Public Meetings - Fitchburg, Wisconsin

The Fitchburg Police and Fire Commission met on June 17, 2026, at 5:00 PM (UTC) to receive reports from both departments, conduct closed session personnel actions, and make several hiring decisions. The meeting was presided over by Commission President Sean Baxter. Consent Calendar - Approval of Minutes: The minutes from the May 20, 2026 meeting were approved unanimously by voice vote. Public Comments & Testimony - No members of the public appeared for non-agenda items. Discussion Items - Fire Department Report (Chief Sarber): - Cost for service trended up slightly in May but overall year is in line with last year. Most common call types are EMS calls. Four structure fires occurred, including two kitchen fires with minor burn injuries; prevention efforts continue. - Average response times were under six minutes, a metric added at the mayor's request. - Staffing: Four new POX (paid on-call) members are ready to begin background checks. Overtime spending has already surpassed the annual budget; 23 mandatory overtime shifts (mandates) occurred in May. The chief noted that driver positions are the most needed due to attrition and training timelines. - A smoke detector installation event in partnership with the American Red Cross installed 88 detectors in 34 residences, affecting 77 people. This targeted approach addresses areas with historical need, following two fire fatalities last year where non-working detectors were found. - In response to commissioner questions, the chief explained that the overtime budget shortfall is being managed through frugality, salary savings, and surplus funds; the city absorbed a $194,000 overtime overage last year. Mandates are expected to decrease in June and July due to returning staff and new interns. - Police Department Report (Chief Morales): - Staffing: Three new officers are at the academy, leaving two vacancies. A female candidate with a medical issue may fill one vacancy by end of summer; a second hiring process is planned. Full staffing has not been achieved since 2021. - Calls for service: Over 1,000 citizen-generated calls and 1,100 officer-initiated calls, both up from last month but lower than last May (partly due to dispatch changes). - Crime trends: No homicides or serious violent crimes in May. Burglaries are double last year due to a trend linked to another jurisdiction; theft from autos is also of concern. Shots fired incidents are consistent with last year. - Traffic crashes decreased by 13%, attributed to officer activity and city traffic engineering improvements. - Domestic violence incidents dropped significantly last year and are remaining at that lower level, credited to a dedicated domestic violence team and use of a social worker. - A commissioner commended the department for improvements in community policing metrics and asked about connections to domestic violence services; the chief noted the department's annual report shows a near 50% drop in domestic incidents over five years. - The chief highlighted that three officers attended National Police Week in Washington, D.C., as a morale and retention initiative. - Closed Session (Fire Department): The commission moved into closed session under Wis. Stat. § 19.85(1)(c) to discuss employment matters, including a resignation, hires from eligibility lists, and a promotion process. No details of the discussion were provided in open session. - Closed Session (Police Department): The commission moved into closed session under Wis. Stat. § 19.85(1)(c) to discuss hiring a police captain, establishing a captain eligibility list, hiring a shift lieutenant, and starting a sergeant promotion process. No details of the discussion were provided in open session. Key Outcomes - Fire Department Personnel: - Approved hiring a career firefighter from the existing eligibility list and authorized the chief to hire a fire science resident intern if needed. (Motion passed unanimously by voice vote.) - Approved starting a POX battalion chief hiring process. (Motion passed unanimously by voice vote.) - Police Department Personnel: - Approved hiring Logan Brown as police captain and creating a captain eligibility list expiring December 2027. (Motion passed unanimously by voice vote.) - Approved hiring Michael Bury as shift lieutenant. (Motion passed unanimously by voice vote.) - Approved starting a sergeant promotion process. (Motion passed unanimously by voice vote.) - The commission president expressed appreciation to all candidates and specifically thanked the two finalists not selected (Ariana and Michael) for their professionalism, and congratulated Captain Logan Brown. - An announcement was made that one commissioner will be absent from the next meeting. - The meeting adjourned without further business.

