Public Meetings - Delaware, Ohio

The City of Delaware City Council held its organizational meeting on November 17, 2025, at 7:00 PM in Council Chambers. The meeting included an invocation, swearing-in of three new at-large council members (Carolyn Kay Riggle, Catlin Frazier, and Dr. Kyle Bogan), election of the Mayor and Vice Mayor, and council comments. Councilman Rydall was excused. All actions were unanimous. Invocation - Sam Rosa, Senior Pastor of Delaware Christian Church, delivered an invocation, praying for wisdom, unity, and guidance for the new council. Oaths of Office - April Scowden (BV School Board Member) administered the oath of office to at-large councilmember elect Carolyn Kay Riggle. - Judge Marianne Hemmeter administered the oath to at-large councilmember elect Catlin Frazier. - Judge Kyle Rohrer administered the oath to at-large councilmember elect Dr. Kyle Bogan. Election of Mayor - Councilman Hoffman nominated Carolyn K. Riggle to continue as Mayor. The motion was seconded by Miss Griffith. A roll call vote resulted in a unanimous 6-0 approval (with Councilman Rydall excused). Carolyn K. Riggle was re-elected as Mayor. Election of Vice Mayor - Mayor Riggle nominated Catlin Frazier for Vice Mayor. The motion was seconded. A roll call vote resulted in a unanimous 6-0 approval. Catlin Frazier was elected as Vice Mayor. Oaths of Office for Mayor and Vice Mayor - The City Attorney administered the oath of office to Mayor Carolyn K. Riggle. - The City Attorney administered the oath of office to Vice Mayor Catlin Frazier. Council Comments - Council members offered congratulations and remarks. Councilman Hoffman welcomed Dr. Bogan and praised the team. Mayor Riggle expressed gratitude and readiness to work. Dr. Bogan thanked residents for their trust. Vice Mayor Frazier looked forward to learning. Councilman Haynes shared a story about public perception and emphasized the honor of public service in Delaware. Adjournment - The meeting was adjourned at 7:17 PM.

The Finance Committee met on November 14, 2025, at 3:00 PM in City Hall Council Chambers to review the 2026 operating budget, consider an amended budget ordinance, and discuss a position request. The meeting was chaired by Chair Schaefer, with members Hoffman, Mayor Regal, and others present. Public comment was not offered. The committee recommended the amended budget to city council and approved an advanced job posting for a procurement administrator. Review of 2026 Operating Budget – Municipal Clerk of Court - Cindy Dinovo, Municipal Clerk of Court, presented her budget, noting minimal changes. The only significant increase was postage, from $45 to $50 (with a projected need of $70,000 for 2026). She is transferring funds from operating to postage for the remainder of the year. A part-time position was added. The court completed a wage study covering all 16 employees (15 full-time, one part-time). Dinovo noted she came in under budget due to being understaffed, but expects to fill positions soon, including a bilingual candidate to reduce translation fees. Review of 2026 Operating Budget – Parks and Recreation - Ted Miller, Parks and Recreation Director, presented a detailed overview. Facility maintenance now covers 13 buildings (272,000 sq ft), with work orders up. Fire stations will be fully included in 2026. Routine capital items (painting, carpeting) are moved into the operating budget. Emergency repairs occurred in 2025 (HVAC, elevator). - Parks and recreation statistics: Delaware has 15 HOA parks, resulting in a favorable residents-per-park ratio (national average comparison). Acres of parkland are slightly low; staffing is low (full-time equivalents per 10,000 residents). Operating expenditures per capita are low, and cost recovery is low. Plans to improve revenue include grants, sponsorships, and programming fees. Summer camps, basketball, learn-to-swim, and tennis are maxed out, often turning people away. - 2025 completed projects: Ravines Park loop trail, gravel trails, Oak Grove Cemetery scattering garden (cost $200 for scattering, includes administrative fee). Park maintenance completed 49 miles of rough-cut mowing and 17 miles of finished-cut mowing. - 2026 projects: Kingsbury Park athletic fields and park maintenance facility; Unity Park splash pad (targeting Memorial Day 2026); disc golf course (first nine holes planned); boulder park obstacle course (re-bid to reduce cost); and a veterans monument at Oak Grove Cemetery (unmarked soldiers project, funded by Veterans Service Office, design by Alan Cockle). - Cost savings and efficiencies: In-house sign production reduced cost from thousands to hundreds; in-house kiosks built for $550 (vs. $5,000); gravel trail construction cost $184.42 per linear foot (contract), but in-house trails are much cheaper using recycled materials; prairie installations reduce mowing; cooperative purchasing saved money on Musco lighting and other items. Employee retention improved from 47% to 76%. - Personnel changes: Three park tech reclassifications for applicator's licenses; request for one new park tech; request for 2,000 seasonal hours to add an extra week of day camp. Amended Budget Ordinance - Kent (finance) presented the amended budget, noting only five changes: (1) a transfer from general admin to IT rotary fund due to device count miscount; (2) municipal court budget dropped by $46,000; (3) court probation services increased by $50,000 for furniture; (4) capital improvement fund increased by $80,000 for West End grading (cemetery expansion); (5) point project professional services increased by $100,000 (correcting a typo – $80,000 was entered instead of $180,000). - The committee voted to recommend the amended budget to city council. Motion by Hoffman, second by Mayor Regal, roll call all yes. Review of Position Request – Procurement Administrator - Alicia (finance) requested authorization to post a procurement administrator position to address separation of duties after assuming the finance director role. The position would act as city purchasing agent, providing a check on wire transfers and contract execution. This is recommended by auditors. The job would be posted immediately but hiring contingent on city council approval. Motion to support by Hoffman, second by Mayor Regal, roll call all yes. Key Outcomes - The committee recommended the amended 2026 operating budget to city council (unanimous vote). - The committee approved an advanced job posting for a procurement administrator to segregate duties (unanimous vote). - The meeting adjourned at 3:42 PM.

