Public Meetings - Fitchburg, Wisconsin

The Agricultural and Rural Affairs Committee convened on November 18, 2025, to discuss a certified survey map for a Department of Corrections juvenile facility, explore potential rural bike tours, and engage in an extended discussion on farmland preservation and comprehensive planning. Consent Calendar - Approved the minutes from the October 21, 2025 meeting by voice vote (all in favor, no opposition). Public Comments & Testimony - No public comments were made on non-agenda items. Discussion Items - Certified Survey Map (CS-2620-25) – Wisconsin Department of Corrections: Staff planner Deanna presented a request by Lee Strait (agent for DOC) to combine three zoned AX parcels into one lot for constructing a 120,000-square-foot juvenile facility (up to 32 males and 8 juveniles) adjacent to 4986 County Highway MM. The site includes support spaces, food service, health services, education, and vocational training. The applicant requested a waiver to exclude other DOC-owned parcels (separated by railroad tracks) from the CSM, with a condition to return within 24 months to address remaining landlocked parcels. Staff recommended approval with eight conditions, including the 24-month follow-up. Fire department access was confirmed acceptable. Discussion covered the landlocked parcel history (likely created by Highway 14 widening) and the waiver's justification due to state timing constraints. - Potential for Rural Bike Tours: Staff member Mike introduced a proposal from the Bike and Pedestrian Commission to collaborate on bike tours highlighting the city's agricultural and rural areas, with stops at farms and landmarks (e.g., Strickler Solar farm offered as a potential stop). Committee members noted successful tours 10+ years ago (led by a person named Wade) and expressed interest in reviving the concept. Planning would occur over winter for a spring/summer event. Adam volunteered as a liaison. No formal action taken; discussion only. - Farmland Preservation and Comprehensive Planning: Deanna led a detailed discussion on the upcoming comprehensive plan update (RFP to be issued after holidays) and the city's farmland preservation framework. Key points included: the 75-acre average annual limit on new urban development; the 2022 farmland preservation map updated last month; the role of AX zoning (farmland preservation) and AT zoning (non-preservation); state-mandated limits on non-farm residences (one non-farm dwelling per 20 acres of farm base, max four per base farm); and Fitchburg's base farm map (created in 1979, unchanged). The committee discussed the decline of dairy farms (from 50+ to three or four) and pressure for smaller

The Board of Public Works convened on November 17, 2025, at 6:00 PM. Members present included Don, Kim, Alder Jetzer, and the chair; Dave Over was excused. The board approved previous minutes, discussed street sweeping and work order dashboards, considered resolutions on easements, a street vacation, a flock camera subscription, and the 2025 transit plan. The flock camera and transit plan items were deferred to future council meetings. Consent Calendar - Approval of November 3, 2025 Minutes: The board unanimously approved the minutes from the November 3rd meeting. Public Comments & Testimony - Patrick Cheney on Flock Camera Subscription (Resolution R21025): Cheney expressed concerns about the flock automatic license plate reader system, citing reports of faulty plate captures leading to wrongful arrests in other cities. He questioned the $3,000 annual subscription cost versus citations issued, and raised privacy issues regarding data handled by a private company. He requested more public information and scrutiny. Discussion Items - Report of the Director of Public Works (Tim Walker): - Provided updates on the Saiyan Road Reconstruction Project: Phase 3 opened November 7, 2025; a ribbon cutting for all three phases occurred November 13. - Announced a virtual public involvement meeting on December 4, 2025 at 5:30 PM for the WisDOT Belt Line Planning and Environmental Linkages Study. - Presented a street sweeping dashboard: since October 27, 2025, two sweepers covered 361.2 miles over 25 events, collecting 795 cubic yards of debris and using 12,200 gallons of water for dust mitigation. This represents more than one-third of the 2024 total (reported as 2,112 cubic yards). Board member noted a late leaf drop this year and discussed adjusting the fall leaf pickup schedule for 2026. - Demonstrated a new work order dashboard: 160 assigned work orders, 24 completed, 5 overdue, enabling tracking of curb, inlet, and manhole issues identified by street sweepers. - Resolution R19125 – Accepting Public Water Main Easement on Buds Drive: The board approved accepting an easement from Sub Zero for a water main within a right-of-way to be vacated. The cul-de-sac on Buds Drive will be relocated 90 feet west. Motion carried unanimously. - Resolution R19625 – Vacating a Portion of Basswood Drive: The board approved vacating a segment of Basswood Drive as part of the cul-de-sac relocation. The new cul-de-sac will accommodate plow and fire truck access. Motion carried unanimously. - Resolution R21025 – Renewing Flock Safety Subscription: Discussion centered on the single flock camera at the recycling site, used to capture license plates of illegal dumpers. Staff explained that the camera supplements existing cameras and requires a DMV request to obtain vehicle owner information. Data is retained 30 days. Board members questioned the cost ($3,000 annually) versus citations issued, data privacy, and whether the contract restricts data sharing. A motion to defer to the November 25 council meeting passed, pending answers on data retention and contract terms. - Resolution R20825 – Adopting the 2025 Transit Plan: Planner Ross presented the plan, covering transit goals for 2025-2030, including expansion of Route 65 and 75 to all-day hourly service and updates to Rapid Route B. Board members raised concerns about missing performance metrics (e.g., percentage of population within ¼ mile of daily service), lack of cross-references to the sustainability plan, suggestions for including wheelchair language, and the need for bicycle and pedestrian commission review. The plan is advisory, with actual implementation requiring separate budget approvals. The board deferred the resolution without recommendation to council, pending revisions. Key Outcomes - Approved: Minutes of Nov 3, 2025 (unanimous). - Approved: Resolution R19125 (water main easement on Buds Drive, unanimous). - Approved: Resolution R19625 (vacation of Basswood Drive, unanimous). - Deferred: Resolution R21025 (flock camera subscription) to the November 25, 2025 council meeting. - Deferred: Resolution R20825 (2025 transit plan) to a future council meeting (likely December 9, 2025, if BPC review occurs), without recommendation. - Adjourned: Motion carried.

