Public Meetings - Deep River, Connecticut

The Deep River Board of Selectmen held a regular meeting on April 14, 2026, at 6:02 PM. Selectman Mentoris was absent, and several agenda items were tabled to allow her participation in future discussions. The board heard a presentation on the Main Street Accelerator banner program and voted to approve it, discussed the 250th celebration, town and school budgets, and potential formation of a Harbor Management Commission and an Arts and Culture Committee. Consent Calendar - The minutes from the previous meeting were tabled because the secretary's report was not filed. A motion to table the minutes passed unanimously. - Two tax refunds totaling $201.22 were approved by motion and second, with all in favor. Public Comments & Testimony - A resident raised a concern about crosswalk signs at David's Field, noting that the installation had caused a dip in the road that was worsening. The First Selectman responded that they had already contacted the Connecticut Department of Transportation (DOT) that day, as it is a state road, and would follow up with Eric to ensure DOT addresses it. - Three residents participated online during the audience comment period; no specific comments were noted. Discussion Items - Main Street Accelerator Program (Banner Program): Sage Novovak, a member of the Main Street Accelerator cohort, presented the program. The goal is to enhance Main Street through a sustainable banner program using existing lampposts. The first installation would feature 16 banners honoring veterans from the town's wall of honor and 16 banners celebrating the 250th anniversary and the National Muster, alternating along Main Street. The total cost for the initial installation (brackets, banners, tax, shipping) is $5,635. The program has a $5,000 grant from Eversource, with the remainder to be funded through sponsorships ($300 per lamppost per year, covering four seasonal installations). The group intends to establish a 501(c)(3) for tax-deductible donations. A motion was made to approve the program and the initial installation; the motion was seconded and passed unanimously (all in favor). The installation target is before Memorial Day 2026. - 250th Celebration: The First Selectman reported that the 250th committee is meeting regularly, postcards are nearly ready, and a new website is being developed. Merchandise (mugs, stickers, sweatshirts, t-shirts) is available for sale displayed in the town office, with plans to offer online payment options like Venmo. - Town and School Budget Discussion: The school budget had been presented; a public hearing is scheduled for May 4, 2026, with a referendum on May 5, 2026. The town budget is still being finalized, with a town meeting expected in late April and the annual town meeting on the third Monday of May. Residents were encouraged to get informed and vote. - School Consolidation Task Force Update: Four subcommittees (finance, governance, consolidation, teaching and learning) continue to meet. A vacancy on the teaching and learning committee was announced; volunteers are sought. - Formation of a Harbor Management Commission and Harbor Master Appointments: The board discussed the possibility of creating a formal Harbor Management Commission, which would require an ordinance. An ad hoc committee could be a first step. Current harbor master and deputy harbor master positions are open; applications will be solicited and interviews conducted. No action was taken due to Selectman Mentoris's absence. - Formation of an Arts and Culture Committee: The First Selectman proposed forming a committee (5-7 members) to review public art proposals and advise the board. Several residents have expressed interest. No action was taken pending Selectman Mentoris's involvement. Key Outcomes - Approved: The Main Street Accelerator banner program for Deep River, including the initial installation of 32 banners (16 hometown heroes veterans and 16 250th/muster banners) on Main Street lampposts. The motion passed with all selectmen in favor. - Tabled: Approved tax refunds, tabled approval of a new community health committee appointment until the next meeting, and tabled all discussion on harbor management and arts committee formation until Selectman Mentoris is present. - Next Steps: The banner program group will proceed with ordering and installation by Memorial Day; sponsorships will be solicited. The town will continue to work on website migration and budget preparations. Volunteers are needed for the school consolidation task force and for upcoming community events (Warriors and Community Day on May 21-22, Winthrop Cemetery Cleanup on May 2, and the Deep River Park and Rack Fishing Derby on May 9).

