Public Meetings - Astoria, Oregon

The Astoria City Council met on Monday, October 20, 2025, at 6:00 PM in the Council Chambers. The meeting covered several key items including a loan amendment for sewage lift station rehabilitation, adoption of the Housing Initiative Program and Community Resiliency Program, updates to library fees, and a process to fill a Ward 4 vacancy. All motions passed unanimously 5-0. Consent Calendar - Approved by a 5-0 vote, adopting the following items: Astoria City Council Work Session Draft Meeting Minutes (July 28, 2025 and August 4, 2025), Library Advisory Board Draft Meeting Minutes (August 5 and September 9, 2025), Maritime Memorial Committee Draft Meeting Minutes (October 6, 2025), Additional Services Request 7 for the Astoria Public Library Renovation Project ($18,500), and Department Status Update. Public Comments & Testimony - On 7.b (Housing Initiative Program): Lisa Morley (Alderbrook Neighborhood) expressed concerns about enforcement of workforce housing restrictions, citing the waterfront apartments behind Safeway that now rent at market rates. She urged the council to focus on permitting barriers and renovation of existing housing. Maryland Tito (Alderbrook Neighborhood) echoed support for rehabilitating older properties rather than new developments that may obstruct views or fail affordability goals. - On 7.c (Library Fees): Rick Newton (Warrenton, OR) spoke in support of libraries as community hubs and encouraged Astoria to continue strengthening library programming and access. - On 7.d (Vacancy): Maryland Tito favored an election to fill the vacancy. Colin Cummings (Ward 4) asked about representation during the vacancy period and tie-breaking procedures. Lisa Morley raised a question about the term length for an appointment. - Non-Agenda Public Comments: Rick Newton presented a concept for small-scale workforce housing using 22 container units (320 sq ft each) with $600/month rent. Daniel Hubner (1846 4th Street, Astoria) expressed frustration over renewed discussion of the exclusion ordinance and cautioned against governing by email volume or partisan accusations. Discussion Items - 7.a - Sewage Lift Station Rehabilitation Loan Amendment: City Manager Scott Spence explained the three lift stations (built in the mid-1970s) convey between 1 million and 18 million gallons per day during storms. The total project cost is approximately $3.6 million, with a loan amendment of $3,204,028 from the Clean Water State Revolving Fund. About half of the loan is forgivable, reducing the ratepayer burden. Councilor Adams recognized Assistant City Engineer Cindy Moore for her work. No public comment. Motion to authorize passed 5-0. - 7.b - Adoption of Housing Initiative Program (HIP) and Community Resiliency Program: The HIP sets aside $500,000 for low-interest loans (typically $100,000 per project) for middle housing (duplexes, triplexes, cottage clusters, multifamily) and workforce housing. The Community Resiliency Program allocates $100,000 for grants ($20,000 each) with a 1:1 match for nonprofit and community partner economic resilience. Councilor Lump praised the flexibility in project characteristics. Councilor Davis expressed hope to incentivize new projects. Councilor Adams suggested a one-year evaluation timeline. City Manager Spence explained that deed restrictions can be applied to ensure workforce housing commitments. Motion to adopt and rename Fund 140 passed 5-0. - 7.c - Library Fee Resolution (Schedule E): Following council feedback, the Library Advisory Board revised fees: free Flag Room use for Astoria nonprofits and community groups, $50/hour for commercial entities; elimination of overdue fines; card replacement fee reduced from $6 to $3; damage fees aligned with neighboring libraries. Councilor Adams thanked staff for maintaining the library as a “third space.” Public comment from Rick Newton in support. Motion to approve passed 5-0. - 7.d - City Council Vacancy (Ward 4): Councilor Lump announced his resignation effective November 1, 2025. Council discussed two options: appointment within 60 days or a special election (estimated cost $6,000–$8,000, with election in March 2026). Councilors cited concerns about a five-month vacancy with an election. After public comment, the council voted 5-0 to fill the vacancy by appointment and hold a special meeting to establish the process. The special meeting was set for Wednesday, October 22, 2025, at 6:00 PM. Key Outcomes - 7.a: Motion authorized the DEQ CWSRF Loan Agreement Amendment for $3,204,028 for the Sewage Lift Stations Rehabilitation Project. Passed 5-0. - 7.b: Motion adopted the Housing Initiative Program and Community Resiliency Program, and directed staff to bring a resolution to rename Fund 140. Passed 5-0. - 7.c: Motion approved the updated Library Fee Schedule E. Passed 5-0. - 7.d: Motion to fill the Ward 4 vacancy by appointment and hold a special meeting on October 22, 2025, to establish a timeline and process. Passed 5-0. - Special Meeting: A special meeting was scheduled for Wednesday, October 22, 2025, at 6:00 PM to discuss the appointment process for the Ward 4 vacancy. The meeting adjourned at 7:29 PM.

