Public Meetings - Winchester, Kentucky

The Winchester City Commission met on March 3, 2026, beginning with an invocation and call to order. The commission unanimously approved departmental agency reports and received updates on grant funding, downtown development, and upcoming projects. A major presentation highlighted the first year of the city's coordinated grant operation, resulting in over $3.5 million in awarded funds. Consent Calendar - Motion to approve departmental agency reports (items A through E) passed unanimously, with no discussion. Informational Items - The Kentucky Board of Emergency Medical Services approved a $9,920 ambulance block grant for EMS medical supply lockers for Winchester Fire EMS. - Mayor Reed attended a Community Project Funding Event where WMU received $1 million in federal funding for the Hancock Creek watershed sanitary sewer project. Discussion Items - Grant Operations Year-One Update: Alicia Martin, Grant Coordinator, reported that the city submitted 36 grant applications in the past year. Seventeen were awarded, 11 not awarded, and 8 are pending. Total requested funds: $10.6 million; total awarded: $3.5 million; pending: $5.2 million. She highlighted the successful completion of the Jackson Street Bridge project, which positioned the city to secure $750,000 for the Martin Luther King Jr. Bridge project. She also announced that the Appalachian Regional Commission (ARC) approved a $527,000 grant for the MLK corridor infrastructure project, which includes pedestrian improvements and a roundabout. She requested commission support for dedicated matching funds and upfront engineering/design funding to improve competitiveness. She asked for approval to submit the final grant application for matching funds for the ARC grant (no formal vote recorded). - Downtown Development Incentive Fund (DGIF): Commissioner Toole proposed a pause on the DGIF program to review and revise its guidelines, citing declining funding and the need for sustainability. City Manager Land agreed to form a work group to evaluate the program and bring recommendations to the commission. - City Manager's Report: Mike Land noted the upcoming audit presentation by Tom Sparks, the start of budget discussions, and progress on the Main Street project punch list. He announced a ribbon-cutting for the splash park once finalized, and exploration of satellite splash pads at three locations. He also mentioned the Boone Avenue sidewalk project and the Fifth Street stream restoration project ($350,000 grant). - Commissioner Comments: Commissioner Strode provided Rock the Block dates (May through August) and bands. Commissioner Cox extended Word Camp applications to March 15. Commissioners discussed the need for sidewalk infrastructure to ensure safe access to parks, especially for children. - Other: Mayor Reed reminded everyone of a statewide tornado drill at 10:07 a.m. on March 4, and congratulated the Lady Cardinals basketball team for their 13th straight district championship. Key Outcomes - Departmental agency reports approved unanimously. - Motion to adjourn for 25 minutes (to reconvene at 5:30 p.m.) passed. - City Manager to form a work group to review the DGIF program and propose revisions. - Grant operation update received; no formal vote on the matching funds request.

The Winchester City Commission met on February 17, 2026, to address several significant items. The primary focus was an appeal by Shannon Tipton of a denied beer cheese relief fund grant, which raised procedural concerns about the advisory committee's role and eligibility criteria. Other key topics included a proposal to create school drop-off and pick-up lanes on Frontier Way, a funding request from the Winchester Fire Department, and a resolution supporting House Bill 557 regarding jail funding. The meeting also included public comments and the approval of multiple general orders. Public Comments & Testimony - Shannon Tipton (Appellant): Presented an appeal of the denial of her beer cheese relief fund application. She argued that the advisory group exceeded its advisory role by making final decisions, that denial criteria (requiring one year of downtown operation) were not in the published guidelines, and that procedural issues (lack of minutes, notice, and proper documentation) violated state open meetings and records laws. She requested that the commission overturn the denial and approve her application. - Whitney (Advisory Committee Representative): Explained that the denial was based on the businesses needing to be in business downtown for one year prior to application to allow a fair year-over-year comparison. She acknowledged a typographical error in the application materials where the fund was mislabeled as DDIF. - Mr. Walker (Advisory Committee Member): Confirmed the committee's unanimous vote on all decisions and noted the difficulty of comparing profit and loss for businesses not in the same location the previous year. - Jennifer Wilson (18 West Lexington Avenue, downtown business owner): Expressed support for Tipton and noted that the one-year requirement was not in the original application materials. She urged the commission to err on the side of assisting downtown businesses and to ensure transparency. - James Willman (High Speed Collectibles, Main Street business owner): Stated that he helped draft the eligibility requirements and that while the one-year requirement was discussed, it was not included in the final application. He argued that legally, since Tipton met all stated eligibility criteria and the CPA approved her for more than she requested, the denial should be overturned. - Misty Gay (Patron of Crystal Coven): Addressed the commission's duty to hold the advisory committee accountable for their mistake of not including the one-year requirement in the guidelines. She urged the governing body to act transparently and fairly. Discussion Items - Appeal of Denied Beer Cheese Relief Fund Grant: Extensive discussion centered on the process used by the ad hoc advisory committee. Commissioner Cox initially favored supporting the committee's decision, but other commissioners and public speakers highlighted that the denial criterion (one year downtown) was not in the published guidelines. Commissioner Toole stated a preference to follow the committee's recommendation. Commissioner Chenault suggested fairness and reopening the matter. City Attorney Dykman clarified that the appeal should be heard by the commission itself, not the committee that made the original decision. A motion to support the denial failed for lack of a second. A subsequent motion to table the appeal to the next meeting (March 3, 2026) was made, seconded, and passed unanimously. - Frontier Way Pickup and Drop-off Lanes for Schools: Proposed by Commissioner (Jesse?) to convert the current overflow parking lane into a designated