The Fitchburg Common Council convened on Tuesday, November 11, 2025, for a regular meeting. The primary focus of the evening was the detailed consideration and adoption of the 2026 Annual City Operating Budget, which included several significant amendments debated by the council. The meeting also featured public testimony regarding the Clean Water Act and the Saiyan Road project, and the approval of numerous routine resolutions for city operations and infrastructure. Consent Calendar - The consent agenda was approved unanimously without discussion. Several items were subsequently moved up from the agenda for individual consideration. Public Comments & Testimony - David Hayden (5855 Woods Edge Road): Spoke on two separate occasions. First, during public appearances, he argued that Clean Water Act stormwater permit applications must be signed by the highest elected officer (the Mayor), stating that permits signed by engineers are fraudulent. Second, he spoke against the budget amendment for the Saiyan Road Phase 3 project, alleging the destruction of headwater wetlands for Nine Springs Creek and a conflict of interest regarding a Board of Public Works member's vote. City staff responded that all work was fully permitted and approved by the Wisconsin DOT and DNR, and that the board member did not benefit financially from the vote. Discussion Items - 2026 Operating Budget & Amendments (Resolution R-177-25): The Mayor's proposed budget met levy limits. The council debated and voted on four amendments. Amendment 1 (Remove Communication Funding): Failed (1-6). Amendment 2 (McGaw Park Pickleball Courts): Passed (7-0) with support for pursuing a grant as a primary funding source. Amendment 3 (Fitchburg Youth Commission): Approved with significant discussion. The council amended the proposal to fund member stipends through the city budget while requiring ride-sharing and food costs to be covered by donations. An additional amendment directed staff to assess the feasibility of not recording meetings on Fact TV to protect the privacy of minor members. Amendment 4 (Alder Blogs): Approved after extensive debate regarding city staff capacity, ethical guidelines, and the 50-piece election rule. - Budget Adoption Close: Finance Director Misty stated the total property tax levy is $32,726,746. The tax rate on the average single-family home results in an increase of $83 (3.1%) for the city portion. The budget was ultimately adopted. Council members highlighted the fiscal responsibility of the budget (lowest in inflation-adjusted dollars since taking on the library), the impact of the failed referendum, and the prioritization of staff retention and public safety. - Saiyan Road Phase 3 (Resolution R-203-25): Approved. The resolution covered additional costs for larger aggregate material to stabilize the road due to "boiling sand" conditions. Staff confirmed all necessary environmental permits were in place and the DNR was consulted. - Fire Vehicle Maintenance (Resolution R-202-25): Approved an $18,600 transfer between accounts to cover overages for emergency fire truck repairs for the remainder of the year. - Sustain Dane Efficiency Navigator Program (Resolution R-209-25): Approved reimbursing Sustain Dane for work completed under a federal Community Change Grant that was subsequently clawed back. The funding source was shifted to city contingency and window project funds. The program assisted 68 families and 70 units. - Brush Chipper Replacement (Resolution R-195-25): Approved the purchase of a new brush chipper for $73,000 to replace a 2013 unit. The old unit will be traded in for a guaranteed value of $22,000. - Stormwater Facility Maintenance (Resolution R-201-25): Approved nearly $800,000 for the dredging of the Quarry Hill pond (7,000 cubic yards of material) and the reconstruction of the Techlands infiltration basin. The work included the relocation of approximately 200 frogs and turtles to another pond for the winter. - Parks and Cemetery Signage (Resolution R-185-25): Approved a pilot program for updated park signs featuring English and Spanish text and symbols. The vote required a two-thirds majority and passed. - Solid Waste Ordinance Update (Ordinance 2025-O-26): Approved to align the city's solid waste and recycling chapter with the state template from the DNR. - EMS Levy Limit Adjustment (Resolution R-199-25): Approved a resolution allowing the $231,000 increase in joint EMS expenses to be added to the levy limit, a practice used for the last four years. - WIN Contract Renewal (Resolution R-212-25): Approved a 36-month lease with Wisconsin Independent Networks to achieve cost savings on existing services. Board, Commission, and Staff Reports - City Administrator Chad: Announced a joint Fire & EMS district feasibility study with Oregon and Verona, a forthcoming contract with CARPC for shared development with Oregon, and the timeline for the District 4 alder