On October 7, 2025 (meeting called to order at 6:00 PM and adjourned at 8:38 PM), the Astoria City Council held a regular meeting in the 2nd Floor Council Chambers at 1095 Duane Street. The council issued three proclamations, approved the consent calendar, and voted unanimously on three regular agenda items: a lease amendment for Recology, adoption of the Combined Sewer Overflow Integrated Plan, and a new Utility Assistance Pilot Program. Councilor Vance Lump announced his resignation effective November 1, 2025, citing inability to afford housing in Astoria. Public comment included requests for park maintenance and strong concerns about public safety. The council also entered executive session to consult with legal counsel and then voted to remand a land use appeal (Magie Appeal) to a hearings officer. Proclamations - Latin American Heritage Month: Proclaimed September 15 – October 15, 2025. Norma Hernandez of Consejo Hispano accepted and spoke about inclusion and community visibility. - Domestic Violence Awareness Month: Proclaimed October 2025. Laura Parker from Clatsop County Juvenile Department highlighted survivor support and distributed purple awareness pins. - Great Oregon Shakeout: Proclaimed October 16, 2025 as Great Oregon ShakeOut Day. Fire Chief Dan Crutchfield encouraged earthquake preparedness drills. Reports of Councilors - Councilor Andy Davis: Reported on constituent concerns about homelessness, attended Harbor’s “Soup Bowl” benefit, flagged potential impacts of FEMA BiOp on coastal communities. - Councilor Andrea Mazzarella: Received many emails on vacant homes and housing affordability; attended League of Oregon Cities Centennial Conference. - Councilor Elisabeth Adams: Attended League of Oregon Cities Conference and Northwest Oregon Housing Summit; recognized educator Malcolm van Meer; announced upcoming library listening session. - Councilor Vance Lump: Announced resignation effective November 1, 2025, due to Astoria’s expensive housing market—his home’s price increased by 161% since purchase, and no rental in Ward 4 was affordable (one-bedroom average rent over $1,400/month). Urged action on housing crisis. - Mayor Sean Fitzpatrick: Attended employee appreciation lunch, reported on downtown issues (encampments hurting businesses), highlighted Elks Lodge losses, recognized Coast Guard support during federal shutdown. Consent Calendar - Approved unanimously (5-0) with motion by Councilor Adams, second by Councilor Davis. - Items included: approval of four sets of City Council meeting minutes (June 16, June 23, July 7, July 21, 2025); Parks Advisory Board minutes (August 27, September 24, 2025); updated intergovernmental agreement for Oregon Records Management Solution (ORMS) consulting services; additional services requests for library renovation ($10,278); contract with Goserco, Inc. for dispatch center recording system. Public Comments & Testimony - Lisa Morley (Alderbrook Neighborhood) questioned whether the Utility Assistance Pilot Program would require other ratepayers to subsidize costs if demand exceeded the $25,000 budget. Staff clarified the amount is already in the current budget; expansion would require future rate discussion. - Kim Supple (Uniontown Association) requested permission to clean and maintain the Uniontown Maritime Memorial Park and to decorate the Doughboy Monument for the 2025 holiday season. - Mary Hadreas (speaking for herself and Tom Hadreas) expressed strong concerns about downtown safety, describing multiple incidents involving homeless individuals, drug use, and threats to residents. Urged council to adopt enforceable laws to protect the community. Discussion Items - Authorization to Amend Recology Western Oregon Lease Area (Item 8a): City Manager Scott Spence explained Recology requested an additional 18,000+ sq. ft. east of the transfer station to meet Oregon’s Recycling Modernization Act requirements. Councilor Davis asked about current use of the parcel; staff said it contains unused storage and an old shed to be cleaned up. Council discussion minimal. Motion by Councilor Mazzarella, second by Councilor Lump, passed 5-0. - Adoption of Astoria Combined Sewer Overflow (CSO) Integrated Plan (Item 8b): Staff reported $25 million already spent since the 1990s with 80–90% of outfalls addressed; remaining work estimated at $25–30 million. The plan extends the Phase Five deadline from 2028 to 2044, reducing rate burden and allowing more time for grants. Councilor Davis expressed support. Motion by Councilor Adams, second by Councilor Mazzarella, passed 5-0. - Approval of Utility Assistance Pilot Program (Item 8c): A six-month pilot providing an 10% discount for households at or below 30% of area median income (e.g., family of four must earn under $28,900/year). Budgeted at $25,000, administered by Clatsop Community Action (CCA) for $1,250 (5% administrative overhead). Council discussion emphasized low income threshold, seniors outreach, potential future tiered support. Public comment by Lisa Morley asked about ratepayer subsidy. Motion by Councilor Davis, second by Councilor Lump, passed 5-0. - FEMA BiOp and Regional Impact (New Business): Councilor Davis sought direction on supporting signatory letters and possible financial contribution to legal/lobbying efforts. Straw poll: council supported being a signatory (4 yes, 1 not stated) but hesitant on financial commitment without more information. - Revisiting Camping Ordinance (Mayor’s Request): Mayor Fitzpatrick asked council to consider revisiting the camping ordinance, citing negative feedback. Councilor Mazzarella and Councilor Lump expressed opposition; Councilor Adams wanted to first meet with service providers; Councilor Davis said it depends on specific action. No formal vote; discussion deferred. Key Outcomes - Recology Lease Amendment: Approved 5-0. - CSO Integrated Plan: Approved 5-0; extends deadline to 2044. - Utility Assistance Pilot Program: Approved 5-0; program to run for six months starting after setup. - Consent Calendar: Approved 5-0. - Magie Appeal (Post-Executive Session): Council voted 5-0 to remand the matter to a new hearings officer to conduct a hearing and develop findings. Motion by Councilor Davis, second by Mayor Fitzpatrick. - Councilor Resignation: Councilor Lump will resign November 1, 2025. Council to appoint a replacement within 60 days; will consider candidates in Ward 4. - Future Meetings: October 27 work session with community partners; November 24 work session on city charter; December discussion on transportation and traffic safety advisory committee.