loading/unloading zone during school hours to alleviate traffic congestion and improve safety. The commission expressed consensus to move forward with cost estimates, signage, and notifications to affected property owners before the next meeting. No formal vote was taken, but staff was directed to proceed with due diligence. - Winchester Fire Department Funding Request: Chief Whiteley and Alicia Martin presented a letter sent to Senator Elkins requesting state discretionary funding for fire station improvements (Station 2 and Station 3). They noted that the city has shovel-ready plans and cost estimates, making the project competitive for state budget funds. The commission thanked them and expressed continued concern about fire protection on the west side of the community. - Resolution Supporting House Bill 557: Jailer Frank Sammons addressed the commission regarding the unfunded mandate of housing state inmates. He explained that HB 557 would require the state to pay actual incarceration costs, cover medical expenses for state inmates, and reimburse counties for time-served credits. Currently, the state pays $35.34 per day for inmates, while the actual cost is much higher. The resolution urges the General Assembly to pass the bill. The commission voted unanimously to approve the resolution. Key Outcomes - Appeal of Beer Cheese Grant Denial: Tabled to the March 3, 2026 meeting to allow the commission to review the full application packet and narrative. The commission will directly consider the appeal at that time. - Resolution on House Bill 557: Passed unanimously (5-0). The city will send the resolution to the state legislature in support of the bill. - Frontier Way School Lanes: Consensus to proceed with further study and notification; no formal vote, but direction given for cost estimates and planning. - General Orders (approved unanimously): - Acceptance of Joe Chenault's resignation from the Winchester Urban Renewal and Community Development Agency Board. - Amendment to the automatic aid agreement between the city and Clark County Fiscal Court to clarify command structure. - Transfer of city-owned properties to Jennings McDonald. - Approval of multiple Downtown Development Investment Fund (DDIF) Main Street Support Grants: six grants in amounts of $3,000, $3,000, $2,100, $3,000, $2,587.50, and one additional $3,000 (listed consecutively). - Declaration of certain city property (obsolete icebreakers and salt spreaders) as surplus and obsolete. - Public Comments: No additional public comments were made before adjournment. The meeting was adjourned.

The Winchester City Commission met on February 17, 2026, at 21:26 UTC (local time). The meeting included a detailed presentation from Clark County Public Schools Superintendent Dustin Howard and Kelly Fifth on the district's progress and initiatives. Commissioners also approved routine items, received informational reports on fire station damage and a new EMS funding program, and adjourned to closed session for property acquisition and personnel matters. Consent Calendar - Minutes Approval: The commission approved the minutes of the February 3, 2026 special 4:30 p.m. and regular 5:30 p.m. meetings. Motion by Commissioner Cox, second by Commissioner Tool. All in favor. School System Update Presentation Superintendent Dustin Howard and Kelly Fifth presented an overview of Clark County Public Schools. Key highlights: - Enrollment has grown to nearly 5,600 students (including preschool), an increase of 600 since 2020. - The district employs about 1,300 people and is the largest employer in the community. - Teacher/staff retention rate improved from 69% to 89.8% over three years, projected to exceed 90%. - A new preschool facility with 150-student capacity opened; the district will accept any four-year-old in Clark County starting next year—the first in Kentucky to do so. - George Rogers Clark High School graduation rate exceeds 97%. - 97 seniors earned industry certifications, 379 students earned 620 dual credits, and 15 students will graduate with an associate degree through BCA Academy. - Expanded virtual/hybrid learning program serves approximately 350 students (up from 30 three years ago). - Flight academy extends elementary school day by two hours with remediation, enrichment, and meals. - Summer programming expanded to six hours per day for the entire month of June, at no cost to families. - Focus on literacy and early childhood education. Commissioners asked questions about future school needs given residential development, snow day policies, and tutoring opportunities. Commissioner Chenault expressed strong support, stating the school system is a key asset for attracting businesses along with a vibrant downtown and good healthcare. Public Comments & Community Highlights - A community member who had a house fire donated a $500 Kroger gift card to the fire department, which was used to purchase food for the spring break food drive. The fire chief and police chief participated in the "Shop with a Cop" program at Kroger, and Kroger Corporation added an additional $75 donation. - Fire Chief reported that the spring break food drive is about 80% complete, with needs for items like kid's cereal, pop-tarts, and Chef Boyardee. Discussion Items - Departmental Agency Reports (A-G): Approved unanimously by motion of Commissioner Cox, second by Commissioner Chenault. - Informational Items (A-H): City Manager noted a memo from Whitney Leggett requesting a $35,000 transfer from the downtown Winchester TIFF fund for previously approved DDIF grants (non-votable, administrative transfer). Fire Chief reported winter storm damage at Fire Station 1 (flashing) and Station 3 (heating pipes from ice fall), with repairs being coordinated through KLC and United Contracting. - Kentucky Ambulance Supplemental Payment Program (KASP): Fire Chief announced that Winchester Fire Department has been approved for KASP, a program under House Bill 152 that provides supplemental payments for nonprofit ground ambulance agencies. Payments will begin in August 2026 and be received quarterly. Staff (Finance Director Mayab, Assistant Chief of EMS, and others) were recognized for the extensive data submission required. - Commissioner Comments: Commissioner Tool commended the city's storm response, noting Winchester was operational two weeks before other locations. Commissioner Cox and others praised the school system presentation. Key Outcomes - Approved the minutes of February 3, 2026. - Approved departmental agency reports A-G. - Moved to adjourn the regular meeting and enter closed session for property acquisition (KRS 61.810) and personnel matters. Motion by Commissioner Cox, second by Commissioner Chenault. All in favor. The closed session was to be held in the city manager's office, with the regular meeting to be adjourned simultaneously upon return.

