Public Meetings - Broken Arrow, Oklahoma

The Broken Arrow Economic Development Authority (BAEDA) met on Tuesday, May 5, 2026, following the City Council and Municipal Authority meetings. The board approved the consent agenda and received an update from the City Manager on the upcoming venue and amphitheater project. The meeting then moved into executive session to discuss two economic development projects. All trustees were present: Chairperson Debra Wimpee, Vice Chairman Johnnie Parks, and Trustees Lisa Ford, Justin Green, and David Pickel. Consent Calendar - Approval of Minutes: The board unanimously approved the minutes of the April 21, 2026 BAEDA meeting as part of the consent agenda. No items were removed. Discussion Items - City Manager Remarks on Venue/Amphitheater: The City Manager reported that within the next 30 to 45 days, the governing body and committee will begin announcing key details about the venue project, including the operator and naming rights. Substantial completion is expected around October 19, 2026, with transition from construction to entertainment operations beginning in early October. The manager also noted progress on securing the final railroad right-of-way needed to finish the road. Trustee Green mentioned a recent trip to Fort Worth where he observed a similar project and noted Broken Arrow's more advanced stage. Key Outcomes - Consent Agenda Approved: Unanimous approval of the April 21, 2026 meeting minutes. - Executive Session Authorized: A motion to enter executive session (pursuant to 25 O.S. § 307(C)(11)) was made by Vice Chairman Parks, seconded, and approved unanimously (5-0). The session was to confer on matters pertaining to economic development: (1) an update on the existing EDA for The Shops at Aspen Creek, and (2) discussions regarding a project known as "Tucson 28." The room was cleared for the closed session. No action was taken in open session following executive session, and the meeting adjourned thereafter.

The Broken Arrow Municipal Authority met on May 5, 2026, at 1:45 PM CT. The meeting included approval of the consent agenda, discussion of a waterline relocation agreement with Tulsa County, and authorization of a loan from the Oklahoma Water Resources Board (OWRB). All actions were approved unanimously. Consent Calendar - The consent agenda was moved, seconded, and approved without any items removed. Discussion Items - Waterline Relocation Agreement (Item A): Charlie Brighton, Director of Engineering Construction, presented an agreement with Tulsa County to relocate a water line as part of road construction on Omaha from Lynn Lane to County Line. The total project cost is $1,295,270, with $800,000 expected from state ARPA funding and the remainder from OWRB loans. The city had previously earmarked over $1 million for this work, but the state funding reduces the city's direct cost to under $500,000, freeing up capital for other projects. The mayor thanked Representative Ford for securing state support. A motion to approve was seconded and passed. - Resolution 1746 – OWRB Loan (Item B): Cindy Arnold, Finance Director, presented Resolution 1746 authorizing a loan from the OWRB not to exceed $27,930,000 and the issuance of a 2026A promissory note. The loan is being pursued early to piggyback on a larger Edmond deal, saving approximately $100,000. Proceeds will fund projects including the On Place Phase 1 ($12 million). Staff recommended approval, and a motion to approve was seconded and passed. Key Outcomes - Approved: Waterline relocation agreement with Tulsa County (unanimous). - Approved: Resolution 1746 authorizing OWRB loan up to $27,930,000 (unanimous). - Adjourned: The meeting adjourned after remarks by the governing body and city manager. The Broken Arrow Economic Development Authority meeting was then called to order (not summarized in this report).