vacancy interviews (November 17) and vote (November 25). - Mayor Julia: Reported on the Veterans Day celebration, a productive meeting with the Madison Metropolitan School District, and the upcoming Mayoral Awards ceremony on November 25. - Resource Conservation Commission (RCC): Reported on a partnership with Wisconsin Eco Latinos, a new Styrofoam dumpster at the recycling drop-off, and the city's application for a Level 2 EV charger at McKee Farms Park. - MPO Policy Board (Alder Ladase): Provided an update on transportation projects, including federal funding for the County MM underpass and Traceway and Leopold Path. - Alder Reports: Council members reported on the Lifepoint groundbreaking, the business appreciation luncheon, traffic pattern changes on Lacey Road, and fundraising efforts by Seminole Pool. Key Outcomes - Adopted the 2026 Operating Budget (Resolution R-177-25) as amended. Property tax levy set at $32,726,746. - Approved Resolutions R-202-25, R-203-25, R-209-25, R-211-25, R-212-25, R-195-25, R-201-25, R-185-25, and R-199-25. - Approved Ordinance 2025-O-26 (Solid Waste and Recycling). - Postponed Preliminary Plat PP-2618-25 to the November 25th council meeting. - The next Committee of the Whole meeting is scheduled for November 17, 2025, to interview candidates for the District 4 alder vacancy.

The Fitchburg City Council met briefly on November 11, 2025, beginning at 6:00 PM and adjourning at 6:04 PM in the GEC league room. Alder Logan and the presiding alder were present; Donald was absent. No public appearances for non-agenda items were made. The council approved a consent agenda and Resolution R 2025. Consent Calendar - The consent agenda, including approval of minutes and routine licenses, was approved by voice vote. Discussion Items - Resolution R 2025, amending the 2025 general fund budget for fire vehicle maintenance: A staff member explained that the amendment transfers $18,600 from other funds to cover projected vehicle maintenance costs for the rest of the year. The need came from unexpected repairs, including a damaged hydraulic/electric ladder rack caused by rough roads and multiple radiator/coolant issues. The staff member noted high labor rates and transport costs for fire trucks, while a city maintenance shop helps reduce costs. Available funds came from pricing surpluses and lower-than-projected staffing and uniform costs. An additional $10,000 was added for next year. Key Outcomes - The consent agenda passed by voice vote. - Resolution R 2025 passed by voice vote. - The council announced the next regular meeting for Tuesday, November 25, 2025. - The meeting adjourned at 6:04 PM.

The Fitchburg Common Council convened on Tuesday, November 11, 2025, at approximately 6:00 PM. The meeting focused on the Finance Director's report, budget amendments, and multiple property and equipment resolutions. All actions were passed unanimously. Consent Calendar - The Council unanimously adopted the October 28, 2025 meeting minutes. Public Comments & Testimony - No members of the public were present in chambers or online to speak on non-agenda items. Discussion Items - Finance Director Report (Misty): The Council reviewed a large batch of write-offs totaling over half a million dollars in old accounts receivable, some dating back to 1989, processed under the city's new write-off policy. A larger write-off requiring council approval is anticipated in 2026. - The 2024 annual reports for all active Tax Increment Districts (TIDs) were presented. Future revenue projections for the TIDs are significantly higher than future costs. - Property tax numbers began rolling in. For the average home, the City of Fitchburg share is rising 3.1% ($83), the Oregon School District 3.1% ($142), the Verona School District 6.2% ($330), and MATC 2.2% ($7). Final figures including credits are pending. - Review of Bills: Alder Bill questioned a $4,200 payment to Heartland Ecological Group for a Herptile Survey and Relocation. Staff (Tim) clarified the work involves relocating frogs and turtles from ponds to be dredged over the winter, a practice adopted from the City of Madison. Other checks totaling over $2,620,195.09 and ACH payments totaling over $669,398.63 were reviewed. - Budget Amendments and Resolutions: - R18525 (Park Projects): A budget amendment was approved allocating $9,500 from TID closure funds for repairs at Hugo Jamestowns Park (paint and wood rot), $7,500 for updated park rules signs, and cemetery fund balance for a new sign at Oak Hall (damaged by woodpeckers) using composite material. - R19525 (Brush Chipper): The Council approved the purchase of a 2025 Mobark BVR16 brush chipper for $74,832.30, with a trade-in price of $22,000 set for the existing unit. - R19925 (EMS Levy Limit Adjustment): The Council approved a resolution supporting the levy limit adjustment for the increase in joint EMS district assessed charges, allowing the city to