The Winchester-Clark County Planning Commission held a regular meeting on February 10, 2026, beginning at 5:51 PM. The commission reviewed seven public hearing items, including zone map amendments, subdivision plats, and development plans. Key decisions included approval of a controversial rezoning for a Dollar General store, a 407-acre planned development rezoning, and several residential subdivision approvals. Public comments raised concerns about traffic, compatibility with the comprehensive plan, and the need for additional infrastructure. Consent Calendar - Approval of Minutes (January 6, 2026): Unanimously approved by voice vote (motion, second, no discussion). - Treasurer’s Report: Financial reports were received; no bills to approve. Unanimously approved by voice vote. Public Comments & Testimony - Public Comment (Non-Agenda): A resident asked about traffic considerations for new housing on Boone's Portal Road, but was directed to speak during the relevant public hearing. - Public Hearing A (1675 Van Meter Road Rezoning): - Will Mayer, Executive Director of Clark Coalition: Opposed the rezoning, arguing the development plan did not conform to subdivision regulations or the 2024 comprehensive plan, particularly regarding inclusion of industrial uses in a planned community neighborhood, inadequate street connectivity, and lack of buffer along the urban boundary. He urged denial. - Applicant’s Attorney (Mr. Rom): Rebutted that the planned development district permits light industrial, the property has been designated for planned community for 30 years, and the plan meets all requirements. He noted that traffic studies would be required at the final development stage. - Public Hearing C (4690 Boonsboro Road Rezoning – Dollar General): - Kelvin Portwood, adjacent property owner: Opposed, stating the store would ruin his view, create traffic hazards, and is not needed given existing stores within 3-4 miles. He described the area as having 29 homes on 5-acre tracts. - Krista Portwood, adjacent property owner: Opposed, noting the site is 3.1 miles from the nearest Dollar General, traffic on 627 is already heavy, and the store would not serve a rural need. - Diana Kirk, resident of Old Boonsboro Road: Opposed, citing existing Dollar General staffing issues and the area’s beauty being degraded by a corporate store. - Ron Allen, neighbor: Opposed, arguing that existing commercial uses are all mom-and-pop businesses, not a large corporate chain like Dollar General. - Applicant’s Attorney (John Rom): Rebutted that the zoning request is consistent with the comprehensive plan’s goals for rural commercial development, the surrounding area is already zoned B3, and the use is permitted in a less intense zone (B1). He noted the variance request reduces parking to minimize impact. - Public Hearing D (2860 Lexington Road – 198 Single Family Lots): - Clip Edwards, resident of Strawberry Lane and employee of Maximus: Expressed concerns about traffic congestion, especially during school events, and urged that stub-out streets be connected to Lexington Road to alleviate pressure. Discussion Items - Public Hearing A – Rezoning 1675 Van Meter Road (407 acres from A1 to PD): - Staff report (Rob) outlined the request, noting the property is designated for planned community neighborhood in the comprehensive plan, which requires rezoning to PD. The development plan includes light industrial, single-family (R1C, R1D), and multi-family (R4) areas. - Commission discussion focused on whether the inclusion of industrial uses conflicts with the “planned community neighborhood” designation. Legal counsel (Bobby) noted that the PD zone explicitly allows light industrial, but the comprehensive plan’s land use designation does not mention it. Commissioners debated consistency with prior approvals and the need for future comp plan updates. - The applicant argued that the plan is more detailed than previous PD approvals and that the industrial portion is near the existing wastewater plant and industrial park. - Public Hearing C – Rezoning 4690 Boonsboro Road (2.699 acres from A1 to B3 for retail): - Staff report noted the property is shown as agricultural on the future land use map, but adjacent properties are commercial. The applicant requested a parking variance (20 spaces instead of 31 required). - The applicant’s engineer (Will Stevens) stated that traffic counts are 9,100 vehicles per day, similar to a previous Dollar General on Lexington Road, and no turn lanes are required. The building will be set back 20 feet below a hill to screen it from adjacent homes. - Legal counsel (Bobby) clarified that the commission must consider the entire comprehensive plan, not just the future land use map. The applicant’s attorney argued that the five criteria for rural commercial development are met. - Commissioner discussion included whether to rezone as B1 (neighborhood business) as a buffer. The applicant agreed to B1 if preferred. Ultimately, the motion was for B3. - Public Hearing E – Amended Development Plan for 2500 Miles Road (94.86 acres, 69 single-family lots): - Changes included reducing front yard setbacks from 50 to 30 feet and converting some loop roads to cul-de-sacs due to topography. The applicant stated this improves lot feasibility and does not change density. The plan had been through technical review. - Public Hearing G – Final Development Plan for 2140 Rolling Hills Lane (1.144 acres, office/garage/metal fabrication shop with living quarters): - The applicant explained that the office includes occasional living quarters for a German employee. No public opposition. Commission confirmed landscaping requirements would be met. Key Outcomes - Public Hearing A (1675 Van Meter Road): Motion to forward a recommendation to the governing body to approve the zone map amendment from A1 to PD passed with one abstention (voice vote: ayes, one abstention). - Public Hearing B (2070 Boonsboro Road – Final Plat & Variance): - Motion to approve the final subdivision plat for 19 single-family lots, contingent on landscaping notation and sanitary sewer installation, passed unanimously. - Motion to approve the bond amount of $760,092 (including 10% contingency) with the condition that sewer be installed, inspected, and approved before plat recordation, passed unanimously. - Public Hearing C (4690 Boonsboro Road – Rezoning & Development Plan): - Motion to approve the zone map amendment to B3 (with associated findings) passed on a roll call vote (all commissioners voted yes). - Motion to approve the development plan with a parking variance for 20 spaces (11 below requirement) passed (voice vote: ayes). - Public Hearing D (2860 Lexington Road – Preliminary Development Plan): Motion to approve the plan for 198 single-family lots passed unanimously. - Public Hearing E (2500 Miles Road – Amended Development Plan): Motion to approve the amended plan (setback change and cul-de-sac layout) passed unanimously. - Public Hearing F (300 Royal Oak Drive – Final Development Plan Phase 4A): Motion to approve the plan for 9 single-family lots passed unanimously. - Public Hearing G (2140 Rolling Hills Lane – Final Development Plan): Motion to approve the plan for office, garage, fabrication shop, and home passed unanimously. - Adjournment: Motion to adjourn passed (time not noted; meeting began at 5:51 PM and lasted until approximately 9:00 PM as per opening remarks). Note: Some discrepancies exist between the agenda and transcript regarding the order of items (e.g., public hearing letters). The summary follows the sequence as presented in the transcript. The meeting date is confirmed as February 10, 2026.