The Broken Arrow City Council met on May 5, 2026, at 12:30 PM (UTC) to discuss a variety of topics including youth initiatives, annual reports from cultural organizations, a public hearing on a planned unit development, and a citizen proposal for a veterans rehabilitation facility. The meeting was called to order with an invocation and the Pledge of Allegiance. Consent Calendar - The council approved the consent agenda unanimously via roll call. No items were removed. Public Comments & Testimony - PUD 2519-2025 / BAZ 2633-2026 (Public Hearing): Two residents of Riverstone Estates spoke in opposition to the proposed 350-home development north of Tucson Street. Steve Hagwood cited traffic backups on Tucson Street, lack of infrastructure (narrow roads, no shoulder), and safety concerns for emergency vehicles. He requested the item be delayed until road improvements are completed. Ken Sandoval echoed concerns about school overcrowding and traffic, noting that the bond-funded road widening would not address congestion beyond the immediate area. The council received an email from a citizen unable to attend requesting a tabling to the next meeting. - Citizens' Opportunity to Address Council (Item 8): Michael Kuhn, retired Army Colonel Joey Strickland, and Jimmy Morgan presented a proposal to establish a veterans-only residential addiction and behavioral health treatment facility in Broken Arrow. They represent Patriot Rehab Services, which operates a 28,000 sq ft facility in Louisiana. They are not seeking city funding but are looking for an existing healthcare facility or partnership to start quickly. They emphasized their commitment to serving both tribal and non-tribal veterans and asked for the council's support and awareness of available space. Discussion Items - Youth City Council "Big Idea" Project: Youth Mayor Lizzie Grounds and Vice Mayor Kaylee Morris proposed adding a volunteer service hour webpage to the city's website (BA.gov) to connect volunteers with local organizations, replacing paper sign-ups. They cited a 30% no-show rate for paper sign-ups and provided a list of interested organizations. The council expressed strong support, and the idea was approved via motion and roll call. The next step is a meeting with staff (Aaron McColly) to implement the vision. - Recognition of Youth City Council Graduating Seniors: Lori Hill presented certificates to graduating seniors (Lizzie, Kaylee, Everett, Hector; absentees: Isaac Falble, Savannah Henry, Stephanie Hill, Autumn McKittrick). The council praised the program and the students' contributions. - Museum Broken Arrow Annual Update: Executive Director Michael Yance reported that in 2025 the museum had over 10,000 visitors and 1 million online views. In the first quarter of 2026, international visitors tripled. New programs include a homeschool day (120 participants), family movie nights, and a pioneer dinner. The museum is planning an expansion using bond funds from Proposition 4. A community scavenger hunt for a missing "egg" is underway. - Genealogy Society Annual Update: A representative reported that the society provided 166 hours of research beyond library hours, including a research request from Vermont. They updated their collection with the Dan McKinnon family genealogy and are focusing on Native American artists for their next quarterly meeting. - Arts OK Annual Update: Director Jennifer Deal reported approximately 6,000 visitors in the past year. The building is used daily. Fundraising events (e.g., 5x5 canvas fundraiser) raised over $10,000 for scholarships. New programs include filmmaking and sewing. Second Saturday art activities are popular. The center is connecting with other organizations (e.g., DVIS) for mental health shows. - Professional Municipal Clerks Week Proclamation: The council unanimously approved a proclamation declaring May 3-9, 2026, as Professional Municipal Clerks Week, recognizing the city clerk and his team. - General Counsel Business – Agreed Judgment (Wagoner County): The council approved an agreed judgment in a condemnation case involving Wagoner County, preserving the city's drainage easement on the property at South 273rd East Avenue. - Preview Ordinances (Easement Closures): The council previewed and set for adoption five ordinances related to easement closures on various properties (south of Jasper, north of Albany, south of Omaha, north of Houston). All were approved. - City Manager Remarks – Data Center Inquiry: City Manager Spurgeon reported that a consultant representing an unknown data center company requested a pre-development meeting. He emphasized transparency, stating no NDAs have been signed, and the city will issue regular updates. No decisions have been made. He noted that state legislation (HB 2990) regarding data center obligations passed both houses. The council expressed support for a transparent process and public engagement. Key Outcomes - Youth City Council Big Idea: Approved unanimously. Staff will meet with youth representatives to develop the webpage. - PUD 2519-2025 and Rezoning: Motion to table the item to the next meeting (May 19, 2026) passed via roll call after the developer agreed to the delay. Two public speakers had expressed concerns about traffic and infrastructure. - Proclamation: Unanimously approved. - Agreed Judgment: Unanimously approved. - Preview Ordinances: All five ordinances were set for adoption (unanimous votes). - Data Center Inquiry: City manager will continue to provide updates every three weeks. No formal action taken. No action was taken on the veterans facility proposal, but the council expressed interest in exploring partnerships.

