $186,611 (10% under engineer’s estimate) accepted and contract awarded. - Project 2300 – 2026 Public Works Mill and Overlay: Engineer’s report approved for mill and overlay work on 9th Street West, 4th Street East, and 36th Avenue East. Total estimated project cost: $791,000. Engineer directed to prepare plans and specifications. - Improvement District No. 310 – Beaton Drive Reconstruction (Cheyenne Street to Cheyenne River): Jerry Wallace presented the creation of the improvement district, citing multiple grants ($3.871 million from ND DOT Flex, $1.44 million from STBG) and a petition for improvements. Project includes road reconstruction, extension of sewer/water service to undeveloped properties, replacement of an undersized lift station, and a multi-use path on the north side tying into existing paths near Cheyenne Street. Funding from grants, special assessments, and capital improvement sales tax. Construction must be completed by 2028. Commission approved creation of the improvement district and directed the engineer to prepare an engineer’s report. - Improvement District No. 6262 – 2026 Sidewalk Improvements: Bid accepted from Tizac Concrete LLC for $105,066.63 (low bid, with high confidence from staff). Project is 100% special assessed to adjacent properties; installation scheduled for summer 2026. - Project 6063 – 8th Street West Multi-Use Path: Task order approved for SRF Consulting to provide construction oversight. Project cost $672,000 originally; grant of $412,731 received, leaving $259,263 from capital improvement sales tax (no assessments on neighborhood). - Project 6064 – Transit Shelters: Jerry Wallace presented the creation of a new project to install five transit shelters at high-ridership locations. Total cost $40,000 for concrete flat work, shelters provided by MATBUS at no cost. Funding from capital improvement sales tax. Remaining five shelters stored temporarily by Fargo. Commission approved project creation and directed engineer to prepare a report. - Guiding Principles for 2027 Budget: City Administrator Dustin Scott introduced five guiding principles developed via survey of all commissioners and department heads. Principles are not ranked; they provide a shared framework for budget decisions, with public safety and water/sewer capacity rolled into “sustainable services through responsible stewardship.” Commission adopted the principles as presented. - City Administrator’s Report: Scott announced that budget instructions go to department heads on March 3, with a preliminary budget target for commission review in June (before some commissioners’ terms end). The 2025 audit process is underway; target completion before final budget approval. - Non-Agenda Items: Mayor Dartis acknowledged the West Fargo School Board representative and congratulated the West Fargo United Girls hockey team on winning the state championship. Key Outcomes - All consent items and regular agenda items were approved unanimously (recorded votes: all in favor, none opposed). - Specific approvals included: code adoption (ICC 2024), excavation code amendment/right-of-way policy, four infrastructure contracts/task orders (Brookwood meter pit, sidewalk improvements, multi-use path task order, transit shelter project), and the 2027 budget guiding principles. - Meeting adjourned via motion by Commissioner Anderson, seconded by Commissioner Olson.