The Board of Selectmen met at 6:01 PM and the Board of Finance met at 7:00 PM on March 24, 2026, in Deep River, Connecticut. The meetings covered approvals of minutes, appointments to the Firehouse Building Committee, a vote to advance a firehouse design contract, establishment of special funds for fundraising, and detailed budget discussions. The Board of Finance reviewed year-to-date financials, approved recommendations from the Selectmen, and heard the Tri-Town Youth Services budget request. Consent Calendar (Selectmen) - Approved minutes from regular meetings on February 10 and March 2, 2026, and special meetings on February 25 and March 12, 2026. - Approved a tax refund of $312.59. - Approved adding an agenda item to discuss fundraising earmarks. Public Comments & Testimony (Selectmen) - Zachary Macall, chair of the higher house building committee, recommended a joint meeting of the Selectmen, Firehouse Building Committee, and Board of Finance before approving the firehouse design firm. - A member of the public noted spring open burning and asked for reminders about permits, citing asthma concerns. - Another speaker praised the hometown heroes banner project proposed by the 250th committee. Discussion Items (Selectmen) - Firehouse Building Committee Appointments: Moved Dave Barardis from alternate to full member and appointed Bruce Newman as a full member. Motion passed 3-0. Two alternate vacancies remain. - Canfield Woods Ordinance: Tanner Steves, chair of the Conservation and Inland Wetlands Commission, presented proposed changes to the ordinance to permanently protect a 2.5-acre parcel purchased in 2023 for $80,000 (funded by $45,000 town open space funds, $15,000 from Community Foundation of Middlesex, and $20,000 from Connecticut River Gateway Commission). The ordinance will go to a town meeting. Motion passed. - Firehouse Design Contract: The Firehouse Building Committee recommended TSKP Studios (Tai Suk Kim Studios) for professional design services. The first phase, a needs assessment, is under $50,000. The Board voted to send the draft contract to the town attorney and authorize the first selectman to sign if approved. - School Budget Update: The Board noted that budget workshops are ongoing; the Deep River Elementary School budget has been forwarded to the town. - Arts and Culture Committee: Proposal to establish a committee to review public art installations. Tabled to the next meeting for further research. - Face Arts and Development Commission Recognitions: Face Arts’ Jams for Cans event raised 1,663 pounds of food and $1,200 for the Deep River Food Pantry. The Development Commission’s Frost to Flower event included a glass heart treasure hunt. - 250th Celebration: Postcards with event schedules will be mailed; hometown heroes banners on Main Street were discussed. - Ethics Commission: Discrepancies in the approved ordinance language were noted; tabled to next meeting. - Fundraising Earmarks: Motion to set up special funds for fundraising proceeds (e.g., 250th merchandise, animal control donations) and to move the town aid road and LOSIP funds into the capital project fund. Approved by Selectmen to forward to the Board of Finance. Key Outcomes (Selectmen) - Minutes approved. - Firehouse Building Committee appointments approved. - Canfield Woods ordinance sent to town meeting. - Firehouse design contract authorized pending attorney review. - Fundraising and capital fund motions forwarded to Board of Finance. - Meeting adjourned at 6:43 PM. Board of Finance Meeting - Call to Order: 7:00 PM with all members present. - Minutes Approved: From February 24 and March 3, 2026 (two abstentions on the first). - Treasurer's Report (Tom): General fund balance increased $676,856.91 from the prior month. Interest rates around 4%. A $2.2 million wire transfer to a money market account was executed after collecting back taxes from Mount St. John’s. The sewer construction bond (USDA Clean Water Fund) has one more payment after March 30, freeing $203,000 annually. Pension meeting scheduled for April 9. - Recommendations from Selectmen: - Firehouse design contract: The Board discussed the need for a joint meeting of Selectmen, Finance, and Building Committee to explore lower-cost solutions. The $48,000 first-phase contract was acknowledged as a step forward. - Fundraising earmarks: Approved setting up special funds for fundraising proceeds (e.g., 250th committee, animal control). Motion carried. - Capital fund transfer: Approved moving town aid road and LOSIP funds into the capital project fund for better tracking. Motion carried. - Year-to-Date Financial Review: Revenue favorable by $1.78 million (including $1.8 million from St. John’s); excluding that, revenue is near budget. Total collections at 92% of services charges. Several department budgets reviewed (e.g., police overtime, library salaries, DPW overtime). Board discussed tracking special police fund and planning to review it quarterly. - Tri-Town Youth Services Budget Request: Executive Director Rob Ivy presented a request for $41,749 for Deep River (including $20,000 in-kind building use), a 2.4% increase ($1,460) over the current year. The budget covers minimal operations with two full-time and two part-time staff. - Budget Next Steps: School budget presentations tentatively scheduled for April 7 or 9. - Other Business: Update on governance task force for regional school district; further discussion pending legal opinions. - Adjournment: Meeting adjourned.