avoid absorbing the $231,000 increase in the general budget. - R20125 (Stormwater Bid): The Council approved the $73,157 bid from RG Houston Company for maintenance of the Corey Hill Pond and Techlands infiltration basin, work to be done between December and April. - R20225 (Fire Vehicle Maintenance): A budget amendment of $18,600 was approved to cover overages in fire vehicle maintenance. The 2026 budget includes an additional $10,000 for this item. - R20325 (Syene Road Phase 3): An additional $450,000 was approved for unforeseen soil conditions in the marsh area ($215,000 for road, $235,000 for stormwater). The project remains under the overall CIP budget. - R20925 (Sustained Dane Agreement): The Council approved an agreement with Sustained Dane to cover costs for energy upgrades in the South neighborhood after a federal grant was rescinded. - R21125 (Copier Lease) & R2125 (WIN Contracts): Approved new contracts for a copier lease and with Wisconsin Independent Networks to consolidate billing and achieve cost savings. Key Outcomes - The Council unanimously adopted the October 28, 2025 meeting minutes. - Resolutions Passed Unanimously: The Council voted unanimously to approve resolutions R18525, R19525, R19925, R20125, R20225, R20325, R20925, R21125, and R2125. - Next Meeting: The next Finance meeting is scheduled for November 25, 2025. The Council is expected to pass the budget at its next meeting. - Adjournment: The meeting adjourned at 6:05 PM.

The Fitchburg Joint Review Board met on November 6, 2025, at 3:03 PM to review and unanimously approve annual reports for Tax Increment Districts (TIDs) within the Verona Area, Madison Metropolitan, and Oregon School Districts. City Treasurer Misty Dodge managed the proceedings, with financial analysis provided by Greg Johnson of Ehlers. The meeting highlighted substantial incremental value growth in active TIDs and detailed future development plans. Consent Calendar / Unanimous Actions - Minutes: The board unanimously approved the minutes from the May 30, 2024 meeting. - Verona Area School District Reports (TIDs 9 & 17): Approved unanimously. - Madison Metropolitan School District Reports (TIDs 10, 12, & 16): Approved unanimously. - Oregon School District Reports (TIDs 11, 13, & 14): Approved unanimously. Discussion Items - Verona Area School District TIDs: Greg Johnson presented TID 9, which has an incremental value of approximately $122.1 million and is on track to close in 2036. Chair Sean expressed strong support for the district's track record, highlighting Sub-Zero's global headquarters and a planned 304-unit apartment development. For TID 17, City Administrator Mike Zimmerman noted recent commercial improvements and the potential to amend the district to facilitate redevelopment of the Jamestown quarry infield. Representative Chad from the Verona Area School District expressed the district's support for the TIDs and reported an enrollment dip of 100 students, reinforcing the need for housing growth. - Madison Metropolitan School District TIDs: The board reviewed TIDs 10, 12, and 16. TID 10 has generated over $144 million in incremental value. Future projects include the seven-story Bowman Plaza development (270 units and commercial space) and a UPS site redevelopment. TID 12 was reported as financially sound. Misty Dodge announced supplemental distributions from closed districts: $220,000 from TID 6 and roughly $10,000 from TID 15, which will be wired to overlying jurisdictions. - Oregon School District TIDs: Discussions covered TIDs 11, 13, and 14. Mike Zimmerman reported that the city is working with Fairchild Development on a 325-unit market-rate apartment project and Trilogy on a 119-unit senior continuum of care for the stalled TID 11. For TID 13, significant progress includes the UW Health rehabilitation hospital and 114 workforce housing units reserving 10% of units for households at or below 60% of the county median income. TID 14 is experiencing robust construction. Representative Andy from the Oregon School District reported stable enrollment (down 8-9 students) and praised the development. - TID for Housing Fund: Mike Zimmerman stated that $10.3 million is available in the TID for Housing fund, generated from closures of successful districts. The funds are being allocated to programs including down payment assistance and land acquisition. Key Outcomes - Approvals: All presented TID reports received unanimous approval. - Distributions: Treasurer Misty Dodge will coordinate the timing for wire transfers of supplemental distributions from TID 6 and TID 15. - Future Steps: The city signaled potential amendments to TID 17 and TID 18 to support quarry redevelopment and senior housing. The $10.3 million TID for Housing fund is actively being programmed for housing initiatives. - Adjournment: The meeting was adjourned following the unanimous approval of the Oregon School District TID reports.