The Finance Committee met on November 13, 2025, at 3:00 PM in City Council Chambers to review and discuss the proposed 2026 operating budget. Presentations were delivered by the HR Director, Planning and Community Development Director, IT Director, Fire Chief, and Interim Public Utilities Director. No public comments were received. Consent Calendar - Approved the motion summary from the Finance Committee meeting held November 11, 2025, as recorded and transcribed. Public Comments & Testimony - No public comments were offered. Discussion Items - Human Resources (Jessica Feller): - Current staffing: 3 full-time employees plus seasonal intern. Requested an additional HR specialist (anticipated Q2 2026 start) to address a ratio of 1 HR to 159 employees versus the industry average of 1 to 100. No new full-time HR positions since 2006. - Planned 2026 initiatives: compensation study for management pay plan, continuing manager development program (7th cohort), biennial medical exams for DOT employees, dependent audit of health insurance, and compliance with mental health parity requirements. - Professional services: moving to Jefferson Health Plan for stop-loss insurance (5% cost reduction, council already approved). - Accomplishments: new health insurance broker (McGowan Bray Bender), updated safety policies (lockout/tagout, gravel truck, helmets, vests, gas monitoring, ceiling fans), and progress on contract negotiations (FOP completed, others underway). - Planning and Community Development (Sandra Periera): - Budget reductions: uniforms, cell phones, office supplies, and professional services (zoning code update completed in-house). Increase for travel and training to support staff education (master’s degree) and NPC 2026 conference in Detroit. - Staffing: 14 full-time, one intern. One retirement anticipated in June 2026 (not yet decided on replacement). - 2026 priorities: update property maintenance code (including pollinator gardens), implement online commercial permits, initiate South Sandusky Focus Area Plan (with Ohio State studio class), update architectural standards for historic district (awarded $25,000 grant). - Proposed new registries: vacant building, short-term/long-term rental, and accessory dwelling unit registries to improve code enforcement contact. Also removing contractor registration (cites administrative burden). - Accomplishments: zoning code and map update, Southeast Focus Area Plan completion, building code update (Part 13) coming to council. - Information Technology (Susie Daily): - Team fully staffed as of November 2025 (11 members plus shared GIS analyst from fire department). Promotions: Rachel to GIS Manager, Devin to GIS Coordinator. - Key 2025 accomplishments: cybersecurity program, staff certifications (Network+, Security+), new software implementations (CityWorks workflows). - 2026 goals: website refresh for ADA compliance (deadline April 2027), expand GIS to more departments (e.g., parking, parks, trees), camera security refresh, continued cybersecurity alignment with Ohio Cyber Reserve and NIST controls. - Budget structured into three categories: IT staff support, system support (rotary funds), and GIS staff. - Fire Department (Chief Tim Pyle): - Projected 2025 metrics: 7,272 responses (slight decrease), 3,400 medical transports, 85% response time within 6 minutes (up from 57% in 2012), public education reaching 21,000 people. - 2025 accomplishments: Station 305 construction begins November 17, hired 2 members, graduated 6 paramedics (8 more in class), wellness program with cancer screening (63 of 80 personnel participated), community paramedic position filled (hiring service coordinator). Achieved 100% required fire inspections, eliminated cross-staffing at Station 303 (improved response times in second-busiest district). - Operational efficiencies: consolidated software, continued SAFER grant, cardiac equipment lease, cooperative purchasing for fifth medic unit and ballistic helmets. - 2026 requests: 9 personnel for Station 305 (6 firefighters, 3 lieutenants), 1 additional position to eliminate cross-staffing at Station 302 (industrial park). Other goals: response district reevaluation using GIS, pediatric emergency training, AED grant program rollout. - Budget line items: $50,000 for new hire/promotional testing, emergency management apportionment (5% increase), health and wellness program, paramedic school for 7+ candidates, tuition reimbursement, technology rotary, turnout gear replacement (5-year cycle), cardiac monitor leasing. - Public Utilities (Perry Mickley): - Water production: 1.7 billion gallons year-to-date (avg. 3.5 MGD). Wastewater: 1.814 billion gallons treated (avg. 4.9 MGD). - Accomplishments: pump/motor replacements, ventilation improvements, pressure filter installation, tank cleaning, water main replacements (South Franklin, Well Street, Stanstead, Hudson Road). UV disinfection upgrade, PLC/VFD replacement, dewatering improvements at wastewater plant. CCTV inspections (16 miles), 5,000+ locates, beaver mitigation, dam emergency plan completed. - Capital projects: US 23 culvert replacements, water main extensions (Bixby, Merrick, South Industrial Loop, 42), sanitary sewer rehab (CIPP lining, pump station repairs). - Budget: no additional staffing for most divisions; requesting one crew leader for meter reading (to manage AMI system and customer portal). Increases in IT rotary (stormwater line), outside lab testing, chemical costs, and meter replacements. - Utility tap-in timeline: typically within one week for new services. Key Outcomes - The committee approved the motion summary from the prior meeting. No other formal votes were taken; the budget discussion serves as input for the full council’s 2026 budget deliberation. - Several items had prior council approval: resolution to join Jefferson Health Plan for stop-loss insurance. - Departments will proceed with planned initiatives pending final budget approval: HR specialist position, compensation study, registries, website refresh, station 305 hiring, meter-reading crew leader, and capital projects. - Fire department’s request to eliminate cross-staffing at Station 302 and Planning’s proposals for registries will be further reviewed by the full council. - Meeting adjourned at 4:34 PM.