The Deep River Board of Finance held a regular meeting on February 24, 2026, at 7:00 PM. Present were members Carmella, Mike, and the chair, with Kathy Russell and Jackie Calamari absent, achieving a quorum of 4 out of 6. The meeting included approval of minutes, a treasurer's report, updates on sidewalk clearing equipment and fire apparatus financing, presentations of the fire department and fire marshal budgets, an update on a new administrative assistant, a status report on the year-end audit, postponement of the full budget review, and a detailed analysis of the property reappraisal and its tax impact. Consent Calendar - Minutes from the regular January 27, 2026 meeting were approved unanimously. - Minutes from the budget workshops on February 7 and February 10, 2026, were also approved unanimously. Public Comments & Testimony - No members of the public spoke during the audience and citizens portion. Discussion Items - Treasurer's Report: The treasurer was absent due to a medical procedure. The report showed a general fund balance of $10,077,000 as of February 24, with an adjusted balance of $4,606,000 after a $470,000 capital improvements reserve. Wire transfers since the last meeting totaled $3.2 million. Interest earnings year-to-date were $154,000 against a budgeted $150,000. Bond payments and remaining balances were reviewed. The board noted the favorable interest earnings. - Selectmen Recommendations - Sidewalk Clearing: The first selectman reported the town is exploring options to replace an aging sidewalk clearing machine, either by purchasing a bobcat or issuing an RFP for contracted services. Further details will be provided at the next meeting. - Fire Apparatus and Firehouse Financing: Financing for a brush truck (expected April) and a fire truck (expected August) is being aligned with delivery schedules. The firehouse project is proceeding: four architectural/engineering firms were selected from nine responses, with interviews scheduled. - Fire Department Budget Presentation: The fire department presented its proposed operating budget (line items mostly flat or slightly increased, e.g., operating expenses from $32,000 to $35,000, vehicle maintenance from $60,000 to $65,000) and a capital plan. Key requests included $19,500 for 15 hours/week administrative help (at $25/hour), and capital items such as turnout gear replacement (5 sets/year at $4,000 each), corrosion repairs, and long-term apparatus replacement planning. The department explained the need for administrative support due to state documentation requirements, and noted that neighboring towns of similar size have part-time admin help. The board asked clarifying questions but made no decisions, as it was an informational session. - Fire Marshal Budget: The fire marshal requested an increase for the deputy fire marshal salary from $3,625 to $8,000 to allow more inspection time, and a slight increase in auto expense reimbursement. All other lines remained flat. Discussion included whether the fire marshal could use town fuel for personal vehicles. - Update on New Administrative Assistant: A new assistant, Tameya, started on February 24 through ARMusada. She will be trained on both old and new software. The department has not yet scheduled meetings with key staff (Scott, Nick, Pete) to align needs. - Year-End Budget Financials and Audit: The audit start date is not yet confirmed; an extension into March may be required. Clean-up work on the books is ongoing but not yet complete. The board expressed eagerness for the final fund balance to inform budget decisions. - Review of Full Year 2526 Budget: The board decided to postpone the detailed review to the March 3, 2026 special budget meeting, as the chair had not yet reviewed it with staff. A motion was made and passed to move this item to March 3. - Reappraisal Analysis: The chair presented an analysis of the 2025 grand list reappraisal. Key findings: residential share of the grand list increased from 72% to 80%. The average assessed home value rose from $198,000 to $325,000. Holding the mill rate constant would result in a $906 increase in the average residential tax bill. Offsetting factors: motor vehicle tax savings ($227 for two cars), firehouse bond impact ($348 increase per household), and sewer bond payoff ($68 savings per household). The net change for an average household before any budget increase is $959. The analysis was reviewed and approved by the town assessor. Key Outcomes - Approved minutes from January 27, February 7, and February 10 meetings. - Postponed the full budget review to the March 3, 2026 special budget meeting (motion passed, all in favor). - No votes were taken on the fire department or fire marshal budget proposals; these remained informational. - The board acknowledged the reappraisal analysis as a baseline for budget discussions. The meeting adjourned at 8:09 PM.

The Board of Selectmen met on February 11, 2026, at 6:06 PM (transcript indicates February 10, but instruction specifies February 11). The meeting covered routine approvals, appointments to town boards, updates on school consolidation, the firehouse building committee, budget discussions, and the upcoming Deep River 250th anniversary celebrations. Consent Calendar - The board approved the minutes of the joint Board of Selectmen meeting with Chester (held January 13, 2026). The minutes of the standalone Deep River Board of Selectmen meeting from January 13 were tabled due to unavailability. - The board approved two tax refunds totaling $556.87, as requested by the tax collector. - Appointments were made by unanimous consent: - Michael Polver and Lou Ann Catadella to the Library Board of Trustees. Polver fills the Democratic seat expiring November 16, 2027; Catadella fills the Republican seat until the next municipal election (November 2, 2027), after which the remainder of the term (through 2029) will be on the ballot. - Eric Walkie (DPW Director) as Town Tree Warden, subject to his completing a tree warden class; no term limit. - Brittany Gagnan to the Transfer Station Committee, term expiring December 1, 2027, filling a vacancy. Public Comments & Testimony - No members of the public spoke. The board opened the floor but received no comments from in-person or online attendees. Discussion Items - Resident State Trooper Introduction: The board recognized new Resident State Trooper Rich Bruschetto, who was unavailable at the start but expected to appear later. The first selectman praised his communication and community feedback. - Boards and Commissions Meeting: A meeting on January 29, 2026, attended by about 30 representatives from various boards and commissions, featured presentations on Robert's Rules of Order by the town clerk and on FOI requirements by Russell Blair of the Connecticut Freedom of Information Office. The meeting was recorded and will be posted on the town's YouTube channel. - School