The Broken Arrow Planning Commission met on April 29, 2026, at 5:30 PM to consider two major items: a comprehensive plan change for Creekside Commercial Center and a major amendment to PUD-307 for Aspen Creek Villas. Both items were approved and will go before the City Council on May 19, 2026. Consent Calendar - The consent agenda was approved unanimously (5-0) by roll call vote. No items were pulled. Public Comments & Testimony - A letter from Elisa Buckmaster, dated March 2026, was read into the record opposing the Aspen Creek Villas development (originally agenda item 26-316). The letter cited concerns about traffic on 121st Street (a two-lane road with no shoulders or turn lanes), lack of street widening plans, impacts on home values, emergency vehicle access, and Aspen Creek Elementary's capacity. The letter noted the proposal had been previously denied by city council. Commissioners noted that some details have changed since the letter was written. Discussion Items - Item 6A – COMP-002721-2026 (Creekside Commercial Center): Public hearing on a request to change the comprehensive plan designation from Level 6 to Levels 2 and 3 on 52.6 acres north of Houston Street and east of the Creek Turnpike. Staff recommended approval. The applicant (representing Wallace Design Collective) presented a conceptual layout showing a master planned development: the north half (Areas A and B) for commercial/light industrial, and the south half for single-family residential. A collector road from the Creek Turnpike signal to Houston Street was discussed. Some commissioners expressed concern about placing residential near the turnpike, preferring commercial or hotel use. The applicant clarified that areas closer to the turnpike would remain commercial. Approved 4-1. - Item 6B – PUD-002519-2025 / BAZ-002633-2026 (Aspen Creek Villas): Major amendment to PUD-307 to abandon commercial development on 90.33 acres north of Tucson Street and east of Olive Avenue, rezoning from CH to RSC (single-family residential compact), and establishing a new PUD. The revised plan caps lots at 350 (down from 415 originally proposed), with 225 lots at least 52 feet wide and 125 lots at least 60 feet wide. Open space was reduced from the RSC requirement of 15% to 8% of gross development area. The applicant explained that the mix of lot sizes and the 8% open space (including trails around ponds and a pool/spray ground) addressed earlier concerns. The plan now shows an 80-foot right-of-way for a frontage road along the Creek Turnpike, reserved areas for existing billboards, and a stub street for connectivity. Staff noted the Go Bond (Proposition 1) passed on April 7, 2026, funding improvements to Tucson Street and Olive Avenue. Approved unanimously (5-0). Key Outcomes - Item 6A (COMP-002721-2026): Approved 4-1 (yes: Townsend, Cohen, Gorenson; no: Payne, Klempa) with a motion to approve per staff recommendation. Will go to City Council on May 19, 2026. - Item 6B (PUD-002519-2025 / BAZ-002633-2026): Approved unanimously (5-0) after a motion to approve, abrogate PUD-307 on this tract, and require applicant to amend the PUD document to include updated exhibits. Will go to City Council on May 19, 2026. - The next Planning Commission meeting is scheduled for May 14, 2026. No action was taken to change the start time despite Rooster Days beginning that day; the meeting will remain at 5:30 PM. - Meeting adjourned unanimously (4-1, with Cohen voting no on adjournment).