The Finance Committee met on November 11, 2025, at 3:00 PM in City Hall Council Chambers to review and discuss proposed operating budgets for the Economic Development, Engineering, Public Works, and Police departments for fiscal year 2026. The meeting included presentations on accomplishments, goals, and budget requests. No public comments were received. Consent Calendar - Approved the motion summary of the Finance Committee meeting held on November 3, 2025, as recorded and transcribed, by unanimous voice vote. Public Comments & Testimony - None were offered. No emails, letters, or petitions were received. Discussion Items - Economic Development (Nic Langford): Langford highlighted FY25 accomplishments including the OBJ Maradel project (zoning approved, school compensation agreement), downtown hotel RFQ (four proposals received), affordable housing projects (Greenwood Commons broke ground; Reserve at Northbourne, 157 units at or below 60% AMI), and the launch of a Vacant Box Showcase (December 2) and a small business training event (120 registered). For 2026, goals include groundbreaking for the Maradel amphitheater/hockey arena, a downtown hotel, a mixed-use six-story building with parking deck, and Gateway Commerce Park. He requested increasing the economic development reserve fund from $75,000 to $250,000 to attract catalytic opportunities and support matching grants. Budget highlights: $114,834 for income tax sharing, $25,000 for travel/training, and $26,000 in dues (including $22,000 for One Columbus). - City Engineer (Jonathan Owen): Owen presented the engineering operating budget, noting most funds are in capital improvement projects. Key budget items: $225,000 for general professional services, $925,000 for land development costs (recouped via fees), $210,000 for right-of-way activity (recouped). Personnel: 10 staff with one vacancy; reorganized into design and construction services. FY25 accomplishments: $3.3 million in grant applications, revised engineering standards for street lighting (cost savings), and paving of 13-14 streets. For 2026: implement transportation impact fees, achieve 90% compliance on review timelines, scope US 42 improvements to facilitate economic growth, deliver Bixby Parkway, and advocate for US 23 corridor improvements (citing $1-2 billion cost for 23 Connect — Owen recommended the city focus on the existing corridor over a bypass). Also stressed the need for additional local paving funds (currently $0 local program). - Public Works (Bill Ferrigno): Ferrigno overviewed the $15.3 million budget covering streets, traffic, airport, refuse, and garage (48 FTE + 2 part-time). Personnel requests: one additional traffic technician, one part-time refuse technician, and restructuring to add a second supervisor in refuse. Accomplishments: completed airport taxi lane paving and AWOS weather system; distributed 15,686 of 16,400 recycling toters (over 90% coverage); deployed a new grapple truck (used for storm cleanup on first day); and demolished the old Arco building (to become green space). Budget highlights: $130,000 for bridge maintenance, $200,000 for handicap ramp replacements, $168,000 in fuel for refuse division. No refuse rate increase planned for 2026. Fleet building expansion is a priority but not in the capital plan. Discussed potential restructuring to make engineering more autonomous. - Police Chief (Adam Moore): Moore presented the $14 million operating budget, a 6.2% increase; 92% of the budget is personnel-related. Currently authorized for 60 sworn officers (54-56 filled, 4 openings, plus 6 in academy). Requested three additional officers: two for patrol growth and one for a school resource officer at the new Olentangy High School (fall 2027). Also requested a parking coordinator and a civilian communications/public relations specialist. FY25 accomplishments: wellness checks for all staff (funded by ARPA), equipped all officers with tasers, expanded Flock safety camera network (17 cameras), and shifted the city jail to a temporary holding facility (reducing liability). Training budget increased 63% due to onboarding 9 officers in 2025. Goals for 2026: pursue Ohio collaborative accreditation (OACLEA), continue aggressive training, and improve public communications. Key Outcomes - The committee heard the four budget presentations and will continue the budget review process at the next meeting on Thursday, November 13, 2025, covering HR, Planning, Fire, IT, and Public Utilities. - No formal votes were taken on budget items; discussion will inform the proposed 2026 operating budget to be presented to the full Council. - The committee expressed appreciation for the detailed presentations and acknowledged the need for additional staffing and infrastructure funding across departments, particularly for road paving, parking management, and police hiring. - Chair Schaefer noted the next meeting will include "HR, planning, fire, IT, and public utilities."