Consolidation: The board addressed recent Valley Courier articles about school consolidation discussions. A joint informal meeting between Deep River and Chester selectmen (with finance chairs) occurred earlier; Essex was invited but chose not to attend, citing their different enrollment situation. The board emphasized that all options remain on the table and that task forces (governance, finance, teaching/learning, consolidation) are meeting publicly. A quick-link to agendas and minutes is available on the town website. The board reassured residents that the process is open and not a done deal. - Firehouse Building Committee Update: The committee received design RFPs and is reviewing submittals. No firm has been chosen yet. Meetings are held the first Thursday and third Tuesday at the firehouse (Union Street) and are open to the public. - Town/School Budget Discussion: Budget workshops are underway; the Board of Finance has begun meeting. The first selectman encouraged public attendance at Board of Education meetings, noting that recent meetings have seen residents urging tighter budgets. - Deep River 250th Anniversary Committee: The committee has adopted a logo incorporating the town's muster heritage and the national muster. Upcoming events include a town-wide "Frost to Flower" celebration on March 21, 2026 (first day of spring), organized with the Economic Development Commission. The committee is considering banner sponsorships for "hometown heroes" along Main Street, initially honoring 14 deceased service members. - Selectman Updates: - Town Clerk Amy Winchell announced her retirement effective early July 2026, after 16 years. The board will plan for a replacement. - The DPW was commended for hard work during repeated snow events, despite a regional salt shortage. Salt is on order, and crews worked late to clear main streets. - The EDC's merchant steering committee has formed the "Deep River Business Guild." - Upcoming community events: Rotary Club wine tasting (February 22), Face Arts Music's "Jams for Cans" (March 14), both supporting local charities and the food pantry. Key Outcomes - Approved joint board meeting minutes. - Approved tax refunds of $556.87. - Appointed Michael Polver, Lou Ann Catadella, Eric Walkie, and Brittany Gagnan to their respective positions (all unanimous). - Tabled approval of the January 13 Deep River Board of Selectmen minutes to a future meeting. - The board will schedule special meetings to address upcoming ordinances and other matters. - The meeting adjourned at an unspecified time after a motion carried (voice vote).

The Deep River Board of Finance convened on January 27, 2026, at 6:58 PM. The meeting covered the treasury report, pension plan updates, anticipated 2026 financing, the District 4 budget process, and several financial reports. No citizens were present for public comment. Consent Calendar - Minutes from the January 6, 2026 meeting were approved unanimously by voice vote. Public Comments & Testimony - No citizens were present; the public comment portion was skipped. Discussion Items - Treasury Report: Treasurer Tom reported on the Deep River Town Deposit Report, including the addition of the Deep River Public Library using the town's tax identification number. He noted that he has designated three users with online access to town deposit accounts at Liberty Bank, including Paula and Tara from the finance department (full access) and Jackie, treasurer of the Community Health Committee (limited to two accounts). - Pension Meeting Highlights: The pension committee approved the investment policy statement. The town employee pension plan has 8 participants with 1 additional joining; eligibility requires one year of town employment and 100% vesting after five years. There was discussion about the pension plan's compliance with municipal funding requirements. The actuary is waiting on firefighter data before determining the town's funding position, but as of the last audit, the town is in compliance. Board members discussed whether non-voting pension committee members should have more latitude in investment decisions, with some members expressing low risk concerns. - Selectman Items: The Board discussed an expected budget overrun in a specific area (details not fully specified). The Board also reviewed the status of structuring constable overtime to shift from full-time to part-time, which was previously discussed. - 2026 Financing: The Board discussed the anticipated financing for a new brush truck. The recommendation is to borrow only the amount needed for the first payment on the brush truck in August, rather than borrowing the full $1.5 million upfront. No vote was taken, as this was an informational discussion. - Board of Education Budget: The Board reviewed the District 4 (Deep River/Chester/Essex) budget process. The school budget is approximately $1.7 million over previous levels, driven primarily by salary and health benefits for additional full-time special education teachers. The Board noted that public attendance at the district's three budget meetings was nearly nonexistent, with no citizens from Chester or Essex attending. The budget will be locked in before other town budgets are decided. - WPCA Financial Support: The WPCA had identified a highly qualified candidate for a part-time position who was expected to start in early February, but the candidate instead chose to pursue a full-time position. Date for the next step was not specified. - 2026-2027 Budget Process: The Board reviewed the schedule for budget workshops. Three workshops are scheduled before the next Board of Finance meeting. The Board emphasized the importance of attending the February 3rd workshop on public works and transportation. Guidance was given to not include any budget increases, with adjustments to be made after negotiations. - Service Charges and Financial Reports: The Board discussed a specific service contract that is expected to be cheaper than a previous provider (identified as 'better than Frontier'), though one-time fees apply. The Board also briefly discussed summer programs revenue at 93% ($36,000) and a major grant for the Deep River Elementary School Roof. Several questions about specific line items and accounts were deferred to the next meeting. Key Outcomes - Approve the minutes of the January 6, 2026 meeting. - Maintain the current pension investment policy and continue to monitor compliance with municipal funding requirements. - Proceed with a phased approach for 2026 financing, borrowing only the amount needed for the first brush truck payment in August. - Hold budget workshops before the next Board of Finance meeting, with a public works and transportation workshop scheduled for February 3, 2026. - Defer detailed review of certain financial report questions to the next meeting. - The meeting was adjourned by unanimous consent after a motion to move to the final agenda item.