The Winchester City Commission held a regular meeting on February 4, 2026, preceded by a special meeting at 4:30 PM. Key actions included approval of a zoning change, a public hearing on a storm sewer project, acceptance of the city manager's resignation, and hiring of a police officer. The commission also recognized response efforts during a recent winter storm. Consent Calendar - Excused Commissioner Kitty Strowe from the 4:30 PM and 5:30 PM meetings and all February meetings due to absence. - Approved minutes from the January 20, 2026 (special 4:30 PM and regular 5:30 PM) and January 22, 2026 (special 12 noon) meetings. Public Comments & Testimony - No public comments were made during the public hearing or general public comment period. One person signed in but did not speak. Departmental Agency Reports - Fire Chief presented statistics on non-emergency assistance calls, noting that one station made six runs on the day of the meeting. He described numerous calls for help with falls, including a resident who fell nine times in two weeks, leading firefighters to build a handrail. The chief cautioned against advertising this service due to potential increased demand. Commissioners expressed appreciation for the fire department's work. Public Hearing: Fifth Street Storm Sewer Culvert Project (Longtown Branch) - Mike Flynn (city representative) and John Pipe (project engineer, Palmer Engineering) presented phase two of the Fifth Street cul-de-sac project, which addresses stormwater issues along Town Branch. - The project will remove a 150-foot box culvert and replace it with an open stream channel, using native plants (Eastern Redbud, American Sycamore, Silky Dogwood, Northern Spicebush) to improve water quality and habitat. - Funding: $350,000 grant from the Kentucky Division of Water Green Infrastructure Assistance Program, with zero local match. Project is on city-owned property. - Hydraulic analysis showed the 100-year (1% annual chance) floodplain elevation will remain unchanged because downstream railroad culverts are the primary restriction. Commissioners noted the old culvert likely dates to the 1880s-1890s. - Construction access will be via an existing WMU storage lot. Commissioners asked about fencing (will remain) and potential for wildlife (engineers welcomed frogs and plants). - The hearing was closed without public testimony. Discussion Items - Zoning Change (Second Reading): Ordinance to rezone 29.67 acres at 722 Colby Road and 2020 Bypass Road from Professional Office (P1) to General Business (B4). Commissioner Schnauze requested that the construction entrance be off the bypass and that a right-in/right-out be considered for the Colby Road entrance. The developer plans to repurpose a quilt pattern from the existing barn into the new facility. Motion carried 5-0 (Commissioners Schnauze, Strode, Reed, Cox, Toole all yes). - Orders: - Accepted resignation of Deborah Barnes from the Heritage Commission. - Appointed Lisa Johnson to fill the expired term of Deborah Barnes on the Heritage Commission (four years). - Approved a memorandum of agreement between the City of Winchester and the Clark County Board of Education. - Personnel Orders: - Employed Austin

The Winchester City Commission convened on January 21, 2026, for a work session followed by a regular meeting. The work session featured an update from Jeff Lewis, director of Winchester-Clark County Parks and Recreation, highlighting 2025 accomplishments, challenges, and future needs. The regular meeting included a controversial rezoning vote for a 29.67-acre tract at 722 Colby Road and 2020 Bypass Road, along with several routine approvals and public comments. Parks and Recreation Update - Jeff Lewis, director of Winchester-Clark County Parks and Recreation, reported on 2025 accomplishments and ongoing challenges. The building turned 100 years old; Lewis noted it is "on life support." Revenue from city and county funding has been leveraged to nearly equal those contributions through pass fees and membership fees. - The splash park opened at the end of summer 2025; a punch list is being completed, and a cost for public use—potentially offset by donations—is under discussion. The Brown family has stepped in to manage it again in 2026. - A new shelter and concession stand (with roll-down doors) are nearly complete. Drainage improvements behind the building are underway, which will free up new programming space. - Programming has expanded: line dancing, new classes, and a partnership with the school system for teacher classes. The free swim lesson program, now in its third full year, served approximately 500 students annually. - The bike rodeo, supported by an Elks grant ($3,500) and other sponsors, gave away about 62 brand-new bicycles in 2025. The event was moved earlier in the summer to allow more riding time. - The college park pool remains a regional asset, hosting swim teams from Mount Sterling and beyond. Swim lessons are far more affordable than private options (noting private costs of $1,400/month). - Capital concerns over the next one to three years include roof HVAC units (20‑22 years old) and an aging fleet (1998 and 1999 model trucks). The new HVAC system was praised as dramatically improving comfort. - Social media engagement has grown to nearly 10,000 Facebook followers and over 12,000 Instagram followers. - Friends of Parks and Recreation (501c3) funds programs, including scholarships for more than 50% of summer camp attendees. Summer