The City Council of Delaware, Ohio held its regular meeting on November 10, 2025, from 7:00 PM to 8:56 PM. The meeting featured a presentation on a comprehensive water, sewer, and stormwater rate study by Raftelis, public hearings on several ordinances, and final votes on key items including sidewalk repair, bond issuances, and cybersecurity framework adoption. The council also honored retiring Vice-Mayor Shafer for his 12 years of service. Consent Calendar - Approved the Motion Summary from the October 27, 2025 council meeting (unanimous). - Accepted motion summaries from the Historic Preservation Commission (July 23), Finance Committee (August 28), Civil Service Commission (October 1), and Planning Commission (October 1). - Set public hearings for November 24, 2025 at 7:10 PM and 7:15 PM for Ordinances No. 25-69 (zoning map amendment) and No. 25-68 (registration of abandoned foreclosures, long-term rentals, and vacant properties). Public Comments & Testimony - Deborah Giebert (265 West Fountain Avenue) expressed concern about the city’s debt increasing by 50% in one year and argued against government redistribution of funds based on her experiences in European social democracies. - Brett Latta (376 North Sandusky Street) praised the police citizens academy, requested a fire citizens academy, thanked retiring Vice-Mayor Shafer, and welcomed new council member Mr. Bogan. Discussion Items 1. Raftelis: Financial Planning & Rate Study Joe Crea and Delaney Ridgely from Raftelis presented the results of a year-long rate study. Key points: - Water: Proposed 6% annual rate increases (both minimum and volume charges) through 2030. Revenues will fund $64 million in water capital projects including a $40 million above-ground reservoir in 2029. - Sewer: No rate increases planned; stable fund balance allows delays. - Stormwater: Proposed 50-cent increase in 2026, followed by 25-cent annual increases. - Rate Structure Change: For water, the current declining block rate (cheaper per unit as usage increases) would be replaced with an increasing block rate for residential customers. The first 2 CCF (hundred cubic feet) are included in the minimum charge; usage between 2 and 10 CCF will have a moderate rate; above 10 CCF will have a higher rate to encourage conservation. - Customer Impact: 94% of residential customers will see either no change or a decrease in their bill. Only high-volume users (above 12 CCF) will pay more. The proposed rates remain below regional peers. - Financial Assumptions: Conservative 1% customer growth, 3.3% annual operating cost increases, and debt financing for major capital projects (30-year term, 5% interest). Council members questioned sensitivity and borrowing terms. 2. Ordinance No. 25-63: Repeal and Replace Utilities Code (Second Reading) Assistant City Manager Barrell presented changes to Title Three (Utilities) codified ordinances, last updated in 1967. Changes include: - Moving rate schedules to the fee schedule for easier updates. - Updating language for current departments (Public Utilities, Finance, Utility Billing). - Removing outdated fees (e.g., $12.50 turn-off fee). - Increasing tap fees (from $700 to $800 for meters <1", from $800 to $1,000 for meters ≥1") and eliminating a $200 application fee. - Authorizing the city manager to approve oversizing water and sewer agreements if sufficient budget appropriation exists (previously required council authorization). - Revisions to wastewater code to comply with EPA pretreatment requirements (last updated 1992) and to limit operational risk. - Updating storm sewer code (originally 1955) to reflect the stormwater fund and removing outdated assessment procedures. - Clarifying that the public utilities director will not set rates; rates remain with finance. The public hearing was closed with no speakers; council agreed to advance to third reading to align with the fee schedule. 3. Ordinance No. 25-67: Amend Competitive Bidding Procedures (Second Reading, Passed) Mr. Owen presented amendments to allow electronic bid submission (already in practice since 2016), remove mandatory pre-bid meetings, and allow electronic bid openings via video conferencing. An amendment corrected a reference to the city manager’s name. Council suspended the rule requiring three readings and approved the ordinance as amended (6-1, Ms. Griffith opposed). 4. Ordinance No. 25-64: Fee Schedule Update (Second Reading) Ms. Brown and Director Pereira presented the updated fee schedule incorporating the new water rates (6% increase), unchanged sewer rates, and a 50-cent stormwater increase. Planning/zoning fees were revised after the zoning code update: added a $100 penalty for residential work without a permit ($300 commercial), base review fees to cover upfront review costs, reinstated recording costs for annexations, adjusted Historic Preservation Commission fees (admin review decreasing from $55 to $50, full board increasing from $55 to $100), and fees for additional inspections and re-reviews. Council will take further readings. 