The Astoria Parks Board met on October 1, 2025 at 6:45 AM in City Hall. The meeting covered routine approvals, public concerns, volunteer recognition, foundation updates, progress on the Parks Master Plan, and upcoming events. Consent Calendar - The minutes from the August 27 meeting were approved unanimously via motion (Nathan Pinkstaff, second by Britta Herwig). Public Comments & Testimony - No public comments were made. Discussion Items - President's "What Do You Hear": Nathan Pinkstaff reported hearing from two families about a person urinating in public at Star of the Sea Park, discouraging visitation. Sergio Carrera said he would look into it as a police matter. Lou Marconeri joked about Pinkstaff supervising Lindstrom Park. Chair Norma Hernandez mentioned negative Facebook comments about a railing installed on the Riverwalk, which staff explained was necessary due to erosion contours. Howard Rube suggested checking railings on the trestles further east. - Volunteer Recognition: Staff recognized Tallin Bohrer, a young volunteer who helped at the Free Movie in the Park event in August. - Astoria Community Foundation Updates: Britta Herwig announced the "Run on the River" race is set for May 30, 2026, with a new title sponsor. The foundation's scholarship fund is sufficient for the upcoming basketball season. - Parks Master Plan Update: Staff provided an update on the 2016 Parks Master Plan revision. A preliminary survey (QR code) is available, and a public open house will be held November 15 from 12-2 PM at the Astoria Armory, featuring activities, free skate passes, and a more comprehensive survey. Chair Hernandez encouraged board members to attend for support. - Staff Reports and Upcoming Events: New tire swing and climbing equipment ordered for Lindstrom Park (tire swing arriving that day, climber from Korea coming in October); a new picnic shelter to be installed. A "Pumpkin Float" activity will be held at the aquatic center on October 24. - Future Meetings: The next meeting is October 22; the November 26 meeting (day before Thanksgiving) was cancelled, and the next meeting after October will be December 17. Key Outcomes - Approved August 27 minutes. - Directed staff to investigate the park safety complaint at Star of the Sea Park. - Board members encouraged to attend the November 15 open house and share information. - Decided to cancel the November 26 meeting and hold the next meeting in December on December 17. - Meeting adjurned at 7:09 AM.