The Broken Arrow Drainage Advisory Committee met on April 27, 2026, at 6:00 PM to consider eight agenda items requesting funding for drainage studies, designs, and construction. All items were funded from the 2018 general obligation bond proposition six. The committee voted unanimously to recommend all items to the City Council, which will consider them on May 19, 2026. The meeting adjourned at 7:45 PM. Consent Calendar - Approval of the Drainage Advisory Committee special meeting minutes of February 23, 2026 (Case 26-549). Motion carried unanimously. Public Comments & Testimony - Murta Roca (homeowner at 323 East Midway Street): Described repeated flooding of her garage and crawl space since purchasing the home on February 20, 2026. She pleaded for relief, stating that the drain in front of her house is too small and that water has caused mold and structural concerns. She noted her life savings are invested in the home and she cannot continue living with the flooding. - Stephen Jones (property owner near Freeport and Date): Thanked the committee for considering the cleaning of an overgrown channel. He described years of worsening flooding, including an 18-inch water depth through his backyard and a jet ski that floated through during a storm. He reported that debris from power company tree trimming has contributed to the blockage. - Bob Henderson (homeowner in Forest Ridge subdivision near Houston and Midway): Represented three neighbors. He stated that since construction began on the Antler Falls subdivision in fall 2025, his backyard has been flooded from November 2025 through March 2026. He expressed concern that the problem will return once construction ends and requested a French drain or other solution to reroute water before it reaches their yards. - Unnamed retired Tulsa fireman (property owner near Aspen Creek): Described erosion and downed trees along Aspen Creek due to increased runoff from upstream development. He noted that he has already spent significant personal effort and resources shoring up the bank with concrete and soil, but the problem persists. He requested assistance with clearing trees and bank armoring. - Treasurer of Aspen Pond HOA (name not provided): Confirmed cracking and erosion on both sides of the concrete channel near Vandever Elementary School. He stated the HOA has maintained the area as best they can and requested help. - Art Hawkins (Executive Director, Indian Nations Council, Boy Scouts of America): Explained that a concrete weir built in 2008 at the Boy Scout Pond is being overtopped, causing erosion and threatening the downstream sewer trunk. He noted that a channel was cut into their property upstream, increasing water volume. He requested assistance to design a mitigation solution. - Matt Cokewit (homeowner in Cambridge Estates): Described frequent flooding from an inverted crown street system. He noted that water runs through his yard even in light rain and that a previous city repair left a culvert misaligned. He asked that the proposed pipe system also address the upstream culvert issue to provide a comprehensive fix. Discussion Items - Item A (26-569) – Survey near Elm and Washington for drainage design ($12,000): Assistant City Manager Kenny Schwab presented the history of the area, noting that the commercial parking lot drains into a small, often-clogged pipe that causes water to enter a homeowner's yard and house. The survey would help design a larger inlet and pipe. The committee voted unanimously to recommend approval. - Item B (26-570) – Conceptual report and preliminary design for drainage solution at 323 East Midway ($75,000): Schwab described a 75-year-old drainage system affecting 12–20 homes behind Rhodes Elementary. The system lacks easements and has no defined channel. The study would assess flow rates and design a conveyance system. The committee voted unanimously to recommend approval. - Item C (26-571) – Cleaning of overgrown channel near Freeport and Date ($50,000): David (staff) explained that the channel drains 175 acres at 652 cubic feet per second (1% flood) and has become blocked by debris and downed trees, causing flooding to adjacent properties. The cleaning would be contingent on obtaining permission from property owners. The committee voted unanimously to recommend approval. - Item D (26-574) – Design of storm sewer near Houston and Midway ($50,000): Schwab described groundwater and surface water issues in Forest Ridge subdivision, exacerbated by construction of Antler Falls. The design would be coordinated with an upcoming road redesign. The committee voted unanimously to recommend approval. - Item E (26-575) – Clearing of Aspen Creek to restore drainage and protect utilities ($75,000): David presented aerial photos of downed trees and exposed sanitary sewer encasement. The work would include tree removal and bank armoring with riprap. The committee voted unanimously to recommend approval. - Item F (26-576) – Feasibility study for channel health in Aspen Pond subdivision (amount not specified in transcript): Schwab described a concrete-lined channel that has cracked and eroded, threatening a property line fence and a school playground. The study would assess repair options. The committee voted unanimously to recommend approval. - Item G (26-572) – Design mitigation plans for Boy Scout Pond outlet structure ($70,000): Schwab explained that the pond's outlet is overtopping, causing erosion and threatening a major sewer trunk line. The design would evaluate better armoring or capacity improvements. The committee voted unanimously to recommend approval. - Item H (26-543) – Construction of drainage improvements in Cambridge Estates ($60,000): Schwab presented a design already completed for an inverted crown street system that floods front yards. The construction would install an underground pipe system. The committee voted unanimously to recommend approval. Key Outcomes - All eight agenda items were recommended to the City Council by unanimous votes (5-0). - The recommendations will be placed on the consent agenda for the City Council meeting on May 19, 2026. - Funding for all items comes from the 2018 general obligation bond proposition six. - The committee noted that property owners will be required to grant drainage easements where necessary, and that public meetings will be held for affected residents.