The Deep River Board of Finance met on January 6, 2026 at 7:00 PM. Members present: Catherine Russell, Carmela Balducci, Jacqueline Palamari, and the Chair (Mike Wellgard absent). A quorum was declared. The meeting covered a range of financial oversight topics including the town's cash position, a request from the Planning & Zoning enforcement office for additional staff hours, the education budget, regional cooperation efforts, and the 2026-2027 budget process. Consent Calendar - Approval of November 25, 2025 Regular Meeting Minutes: Motion and second were made; all were in favor; passed. - Approval of Special Meeting Minutes (December 10, 2025): The minutes had not been posted or provided to board members. Despite this, a motion and second were made, with no opposition. The board approved the minutes even though they were not available for review (discrepancy noted between the agenda and the chair's comment that they were not posted). Public Comments & Testimony - No public comments were made during the meeting. The chair asked if any citizens were present, but the transcript reflects no citizen participation. Discussion Items - Financial Summary & Deposits: The chair presented the December 23 financial summary and deposit report. The chair noted that the data was not fully up-to-date and offered to report on changes since that date. - Wire Transfer to Liberty Bank: The town transferred $1,000,000 from a Send Bank account to Liberty Bank to earn a 4.0% interest rate, up from 3.5%. This was a cash management move, not a budget increase, and no motion was required. - P&Z Enforcement Office Additional Hours: The board discussed a request for additional clerical help in the Planning & Zoning office. The main issue was that when the office moved, files were boxed up and remain unprocessed. Discussion focused on hiring an admin assistant for 1-2 months ($25/hour, approximately 20-25 hours/week) to organize files. One board member expressed concern that if this grew to 16 hours per week permanently, the cost would exceed $100,000 per year, and other solutions might be necessary. The board approved the request (motion and second). - Region 4 School District Staffing & Budget: The board discussed a recent Region 4 (Deep River, Chester, Essex) school district presentation. The superintendent sought to add 2-3 full-time special education teachers at a cost of $560,000, despite declining overall enrollment. A board member expressed surprise and asked for clarification. The discussion also covered how art teachers are shared across towns based on need, and the impact on Deep River taxes. - Regional Cooperation and Board of Finance Meetings: The board reviewed a joint meeting with Chester's and Essex's Boards of Finance. The three-town group discussed the potential for a new regional school district funding formula based on the grand list (property values). The board noted that the fairer formula would increase Essex's share but benefit Deep River and Chester. The group plans one more meeting in January, and then the issue will move to the finance committee. - Chester Selectman Strategy Session: The board noted an upcoming strategy discussion with Chester's selectmen and Board of Finance on regional issues. Essex was not invited because Deep River and Chester face different challenges. The group also considered inviting Board of Education members, but recognized this would require a posted meeting to comply with open meeting laws. - Governance Committee Report: A board member reported receiving two resumes for a vacant position so far; one arrived the previous week and one that week. - Budget Process 2026-2027: The board reviewed the 2026 meeting schedule and budget workshop dates. Templates were distributed to budget managers for 2024-2025 actuals, 2025-2026 year-to-date, and 2027-2028 requests. The board discussed how to engage the Board of Education, including a meeting with the Chester Selectman and reaching out to Board of Ed members for education on the town's budget challenges. - School Budget Questions (continued): The board discussed the Region 4 budget in more detail, including a proposal that was presented just that evening. A board member expressed concern that the proposal had not been adequately reviewed by the new superintendent and the full board, and that those voting on it (elected town representatives) did not have enough time to ask detailed questions. - Police Overtime: A board member asked about line items for police overtime, which appeared over budget while a part-time officer position was still vacant. The board questioned the reliance on overtime and the use of a full-time officer while a part-time position remained unfilled. - Tax Collection: A board member raised the topic of uncollected taxes, asking when the board would review them and what role the Board of Finance plays. The board noted a line item for an attorney for tax collections. - Line Item Explanations: The board reviewed various line items including the WPCA debt reimbursement of $100,000 (and timing of billing), town aid road, highway vs. general road designations, and a capital budget item for a payloader that was already purchased. Key Outcomes - Approved the November 25, 2025 meeting minutes (unanimous). - Approved the December 10, 2025 special meeting minutes (unanimous, though the minutes were not posted). - Approved the additional hours request for the P&Z enforcement office to hire an admin assistant for 1-2 months at $25/hour. - Directed that the Region 4 school district proposal be discussed more thoroughly at the next meeting of the tri-town group, with more information and preparation. - Scheduled the next budget workshop for March 10, 2026 (presented by Catherine), and the next Region 4 board meeting on January 13, 2026. - No formal votes were taken except the two motions to approve minutes and the motion to approve the P&Z additional hours. Other items were informational or administrative.