camp costs approximately $400–$450 per child for eight weeks, including swimming 2–3 times per week. - A potential trail system was mentioned, with existing trails that could be advertised as a traveling trail. Consent Calendar - Minutes from January 6, 2026, were approved unanimously. - Departmental agency reports were accepted (motion by Commissioner Tool, second by Commissioner Chenault). - Informational items were noted – no vote taken. Ordinances – Second Reading - Historic District Overlay Ordinance (2A): Amended ordinances 19-2001 and 2-2024 regarding historic district designation and protections. Approved by roll call vote: all five commissioners voted yes. - Invasive Bamboo Ban (2B): Ordinance banning planting or installation of invasive bamboo. Approved by roll call vote: all five commissioners voted yes. Ordinance – First Reading - Rezoning 29.67 Acres at 722 Colby Road / 2020 Bypass Road (Item 3): The first reading of an ordinance to change zoning from Professional Office (P1) to General Business (B4). Mayor Reed noted the property is not returning to green space; the planning commission voted 5–0 to recommend approval and the city had 60 days (until February 7, 2026) to act; if no action, the change would take effect March 10, 2026. A traffic impact study (80 pages) concluded that levels of service would remain acceptable, though right-turn lanes and a left-turn lane on Colby Road would be needed. Mayor Reed cited estimated annual tax revenues: city $61,500 (property) + $193,500 (payroll); county $40,000; schools $334,000. Commissioner Tool requested developer considerations: right-turn-only access on Colby Road, construction entrance solely from the bypass, and a walkway through the development. Commissioner Cox raised concerns about stormwater and flooding for downstream properties, questioning the traffic study’s methodology. City engineer Rob responded that any development must meet MS4 stormwater requirements and that a stormwater study will be required before construction; no developer has ever backed out due to stormwater costs in his tenure. Commissioner Strode supported the rezoning, citing trust in the planning commission and the need for economic growth. Commissioner Chenault spoke in favor, emphasizing community growth. The motion to approve carried on roll call: Chenault (yes), Strode (yes), Reed (yes), Cox (no). (Second reading will occur at the February 3, 2026 meeting.) Other Appointments & Orders - Historic Preservation Commission reappointments: Barbara Disney, Brandy Peter, Lisa Rice, Gary Hess – all approved unanimously. - Beer Cheese Relief Fund grants: $3,000 to a business at 21A South Main Street (motion by Commissioner Toole) and $10,000 to a business at 10 South Main Street (motion by Commissioner Strode) – both approved unanimously. - Personnel orders: Approved position description for accounting specialist; employed Christina Cooter (patient transfer specialist), Jacob Allen (single-roll paramedic); reclassified Joanna Brady from accounting clerk to accounting specialist. All approved unanimously. Public Comments - Perry Williams (GSR Real Estate) reported flooding damage to four downtown buildings (five South Main, six-two South Main, 66 South Main, and Mason 77). He stated that 30,000 gallons of water flooded the basement of 66 South Main about 10–14 days earlier, causing an estimated $40,000–$60,000 in damages per building. He expressed concern about moving to phase two and three of development before phase one is solid, and requested creative solutions for repairs. He noted that concrete dust from construction degrades painted exteriors, adding another $10,000 per building. He asserted that if structural issues are not addressed, some of the buildings could be lost. Commission Comments - Commissioner Strode reported on the Martin Luther King celebration: the mayor’s proclamation was well received, the humanitarian award was presented, and attendance was so high that a larger venue may be needed next year. Also noted receipt of 25 planters for downtown beautification, to be installed in spring. - Commissioner Toole requested that the city turn Facebook comments back on. - City manager praised Chief Whitley for PTSD training and commended the fire and police departments for their response to a fire on North Main Street. Key Outcomes - Rezoning of 722 Colby Road / 2020 Bypass Road passed on first reading (4–1), with Commissioner Cox dissenting. Second reading and final vote scheduled for February 3, 2026. - All appointments (Historic Preservation Commission) and beer cheese relief fund grants approved. - Personnel orders (hires, reclassification, position description) approved. - Meeting adjourned to closed session at approximately 7:30 PM for potential litigation (KRS 61.810(1)(c)) and personnel matters (KRS 61.810(1)(f)). Additional Notes - Mayor Reed stressed the commission’s commitment to green space, mentioning a potential donation of nearly 16 acres near the current walking trail. She also clarified that previous discussions about a police/fire precinct on land offered by Greater Clark Foundation stalled due to the county’s question of “who is going to be in charge.” - Stormwater concerns raised by Commissioner Cox were addressed by city engineer Rob, who stated that any development must comply with MS4 requirements and that a stormwater study will be required before construction. He affirmed that no developer has ever withdrawn due to stormwater costs.