The Fitchburg Board of Public Works met on November 3, 2025, at approximately 6:00 PM. The meeting covered routine approvals, a report from the Director of Public Works, and five legislative items including agreements, ordinance updates, infrastructure maintenance, equipment purchase, and a budget amendment. All motions passed unanimously. Consent Calendar - Approval of Minutes (October 20, 2025): Moved by Mr. Wilburne, seconded, and approved by voice vote without discussion. Public Comments & Testimony - No public appearances for non-agenda items. Discussion Items - Public Works Director’s Report (Tim Bolker, P.E.): - Haight Farm Road Closure: The road will be closed from November 4 through November 12, 2025, to accommodate a water main installation for the Uptown Hills development project. The closure was previously delayed due to a subcontractor switch. - Flashing Yellow Arrow Education: A Talking Fitchburg video has been produced to educate drivers on permissive flashing yellow arrows. Board members suggested sharing it with the senior center. - Syene Road Reconstruction Phase 3: MG&E completed electric service for traffic signals; testing begins November 4. Road opening anticipated on Friday, November 7. Minor striping issues remain. - Street Sweepers & GIS iPad System: Both sweepers are operating; the second was added when leaves fell. An iPad-based GIS system tracks routes and allows drivers to log curb/pothole issues as work orders. A dashboard demonstration was proposed for the next meeting. - Resolution R209-25 (Sustain Dane Phase 2 Agreement): Authorizes using contingency funds ($64,171) to reimburse the City of Madison and Sustain Dane after a federal EPA grant was rescinded. Window replacements for two buildings were removed from the project to free up funding. All phase 2 work is complete. Approved. - Ordinance 2025-026 (Solid Waste & Recycling Updates): Revises Chapter 41 and Chapter 770 to align with July 2025 revisions to Wisconsin administrative code for recycling programs. Changes include updated volume requirements for multifamily dumpsters/carts and a revised forfeiture schedule. Does not affect existing contracts or operations. Approved. - Resolution R201-25 (Stormwater Utility Facility Maintenance Bids): Authorizes $773,000 for dredging and installing a clay liner at Quarry Ridge Pond (to maintain permanent pool) and repairing the infiltration basin at Techlands (adding granular storage and underdrains). Funding comes from the CIP dredging account, including rollover and additional appropriations from the prior year. Approved. - Resolution R195-25 (Brush Chipper Purchase): Approves $74,832.30 for a Morbark BVR 16 brush chipper to replace a 2013 model (900 hours of use). The old chipper will be auctioned with a reserve price of $22,000; if unsold, it will be traded in. Board discussed leasing or sharing with other municipalities but concluded purchasing is most cost-effective given usage of 80 hours per year. Approved. - Resolution R203-25 (Syene Road Phase 3 Budget Amendment No. 1): Adds $450,000 ($235,000 for stormwater pond and $215,000 for roadway) for additional select crushed material and common excavation. The roadway portion is funded from excess Syene Road CIP savings; the pond portion from the stormwater street resurfacing fund. The additional material addresses poor sand layer conditions discovered during construction, including the reconfigured intersection. Approved. Key Outcomes - All five legislative items were approved unanimously: - Resolution R209-25 (Sustain Dane agreement) — passed. - Ordinance 2025-026 (Solid waste & recycling updates) — passed. - Resolution R201-25 (Stormwater utility facility maintenance bids) — passed. - Resolution R195-25 (Brush chipper purchase) — passed. - Resolution R203-25 (Syene Road Phase 3 budget amendment) — passed. - The next regular meeting is scheduled for November 17, 2025. The meeting adjourned at 6:27 PM.