Note: The transcript indicates the meeting was called to order on December 16, 2025, at 6:31 PM and adjourned at 6:58 PM, but the user instruction requires the date December 17, 2025, to be used in the title and summary. This summary reflects the content of the meeting as transcribed. Consent Calendar - Minutes Approval: Minutes from the regular meetings of October 28, 2025, and November 25, 2025 were approved unanimously after corrections: a typo ("elevate" changed to "alleviate" regarding a drainage issue) and a spelling correction ("John Winthrop" corrected from "JOM"). - Appointments: - Brittany Ray Gagnon was appointed to both the Deep River Sustainable Committee and the Transfer Station Committee. Motion passed unanimously. - Sarah J. Makowicki was appointed to the Planning and Zoning Commission with a term extended to December 1, 2027. Motion passed unanimously. - Jonathan Kassner was reappointed as alternate member of the Planning and Zoning Commission with a term to December 1, 2028. Motion passed unanimously. - 2026 Board of Selectmen Meeting Dates: The schedule of meetings for 2026 (second and fourth Tuesdays at 6:00 PM) was adopted unanimously. Public Comments & Testimony - No public comments were offered in person. Two online participants were present but did not address the board. - During the discussion of school consolidation task forces, a member of the public (online) suggested that the town post direct links to Region 4 meeting dates on the town website, as the Region 4 website is difficult to navigate. The board acknowledged the suggestion. Discussion Items - Holiday Stroll Follow-Up: The board praised the Parks and Recreation Department, Howard Tree Service (which donated labor for the Christmas tree and decorations), the donor of the tree (Mr. Rudowitz), the Deep River Fire Department, and the Deep River Police. The parade featured a record number of floats. Winners included Howard Tree, Full Pen Fabrication, and the Chargers football/cheer squad. - DPW and Emergency Response Shout-Out: The board recognized the DPW for snow removal efforts and a specific incident where a child choking on a call was aided: the DPW plowed and sanded a driveway to allow an ambulance to exit and reach Yale, and the child recovered. The crew was commended. - School Budget Workshops: The board discussed the upcoming school budget process, noting that the supervisor district starts workshops on December 18, 2025, with a total of 20 workshops across multiple boards. Residents were urged to attend or participate via Zoom to voice concerns about keeping costs down. It was stated that approximately 72% of the town budget goes to education, leaving only 28% for all other services. The board expressed full support for education but stressed the need to keep the budget in check. - School Consolidation Task Forces: Four task forces (governance, consolidation/grade configuration, finance, and teaching/learning) have been formed to address potential consolidation with neighboring towns. Several residents have volunteered. The board discussed appointing themselves as town officials to each task force. They will decide assignments by the next meeting (December 24) and forward names to Region 4 by December 19 or 20. Initial meetings are scheduled in January 2026. - Boards and Commissions Meeting (January 2026): The board plans to hold an informational session for all board and commission members, covering minute-taking, filing, FOI requirements, and a roundtable. The date will be confirmed at the next meeting. - Year in Review: Tabled to the next meeting (December 24, 2025). - Upcoming Town Meeting (December 17, 2025, 6:00 PM): Items include appointments to the Community Health Committee, Zoning Board of Appeals, and Planning and Zoning Commission; a proposed before- and after-school program by Parks and Recreation (self-funded); and a new WPCA-funded position in the finance department that would not cost taxpayers. - Selectman Reports: The board highlighted vacancies on several boards and commissions and encouraged volunteers. Also announced a job opening for summer camp director for 2026. Key Outcomes - All consent calendar items (minutes, appointments, meeting dates) were approved unanimously. - The board will select which consolidation task force each member will join by the next meeting. - The year-in-review item was tabled to the December 24, 2025, meeting. - The board will confirm the date for the boards and commissions meeting at the next meeting. - The public was informed of the December 17 town meeting agenda. Meeting adjourned at 6:58 PM.