The meeting was called to order by the Mayor, with opening ceremonies including the Pledge of Allegiance and an invocation. The commission approved minutes, departmental reports, and several ordinances and orders. Key topics included the process for a zoning change request at 2020 By Pest Row, first readings of a historic district overlay amendment and an invasive bamboo ban, approval of an automatic fire aid agreement with Clark County, and a land transaction for housing development. Personnel hires were also approved. Consent Calendar - Minutes of the December 9, 2025 special meeting approved unanimously. - Departmental and agency reports (items 3A-K) approved unanimously. Informational Items - The Mayor recognized Leisha Martin for completing CDBG Administrator training and Jesse McCoy for Road Scholar designation. - The Mayor detailed the procedural requirements for the zoning change request for 2020 By Pest Row, noting that no discussion or action could occur at this meeting due to the planning commission’s Feb 7 deadline. The planning commission’s recommendation will be submitted after their meeting that evening. First Reading of Ordinances - Ordinance 19-2001 / 2-2024 amendment: Historic district overlay, designation, and protection of landmarks. Moved by Commissioner Cox, seconded by Commissioner Stroh, passed unanimously. - Invasive Bamboo Ban: Ordinance prohibiting planting or installation of invasive bamboo. Moved by Commissioner Strode, seconded by Commissioner Chenault, passed unanimously. Orders - Automatic Aid Agreement (Fire): Approved an agreement between the City of Winchester and Clark County Fiscal Court for automatic aid on structure fires and emergencies. Fire Chief described it as a collaborative benefit. Motion by Commissioner Cox, seconded by Commissioner Strode, passed unanimously. - Special Warranty Deed with Columbia Gas: Approved for a lot on Mutual Avenue to facilitate housing development in partnership with Kentucky River Cook Hills. Motion by Commissioner Toole, seconded by Commissioner Cox, passed unanimously. Personnel Orders - Joseph Israel employed as maintenance worker. Welcomed by the Mayor. - Jennifer Meredith employed as building inspector. Welcomed by the Mayor. Public Comments - None. Comments from Officials - Commissioner Toole requested Facebook comments be turned on, reported Salvation Army bell ringing exceeded goal by 6%, and announced her candidacy for Clark County Judge Executive. - Commissioner Strode praised community giving, noted Dale Hatton’s pizza donations for the jail, and reminded of the Good Giving checks distribution on Jan 27. - City Manager Mann highlighted the Chip Terry Foundation PTSD and trauma training event on Jan 20 at BCTC, organized by Fire Chief Whitley, with a food truck. - Mayor congratulated police for toy drive, invited to community prayer service on Jan 10 (Saturday) at Living Rivers Fellowship, and mentioned state of the city address to Rotary on Friday. - City Attorney Dykman congratulated Alicia Martin. Key Outcomes - All votes were unanimous. - The zoning change request for 2020 By Pest Row will be considered at a future meeting after the planning commission’s recommendation is received. - The automatic fire aid agreement and land deed were approved, advancing public safety and housing initiatives. - Two new city employees were hired.

The Winchester-Clark County Planning Commission met on December 12, 2025, at Central Baptist Church. The primary agenda items included a highly debated rezoning request for a 29.67-acre property at 2020 Bypass Road and 722 Colby Road (the Traveling Trail site) from Professional Office (P1) to General Business (B4), a rezoning and consolidation plat for a residential lot behind 2417 Open Tour Road, tabling of a text amendment, and approval of the 2026 meeting calendar. Consent Calendar - Minutes: Motion to approve minutes of previous meeting (Commissioner, seconded by Commissioner Taylor). Passed unanimously. - Financial Reports: Motion to approve financial reports, including $750 for Ron Regni Engineering and KAP insurance (Commissioner Mesley, seconded by Commissioner Mayberg). Passed unanimously. Public Comments & Testimony - Regarding Item A (Colby Road/Bypass rezoning): - John Walker (204 Chardonnay Court): Argued that the comprehensive plan identifies the property as a park (public/semi-public) and that Clark County's park acreage is 55% below the national average (likely even lower due to lost trails). He cited goals to preserve natural areas, double park acres, and enhance pedestrian networks. He questioned whether public money from the hospital's original purchase should benefit the community. - Greg Thompson (510 Colby Road): Expressed urgent concerns about pedestrian safety on Colby Road, citing a near-head-on collision on May 17, 2025, involving a 14-year-old pedestrian. Requested sidewalk installation connecting Bristol Place to any new development. - Danny Crew (408 Willow Brook Road): Raised concerns about increased stormwater runoff from the proposed large parking lot. Noted that his home (in a flood zone) has experienced increased flooding since 1997 and that developers must not increase water levels on neighboring properties. - Dave Diedrich (255 Bloom Avenue): Opposed rezoning because of daily use of the Traveling Trail with his dog and fears of increased traffic on Colby Road and Bloom Avenue. - Bonda (address not given, but lives adjacent to property): Opposed rezoning because the proposed development directly abuts her single-family home – a situation unique in Clark County (big-box retail across from a residence). Highlighted existing traffic accidents (mailbox destroyed, fire hydrant hit) and argued that turn lanes would worsen safety. Criticized Greater Clark Foundation (GCF) for selling to a developer. - Heather Penachett (3575 Old Boonesboro Road): Expressed strong support for the zoning change, noting the current P1 zoning already allows intensive development (multi-family, offices). Stressed that the bypass is the retail hub, and this development would relieve congestion near Walmart and Kroger. She argued multi-family housing would be worse for the corner. - Joel Watt (723 Colby Road): Opposed, citing mailbox destroyed three times, numerous accidents, and fear that development will kill people on narrow Colby Road. - Paul (610 Colby Road): Opposed, describing brutal traffic conditions, lack of sidewalks, and the Traveling Trail's value for walkers (kids, parents, dogs). Disputed access claims: said the Colby Road gate is always closed. Flooded twice at their previous home – argued development will worsen runoff. - Cassie Greed (339 West Washington Street): Opposed because the Traveling Trail is the only safe place to walk her anxious rescue dog (people drive from Lexington to use it). Noted lack of sidewalks on that side of town. - Karen Fuller (Mel Papa Drive): Raised transparency concerns: requested board members