This summary reflects the meeting as dated October 1, 2025 in the provided metadata; however, the agenda and minutes identify the meeting as Monday, August 18, 2025, at 1:00 PM in the City Council Chambers, 1095 Duane St., 2nd Floor, Astoria. Committee members present were Kim Supple, Caroline Wuebben, Christine Lolich, Mike Haggren, and Scott McMullen; absent were Mike Soderberg, Marian Soderberg, Blair Henningsgaard, and Jaime Britton. Staff member Jonah Dart-McLean also attended. A quorum of five of nine members was confirmed. Approval of Agenda and Minutes - Motion by Mike Haggren, seconded by Kim Supple, to approve the May 19, 2025 draft minutes. The minutes were approved. Reports: Engravings Received to Date - Staff reported four engraving applications received for placement in 2026. - Captain Jeff Stone's 'Columbia River Bar Pilot' inscription was held for approval until Vancouver Granite Works provides a mock-up confirming adequate spacing between 'Columbia River'. - Mike Cagwin's standard graphic and inscription were approved as presented. - A custom halibut graphic was approved as presented. - Bob Radio's three-line inscription, in lieu of a graphic, was approved as presented. - Motion by Caroline Wuebben, seconded by Scott McMullen, to approve the three non-deferred engravings. Old Business Brackets for Securing Panels / Memorial Wall Repair - Scott McMullen expressed preference for a full repair to properly re-secure the panels rather than a bracket-only approach. - Staff shared a previous rough estimate of $22,500 from Astoria Granite Works from July 2024, but that company said it lacked the equipment for the work; Vancouver Granite Works also declined. - Staff explained the older panels rely on caulk and pins, making them more vulnerable to water intrusion and leaning, while newer panels use metal clips. - The committee directed staff to re-confirm the estimate and find contractors capable of re-securing the panels. - Members discussed fundraising, including possible city room tax funds and support from the Union Town Association. Wayfinding/Orientation for Finding Names - McMullen proposed numbering walls sequentially and using panel/column/row references, such as wall 1, column 4, row 3, with rows counted from the bottom up. - The committee agreed a wayfinding system would help visitors and discussed using brass or bronze markers for durability, along with mounting and theft concerns. - Members agreed to identify walls and panels, but not necessarily every column or row. - McMullen will research options and bring back details; Caroline Wuebben offered to contact a plaque maker for cost estimates. Smaller Engravings on Memorial - Staff reported that smaller engravings would cost roughly $195 to $420, only about $65 less than standard engravings, and would require a separate, sequestered section. - The committee agreed the idea was not feasible and closed the item. Announcements - Kim Supple reported the Regatta celebration was well attended, with full chairs and good speakers, and noted that the community's support could help fundraising for the wall repair. Key Outcomes - Approved the May 19, 2025 meeting minutes. - Approved three of four engraving requests; deferred Captain Jeff Stone's engraving pending a spacing mock-up. - Directed staff to obtain updated cost estimates and contractor referrals for re-securing the memorial panels. - Reached consensus on a wall/panel wayfinding approach and assigned further research. - Closed the smaller engravings discussion without offering that option. - Tentatively scheduled the next meeting for October 6, 2025 at 1:00 PM, subject to email confirmation. - The meeting adjourned at 1:35 PM.

The Astoria City Council held a work session on Monday, September 29, 2025, from 6:00 PM to 7:45 PM in Council Chambers. Mayor Sean Fitzpatrick presided, with Councilors Andy Davis, Andrea Mazzarella, Elisabeth Adams, and Vance Lump present. City staff included City Manager Scott Spence, Finance Director Hilary Norton, Public Works Director Jeff Harrington, Assistant to the City Manager Ryan Quigley, and City Attorney Blair Henningsgaard. Four agenda items were discussed: the Combined Sewer Overflow (CSO) Integrated Plan, Rapid Rehousing Program update, a Utility Assistance Pilot Program, and the Housing Initiative Program (Fund 140). No consent calendar or public testimony were on the agenda. Discussion Items 3.a Astoria Combined Sewer Overflow Integrated Plan Public Works Director Jeff Harrington presented an update on the CSO Integrated Plan, which proposes extending the Phase 5 completion timeline from 2028 to 2044 to reduce financial burden on ratepayers. Key elements included establishing a dedicated stormwater utility to fund ongoing infrastructure, a proposed multi-benefit project in Uppertown to reduce CSO discharges and landslide risk (potentially eligible for FEMA grants), and an emphasis on using debt savings to fund the stormwater program. Council discussed regulatory compliance with DEQ/EPA, the impact on ratepayer bills, and the feasibility of a stormwater utility. Staff noted that the plan has been reviewed and approved by DEQ and will be brought for formal adoption at the October 6 council meeting. 3.b Rapid Rehousing Program Status Update Clatsop Community Action (CCA) Director Viviana Matthews reported that state-funded rapid rehousing ended June 30, 2025, but CCA has continued supporting about 150 households using other internal funding. Approximately 40 households in Astoria are at risk of losing assistance if state funding (expected within weeks) does not materialize. The program serves about 65 households monthly at a cost of $70,000. Council expressed concern about the potential for increased homelessness, especially with limited shelter capacity and high rents. Council requested a broader community conversation with all service providers to assess the winter outlook, and emphasized the need for data to advocate for ongoing state funding. 3.c Utility Assistance Pilot Program Assistant City Manager Ryan Quigley presented a proposed six-month pilot program to update the city's Utility Assistance Program, in partnership with CCA. The pilot would have a $26,250 budget ($25,000 for disbursement, $1,250 for CCA administration). Assistance would be a direct credit to utility bills based on household size and income (at or below 30% of Clatsop County area median income). The pilot would run from October 2025 through March 2026, with data gathered for potential expansion. Council discussed eligibility thresholds, funding source (already budgeted $30,000), and the importance of targeting seniors and fixed-income residents. Staff will bring the program for approval at the October 6 council meeting. 3.d Housing Initiative Program (Fund 140) City Manager Scott Spence presented options for using $500,000 in Fund 140 to incentivize workforce and affordable housing, as well as community resiliency. Council provided direction: the program should allow both grants and loans with potential for 100% forgiveness (decided per project), with a $100,000 limit per application (but council may approve larger amounts), no minimum unit requirement, and preferences for projects that create density and maximize units per dollar. Additionally, up to $20,000 grants would be available for nonprofit community partners (e.g., North Coast Food Web) and economic development projects vetted through CEDeR or the Chamber. Staff will draft a resolution clarifying the fund's purpose and bring the program for adoption at a regular council meeting. Key Outcomes - CSO Integrated Plan: Staff will present the plan for formal adoption at the October 6 council meeting. - Rapid Rehousing: Council directed staff to organize a broader community meeting with service providers to assess winter needs and advocate for state funding. - Utility Assistance Pilot: The pilot program will be brought for council approval on October 6. - Housing Initiative Program: Staff will refine the program based on council direction and bring a resolution to establish the program, including grant/loan options, $100,000 typical cap, preferences for density, and $20,000 community partner grants.