The West Fargo City Commission met on February 17, 2026, at 7:00 PM (approximate start time) to address a range of infrastructure, public works, and code adoption items. The meeting included unanimous approvals for several bids, contracts, and policy updates, with no public comments or testimony. Consent Calendar - Unanimously approved the order of the agenda, minutes of February 2, 2026, and building permits (Commissioner Jorgensen recused himself from the building permits vote). - Approved consent agenda items A through J without discussion. Discussion Items - Excavation Code Ordinance & Right-of-Way Management Policy (First Reading): City Engineer Jerry Wallace presented amendments to the excavation code and a new right-of-way management policy, formalizing existing practices. Commissioners discussed notification requirements for adjacent property owners when work occurs in the right-of-way. The policy includes authority to revoke permits for non-compliance. The first reading was approved, and the resolution adopting the policy was passed. - Public Works Expansion Update: Public works staff reported that Phase 1 (Camlab building and 150 addition) is complete, with Phase 2 (sanitation office and garage remodel) and shop expansion on schedule for completion by June and September 2026, respectively. - Building Code Adoption & Fee Updates: Inspections Administrator Mark Haush presented the adoption of the 2024 International Code Council codes with local amendments, including increased roof loads and snow/wind pressures for safety. The adoption and fee update were approved. - Improvement District 2294 – 6th Street and 23rd Avenue East: Bid awarded to All Finished Concrete for $933,735, which is 16% under the engineer's estimate. Contract awarded unanimously. - Project 2284 – 2026 HSIP Intersections Turn Lane Realignments: Task order 6.1 with Bolton & Menk for construction engineering ($90,000 budget) approved. The total project cost is estimated at $902,000–$939,000, with $471,000 from the state and the remainder from the city. - 2026 Public Works Mill and Overlay (Project 2300): Creation of the project and direction to prepare an engineer's report approved. Funded entirely by capital improvement sales tax, with no assessments on property owners. - Improvement District 2296 – Shadowwood Neighborhood Pavement Rehabilitation: Bid awarded to Northern Improvement Company for $764,673.20. Funding split 50% special assessments, 50% capital improvement sales tax. - Improvement District 2297 – South Pond Neighborhood Pavement Rehabilitation: Bid awarded to Northern Improvement Company for $777,963.65. Same 50/50 funding split. - Improvement District 1351 – Sanitary Lift Station 27 Rehabilitation: Approved purchase of an extra redundant pump for SA27, a critical regional lift station. Commissioner Olson noted the need for similar redundancy at SA40. - Emergency Operations Plan and Security Plans: Adopted as presented. Key Outcomes - Excavation Code and Right-of-Way Policy: First reading approved (motion by Commissioner Anderson, second by Commissioner Zundell). Policy adopted with a note that the city engineer's discretion to amend the policy will be brought back to the commission for future changes. - Building Code Adoption: Approved unanimously. - Bid Awards: All four bid awards (Improvement Districts 2294, 2296, 2297, and lift station pump) passed unanimously. - Mill and Overlay Project: Creation of Project 2300 approved, with funding from capital improvement sales tax. - Emergency Operations Plan: Adopted. - City Administrator's Report: A budget survey for commissioners and department heads will be launched; new HR Director Beth Wigman starts March 16, 2026. - Adjournment: Motion by Commissioner Olson, second by Commissioner Anderson, meeting adjourned.

The West Fargo City Commission held its regular meeting on Monday, February 2, 2026, at City Hall. All five commissioners were present. The meeting opened with the Pledge of Allegiance led by Troop 213 of Scouting America. The commission approved routine items, adopted a proclamation celebrating Troop 213’s 100th anniversary, approved a property tax incentive for Sandy’s Donuts expansion, approved an engineer’s report for the 9th Street Northeast grade separation project, entered into a cost‑share agreement with BNSF Railway for crossing repairs, and announced the hiring of a new Human Resources Director. Consent Calendar - Approved the order of the agenda as presented. - Approved the minutes of the January 19, 2026 meeting. - Approved building permits as distributed. - Approved the consent agenda (items A through E). All votes were unanimous. Public Comments & Testimony No members of the public signed up to speak. Public comment was closed. Proclamation – 100th Anniversary of Scouting America Troop 213 Mayor Bernie Dartis read a proclamation recognizing Troop 213, chartered by Faith and Journey Lutheran Church, for 100 years of service since 1926. The proclamation highlighted the troop’s contributions to youth development and community service. The signed proclamation was presented to Troop 213 member Logan. Public Hearing and Incentive Approval for Sandy’s Donuts (Marcar LLP) Economic Development Director Casey Sanders Berglund presented an expansion project by Marcar LLP, doing business as Sandy’s Donuts. The company plans to purchase the former Air Mechanical building at 1914 4th Avenue Northwest (11,300 sq. ft.) and add about 3,000 sq. ft. for a manufacturing and distribution center. The request was for a five‑year property tax incentive on the increased value only (the company will continue paying its current property tax of $16,994; the new total is estimated at $19,000). The incentive does not include job creation or direct sales tax benefits but will add $446,000 in machinery and equipment. The Economic Development Advisory Committee (EDAC) recommended approval. A public hearing was held with no speakers for or against. The commission unanimously approved the five‑year pilot incentive. 