with familial or business ties to GCF recuse themselves. Noted daycare uses the trail. - Wendy Berriman (Second Lake View Drive): Opposed, arguing the proposed 300 retail jobs are low-wage and often unfilled. Cited eight stoplights on the bypass already. Challenged GCF to donate the land for a park instead of selling. - Pegger Swanson (9-year-old, Ninear Glenn Avenue): Opposed, stating the trail is used for walking dogs and exercise, and that nature should not be replaced with pavement and stores. - Brad Condley (370 Jackson Ferry): Opposed, noting Clark County lacks green space and that the property contains a 300-year-old pin oak. Urged the commission to prioritize green space over another shopping center. - Laura Carpenter (2416 Ironworks Road): Opposed, sharing personal story of healing after losing her arm to cancer by walking the Traveling Trail. Argued green space becomes more valuable over time and another grocery store is not needed on that stretch. - Speaker (address 23 Carbon Money): Opposed, warning that destroying the trail is permanent and that Winchester's charm lies in its small-town green space. - Becky Alexander (Bay Berry Lane): Opposed, noting the applicant has built in larger cities; Winchester is about charm, style, and beauty – not big-box retail. - McKinney Farrell (County School board member): Opposed, urging protection of green space. Noted people come from Lexington and Nicholasville to use the trail for anxious rescue dogs. - Laura Connolly (Two Mile Road): Opposed, moved from Florida concrete jungle, valued green space for pollinators and free public access. - Teresa Barpark (Stirbridge Fine): Opposed, presented tourism materials promoting the Traveling Trail, questioning why it would be eliminated. - Nancy Kane (Locust Drive): Lifelong resident, opposed. Emphasized Colby Road cannot handle more traffic and that Publix could be built elsewhere. - Regarding Item B (Open Tour Road rezoning): No public comments offered. Discussion Items - Item A: Rezoning 29.67 acres (2020 Bypass Road/722 Colby Road) from P1 to B4 - Staff Report (Rob Jeffries): The property is currently zoned P1 (Professional Office) and is designated Public/Semi-Public on the 2024 Future Land Use Map (this designation first appeared in 2004). Prior comprehensive plans (1990, 1997) showed commercial and professional office. The hospital intended to relocate there in 1997 but never did. The applicant (STL Development) proposes an anchor grocery store, five outparcels, and two larger lots. Staff noted that the current P1 zoning already allows many uses (multi-family, offices, etc.) without public hearing. If the development plan meets requirements, staff could approve it without commission action under updated subdivision regulations. - Applicant's Presentation (John Romp, representing Greater Clark Foundation and STL Development): Argued the property is the epicenter of commercial development on the bypass – ideal for infill development per the comprehensive plan. The P1 zoning is inappropriate: no professional office development has occurred in 30 years. The property cannot be held for public use without government purchase (a taking). Rezoning would generate substantial tax revenue (currently nonprofit-owned, no property tax) and 300+ new jobs with $15 million annual payroll. A traffic study has been submitted to KYTC, and the developer is willing to add turn lanes that will also benefit existing development. Stormwater will be detained/retained per law – no increase to neighbors. The Traveling Trail was always intended to be temporary (documented as such in newspaper articles from 2007-2008). GCF remains committed to other green spaces (Legacy Grove Park). The developer is a national firm with a track record. - Planning Commissioner Questions/Clarifications: - Commissioner Bush asked about traffic, water runoff, and entrances. Mr. Romp clarified KYTC will approve final traffic improvements; stormwater must not increase runoff on neighbors. Mr. Jeffries clarified the development plan is not yet KYTC-approved. - Mr. Romp corrected that the proposed entrance on Colby Road is not existing but mirrors the entrance across the street. - Staff clarified the difference between current P1 uses and proposed B4 uses. - Motion to Approve (Commissioner Bush): Forward a recommendation to the government body to approve the zone map amendment from P1 to B4, based on findings that the property is on the main commercial thoroughfare, the 2024 Future Land Use Map designation (Public/Semi-Public from 2004) does not reflect the original commercial intent, the hospital never relocated, and the existing P1 zoning is inappropriate. Seconded. Motion passed (voice vote: all in favor). - Item C: Text Amendment (Article 6.12 – First Floor Residential Units in V2 Downtown Business District) – Tabled to January 2026 meeting without discussion (motion to table, seconded, passed). - Item B: Rezoning and Consolidation Plat (0.763 acres at 2417 Open Tour Road, parcels 3A, 4A, 5A from A1 to R1C) - Staff Report (Rob Jeffries): The three back parcels were originally intended to be consolidated with adjoining parcels (noted on 1999 plat) but never were. The property owner purchased the front parcel (with landscape business) and back parcels. He requests rezoning to R1C (single-family residential) and consolidation of 0.763 acres to build a residence behind his business. Access via a 12-foot easement to Open Tour Road. - Applicant's Attorney (Mr. Gallage): Explained the history: James Vaughan created 11 lots for large backyards; only one was sold. Owner wants to live on-site to watch over his expanding landscape business. The change to R1C conforms with adjoining residential zoning. No increase in density. - Motion to Approve Rezoning (Commissioner): Forward recommendation to approve the zone map amendment based on the 2024 Comprehensive Plan's future land use classification (single-family residential). Seconded. Passed unanimously. - Motion to Approve Consolidation Plat (Commissioner): Approve the record plat consolidating parcels, with the 12-foot access easement. Seconded. Passed unanimously. - 2026 Meeting Calendar: Approved as presented (dates listed: 1st Monday of each month, with November on 10th). Motion by Commissioner, seconded. Passed. Key Outcomes - Item A (Colby Road Bypass rezoning): The Planning Commission voted to recommend approval of the zone map amendment (P1 to B4) for 29.67 acres at 2020 Bypass Road and 722 Colby Road. The final decision rests with the applicable government body (city or fiscal court). - Item B (Open Tour Road rezoning): The Commission voted to recommend approval of the rezoning from A1 to R1C for 0.763 acres (parcels 3A, 4A, 5A) and approved the consolidation plat with a 12-foot access easement. - Item C (Text Amendment): Tabled to the January 2026 meeting to allow downtown business owners more time for review. - 2026 Meeting Calendar: Approved and adopted.