The Astoria City Council met on September 3, 2025 (the agenda and minutes list the meeting date as September 2, 2025; this summary follows the provided meeting date of September 3, 2025). The meeting was called to order at 6:00 PM and adjourned at 8:17 PM. Council approved the consent calendar, several budget amendments, equipment purchases, and a collective bargaining agreement. A proposed update to library fees was suspended for further review. Public comments addressed library meeting room fees and enforcement of short-term rental regulations. Consent Calendar - Approved unanimously (4‑0) the consent calendar, which included: - Approval of draft City Council meeting minutes from May 19, 2025. - Approval of draft minutes from the Maritime Memorial Committee meeting of August 18, 2025. - Authorization to opt in to opioid settlements with Purdue Pharma L.P. and secondary manufacturers, with funds transferable to Clatsop County. - Authorization to sign an amended Infrastructure Finance Authority (IFA) loan agreement to correct an interest miscalculation. - Approval of a professional services agreement with DOWL for the 2025 Trolley Trestle Repair Project. Public Comments & Testimony - Library Fee Schedule (Item 9d): - Lisa Morley (Alderbrook neighborhood) expressed surprise at proposed $50/hour fee for nonprofit meeting room use, noting that other libraries in Multnomah County and Seaside provide rooms at no cost. She also expressed disappointment that room naming may not have addressed Indigenous tribal concerns. - Andy Kipp (461 Exchange Street) emphasized Astoria’s lack of accessible “third spaces” and argued that charging substantial fees for a facility funded by approximately $10 million in public bond financing conflicts with the public purpose. He encouraged eliminating or significantly reducing fees. - Non‑Agenda Public Comment: - Andy Kipp also spoke regarding short-term rentals at 1555–1561 Exchange Street, stating they have operated illegally for nearly four years. He referenced a 2024 Land Use Board of Appeals decision that remanded the case to the City and urged the council to place the remand on a future agenda. Discussion Items - Library Special Projects Fund (9a): The Library Foundation is dissolving and transferring approximately $80,000 to the City for library capital projects and programs. Staff recommended establishing a separate special projects fund (Fund 134) and adopting a supplemental budget of $82,000. No questions or public comment. Approved 4‑0. - Library Bond Construction Fund Amendment (9b): Approximately $1.7 million in project expenditures from the prior fiscal year needed to be carried forward due to timing; the amendment does not increase total project cost or change the completion schedule. Council also approved closing the Logan Memorial Trust Fund (Fund 412) and transferring its remaining balance of $10,900 to Fund 191. Library Director Suzanne Harold confirmed the project remains on time and on budget. Approved 4‑0. - Library Fee Schedule Update (9d): Staff presented updates recommended by the Library Board, including eliminating late fees, adjusting non-resident fees, reducing replacement card fees from $6 to $3, charging actual replacement costs for damaged materials, and establishing room rental fees of $50/hour for nonprofits and $100/hour for private entities for the Flag Room (capacity 76). Public comments and council discussion focused on the meeting room fees. Councilors expressed concern about barriers to access and the lack of a sliding scale or fee waiver language. Councilor Adams questioned the doubling of nonprofit fees from $20 to $50 per hour. Councilor Lump noted that a $50/hour fee could force nonprofits to meet in less inclusive venues like bars. After discussion, council voted unanimously (4‑0) to suspend the entire fee resolution and send it back to staff and the Library Board for further review. - 8th Street Debt Service Fund (9c): Staff explained the fund relates to an Eighth Street water line upsizing project (total cost $490,000) funded through a Business Oregon grant, fully repaid by a private entity. The council previously established the fund but needed a public hearing to budget funds. Council approved budgeting $51,700 to receive revenue and make debt service payments. Approved 4‑0. - Sewer Camera Upgrade (9e): Public Works requested approval to purchase a new sewer CCTV camera for $50,062.20. The existing camera, purchased in 2006, costs about $5,000 annually in repairs and causes downtime. The transport mechanism will be reused. The new camera offers high-definition imaging and LED lighting. Councilors asked about useful life (expected 20 years) and maintenance (routine in-house, specialized repairs sent out). Approved 4‑0. - Police Vehicle Purchase (9f): Staff recommended purchasing one Dodge Durango patrol vehicle to replace a 2018 Ford Explorer with over 108,000 miles. Base cost $44,627.70 plus $24,899.45 for emergency equipment, total $69,527.15. Included in FY 2025‑2026 budget. No questions or public comment. Approved 4‑0. - Collective Bargaining Agreement (11a): The City and the Astoria Public Safety Association reached a tentative agreement