9th Street Northeast Grade Separation (Project 2293) Senior Director of Community and Development Dan Hanson presented the engineer’s report for a bridge over the BNSF railroad on 9th Street Northeast. The project was originally part of a larger corridor reconstruction but is now a separate undertaking. The total project cost is approximately $36 million. The city was unsuccessful in securing a flex grant but was awarded $5,864,257 in Prairie Dog grant funds from the state, reducing the local share from over $12 million to $6,661,193. The bridge is mostly designed; construction is expected to begin this summer with completion in mid‑2027. The commission approved the engineer’s report and authorized preparation of plans and specifications. (Commissioner Jorgensen noted the project began in 2020.) Rail Crossing Subsurface Replacement (26th Street NW / 7th Avenue NE) City Engineer Jerry Wallace requested authorization to enter into cost‑share agreements with BNSF for crossing surface replacement at two locations. The total city payment to BNSF is approximately $144,000 for surface work. Additional minor costs for adjacent street removals may be required. Commissioner Olson noted that while BNSF owns the railroad, the city is responsible for improving its own street crossings. The commission unanimously approved the cost‑share agreement. City Administrator’s Updates City Administrator Dustin Scott announced the selection of Beth Wiggham from the City of Fargo as the new Human Resources Director. She has over a decade of municipal HR experience and will start in early March. Scott also updated the commission on the finance software request for proposals (RFP), with submissions due February 13, and a target for contract execution by June 1. He praised Dan Hanson and the engineering team for securing grants that reduced the local share of the 9th Street corridor projects (overpass and arterial) to approximately $8 million out of $60 million in total construction costs. Non‑Agenda Items and Recognitions - Commissioner Olson thanked the parents and leaders of Troop 213 for their support. - Recognition was given to State Representative Jim Jonas, who was in attendance. - City Engineer Jerry Wallace announced that Moore Engineering had secured over $3.8 million in flex funds for the upcoming Beaten Drive reconstruction project. - The next regular commission meeting was rescheduled to Tuesday, February 17, 2026, due to the Presidents Day holiday. Key Outcomes - Unanimous approval of consent agenda and building permits. - Adoption of the Troop 213 100th anniversary proclamation. - Approval of a five‑year property tax incentive (pilot) for Sandy’s Donuts expansion. - Approval of an engineer’s report and direction to prepare plans for the 9th Street Northeast grade separation (bridge). - Authorization of cost‑share agreements with BNSF for two rail crossing surface replacements. - Announcement of Beth Wiggham’s hiring as HR Director. - Recognition of successful grant awards: $5.86 million Prairie Dog for 9th Street grade separation and $3.8 million flex for Beaten Drive.

The West Fargo City Commission met on Monday, January 19, 2026, at an afternoon session. All commissioners were present. The meeting covered routine approvals, a second reading of a zone change, a land acquisition from Cass County, and an update on the HR director search. Consent Calendar - Approval of the order of the agenda. - Approval of the minutes from January 5, 2026. - Approval of the building permit report. - Approval of the consent agenda (items A through M). Public Comments & Testimony - No public comments were received. Discussion Items - Zone Change (Second Reading) – A25-23 Meyer Second Edition: Aaron Nelson, Planning Director, presented the request to rezone 1202 Prairie Parkway from R-2 (Limited Multiple Dwellings) to C (Light Commercial). The first reading was approved on January 5, 2026. No changes were made. The commission approved the second reading unanimously. - Land Acquisition from Cass County: City Engineer Jerry Wallace presented two parcels: one on 12th Avenue North (acquired during bridge removal) and one on 52nd Avenue South (roundabout construction). The county will convey the parcels via quick claim deed for $1. The 12th Avenue North parcel carries special assessments of over $25,000. The commission unanimously approved the acquisition. - City Administrator’s Report: Dustin Scott reported on the HR director search. Out of 34 applicants, six were offered interviews, four accepted, and three finalists are moving to a second round of interviews scheduled for the following week. Scott also thanked the street department for quick snow removal over the weekend. Key Outcomes - Unanimous approval of all consent items. - Approved the second reading of the zone change for Meyer Second Edition (motion by Olson, second by Anderson). - Approved the land acquisition from Cass County (motion by Zundell, second by Anderson). - No further business; meeting adjourned.