5. Ordinance No. 25-65: 2026 Appropriations Budget (Second Reading) Deputy Finance Director Alicia presented the 2026 budget, which is balanced with revenues exceeding expenditures. The general fund budget is up 8.4% from 2025 budgeted revenues but only 0.3% above 2025 projected actuals due to a 1.8 million dollar health insurance stop-loss repayment in January. Key points: - Income tax continues to grow at 5.5% year-to-date (down from 8% in prior years). - Property taxes increasing by an additional $500,000 due to millage shift from fire pension liability. - Expenditures reflect conservative assumptions on health insurance, workers' compensation, professional services, and space needs study. - Two new funds proposed: Parksview/Lucy Ridge TIF separation and a Parks Capital Fund (initial $1 million transfer from old parks levy surplus). - Policy change: Routine maintenance items moved from capital plan to operating budget to prevent deferral. - Council commended the shift but requested clear delineation between maintenance and capital. The public hearing was closed; budget will go through at least fourth readings. 6. Ordinance No. 25-62: Sidewalk Maintenance and Repair (Third Reading, Passed) Unanimous approval to update Chapter 909 to streamline maintenance and align with ADA/public right-of-way requirements. 7. Ordinance No. 25-57: Byxbe Road Parkway Note Issuance (Third Reading, Passed) Unanimous approval of $1,000,000 in notes for the Byxbe Road Parkway project, primarily for land acquisition but also including site preparation, utilities, and other improvements. 8. Ordinance No. 25-58: Merrick Boulevard Extension Note Issuance (Third Reading, Passed) Unanimous approval of $8,500,000 in notes for extending Merrick Boulevard to Troy Road, to be repaid through ODOT NCA charges. 9. Ordinance No. 25-66: Release and Indemnity with Shelly Company (Second Reading, Passed) Unanimous approval on emergency clause and final passage to authorize city manager to sign a release after a contractor damaged a light pole on August 12, 2025. Total repair cost: $7,487.87. 10. Ordinance No. 25-68 & 25-69 (Consideration Only) Ordinances regarding building code amendments (registration of abandoned foreclosures, etc.) and zoning map amendment were considered but set for public hearings on November 24, 2025. 11. Ordinance No. 25-70 & 25-71: Pay Plans (Consideration Only) Ms. Fowler presented updates to management pay plan and part-time/seasonal employee pay. Key change: suspension of the merit incentive program for 2026 and replacement with across-the-board raises to allow realignment with council goals. Also included regrading of positions and increase in life insurance for police captains. Council decided not to pass tonight; will be considered later. 12. Resolution No. 25-84: NIST Cybersecurity Framework (Consideration, Passed) Ms. Daly presented the resolution to adopt the NIST framework as the foundation for municipal cybersecurity, in compliance with Ohio House Bill 96. The framework covers identification, protection, detection, response, and recovery. After questions about cost (no additional cost due to existing work with Ohio Cyber Reserve), the resolution passed unanimously. 13. Resolution No. 25-85: Amend Financial Management Policies (Consideration, Passed) Passed (6-1, Mr. Ryder abstained) to update financial management policies including definitions, reserve balances, and economic uncertainty guidance. 14. Resolution No. 25-86: Uniform Guidance Policies for Federal Funds (Consideration, Passed) Unanimous approval to adopt internal controls for federal grant funds, aligned with CFR Title 2, Part 200. City Manager’s Report Mr. Brake reported on a public-private partnership for a downtown hotel project; four proposals received. A selection committee including Mayor Riggle will review through Delaware County’s Community Improvement Corporation. He also noted attendance at the ICMA conference and thanked Vice-Mayor Shafer. Council Comments - Councilwoman Griffith thanked Vice-Mayor Shafer for championing affordable housing and economic development, welcomed new council member Bogan, and reminded of Veterans Day. - Councilman Haynes thanked Shafer for mentorship, thanked veterans, and noted Boyd’s new council member Bogan. - Councilwoman Frazier thanked Shafer for service, saluted the Marine Corps (250th birthday), and encouraged thanking veterans. - Councilman Hoffman praised Shafer’s long service as police officer and council member, quoting Theodore Roosevelt’s “man in the arena.” - Councilman Ryder echoed the “man in the arena” tribute, criticized the opposing coach at the Buckeye Valley girls’ volleyball state championship for poor sportsmanship, supported Mayor Riggle for re‑election, noted he would miss the next meeting, and drew parallels between utility rate decreases and potential income tax changes. - Mayor Riggle attended the Homeport Development groundbreaking (on Channing Street, former county engineers site), expressed excitement for the housing project. - Vice-Mayor Shafer thanked residents and staff, expressed pride in accomplishments, and noted that despite disagreements, the council worked together effectively. Key Outcomes - Approved: Consent agenda, motions summary, Ordinance 25-67 (bid procedures), Ordinance 25-62 (sidewalk repair), Ordinance 25-57 (Byxbe Road notes), Ordinance 25-58 (Merrick Boulevard notes), Ordinance 25-66 (release with Shelly Company), Resolution 25-84 (NIST cybersecurity), Resolution 25-85 (financial policies), Resolution 25-86 (federal funds guidance). - Continued: Ordinances 25-63, 25-64, 25-65, 25-68, 25-69, 25-70, 25-71 will have further readings and hearings on November 24, 2025. - Policy Shifts: Water rate structure moves to increasing block rates for residential; utility rate setting moves to the fee schedule; maintenance costs are relocated from capital to operating budget. - Honoring Vice-Mayor Shafer: Council and staff presented him with a photo and plaque in recognition of his 12 years of service. - Adjourned at 8:56 PM.