for a contract renewal covering 24 employees (primarily police officers) for July 1, 2025 – June 30, 2028. Key provisions: City assumes payment of the employee PERS pickup, and stability pay aligned with other city union contracts. Council adopted the agreement and the associated salary resolution 4‑0. - New Business – Work Session Scheduling: Staff proposed moving the September 22 work session to September 29 to avoid conflict with the regional Housing Summit. Council consensus supported the change. - New Business – Camping Ordinance Enforcement Update: Councilor Davis requested an update on administrative enforcement changes. City Manager Spence explained that due to increased noncompliance (personal items blocking sidewalks), the Livability Response Team is removing items that render sidewalks impassable. Trash is disposed; personal property inventoried and stored for 30 days; camping-related items may remain with individuals. This was entered into the public record. Key Outcomes - Consent Calendar approved 4‑0. - Library Special Projects Fund established and supplemental budget adopted (both 4‑0). - Library Bond Construction Fund budget amendment approved, including closing Logan Memorial Trust Fund (both 4‑0). - Library Fee Schedule (Schedule E) suspended and returned to staff/Library Board for further review (4‑0). - 8th Street Debt Service Fund budget amendment approved (4‑0). - Sewer Camera Purchase approved for $50,062.20 (4‑0). - Police Vehicle Purchase approved for $69,527.15 (4‑0). - Collective Bargaining Agreement adopted (4‑0) along with salary resolution. - Executive Session held under ORS 192.660(2)(d) for labor negotiations; no decisions made in session. - Council will hold a work session on September 29, 2025. Note on date discrepancy: The agenda and minutes both list the meeting date as Tuesday, September 2, 2025, but the provided meeting timestamp is 2025-09-03 14:00:00+00:00. This summary follows the given timestamp.

The Astoria Parks and Recreation Advisory Board met on August 29, 2025 (provided event timestamp 2025-08-29 14:45:00 UTC; agenda and minutes list Wednesday, August 27, 2025, 6:45 a.m.). The transcript indicates the meeting ran from about 6:46 a.m. to 7:42 a.m. All board members were present except Carla Oja. The board approved minutes, recognized an employee, received updates on the Youngs River Falls incident, the parks budget, and the master plan, and discussed upcoming events. Consent Calendar - Motion to approve the July 23, 2025 Parks Advisory Board minutes by Britta Herwig, seconded by Nathan Pinkstaff. Approved; official minutes record Howard Rub abstaining because he missed the previous meeting. Public Comments & Testimony - No public comments were made; no email comments were received and no members of the public appeared. Discussion Items - Chair Hernandez's 'What do you hear?': - Britta Herwig praised Parks' social media outreach publicizing the board meeting. - Nathan Pinkstaff thanked parks maintenance staff for helping with the Regatta's Seaman's Memorial, reported complaints about the overgrown hedge at the Maritime Memorial, and asked whether it could be pruned. He also offered to donate a larger flag for the memorial flagpole. - Herwig complimented staff for repairing root-damaged Riverwalk trail near Pier 39. - Lou Marconeri said Lindstrom Park is heavily used and praised the improvements as a tribute to former Parks Director Fred Lindstrom. - Employee Recognition: Staff recognized Aquatics Manager Peter von Payens. He started as a part-time lifeguard in 2018, advanced to aquatics coordinator and then manager, and was praised for covering shifts, teaching classes, and leading lifeguards by example. - APRCF Updates: Britta Herwig reported no update because the foundation had not met over the summer. Chair Hernandez said she had heard the Run on the River event is moving to May 16 of the next year. - Youngs River Falls Incident Update: Staff provided an update after a fatal accident at Youngs River Falls in late July. The city's insurer, CIS, is still reviewing the incident. Staff said replacement signs will be more explicit: 'Do not jump from rocks,' with warnings that serious injury and death have occurred and a pictogram of a person jumping into water with a red slash. Signs will be temporary initially, then metal. Maintenance staff will check the site regularly to keep signs intact and legible. - Parks Budget Overview: - The FY 2024-25 parks fund budget was almost $3.8 million; the FY 2025-26 fund increased by about $200,000, roughly 6%, which staff described as an increase in the fund and subsidies, not necessarily expected spending. - Staffing was budgeted at 20.4 FTE in FY 2025-26, down from 21.7 FTE in FY 2024-25. The department has about 14 full-time staff and usually 20-30 part-time staff. Personnel costs are about 68% of the current budget, down from 72%. - The general fund subsidizes Parks by about $1.1 million; Promote Astoria provides about $500,000; the 17th Street dock lease through the Coast Guard is $140,000 this year (typically $70,000, but it includes last year's payment). The department began the year with a fund balance around $1.5 