The West Fargo City Commission met on Monday, January 5, 2026, with all five commissioners present (Jorgensen, Zondell, Jardis, Olson, Anderson). The agenda included approvals of routine items, a zoning change, a floodplain ordinance amendment, a major infrastructure bid and contract, a water purchase agreement, municipal judge ordinance adoption, a Moody's ratings report, and a proposal for a backup generator at City Hall. All votes were unanimous. Consent Calendar - Approved the order of the agenda as presented. - Approved the minutes of December 15, 2025. - Approved building permits (Commissioner Jorgensen recused from this vote). - Approved the consent agenda (Items A through F). Public Comments & Testimony - No members of the public signed up to speak; public comment period closed. Discussion Items Zoning Change – A25-23 (Meyer 2nd Edition) - Public hearing held; no comments for or against. Aaron Nelson, Director of Planning and Zoning, presented staff recommendation for approval, noting consistency with city plans. The Commission approved the first reading of the ordinance to rezone from R2 (limited multiple dwelling residential) to C (light commercial). Floodplain Management Ordinance Amendment - Jerry Wallace, City Engineer, presented the second reading to adopt amendments required by Senate Bill 2027 for continued in-house floodplain management compliance. Approved unanimously. Improvement District 2265 – 9th Street and 7th Avenue Northeast Reconstruction - Dan Hanson, Senior Director of Community Development, reported nine bids opened December 12, 2025, ranging from $13,755,418.30 to $18,623,902.84. The lowest responsible bidder, Northern Improvement Company, bid $13,755,418.30, which is 28.78% below the engineer's estimate of $19,313,000. Federal STBG funds and state flex funds will cover nearly all construction costs, reducing the local share to approximately $5.8 million (including water/sewer costs and 70/30 soft cost split per policy). The state flex funds were also applied to soft costs and a lay-down yard, saving the city about $2.5 million. The actual capital improvement sales tax contribution is estimated at $1.4 million. The Commission approved the bid and awarded the contract to Northern Improvement. Water Purchase Agreement with Cass Rural Water Users District - Matt Andrick, Senior Director of Public Works, presented a five-year agreement for West Fargo to sell treated water to Cass Rural Water at $1.10 per thousand gallons above Fargo's wholesale rate (2026–2029). Approved. Ordinance 1266 – Municipal Judge - Dustin Scott, City Administrator, presented the second reading and final adoption of an ordinance regarding the municipal judge. A public hearing had been held December 15, 2025, and no changes were made. Approved. Moody's Ratings Report (Informational) - Dustin Scott announced Moody's reaffirmed the city's Aa3 rating (maintained since 2022), reflecting strong financial health and management. Commissioner Anderson asked about tracking metrics that could lead to upgrade/downgrade; Scott noted such data is tracked through audits and debt service monitoring. Backup Generator for City Hall - Dustin Scott reported that a power outage on Friday, January 2, 2026, affected City Hall for about two hours. A prior grant application for a backup generator was unsuccessful. He requested authorization to issue an RFP for various generator capacities (basic lighting/IT to full building power) and to revisit grant opportunities. The Commission approved moving forward with the RFP, with discussion about potential use as an emergency operations center. City Administrator's Report - Scott updated on the HR Director search: 34 applications received, six invited to interview, four accepted. Interviews will be conducted the week of January 5, with a goal of selecting finalists for late January. Key Outcomes - First reading of zoning change A25-23 approved. - Floodplain management ordinance amendment adopted. - Contract for Improvement District 2265 awarded to Northern Improvement Company for $13,755,418.30. - Water purchase agreement with Cass Rural Water Users District approved for five years. - Ordinance 1266 (municipal judge) adopted on second reading. - Authorization granted to issue RFP for backup generator at City Hall. - HR director search continues with four candidate interviews scheduled.