Note: The agenda and transcript indicate the meeting was held on November 5, 2025, but the user-provided timestamp states November 7, 2025. This summary uses the user-provided date per instructions, but the discrepancy is noted. The Planning Commission convened to consider a major rezoning for a 101‑acre residential development, to correct several zoning map errors from the recent comprehensive code update, and to approve a final subdivision plat. The meeting included public comment, staff presentations, and unanimous votes on all three agenda items. Consent Calendar - Approval of Minutes: The motion summary of the October 1, 2025 Planning Commission meeting was approved unanimously (7‑0). Public Comments & Testimony - Michael Acres (2490 Berlin Station Road) expressed concerns about the proposed RPUD 25‑14 development: - Annexation impact: He asked what annexation meant for his property, which is still in Berlin Township with septic and gas lines. - Stormwater runoff: He noted existing flooding in his yard and requested that runoff be addressed before any construction. - Traffic congestion: He stated that the area is already congested due to nearby schools, and adding 300+ homes would worsen the situation. - Staff responded that stormwater would be managed per code, a traffic impact study is underway, and annexation would not affect his property unless he chose to connect to city utilities in the future. Discussion Items - RPUD 25‑14 – Romanelli Company LLC (Zoning Map Amendment from A‑1 to R‑PUD) - Staff presented the 101.05‑acre site south of Berlin Station Road, east of Norfolk Southern tracks. The concept plan includes 347 dwelling units (29 single‑family, 208 single‑family, 110 attached townhomes) at a gross density of 3.4 units/acre, with 35% open space. The proposed net density cap is 5.0 units/acre. - Applicant Gary Smith (G2 Planning & Design) affirmed support for staff conditions and highlighted the mixed‑residential community with amenities (pickleball, playground, walking paths). - Commission discussion focused on density, setbacks, traffic, and the proposed 7.5‑mill new community authority (NCA) for public improvements. Several commissioners expressed a preference for tighter, more walkable neighborhoods. Staff clarified that the cap allows flexibility to avoid future rezoning. The commission also noted that the traffic impact study is in early stages and will include county and township input. - PC 25‑16 – City of Delaware (Zoning Map Amendments) - Staff presented a package of corrections to the recently adopted zoning map to fix inadvertent errors. Examples: a daycare zoned single‑family, fire station 303 zoned incorrectly, medical offices zoned multifamily, and parcels along U.S. 23 that were downzoned from general commercial. The changes align with existing uses. - No public comments were received. The commission noted this was a “housekeeping” cleanup and approved it unanimously. - S 25‑13 – Delaware Health Realty, LLC (Final Subdivision Plat for Glenn Crossing) - This plat combines a large parcel with a triangular sliver and dedicates right‑of‑way for a long‑term care facility. The plat meets all zoning requirements and includes easements for a watercourse. Staff recommended approval with conditions. - Commission approved unanimously. Key Outcomes - RPUD 25‑14: Approved unanimously (7‑0) with all staff conditions. The case will go to City Council for first reading on December 8, 2025, with a public hearing likely on December 15 or January 2026. - PC 25‑16: Approved unanimously (7‑0) to correct zoning map errors. - S 25‑13: Approved unanimously (7‑0) for the final subdivision plat. - Next Meeting Date: December 3, 2025. Commission Member Comments - Commissioner Stroud thanked staff and noted the next meeting agenda has a “strange smattering of cases.” - Commissioner Feller highlighted a citywide food drive (canned goods, shelf‑stable items) through mid‑December, with donation boxes at multiple locations. - Commissioner Cross noted voter approval of an Olin Tangent school bond that will place a high school in the city’s southwest focus area, viewing it as an opportunity for the city. - Commissioner Hoffman defended the city’s annexation policy, explaining that extending utilities with annexation is a well‑established urban planning principle, contrary to township complaints. - Chairman Simpson inquired about the timeline for a previously approved Racetrack gas station; staff indicated the company has not yet built and may need an extension. The meeting adjourned at 7:27 PM.