million and is using part of it. - Department statistics cited included about 58,205 aquatic center visits, a 7% increase over the prior year; over 1,000 youth sports participants; about 200 acres maintained; roughly 70 public sites; six public restrooms; and at least seven tons of trash removed annually. - Aquatic center revenue is budgeted at $450,000, with a likely range of $450,000-$500,000 and a three-year average around $540,000. Monthly passes are about 50% of aquatic revenue, walk-ins about 30%, swim lessons about 10%, and rentals/miscellaneous make up the rest. Recreation revenue is budgeted around $300,000, with child care at least half (possibly closer to 60%), sports about 22%, and the department receives about $70,000 from 20% of parking revenue. - Ocean View Cemetery is a separate fund, with annual expenditures of roughly $50,000-$70,000 and revenue of about $90,000-$100,000, so it is a positive revenue source. A separate cemetery irreducible fund is around $1 million for future perpetual care. - Capital spending includes a $50,000 Oregon Parks and Recreation Department grant for the master plan update plus a $34,000 city match, two new mowers, and $20,000 for tire swing and climber play equipment at Lindstrom Park. - In response to Britta Herwig's questions, staff said there is no current plan to re-expand Aquatic Center hours because attendance remains comparable to previous years, and filling the Aquatics Coordinator position would add staff expense without, by itself, allowing more hours; additional part-time staff would still be needed. - Parks Master Plan Update: The city has engaged Mackenzie Inc. for the update to the 2016 Parks Master Plan. After a kick-off meeting and background review, Mackenzie will make a site visit. The first broad community open house is tentatively planned for early November, followed by three additional public meetings. Staff will also conduct targeted engagement, online surveys, and post information at the Aquatic Center and on the city's parks website. - Staff Reports and Upcoming Events: The next Free Movie in the Park is August 30 at Fred Lindstrom Park, showing 'Monsters Inc.' at dusk. Howard Rub said the School District appreciated the completed intergovernmental agreement between Parks and Astoria School District, and the high school soccer team will practice at Evergreen Fields this fall. Key Outcomes - Approved the July 23, 2025 Parks Advisory Board minutes by voice vote (one abstention recorded). - Staff will install more explicit warning signs at Youngs River Falls and conduct regular maintenance checks. - Staff confirmed the Maritime Memorial hedge will be pruned, scheduling it as growth tapers off. Pinkstaff's offer to donate a larger flag was noted but no decision was recorded. - Peter von Payens was recognized as Employee of the Month. - The master plan update will proceed with an early November open house and subsequent engagement sessions. - Next board meetings are September 24 and October 22, 2025.

The Historic Landmarks Commission met on August 29, 2025, to consider an exterior alteration request for a historic downtown building. All seven commissioners were present. The meeting lasted from 5:30 PM to 5:57 PM. (Note: The agenda and minutes reflect a meeting date of August 19, 2025, but the instruction specifies August 29, 2025, which is used here.) Consent Calendar - Minutes Approval: The Commission unanimously approved the June 17, 2025 draft minutes by a 7-0 vote. Discussion Items - Exterior Alteration Request (EX25-09): Applicant Jennette Berta of Magellan Architects and property owner John Dulcich of Astoria Waterfront Group LLC proposed renovations to the commercial building at 1115 & 1535 Commercial Street (corrected to 1511 and 1535 during the meeting). The project includes new windows, roof, lighting, masonry repair and repainting, and a new HVAC system. Staff recommended approval with conditions, including submission of a signed permit application, detailed lighting and landscape plans, and obtaining other necessary permits. - Applicant John Dulcich shared personal history with the building and emphasized maintaining historic integrity. The building will be largely occupied by the state government (80%) for public services. New windows will replace rotten wooden ones, but glass block on the 1511 portion will be retained. A future mural on the side was discussed, requiring separate HLC approval. - Commissioners expressed support, noting the project meets criteria and will preserve historic fabric. - The Commission voted 7-0 to adopt the staff report findings and approve the request with conditions. Report of Officers - Commissioner Rose reported on a focus group for interior design and amenities of the Copeland Commons project (approved in July). Staff Updates - Next HLC meeting scheduled for Tuesday, September 16, 2025. - Four commissioners still need to sign off on the volunteer handbook. Public Comments - None. Key Outcomes - Approved EX25-09 exterior alteration request by a 7-0 vote. - Appeal period: 15 days from mailing of the Commission's order to City Council. The permit is void after two years unless substantial construction begins.