This combined meeting began with the Board of Selectmen at 6:33 PM and later transitioned to the Board of Finance at 7:01 PM. Key topics included approval of previous minutes, public comments on FOIA requests and property assessments, reappointments to town commissions, a discussion on the recent property reevaluation and its impact on mill rates, updates on the Heat Smart program and town building projects, and a detailed review of the 2025-2026 budget by the Finance Board. A proposal for a before-and-after school program through Parks and Recreation was tabled for further discussion at a special meeting scheduled for December 10, 2025. Consent Calendar - Board of Selectmen: Approved minutes from October 14, 2025. Tabled approval of October 28, 2025 minutes to next meeting. - Board of Finance: Approved minutes from October 28, 2025 (with one abstention), November 10, 2025, and November 18, 2025 (both with one abstention). Public Comments & Testimony - Bobby Game Nerd (137 Kirkland Street): Expressed frustration with a FOIA request submitted over three months ago to the zoning department. He stated that he has not received all requested documentation and that emails to the First Selectman, Amy (likely Town Clerk), and Sully have gone unanswered. He requested the Board follow up to ensure timely compliance with state law, noting that some files may be held off-site by former employee Kathy Jefferson. - Jonathan Lambert (5 Doe Drive): Raised concerns about the recent property reassessments, noting that his own assessment increased by $140,000. He asked if the mill rate would be lowered to offset the higher assessments. He also questioned the accuracy of GIS data, citing that outbuildings previously removed from his property record had reappeared five years later. Discussion Items - Property Reevaluation (Board of Selectmen): First Selectman Carol reported that Vision Appraisal Government Solutions completed the reevaluation. Residential assessments increased by approximately 60% (70% for condos), while motor vehicles decreased and commercial properties dropped 20%. She stated that historically the mill rate decreases after a reevaluation, but the rate will be set by the Board of Finance during the spring budget process. Residents were urged to schedule informal hearings with the assessor to contest their assessments. - Heat Smart Program (Board of Selectmen): First Selectman Carol promoted the town's Heat Smart program, which provides free home energy assessments. She reassured that elderly residents would not be harassed, and that interested parties should contact the Sustainable Committee or her office. - Region 4 Security Project (Board of Selectmen): Update on the elevator installation at John Winthrop School – it arrived and installation began, with a Certificate of Occupancy expected in 4-5 weeks (pending masonry work). The project is in close-out stages for mold remediation, aiming for completion by year end. - Town Hall Updates (Board of Selectmen): Meeting times for the Board of Selectmen will move to 6:00 PM starting January to allow the Board of Finance to meet at 7:00 PM. The town holiday tree will be installed December 3, with the parade and tree lighting on December 6. Town Hall will close early on November 26 at 12:30 PM and be closed November 28. The large conference room remains closed for public meetings due to boxes from HVAC water damage. There is no heat on the south side of the building. A drain line was cleared on Main Street to address kitchen flooding at the school. - Temporary Staffing for Finance Department (Board of Finance): Discussion on whether to hire a temporary part-time position (via agency, not exceeding 12 months) to support the accounting needs of the Water Pollution Control Authority (WPCA), fully funded by WPCA at up to $55,000. The Board of Finance approved a motion for a temporary hire, but the Board of Selectmen had previously favored a permanent position. The Board of Finance agreed to have the chair reach out to WPCA to confirm funding in writing before proceeding. A town meeting may be required for transparency. - 2025-2026 Budget Review (Board of Finance): A detailed line-by-line review of actuals vs. budget for the first 4.5 months (38% of the fiscal year). Overall revenues were at 53.5% (ahead due to property tax collections), expenses at 37% (favorable). Notable items: building official expenses were at 70% of budget (but this has been historically under-budgeted; actual spending consistent with prior years). Computer support projected to exceed budget by $7,000. A recommendation was made to move unspent town aid road funds from the general fund into a capital fund to avoid timing issues. Street lighting costs were discussed; Jackie will research the 28 bills, and consideration was given to using a consulting firm (Schooley Mitchell) to audit costs. - Before & After School Program Proposal (Board of Finance): Parks and Recreation Director Kaylee Anderson proposed a self-funded before-and-after school program starting January 2026. She estimated monthly profit of about $7,000 and requested seed funding for January ($5,019) and February ($5,727) until registration fees come in. Staff would be paid $21-$21.50/hr for lead, $18.50 for assistants. The Board tabled the discussion to a special meeting on December 10, 2025 at 6:00 PM to allow time to review details and invite the director. Key Outcomes - Board of Selectmen: Approved minutes of Oct 14; reappointed Jeremy D. Chase and Jennifer Gray Roberts to Economic Development Commission (terms to 12/1/2028); reappointed Kayla A. Howard, Christopher Mara, and Suzanne Such to Parks and Recreation Commission (terms to 12/1/2028); approved a $213 refund (50% of building permit fee) to a Belmont resident; agreed to move regular meetings to 6:00 PM starting January. - Board of Finance: Elected Tim Puglielli as chairman and Carmela Balducci as vice chair; approved the $213 building permit fee refund; voted to engage a temporary staffing agency for a part-time position (funded by WPCA) pending written agreement; set special meeting for December 10, 2025 at 6:00 PM to discuss budget process and the before/after school program proposal.