No agenda, minutes, or transcript were provided for this meeting. Note This summary cannot be generated because the source material is empty.

The Broken Arrow Planning Commission met on April 23, 2026, at 5:30 PM to consider two public hearing items: a comprehensive plan change (COMP-002721-2026) for the Creekside Commercial Center and a major amendment to PUD-307 and rezoning (PUD-002519-2025, BAZ-002633-2026) for Aspen Creek Villas. Both items were approved and will be forwarded to the City Council on May 19, 2026, at 6:30 PM. Consent Calendar - The consent agenda was approved unanimously via roll call vote (5-0). Staff recommendations were adopted without items being pulled. Public Comments & Testimony - Item 6B (Aspen Creek Villas): A letter from Elisa Buckmaster (submitted in March 2026) was read into the record. The letter opposed the proposed 415 homes (later reduced to 350), citing traffic concerns on 121st Street (a two-lane road with no shoulders or turn lanes), potential impacts on home values, emergency vehicle access, and school capacity. The letter noted that a previous proposal had been denied by the City Council. Commissioners noted that some details had changed since the letter was written. Discussion Items Item 6A: COMP-002721-2026 – Creekside Commercial Center (52.6 acres, north of Houston Street and east of the Creek Turnpike) - Staff Presentation (Jose): The request is to change the comprehensive plan designation from Level 6 to Levels 2 and 3 on approximately 52.6 acres. The applicant intends to pursue a future PUD and rezoning for a master-planned development with commercial, industrial, and residential uses. A frontage road along the Creek Turnpike will be required (right-of-way dedication in phases, not necessarily built by the developer). FEMA maps show no floodplain. Water and sewer are available. Staff recommended approval. - Commissioner Questions: Discussion focused on the frontage road alignment, phasing of right-of-way dedication, and connection to existing signals. Commissioner Cohen asked about the balance between residential and commercial uses, especially near the turnpike. - Applicant Presentation (Can Watts, Wallace Design Collective): The applicant presented a conceptual layout showing a collector road connecting from the turnpike signal to Houston Street, with commercial/light industrial on the north half (fronting 71st Street) and single-family residential on the south half. The plan includes a buffer to the east (light industrial) and trails along detention ponds. The applicant stated that the frontage road would be dedicated and built in phases, and that they are coordinating with adjacent developments to improve traffic safety. - Commissioner Positions: Commissioner Klempa expressed initial concerns about reserving turnpike-adjacent land for job-generating uses, but after hearing the applicant’s plan, she noted the balance seemed appropriate. Commissioner Cohen supported the change, noting the design blends well. Commissioner Gorenson opposed the residential component, preferring commercial/hotel use near the amphitheater. - Vote: Motion to approve per staff recommendation. Roll call: Mindy Payne – No, Jonathan Townsend – Yes, Jaley Klempa – No, Jason Cohen – Yes, Robert Gorenson – Yes. Passed 3-2. Item 6B: PUD-002519-2025 (Major Amendment to PUD-307) and BAZ-002633-2026 – Aspen Creek Villas (90.33 acres, north of Tucson Street, east of Olive Avenue) - Staff Presentation (Jose and Jane): The request is to abandon the commercial portion of PUD-307 and rezone 90.33 acres from Commercial Heavy (CH) to Single-Family Residential Compact (RSC) for a new PUD with up to 350 dwelling units. The comprehensive plan designation (Level 2) supports the rezoning. The development outline originally proposed 415 lots, but was revised to 350 with a mix of 52-foot and 60-foot lot widths. Minimum lot size: 6,000 sq ft. Setbacks: 20 ft rear, 5 ft side, 25 ft front. The applicant initially proposed zero common open space; staff requested 15% (per RSC code). The applicant later revised to 8% common open space, plus livable open space on each lot (2,800 sq ft per lot). The revised plan also shows an 80-foot right-of-way dedication for a frontage road along the Creek Turnpike (north of the neighborhood, not through it), and a reserve area to accommodate three existing billboards. A stub street is provided on the northwest for future connectivity. Staff recommended approval with conditions, including abrogation of PUD-307 on this tract and updated exhibits. - Commissioner Questions: Discussion addressed the frontage road alignment (now outside the neighborhood), billboard retention, open space percentage (8% vs. 