The Astoria City Council met on August 19, 2025, at 6:00 PM in the Council Chambers. The meeting included presentations celebrating valedictorians, a 20-year service recognition, a pre-audit presentation, a review of city accomplishments, and introduction of a new police cadet. Councilors reported on regional transportation issues and community concerns. The council approved a consent calendar, an intergovernmental agreement with the school district, a debt service fund, a new financial software contract, and the updated city council work plan. Public comments addressed communication and tribal relations. Presentations - Valedictorians (2024-2025): Principal Lynn Jackson introduced seven valedictorians from the largest graduating class in 30 years. Students shared plans to attend University of Oregon, George Fox University, and University of Washington. - 20-Year Service Recognition: Fire Chief Dan Crutchfield honored Engineer Jake Rummell for 20 years of service. Rummell started as an intern in 2002 and was promoted to engineer in 2008. - Pre-Audit Presentation: Ashley Osten from Baker Tilly (formerly Moss Adams) presented the audit plan for fiscal year 2024-2025. Key risks include management override, revenue recognition, capital assets, long-term debt, and compliance. Materiality is set at 1-3% of total assets or net position. The audit will occur in September and November, with a draft financial statement in December. Councilor Davis questioned the threshold for immaterial fraud. - City Accomplishments (Last Six Months): City Manager Scott Spence highlighted organizational culture (new core principles \"ASTORIA\"), fire department response to LA fires, new fire engine ($784,000), 31 recruitments and 41 new hires, library renovation (85% complete, $11 million, 5,000 new books), riverwalk lights ($600,000, 71% grant), aquatic center (58,000 visits/year), out-of-school program (46 spring, 49 summer), $81 million budget, clean audit, housing inventory (275 acres, $140 million infrastructure), 231 building permits, 420 applications under review, 484 inspections, police call increases (Goonies 34%, July 4th 95% police, 146% dispatch), wastewater treatment plant ($10 million, 40% complete), and waterline resilience project (90-95% complete). - New Police Cadet: Chief Stacy Kelly introduced Moises Hernandez, a 2024 Ilwaco High School graduate, as the new police cadet focusing on parking enforcement and inoperable vehicles. Reports of Councilors - Councilor Adams reported on the Northwest Act meeting regarding ODOT's reduction in force and service level changes, an overdose awareness vigil on August 31, and the League of Oregon Cities conference. - Councilor Mazzarella thanked staff for the riverwalk lights and promoted National Night Out on August 23 at Tapiola Park. - Councilor Davis discussed Col-Pac meeting tensions with ODOT, concerns about DMV closures, a South Slope neighborhood meeting with frustrations about housing and permitting, and the need for better media outreach. He also acknowledged feedback on the library board room naming process and hoped for improved tribal relations. Consent Calendar - The council approved the May 5, 2025 meeting minutes and acceptance of three utility easements for infrastructure repairs related to the 27th and Grand landslide. Motion passed 4-0. Public Comments & Testimony - Lisa Morley (Alder Brook neighborhood) commented on the work plan, urging the council to push back on state mandates that don't fit Astoria, and criticized the lack of meaningful public engagement and communication. She encouraged town halls and dialogue. - Todd Lawson (Clatsop-Nehalem Confederated Tribes) commented on the recent library board meeting, describing racial slurs and personal attacks against tribal members. He asked that the library room naming process not move forward without compromise and urged the council to work with the tribe as a prototype for future collaboration. Discussion Items - 8.a Intergovernmental Agreement with Astoria School District: The IGA eliminates fees for shared use of facilities (fields, gyms, classrooms) and establishes prioritized scheduling. The school district approved it last week. Council approved 4-0. - 8.b 8th Street Waterline Debt Service Fund: The $490,000 project is complete. Bowline Investors LLC will make payments to the city, which will then pay the state loan. The council approved a resolution establishing debt service fund 263. (4-0) - 8.c Caselle Contract: The city selected Caselle LLC for municipal financial software after a six-candidate RFP. The contract will replace the 14-year-old Springbrook system. Council approved and authorized the city manager to sign. (4-0) - 8.d Adoption of Updated City Council Work Plan (2023-2028): The 2025 edition formalizes four priority goals: housing for all, thriving local economy, community resilience, and livability/quality of life. Councilors noted the ambitious scope and the need for staff to communicate priorities. The plan was adopted 4-0. Key Outcomes - All regular agenda items passed unanimously (4-0) with Councilor Lump absent. - The council entered executive session at approximately 8:33 PM under ORS 192.660(2)(h) to consult with legal counsel on litigation matters. No decisions were made. - Upcoming work session on August 25 will include a field trip to the 16th Street project and the wastewater treatment plant. Note: The agenda and minutes list the meeting date as August 18, 2025, but the instruction indicates the meeting took place on August 19, 2025.