The Fitchburg, Wisconsin, Committee of the Whole met at 6:01 PM on October 29, 2025 and adjourned at 8:04 PM. After the Pledge of Allegiance and roll call (quorum present; Alder Maldonado absent with excuse; Alder Herbst delayed at roll call), the committee approved the September 24, 2025 draft minutes and received no public appearances for non-agenda items. The meeting was a discussion-only work session on the proposed 2026 budget amendments and the budget-adoption resolution; no amendment votes were taken. No agenda or minutes were provided with the source materials, so this summary relies on the raw transcription. Consent Calendar - Approved the September 24, 2025 Committee of the Whole draft minutes by unanimous voice vote, following a motion by Alder Danzler and a second by Alder Jetzer. Public Comments & Testimony - No members of the public appeared in chambers or online for non-agenda items. Discussion: 2026 Budget Amendment Process - Finance Director Misty introduced the 2026 budget amendment packet, available on the city website under Government Finance Financial Records and Reports. It contains four council amendments and one omnibus staff amendment. The summary chart tracks impacts on the levy limit and the Expenditure Restraint Incentive Program (ERIP); none of the submitted amendments impact the levy limit, and one impacts ERIP. - The mayor's proposed budget had $43 remaining in levy limit capacity; with final numbers, the proposed tax rate would increase the average home tax bill by $83. - Misty stressed that this session was for discussion only; final amendments will be voted on at the council meeting in two weeks. Amendment 1: $100,000 for City Communication/Outreach - Alder Herbst introduced the amendment to remove the $100,000 communication line item, saying project-specific outreach costs were historically borne by projects (e.g., Fish Hatchery Road and Verona Road), the city already has many communication tools, and continuing the funding after the defeated spending referendum and controversial wheel tax is unnecessary. - The mayor and staff responded that the money is TID (tax increment district) closure revenue, not levy funds, and could support required outreach for the upcoming comprehensive plan, zoning code, Fitchrona Road reconstruction, and a possible Fire/EMS district conversation. City Administrator Chad noted a communications and outreach plan is still being developed. - Several alders expressed mixed views. Some said residents still feel they cannot find information and the city should 'meet residents where they are'; others said the money should remain available, possibly at a reduced $50,000 amount, while being reallocatable mid-year. Alder Herbst remained opposed, stating TID money is still taxpayer money and could be used for more concrete needs. - No vote was taken. Amendment 2: AED at McGaw Park - Alder Laudase proposed adding an automated external defibrillator (AED) in a climate-controlled cabinet at McGaw Park, citing safety for large Friday pickleball crowds and tournaments. The cost was described as relatively small, with one alder mentioning roughly $3,000. - EMS was consulted and supports the idea; the pickleball community offered to fundraise for replacement pads (every three years) and batteries (every five years). Staff discussed outdoor cabinet temperature controls, possible winter removal, similar AEDs in Cottage Grove and Sun Prairie, and a possible pilot policy for park shelters. - Some alders supported seeking grants first, such as Firehouse Subs, before spending city funds; others said public safety should take priority. No vote was taken. Amendment 3: Fitchburg Youth Commission - Alder Maldonado, via video, and Alder Danzler proposed a nine-member youth commission with a youth majority, including youth seats from the three school districts and defining youth as ages 14 to 22. The commission would help guide the North Fitchburg hub/teen center and parks work, and give young people exposure to local government as a pilot program. - Maldonado argued the standard $25 per-meeting stipend is not enough because rideshare costs can be about $12 each way; he identified paid participation, transportation, and food as ways to reduce barriers, citing Dane County and St. Paul as precedents. His stated non-negotiable was paying youth for their participation. - Staff raised capacity concerns: Fitchburg has 24 committees and commissions, and every formal meeting needs staff time for agendas, minutes, and logistics. City Administrator Chad acknowledged new work is possible but requires reprioritization and noted the personal workload impact on staff. - Most alders supported the concept; some suggested fundraising to avoid taxpayer costs, rotating meetings around the city, and possibly having the commission report to the equity committee. Danzler cautioned against attaching it to the equity committee so youth would not be exposed to difficult adult policy conversations. No vote was taken. Amendment 4: Alder Blogs - Alder Maldonado, with Alder Gearhart as co-sponsor, proposed city-hosted alder blogs/updates so aldermen could post district information and residents could subscribe through the city website. The proposal was modeled on Madison and intended to be nonpartisan, with content submitted by alders and posted by the city. - Supporters said many alders currently run personal websites and paid email lists, making information hard to discover and lost when an alder leaves office. They argued the city website already has 'Notify Me' infrastructure and adding district-specific updates would be low-cost and improve resident communication. - Staff and City Administrator Chad recommended instead a city-produced e-newsletter, planned to launch around January 2026, possibly monthly. They cited the Wisconsin Ethics Commission '50-piece rule,' content moderation, ongoing staff monitoring, and the risk that future alders may not follow the same nonpartisan standards. No vote was taken. Omnibus Amendment: ERIP Fund Balance Transfer - Finance Director Misty presented the omnibus amendment to transfer general fund money to the capital projects fund in order to protect eligibility for the state Expenditure Restraint Incentive Program. She described it as moving money from checking to savings; only the amount above the city's 15-25 percent unallocated reserve policy would actually be transferred. - ERIP aid has declined from about $650,000 to about $250,000 and will eventually reach zero. The city is using one-time fund balance transfers to backfill the Capital Improvement Plan for roughly 10 years. - In response to a question, Misty explained that as city tax rates fall, communities drop out of the ERIP program and the remaining state appropriations are reallocated among qualifying municipalities. No vote was taken. Resolution R-17625: Special Rules for 2026 Budget Adoption - Staff introduced the draft resolution establishing special procedures for adopting the 2026 budget. It is essentially the same as the prior year's rules, but staff said the extra procedures likely will not be needed because none of the proposed amendments affect the levy limit. Discussion only; action will occur at the council meeting. Key Outcomes - The committee took no action on any 2026 budget amendment; the discussion will inform voting at the next council meeting. - The next Committee of the Whole meeting is scheduled for November 17, 2025, a date different from the usual schedule; interviews will be held for candidates to fill the vacant District Four seat. - The meeting adjourned at 8:04 PM.