15%), quality of housing, and stub street locations. Commissioner Cohen noted that the RSC code requires 15% open space; the applicant argued that many lots conform to RS standards (which have no open space requirement) and that the PUD provides additional protections. Commissioner Gorenson emphasized that the PUD should offer benefits to the city, such as enhanced landscaping, fencing, and amenities. Commissioner Payne asked about the pool/clubhouse and fencing along Tucson Street. - Applicant Presentation (Alan Betch, AAB Engineering): The applicant detailed the evolution of the plan, including the reduction from 415 to 350 lots, the frontage road relocation, and the open space compromise. He stated that the 8% common open space is a guarantee, and that the PUD’s livable open space requirement adds another layer. The plan includes two wet detention ponds with walking trails, a spray ground/pool, and a trail system. The applicant acknowledged that the site is challenging due to the collector road, billboards, and adjacency to the Creek Turnpike. He expressed appreciation for staff collaboration. - Commissioner Positions: Commissioners generally expressed satisfaction with the revised plan, noting that the frontage road and billboard issues were resolved. Commissioner Klempa appreciated the effort to address housing quality through lot size mix. Commissioner Gorenson asked about the city’s benefit from the PUD (e.g., lot cap, open space, bond funding). Commissioner Townsend noted that the Go Bond (Proposition 1, approved April 7, 2026) includes funding for Tucson Street improvements, which is material. - Vote: Motion to approve PUD-002519-2025, abrogate PUD-307 on this tract, and approve BAZ-002633-2026, with the applicant to amend the PUD document to include all updated exhibits. Seconded. Roll call: Mindy Payne – Yes, Jonathan Townsend – Yes, Jaley Klempa – Yes, Jason Cohen – Yes, Robert Gorenson – Yes. Unanimous (5-0). Key Outcomes - Item 6A (COMP-002721-2026): Approved (3-2). Will be forwarded to the City Council on May 19, 2026, at 6:30 PM. - Item 6B (PUD-002519-2025, BAZ-002633-2026): Approved unanimously. Includes abrogation of PUD-307 on the tract. Forwarded to the City Council on May 19, 2026, at 6:30 PM. - Next Meeting: The next Planning Commission meeting is scheduled for May 14, 2026, at 5:30 PM. Commissioners discussed potentially adjusting the start time due to Rooster Days events but decided to keep the same time. - Note: The meeting adjourned with a roll call vote (4-1, with Jason Cohen voting no to adjourn – noted as a joke).

Note: The raw transcript indicates the call to order was for April 14th, but the provided meeting date is April 22, 2026. All times and dates below follow the provided date. The Visit Broken Arrow board convened to consider several funding requests, update hotel rebate guidelines, and discuss strategic initiatives including data solutions and marketing. The meeting included presentations from event organizers, staff reports, and votes on multiple items. Consent Calendar - Approval of Meeting Minutes (March 10, 2026): Approved with board members Ford and Muskrat abstaining as they were not present at the previous meeting. - Withdrawal of Item E (26-490): Unanimously approved to strike the item after the applicant withdrew due to low registrations. Public Comments & Testimony - Rooster Days Festival (Tiffany Shepherd, Chamber of Commerce): Shepherd presented information on the 95th annual Rooster Days Festival (May 14–17, 2026). She noted consistent carnival vendor, strong vendor applications, and no major changes. Board member Lisa raised questions about funding source (tourism vs. city money) and future support, indicating the board may restructure contributions to a cash-or-services model. Shepherd expressed that losing the $20,000 sponsorship would significantly impact the Chamber's budget, though the event would continue. Several board members emphasized the festival's importance and expressed support for continuing funding, but wanted more intentional budgeting. - Senior Softball USA Oklahoma Championship (Donna, via teleconference): Donna requested a $3,500 flat hotel rebate for a tournament expected to bring about 40 teams to Broken Arrow. She highlighted that players would stay overnight and spend locally. The funding would help cover umpire travel and ballpark costs. Discussion Items - Rooster Days Festival Notification (Item B 26-451): This item was a notification of a previously signed contract between the city manager and Chamber for $20,000 in advertising, promotion, and marketing. Board member Lisa requested the item be pulled because it used tourism money, which she argued