The Winchester City Commission met on December 11, 2025, to discuss several key items, including a major downtown streetscape project, updates to the historic preservation ordinance, and public concerns about odor from a local fertilizer plant. The meeting also included recognition of the city's economic development director and a heartfelt letter from a family praising the community's response to a mental health crisis. Public Comments & Testimony - Jesse Jarman, a 67-year resident of Winchester, expressed strong displeasure with ongoing issues on Hill Street, particularly from the Kentucky Fertilizer plant. He reported that a lime-like substance falls on his neighborhood several times a month, damaging gardens and causing respiratory problems for his wife, who requires oxygen. He stated that the odor permeates the entire north end and downtown. Mayor Reed and Commissioner Strode reported that an odor complaint on November 24 prompted an investigation by the state Division of Air Quality on December 4; inspectors found no violations but noted a brief odor in ambient air. The facility attributed the odor to a change in lignin supplier and has since reverted to the old process. The commission agreed to support a citizen petition and send a formal letter to Frankfort if Mr. Jarman collects signatures. Presentations & Reports - Recognition of Brad Southern: Mayor Reed presented a certificate from the Kentucky Association of Economic Development to Brad Southern, who has served as industrial development director for three years. The award recognized his leadership in bringing "hundreds of jobs and millions in capital investment" to Winchester Clark County. - TAP Grant Presentation: Mike from Palmer Engineering, accompanied by project manager Josh Colburn, presented a request to apply for a Transportation Alternatives Program (TAP) grant for the next phases of the Main Street improvements. Phase one (costing $3.8 million, $600,000 under budget) is nearly complete with 29 punch-list items remaining. The proposed phase two (Boone Avenue to Lexington Avenue) and phase three design would add angle parking, bulb-outs, retaining walls, and rapid-flashing beacons at St. Agatha School Crossing. Total project cost is estimated at $3.157 million (Palmer estimate) to $3.3 million (state-mandated contingency). The TAP grant would cover 80% ($2.64 million), with a state GRANT grant covering the remaining 20%, requiring a city match of only $25,000. Design is expected in 2026, with construction in 2027. Commissioner Strode voiced concerns about diagonal parking hindering traffic flow, citing examples from other towns, but Mayor Reed and Commissioner Chenault supported the project as pedestrian-friendly and attracting new businesses. Discussion Items - Historic District Ordinance (First Reading): An ordinance amending the historic district overlay to increase the historic preservation commission from six to seven members was discussed. Commissioner Cox requested that the ordinance codify a requirement that at least two members be either business or property owners in the historic district, and that an ex-officio member from Planning and Zoning be included. The city attorney advised this would be a major change requiring a new first reading. The commission voted to table the ordinance and bring a revised version back in January. Key Outcomes - Approved Minutes: Unanimously approved minutes from the November 4, 2025 and November 18, 2025 meetings (both special and regular sessions) by separate votes. - Approved Departmental Reports: Unanimously approved departmental reports (items 4A through 4M). - Approved TAP Grant Resolution (6A): Unanimously passed a resolution authorizing submission of a TAP grant application for up to $2,674,400 from the Kentucky Transportation Cabinet. - Approved GRANT Grant Resolution (6B): Unanimously passed a resolution authorizing submission of a Government Resources Accelerating Needed Transformation (GRANT) grant application for up to $642,096 from the Cabinet for Economic Development. - Approved Orders (8A-8E): Unanimously approved the reappointment of Krista Joint to the Heritage Commission; funding of $4,778 from Beer Cheese Relief Funds for a business at 66 South Main Street; a $1,000 Retail Kickstart Grant for a business at 128 North Highland; $1,631 from Beer Cheese Relief Funds for a business at 68 South Main Street; and a $2,750 Main Street High Side Business Support Grant for a business at 5 South Main Street. - Approved Personnel Orders (9A-9C): Unanimously approved amendments to police department rules and regulations, rescinding and adopting a new position description for HR Benefits Coordinator, and amending the position description for Stormwater Coordinator/Code Enforcement Support. - Closed Session: The commission voted unanimously to adjourn to closed session for property acquisition discussions (KRS 61.810(1)(b)).