The Board of Selectmen (BOS) and Board of Finance (BOF) met consecutively on October 28, 2025, starting at 6:32 PM. The BOS addressed citizen concerns, reappointed multiple board members, decided against a public art installation, and provided updates on early voting and town hall repairs. The BOF reviewed the treasurer's report, debated funding for a new finance position, and discussed terminating a non‑functional online permitting contract. Consent Calendar - BOS approved the minutes of September 23, 2025 (with a typo correction: "Motion pass 3 to 1" changed to "Motion passed"). - BOS reappointed the following individuals: - Community Health Committee: Lauren Nichols (term to 12/1/2027); Kelsey was tabled pending interview. - Planning and Zoning: Sarah Makawicki (from alternate to regular, term to 12/1/2026), Daniel Arthur Smith (12/1/2028), Lisa Di Maria (12/1/2028). - Conservation and Inland Wetlands Commission: Susan M. Board, Stuart S. Cutler, Carol Double W. Libby (all terms to 12/1/2028). - Transfer Station Committee: Lenora Gronco, Catherine K. David, Dorothy D. Michael, Peter Danello, Thomas Growth, Ronald Larson E. Larson, James R. Lockhart (all terms to 12/1/2027). - BOF approved the minutes of September 23, 2025, and moved $2,835.85 from a dormant Veterans Green Monument Committee account to the general fund. - BOF approved paying a $14,000 insurance buyout back‑pay to an employee in a single lump sum (motion passed). Public Comments & Testimony - A citizen reported that early voting at the library community room had no lights at the back door; thanks to Cheryl Reynolds, bulbs were replaced. The citizen also noted that exterior lights run 24/7 (likely a photocell issue), a sidewalk gap near the pizza place is a liability, and a bench near the stone wall needs repair. They requested a clear maintenance process for the library building. The BOS agreed to look into the lights and suggested a formal reporting system. Discussion Items - Park and Rec Art Installation (BOS): The Park and Rec Commission had proposed a $600 sculpture at Plattwood Park, later funded by a private donation. After receiving resident concerns about the artist's background, Park and Rec voted to postpone installation until April 2026. The BOS discussed the matter and voted unanimously (3‑0) to recommend not moving forward with the installation at this time, while supporting the concept of public art. The decision was made due to potential negative public relations. - Early Voting Update (BOS): As of 6:15 PM on October 28, 204 people had voted early (Oct 20–28). Hours: 10 AM–6 PM; next weekend 8 AM–8 PM; Halloween 10 AM–6 PM. Early voting ends November 2; in‑person voting is November 4. - Town Hall Repairs (BOS): HVAC unit ordered (5‑9 week delivery); building reopening expected mid‑November. The building inspector noted the first‑floor bathrooms have rotted subflooring and will need a complete overhaul, likely budgeted next year. - Library Beech Tree (BOS): Two tree companies recommended removal. The BOS will seek an arborist opinion and consider milling the trunk for furniture. - River Valley Transit Bus Stops (BOS): Proposed stop locations were discussed; the board decided to conduct a walk‑through with the transit director to finalize locations. - Treasurer's Report (BOF): Deposit rates dropped after the Fed's 25‑basis‑point cut (Liberty Bank to 4.10%, Ascend Bank to 4%). The general fund held $1.034 million but will drop to $700K after payables. The 2022 capital improvement fund has $466,033 remaining; disbursements have been paused. ARPA funds down to $213,220. Upcoming bond payments were reviewed. - Unused 2022 Capital Improvement Funds (BOF): The chair reported that prior analysis may have been premature; it is possible that some capital bills were mistakenly paid from the general fund, requiring reimbursement. Action deferred pending Paula's verification. - 2025 Financing Plan (BOF): Originally targeted for November, now delayed to mid‑January 2026. Expected cash needs: brush truck ($149K), payloader ($261K), firehouse planning ($86K initial), and fire truck payment ($658K in February). A $1.5 million short‑term note is planned. - WPCA‑Funded Position (BOF): The Water Pollution Control Authority proposed increasing their payment from $35K to $85.5K to fund a full‑time finance assistant. The BOF expressed concerns about long‑term commitment and actual cost (salary + benefits could range $68K–$97K). After debate, the board agreed to meet with WPCA leadership the following week to clarify terms before proceeding. - Online Permitting Software (BOF): The town has spent $40K since February 2022 on a system that is still not operational. The vendor cannot provide a working product; staff training has been ineffective. The BOF recommended ceasing payments and having the town attorney draft a termination letter. - DPW Paving Expenditures (BOF): Large paving costs from a prior‑year contract appeared in the current budget. The board directed the finance director to work with auditors to properly classify them as prior‑year capital expenses. - ADM Committee (BOF): The joint committee with Chester and Essex continues to analyze student enrollment data and explore alternative cost‑sharing models. A five‑year student forecast is expected soon. - Pension Plan Meeting (BOF): A meeting with Ivory Wealth Management has not occurred in six months; a new meeting will be scheduled. - Meeting Time Change (BOF): The board discussed moving future meetings earlier (e.g., 6:00 PM) to avoid running late; the change will be considered when setting the 2026 schedule. Key Outcomes - BOS voted unanimously to recommend against the Plattwood Park sculpture installation at this time (motion by Gates, seconded by Russell). - BOS unanimously approved all listed reappointments. - BOF voted to move the dormant account funds ($2,835.85) to the general fund. - BOF voted to pay the $14,000 insurance buyout back‑pay in a single lump sum. - BOF agreed to stop payments to the online permitting vendor and have the town attorney review the contract for termination. - BOF decided to hold a special meeting with WPCA leadership the week of November 3 to resolve the funding for a new finance position. - The next regular BOS meeting is rescheduled from November 11 (Veterans Day) to November 12; a special meeting with an executive session is planned for November 5 at 2:00 PM.