should come before the board. She noted the board is restructuring how it allocates funds and may shift to either cash or city services in the future. Staff confirmed the event could qualify for a $7,500 community event grant, but the board could approve more. The discussion was informational; no vote was taken on the notification itself. - National Grange 160th Annual Convention Hotel Rebate (Item C 26-460): Tabled from last month, the item was revisited after a budget meeting where staff secured an additional $55,000 in reserve funds for next year's budget to cover this and future rebates. The $40,000 rebate was approved (unanimous vote). Board member Ben expressed concern about the economic impact of the event, but others noted the board is working to attract larger events. - Update to Hotel Rebate Guidelines (Item F 26-503): The board discussed raising the rebate from $500 per 12 room nights to $500 per 20 room nights, and imposing a cap of $20,000 (amounts above requiring board approval). The change was intended to stretch the budget as interest in events increases. The motion passed unanimously. - Research Advanced Data Solutions (Item G 26-464): Staff requested approval to research software that uses credit card data to track actual visitor spending (economic impact), complementing existing attendance data (Placer). The estimated cost is $30,000–$50,000 annually, with potential cost-sharing with the Chamber. The board unanimously approved the staff request. - Appointments to Marketing RFP Review Committee (Item H 26-393): Four board members (Ben, Brian, Sarah, Sonya) were appointed to a committee to review responses to a marketing services RFP. The committee will also include staff. Approved unanimously. - Tourism Director Report (Item 6): The director reported unencumbered grant funding of $13,125 for the remainder of FY2025-26, and film incentive funding remaining of $11,628. March tax collections were slightly down year-over-year but fiscal year-to-date is up. Upcoming events include a quarterly hoteliers meeting at BA Lanes. The director also discussed the failed bond vote (Proposition 8) and the potential for a hotel-motel tax increase, noting comparisons to Tulsa, Norman, and Yukon. The board took no action on the tax issue. Key Outcomes - Approved: Meeting minutes, Grange hotel rebate ($40,000), Senior Softball hotel rebate ($3,500), withdrawal of Item E, hotel rebate guideline changes (to $500/20 room nights, $20,000 cap), staff research into data solutions, and appointment of four board members to the marketing RFP review committee. - No Vote Taken: Rooster Days notification (informational only). - Discussed but No Action: Future funding for Rooster Days, hotel-motel tax increase strategy, and film rebate timeline adjustments. - Next Steps: Staff will research data solution vendors and return with recommendations. The marketing RFP review committee will meet to evaluate proposals. The board will revisit Rooster Days funding in July or August 2026. Film applicant Live Like That will appear at the next meeting to finalize rebate.

The Broken Arrow City Council met on April 21, 2026, to consider and approve entryway signage for the AeroForge Innovation District. The meeting included a consent agenda, a presentation of proposed sign designs, and a vote to authorize the signage. Consent Calendar - The consent agenda was accepted via a motion and second, with no items removed. Discussion Items - Item 6A: Consideration and adoption of entryway signage at AeroForge Innovation Park – Travis Stevens, Director of Economic Development, introduced the item, noting the district’s completion. Amber Miller, Vice President of Economic Development for the EDC (and recently certified as a professional economic developer by the IEDC), presented two sign designs created by Beck Design in collaboration with the AeroForge committee. The first design is a lower, horizontal sign intended for the front entrance off Florence, featuring metal that will patina over time with an industrial look and includes the AeroForge logo (blue color with arrow elements). The second design is a 30-foot-tall vertical sign for the back of the district, visible from the turnpike, with a more pronounced presence and also using the AeroForge logo. Council members expressed support for both signs, with comments noting the tech/airplane aesthetic and blue accents. City Manager Michael Spurgeon clarified that council had previously seen options but wanted final approval. Key Outcomes - Council voted unanimously to approve the entryway signage as presented (motion and second, voice vote). No changes were requested. - The meeting adjourned without executive session.