The West Fargo City Commission met on December 15, 2025, to approve routine items, two public hearings, multiple capital improvement projects, and administrative contracts. Key actions included first readings of two ordinances, contract approvals for transit and indigent defense, and project authorizations for courtroom security, IT upgrades, and street pavement rehabilitation. The city administrator reported on the HR director search, end-of-year financial processes, and snow removal statistics. Consent Calendar - Approval of Agenda: Motion by Commissioner Jorgensen, second by Commissioner Anderson. Unanimous. - Minutes of December 1, 2025: Motion by Commissioner Olson, second by Commissioner Anderson. Unanimous. - Building Permits: Commissioner Jorgensen recused himself due to a conflict of interest. Motion by Commissioner Olson, second by Commissioner Anderson. Unanimous. - Consent Agenda (Items A–G): Motion by Commissioner Anderson, second by Commissioner Jorgensen. Unanimous. Public Comments & Testimony - No general public comments were signed up. - Public Hearing on Ordinance 1266 (Municipal Judge): Municipal Judge Trent Barcass offered neutral testimony. He expressed concern about the 210-day residency requirement, noting potential difficulty for part-time or semi-retired attorneys and for himself as a military member (he estimated 80 hotel nights in 2025 for one chain). He also noted that the city already has the ability to appoint alternate judges. City Attorney Schmidt clarified that the 210-day standard comes from the state's primary residency tax credit test and that the commission retains discretion to appoint an alternate judge when needed. No other public testimony was offered. Discussion Items - Public Hearing & First Reading – Floodplain Management Ordinance (No. 1267): City Engineer Jerry Wallace explained that North Dakota Senate Bill 2027, effective August 2025, required statutory changes to local floodplain ordinances. The amendment (Ordinance 1267) is needed to maintain participation in the National Flood Insurance Program and state compliance. Staff recommended approval of the first reading. No public comments were offered. Motion by Commissioner Anderson, second by Commissioner Jorgensen. Unanimous. - Public Hearing & First Reading – Municipal Judge Ordinance (No. 1266): City Administrator Dustin Scott presented the ordinance that updates residency requirements, judicial duties, and court convening provisions to align with state law. After testimony from Judge Barcass and City Attorney Schmidt, the commission approved the first reading. Motion by Commissioner Anderson, second by Commissioner Jorgensen. Unanimous. - 2026 Transit Service Contract with Fargo MAT Bus: Aaron Nelson, Director of Planning and Zoning, presented the renewal. Cole Swingen, Assistant Transit Director for Fargo MAT Bus, reported ridership statistics: Route 20 had 29,385 rides (up 2,000 from previous year), Route 24 had 20,451 rides (down 2,000), and paratransit had approximately 10,000 rides. Plans for 2027 include a budgetary timeline with service recommendations. Ten transit shelters are expected to be installed by spring 2026, with site preparation handled by public works. A question about grocery store stops confirmed that Cash Wise, Family Fare, and Costco are served. Motion by Commissioner Olson, second by Commissioner Anderson. Unanimous. - Courtroom Remodel: Captain Derek Croft presented a proposal to increase security in the courtroom, which originally served as a dual-purpose room. The remodel includes a 36-inch wall with 42-inch batwing doors, a 46-inch wall on the ramp side, and 20 inches of glass above, creating a traditional courtroom barrier. The cost is $44,213.53 from DAC Built Company. The funding source will be the capital improvement sales tax, amending the police department remodel budget. The project addresses a 30% increase in court cases over the last three to four years. Motion by Commissioner Jorgensen, second by Commissioner Olson. Unanimous. - IT CIP Request (Security Cameras and Door System): IT Director Peter Howard requested approval to replace obsolete camera and door security systems with a Genitech integrated system, scalable for 10–12 years. The estimated cost is $450,000–$500,000 (CIP budgeted at $516,000). The project will start in 2026, with doors done first (indoor) and cameras in spring/summer, expected completion by Q4 2026. An RFP process will be used. Motion by Commissioner Olson, second by Commissioner Anderson. Unanimous. - Improvement District 2297 – South Pond Neighborhood Pavement Rehabilitation: Jerry Wallace presented the first of two mill-and-overlay projects. The project will