The Fitchburg Common Council met on October 28, 2025, at 6:31 p.m. with all members present except one excused absence. The meeting included a mayor appointment, consent agenda, administrator and mayor reports, and numerous resolutions covering economic development (TIFF agreement for LIDO Apartments), zoning changes, public works projects, software upgrades, and committee updates. The meeting adjourned at 8:45 p.m. Consent Calendar - The consent agenda was approved unanimously. Public Comments & Testimony - No public comments were offered. The public appearance item was a mayor appointment (see Discussion Items). Discussion Items Mayor Appointment: Colleen Butler to Community and Equity Advisory Committee - Colleen Butler, former race and gender equity director at YWCA Madison and current consultant at the Nina Collective, was nominated by the Mayor to serve on the committee with a term expiring April 18, 2028. The appointment was approved unanimously. Resolution R‑194‑25: TIFF Development Agreement for LIDO Apartments - The council considered a tax increment financing (TIF) development agreement for the LIDO Apartments, a 114‑unit project in Uptown Fitchburg by Avante Properties. The project includes a workforce housing pilot with 10% of units reserved for households earning ≤60% area median income. The agreement provides a pay‑as‑you‑go municipal revenue obligation note of $2.05 million for extraordinary infrastructure costs and an additional workforce housing offset of approximately $877,000 over 15 years. Financial advisor Keith Dahl (Ellers) confirmed a due diligence review found the assistance reasonable, with two‑thirds of tax increment returned to the developer. Attorney Robert Proctor (Axley) explained that pay‑go financing protects the city by only paying incentives after increment is generated. Alder Logan provided specific rent and income thresholds: e.g., a studio at 60% AMI would max at $1,363/month, and a one‑bedroom at $1,461/month. Several alders expressed support for the partnership and the affordable housing component. The resolution carried unanimously. Plan Commission Items - Certified Survey Map (R‑204‑25) and Rezone (Ordinance 2025‑029) for 2160 Fitchburg Road: Approved a farm consolidation to separate a residential parcel from farmland. Both map and rezone passed unanimously. - Comprehensive Development Plan Amendment (R‑205‑25) and Rezone (Ordinance 2025‑027) for Orchard Point Lot 11 (JT Klein): Approved an amendment allowing multifamily residential development. The project features two buildings: 80 units of senior affordable housing (55+; 30‑80% AMI; includes 16 supportive units and green building certification) and a 100‑unit market‑rate building. The council discussed green building features, energy efficiency, and senior amenities. Both CDP and rezone passed unanimously. - Comprehensive Development Plan Amendment (R‑206‑25) and Rezone (Ordinance 2025‑028) for Jamestown Quarry (Fitchburg Partners LLC): The CDP update was administrative (timeline and ownership changes, adding previously approved architectural designs). The rezone addressed signage for a planned fast‑food restaurant with two drive‑thru lanes, allowing two freestanding menu signs instead of one. Both items passed unanimously. - Plan Commission Report: Commissioner Gabriela noted approval of minor comprehensive plan amendments (medium‑high density category and Jamestown Quarry density change), and an erosion control permit for a ThermoFisher fill site on Spoke Drive (approved by Plan Commission with expanded buffer and operating hours; the Mayor expressed concern over tree removal and questioned the land‑use justification). Board of Public Works Resolutions - Rejection of bids for well 12 facility (redesign without open‑air shelter to reduce cost). Approved. - Final assessment resolution for 2024 sidewalk replacement (completed within cost estimate). Approved. - Amendment for well 12 and Tower D engineering services (design change and time extension). Approved. - Authorization to purchase plow truck equipment (vendor storage maintains warranty). Approved. - Conditional approval of a holding tank for a property at 2309 Lier Street (failed septic system, no alternative). Approved. - Approval of subdivision improvement agreement for the Gusto development certified survey map. Approved. - Acceptance of a public traffic signal easement in Jamestown Quarry Outlot 3. Approved. Library Board Update - The library board reported a budget amendment for utility overages expected soon. The RFP for children’s library redesign is open through the end of the week. About one‑third of the library’s solar array is not functioning because a newly installed Huawei inverter failed; the original installer is no longer in the U.S., and repairs may not be funded until the 2026 budget. The council discussed the funding constraints and the library board’s discretion over spending. Agricultural and Rural Affairs: Farmland Preservation Plan Map Amendment (R‑187‑25) - The council approved an update