The City of Delaware Civil Service Commission met on November 5, 2025 at 3:30 PM in City Hall Council Chambers. The Commission approved the October 1, 2025 meeting minutes, the November 2025 Fire Captain promotional list, and unanimously approved updates to both the Firefighter and Police Officer recruitment processes. Staff reported four vacancies in the police department with six recruits in training and provided an update on hiring. Consent Calendar - Approval of Motion Summary (October 1, 2025): The Commission approved the motion summary from the October 1, 2025 meeting with a minor correction (first sentence amended from "Chairman Ribka" to the correct name) by a 3-0 vote (Motion: Vice-Chair Hurley; Second: Commissioner Hollingshead Mancil; Vote: 3-0-0). Public Comments & Testimony - No members of the public were present, and no emails, letters, or petitions were received. Discussion Items - November 2025 Fire Captain Promotional List: Fire Chief Pyle reported that an assessment center was held earlier in the month for captain promotional candidates. All three candidates scored in the mid-80s and were placed on the certified list. One vacancy exists, and Chief Pyle expects to make a recommendation later that week. The Commission unanimously approved the list (Motion: Commissioner Hollingshead Mancil; Second: Vice-Chair Hurley; Vote: 3-0-0). - Firefighter Recruitment Process Update: Staff member Whitney presented several revisions to the recruitment process, including: (1) adding language to specify that candidates on the certified list who return for a retest and subsequently fail the interview will be removed from the list; (2) adding a call-out for the employment application after the NTN test; (3) changing the physical agility test language from two practice sessions to "may" offer up to two sessions; (4) updating the interview panel in Section 7E to reflect current staffing (removing assistant fire chiefs from the initial panel—they now participate in a separate chief interview). The Commission unanimously approved the update (Motion: Vice-Chair Hurley; Second: Commissioner Hollingshead Mancil; Vote: 3-0-0). - Police Officer Recruitment Process Update: Similar changes were made to align with the firefighter process: added language for removal of candidates who retest and fail the interview; updated interview panel in Section 6F to allow other staff to step in if Chief Moore or others are unavailable. The Commission unanimously approved the update (Motion: Commissioner Hollingshead Mancil; Second: Vice-Chair Hurley; Vote: 3-0-0). Key Outcomes - Approvals: All three agenda items (minutes, captain promotional list, recruitment process updates) were approved unanimously (3-0). - Staff Report: Police Chief Moore reported that the department has four current openings, with six recruits in training—three at the Ohio State Highway Patrol Academy and three at the Delaware County Sheriff's Office Academy. He also noted he has requested additional officer positions in the 2026 budget, pending the budget process. - Commissioner Comments: Chair Santos congratulated the mayor on her re-election to City Council, noted attendance at the Veterans Day Parade, and thanked Margo Litke for organizing the event. - Adjournment: The meeting was adjourned at 3:41 PM.

The Finance Committee of the City of Delaware, Ohio, met on November 3, 2025, at 3:12 PM in City Hall Council Chambers. Chair Kent Shafer presided, with Mayor Riggle present and Councilman Hoffman absent. The meeting adjourned at 4:41 PM. Key agenda items included approval of prior minutes, reviews of financial management and uniform policies, a comprehensive budget introduction and overview, and departmental budget presentations for the City Manager's Office, Finance, Management/Budget/Procurement, and Legal. Consent Calendar - Approval of Motion Summary: The committee unanimously approved the motion summary from the August 28, 2025, Finance Committee meeting, as recorded and transcribed. (Motion by Mayor Riggle, seconded by Chair Shafer.) Discussion Items - Review of Financial Management Policies: Alycia Ballone, Management, Budget & Procurement Director, presented proposed changes to the Financial Management Policies, including: - Adding a definition of a balanced budget to meet GFOA award criteria. - Creating a roadmap for budget restraint during economic uncertainty or revenue declines, including a budget gauge to be attached to the formal policy. - Stating that temporary levies should not fund operations. - Adding a condition to the workers' compensation fund to account for presumptive claims (two such claims in 2025, with maximum exposure of $300,000 each, totaling a potential $600,000 liability). - Removing provisions related to the recreation improvement income tax, as sufficient funds are now available. - Setting a target fund balance for the fire and EMS fund at 20–25% of operating expenses, on par with utility funds. - Requiring multiple funding sources (e.g., TIFs, NCAs, impact fees) for any general obligation debt. - Mandating an annual fee schedule review and creation of a master fee schedule to proactively adjust fees rather than making large changes later. - Aligning purchasing policies with the adopted uniform guidance. - Review of Uniform Policy: Ms. Ballone explained that the federal Uniform Guidance (2 CFR Part 200) requires written procedures for allowable costs, internal controls, time and effort documentation, procurement, and cash management. The city is in the process of finalizing a draft policy. The committee voted to move the policy to City Council for consideration once finalized. - Budget Introduction and Overview: City Manager Paul Brake and Finance Director Alycia Ballone presented the 2026 budget, emphasizing alignment with the strategic plan adopted in May 2025. Highlights included: - Strengthening fiscal sustainability: Adoption of a comprehensive taxation policy; exploration of expanded NCAs; ongoing review of fees and impact fees; transfer of $250,000 to economic development reserves (up from $75,000) for site pad-ready preparations. - Economic growth: Addressing housing needs through CRAs and low-income tax credits for the “missing middle”; attracting employers with available land. - Regional impact: Collaboration with ODOT, MORPC, and Delaware County; deadline for airport RFQ proposals on November 7, 2025. - Connectivity and vibrancy: South Sandusky corridor study with OSU (completion expected Q2 2027); trail investments via parks impact fees; parking program modernization with $50,000 for pay stations and a proposed dedicated parking professional. - General Fund Summary: Total revenues exceed expenditures by a significant margin, partly due to capacity constraints at city buildings and pending union contracts. Revenue is projected to increase 