be funded 50% by capital improvement sales tax and 50% by special assessments. One letter of concern was received regarding the assessment, not a formal protest. The city published notices November 12 and 19, 2025, and sent mailing to property owners. Staff recommended approval of the determination of protest sufficiency and associated resolution. Motion by Commissioner Olson, second by Commissioner Jorgensen. Unanimous. - Improvement District 2296 – Shadowwood Neighborhood Pavement Rehabilitation: Similar scope and funding as the South Pond project. One letter objecting to assessments was received. Notices published November 12 and 19. Commissioner Jorgensen asked about work on 36th Avenue; Wallace confirmed that some local paving to fix dips will be included as a city cost. Motion by Commissioner Anderson, second by Commissioner Olson. Unanimous. - Improvement District 6062 – 2026 Sidewalk Improvements: Jerry Wallace reported that 37 properties were initially notified of required sidewalk construction. As of December 1, 2025, 11 properties had not completed the work and will be included in the district. The project is 100% assessed to benefiting properties. The amended engineer's report and map were presented. Motion by Commissioner Olson, second by Commissioner Jorgensen. Unanimous. - Project 2284 – 2026 HSIP Intersections (Turn Lane Realignments): Wallace explained that the city applied for a Highway Safety Improvement Program grant in 2021, receiving $471,507 toward construction. The low bid from Northern Improvement Company was $656,717.20, which was 37.9% above the engineer's estimate, triggering a DOT bid analysis. The analysis attributed the overage to unique lighting and signal systems with a limited pool of contractors. Staff recommended concurring with NDDOT and awarding the contract, as rebidding carries risk of even higher costs. The remaining costs will come from capital improvement sales tax. Motion by Commissioner Olson, second by Commissioner Jorgensen. Unanimous. - 2026 City Commission Meeting Calendar: Communications Director Rachel Richner Berderman presented a full-year calendar. Meetings remain on the first and third Mondays, with adjustments: February's second meeting moved to Tuesday for Presidents' Day, September's first meeting moved to Tuesday for Labor Day. A special meeting on July 1, 2026, is set for swearing in new commissioners. Months with five Mondays will be addressed case-by-case. Motion by Commissioner Anderson, second by Commissioner Olson. Unanimous. - Renewal of Indigent Defense Services Contract (Steve Mottinger): City Administrator Scott requested renewal through 2027 with a monthly increase from $5,250 to $5,500. The 2026 budget includes $66,200 for this service, which covers 12 months plus an hourly rate for 2–3 annual alternates. Motion by Commissioner Jorgensen, second by Commissioner Olson. Unanimous. Key Outcomes - First reading approved for both Ordinance 1267 (Floodplain Management) and Ordinance 1266 (Municipal Judge). Second readings will be scheduled for a future meeting. - Contract approved for Fargo MAT Bus 2026 transit service. - Courtroom remodel approved ($44,213.53 from capital improvement sales tax, amending police department remodel budget). - IT CIP request approved ($450,000–$500,000 range, with RFP process, funded from 2024 CIP budget). - Determination of protest sufficiency and resolution approved for Improvement Districts 2297 (South Pond) and 2296 (Shadowwood). - Amended engineer's report approved for Improvement District 6062 sidewalks; engineer directed to prepare plans and specifications. - Concurrence with NDDOT and contract award approved for Project 2284 HSIP intersections (Northern Improvement Company). - 2026 meeting calendar adopted. - Indigent defense contract renewed through 2027 at $5,500/month. City Administrator's Report - HR Director Search: 34 applications received; first round of interviews scheduled for the second week of January 2026. - End-of-Year Financials: Finance department is closing out 2025; fund transfers and accounting tasks will occur in January, finalizing the 2025 financial picture. - Snow Removal Statistics (December 6–13, 2025): City crews plowed 6,384 miles of street, spent 797 man-hours, and placed 200 tons of salt. Administrator Scott thanked public works and emergency responders. - Commissioner Non-Agenda Item: Commissioner Dartis praised the West Fargo Fire Department for their quick response to a slip-and-fall incident on Cheyenne Street, noting the injured woman was treated promptly with no broken bones. Meeting Adjournment - Motion by Commissioner Anderson, second by Commissioner Olson. The meeting was adjourned.