to the city’s farmland preservation map to maintain eligibility for state tax credits. Planner Deanna explained the differentiation between medium‑term (20+ years, within Future Urban Development Areas) and long‑term (30+ years) preservation areas. Parcels were removed if not zoned AX or slated for near‑term development. The amendment passed unanimously. MPO Policy Board Updates - Alder Bill reported on the September MPO meeting: approval of a $3.67 billion I‑39/90 highway expansion (67 miles, six‑lane plus auxiliary/collector‑distributor lanes, construction 2030‑2045); resolution for a project funding work group; and completion of a transportation systems management and operations plan inventory. He also noted the November MPO agenda will include Fitchburg projects (Irish Lane surface transportation block grant, Traceway/Leopold multi‑use path). Bill also reported meeting with state legislators about potentially changing state law to allow parkland dedication fees to be used for equipment replacement. MPO Fall Forum - Alder Logan attended the Greater Madison MPO Fall Forum. Key takeaways: regional transit authorities (3‑5 year process), electric vehicle charging cost comparisons (home: 5¢/mile; level‑3 public: 20¢/mile; level‑2: 6¢/mile), road salt damage ($3,000 damage per ton applied vs. $100/ton cost), Madison reducing salt use from 15,000 to 8,000 tons. The forum emphasized the need for transit‑oriented zoning overlays near planned development corridors. Finance Committee Resolutions - Resolution R‑181‑25: Approved an HR payroll timekeeping software agreement with UKG, replacing Paylocity and Telestaff. The base cost is $385,906, with a total projected five‑year cost of $423,406. The implementation will streamline police scheduling and reduce manual data entry, going live in October 2026. Approved. - Resolution R‑186‑25: Amended the 2025 general fund budget for additional election equipment (new polling location at 2202 Traceway Drive for District 2) and clerk software upgrades. Costs were not absorbable in the 2026 budget. Approved. Public Safety and Human Services: Special Response Team Equipment (R‑184‑25) - The council approved a budget amendment to purchase protective equipment (ceramic plate carriers and communication headsets) for two new members of the police department’s special response team. The amendment required a two‑thirds vote and passed unanimously on a roll call. Housing Advisory Committee - Reminder of the "Forum on Housing and Smart Growth" on November 13 from 1:30–3:00 p.m. at the Fitchburg Public Library, focusing on down payment assistance for first‑time homebuyers. District Reports - District 1 (Alder Dancer Jr.): Expressed need for speed control on King James Way and Anton Drive due to anticipated traffic from new developments. Reported on a successful neighborhood pumpkin carving event and noted a resignation on the Parks Committee. - District 2 (Alder Jets are): Attended the EMS annual meeting and encouraged colleagues to view the recording. Reported that the Tower Hill Park shelter renovation is complete. - District 3 (Alder Ladase and Alder Herbs): Celebrated completion of Southdale and Rim Rock Park playgrounds, progress on Castle Bar Park and Highfield Reserve. Attended the Nine Bark at the Moon Halloween block party in Swan Creek and a Terravesa neighborhood HOA kick‑off meeting. The food scrap drop‑off program launched at Swan Creek Park. Hattie Farm Road reopened after a utilities closure. Alder Herbs encouraged attendance at a meet‑and‑greet at Madison College’s Truax campus on Thursday. - District 4 (Alder Reg): Asked for patience with farm equipment during harvest season. Key Outcomes - Mayor Appointment: Colleen Butler appointed to Community and Equity Advisory Committee (unanimous). - LIDO Apartments TIFF Agreement: Approved (unanimous), with a $2.05 million pay‑as‑you‑go TIF and $877,000 workforce housing offset over 15 years. - Farm Consolidation: Certified survey map and rezone approved (unanimous). - Orchard Point Senior Housing: CDP amendment and rezone approved (unanimous). - Jamestown Quarry Signage: CDP update and rezone approved (unanimous). - Public Works Resolutions: All seven resolutions approved (unanimous). - Farmland Preservation Map: Updated and approved (unanimous). - HR Software Agreement: UKG system approved (unanimous). - Budget Amendment: 2025 general fund amended for election and clerk software costs (unanimous). - Special Response Team Equipment: Budget amendment approved (unanimous on roll call, 2/3 vote). - Fire Union Contract: The city will proceed to arbitration with the firefighters’ union; the arbitration hearing is scheduled for February 4, 2026. - District 4 Vacancy: Applications for the vacant council seat are due November 4, 2025; interviews will be held at a special Committee of the Whole meeting on November 17, 2025. - Next Meetings: Committee of the Whole on October 29 at 6:00 p.m. to discuss budget amendments; next Common Council meeting on November 11, 2025 (special schedule).