8.4% over the 2025 budget, but only 0.3% over actual 2025 revenues, primarily due to a $1.5 million advance to the self-insurance fund that was recognized as revenue in 2025. Income tax collections continue to grow; property taxes rise modestly; license and permit revenues and engineering fees are trending down. - Expenditure Highlights: Health insurance costs are rising at 7.7% (below the national average of 9.5%). The city is moving to a stop-loss consortium to reduce volatility in self-funded insurance. Workers' compensation fund balance may necessitate a return to near 2% contributions (budgeted at 1%). Professional services increased due to recruitments and legal counsel. Maintenance items previously in the capital improvement plan have been moved to the operating budget. Four labor contracts remain outstanding. The city is conducting a space needs study. - Legislation to Watch: House Bill 503 (municipal income tax credit) could significantly impact revenue; proposed increases in employer contributions to police and fire pension funds (from 19% to 24%); multiple property tax reform bills that could affect TIF-financed infrastructure and school funding. - Finance, Management/Budget/Procurement, Legal Budget Presentations: - Finance Director Retirement: Rob Alger will retire in January 2026. The committee discussed merging the Finance and Management/Budget/Procurement departments. Proposed changes include adding a Procurement Administrator, a Financial Specialist I, and reclassifying a Financial Specialist II to III, while eliminating a part-time income tax position and shifting a part-time utility billing role to collections. Net headcount increase of 2.5 FTE. The committee expressed concern about workload but accepted the recommendation. - Tax Department Efficiency: Lory Johnson, Income Tax Administrator, highlighted cost-saving measures: switching from paper letters to postcards for annual reminders (cost savings), eliminating the declaration penalty to reduce taxpayer frustration and focus on non-filers, implementing text reminders for estimated tax payments (saving $8,500 annually in postage), and reinstating civil court charges for delinquent filings. - Utility Billing Improvements: Robin, representing the utility billing team, reported that enhanced past-due notifications via email reduced October shutoff lists from 1,300 to 200 out of 47,000 accounts. Proactive outreach before collections and accelerated final billings have lowered collections agency fees. - Procurement: Kaci Goebbel, Purchasing Analyst, reported that cooperative purchasing and state bid contracts saved the city over $2.3 million in 2025. Centralizing procurement under a future Procurement Administrator will improve transparency and vendor outreach. - Internal Controls: Mike Day, Budget & Management Analyst, described a pilot internal controls program in his department. Using business process narratives and risk scoring (1–5 scale for likelihood and impact), the team identified 49 risks and is developing mitigations for those scoring 15 or higher. The program may be expanded citywide. - Development Financing: Sarah Young, Development Financing Coordinator, tracks TIF payments and impact fees to ensure accurate revenue forecasting and avoid over-budgeting or unnecessary borrowing. - City Manager's Office Budget: Paul Brake noted continuity and added a summer intern from MORPC. The legal budget is being managed with outside counsel (Frost Brown Todd) on a flat-fee basis; the city attorney search is underway, with applications due November 3, 2025. A hybrid model is anticipated due to specialized legal needs. Two law clerks have passed the bar, strengthening the in-house team. Key Outcomes - Financial Management Policy: Unanimously moved to City Council for consideration. - Uniform Policy: Unanimously moved to City Council for consideration once finalized. - Budget Overview: The budget introduction was received; detailed departmental hearings will continue at future committee meetings. The committee noted that department heads will not present during regular council sessions, as this is the committee's role. - Personnel Restructuring: The proposed merger of Finance and Management/Budget/Procurement departments, along with the new positions, will be included in the budget for council consideration. - Next Steps: The committee will review additional departmental budgets in upcoming meetings; a schedule of hearings will be distributed.

On October 29, 2025, the Delaware Historic Preservation Commission (HPC) held a meeting at 6:30 PM in City Hall Council Chambers. The meeting included updates on a CLG grant application, discussion of HPC decision appeals at City Council, and administrative planning. Staff Comments - CLG Grant Application Update: Staff reported that a CLG (Certified Local Government) grant application was submitted to the State Historic Preservation Office/Ohio History Connection to fund an update of the Architectural Standards. The grant requires no matching funds. Staff noted that scoring is complete and a decision is expected within two weeks. The project aims to modernize standards (including modern equivalents for some products), improve user-friendliness, add an education component for public outreach (to realtors, landlords, businesses via Main Street Delaware), and update the ordinance establishing the HPC and historic district to be a continuously operating regulatory document. The consultant would also review historic district boundaries for potential additions or removals. If funded, the next step would be to issue an RFP for a consultant, and the commission would likely meet more frequently during the update process. Commissioner Member Comments and Discussion - City Council Review of HPC Decisions: A commissioner raised concerns about HPC decisions being appealed to City Council, where Council has sometimes relitigated cases rather than acting as a proper appellate body. The commissioner noted that on at least two occasions, City Council passed 6-1 (with the commissioner voting no) and that he has asked for an investigation into how city commissions relate to City Council and whether Council should only review for errors. Another commissioner expressed support for this effort, stating it has caused problems and misunderstandings. The first commissioner agreed to report back on progress. Other Business - November Meeting: Since no applications were received for the November 19 deadline, the next meeting is scheduled for November 19, 2025, but may be canceled due to lack of business. Staff will notify members if any December applications come in, understanding the holiday schedule. - Ghost Signs: A brief mention of ghost signs was made, but no further discussion or action occurred. Adjournment The meeting was adjourned at approximately 7:45 PM.