The Fitchburg Plan Commission met on June 16, 2026, to consider several land use and zoning items, including comprehensive plan amendments, conditional use permits, rezones, architectural design reviews, and capital planning matters. The meeting included public hearings, staff presentations, commission discussions, and votes on multiple agenda items. Consent Calendar - Minutes Approval – The minutes from the May 19, 2026 Plan Commission meeting were approved unanimously by voice vote. Public Comments & Testimony - Item 5A – Comprehensive Plan Amendment (Ordinance 2026-010 / PCR-0226): - Wes Weigel registered opposition. - Numerous residents registered support, including Karen Lawrence, Dennis Moore, Peter Vering, Mary Hess, and others read aloud by staff. - Patrick Cheney (spoke in support) argued the medium-high density is appropriate infill, noting the city’s need for 1,000 housing units over three years, and that the amendment only changes the land use map, not the project’s details. - John Estephany (spoke in opposition) stated neighborhood residents oppose the change and urged building under existing zoning, noting previous denial in April. - Nan Yan (business owner, support) said more residents would help local businesses survive. - Sam Cook (property owner, support) explained the property has been for sale since 1995 with no interest in mixed-use development. He cited a letter from former subcommittee vice chair Steve Arnold supporting the change due to changed retail preferences. - David Hayden (opposition) argued the amendment lacks legal consistency analysis under Wisconsin’s Smart Growth law and conflicts with the McGaw Park Neighborhood Plan. He urged the commission to exercise its statutory duty. - Item 5H – Rezone for UPS Store: No public testimony beyond the applicant. - Item 5N – CSM for lot line adjustment: Both lot owners support the new alignment. - Item 5P – Capital Improvement Plan (Resolution R-137-26): David Hayden opposed approval, stating the commission should not adopt the plan without deeper involvement in capital planning to satisfy its statutory master planning duty. He recommended tabling for a working session. - Item 5Q – Comprehensive Plan/Zoning Code Update Contract (Resolution R-138-26): David Hayden opposed, arguing the contract perpetuates the commission’s abdication of its statutory role. He requested a legal opinion from the city attorney. Discussion Items - 5A – Comprehensive Plan Amendment (Mixed Use to Medium-High Density Residential): - City Planner Deanna Schmidt presented staff report. The site at Lacey Road and Faye Glen is 4.4 acres. Proposed change allows 9–15 dwelling units per acre. A revised site plan shows 44 townhomes in three buildings with underground parking (2 spaces/unit) and 4 duplexes on the west for better transition to single-family homes. Density is 12 units/acre. Staff found mixed-use no longer viable; city commercial nodes are identified elsewhere. - Commissioners appreciated the design changes (duplexes, green space) and noted the lack of developer interest in mixed-use for 30 years. Commissioner cited a new bus line nearby, supporting higher density. The vote was on the land use map amendment only. - 5B – Conditional Use Permit for Four-Season Porch: Applicant Benjamin Mayor. Staff reported the porch encroaches 5 feet into the required 35-foot rear setback. Conditions include separate HVAC, 50% transparent glass, and exterior door. Approved. - 5C – Rezone for Bowman Plaza (PDD SIP update): Developer Nate Ahoyut explained this is a resubmission to correct signage and setbacks. Building shifted 2 feet west. Staff recommended approval with conditions updating parking ratio (1.1/unit) and correcting feedback letter date. Commission discussed window signage limit (25% vs. 50%), and a condition was added to provide updated exhibit. Approved. - 5D – Rezone for Syncopation Development (County MM): Staff reviewed a large mixed-use project including 30 single-family/duplex lots, townhomes, live-work units, senior living (Trilogy continuum of care), and 12,000 sq ft commercial. Public street required for multi-use path connection. Phasing plan discussed. Council recently approved TID amendment for site preparation incentives. Approved with 12 conditions. - 5F/G – Conditional Use Permit and ADR for Los Perez Supermarket: Applicant addressed parking, sound from compressors (est. 59 dB at property line, below 70 dB limit), and trash enclosure relocation. Staff noted bike parking added and landscaping. Commission discussed the Carriage Street vacation possibility and parking spillover. Approved. - 5H – Rezone for UPS Store: Applicant Melissa Ross explained that mixed-use option (residential above) was not feasible despite good faith efforts. Building design increased corner wall height to 23’6” per staff. City selling remnant parcel for $1 as incentive. Approved with conditions. - 5L – ADR for YMCA: New 312-stall parking, two pools, two basketball courts, childcare, and medical clinic tenant. Hours provided. Staff requested preserved tree species replanted; bike parking meets code but future expansion possible. B-cycle station discussion. Approved. - 5N – CSM for Olive Tree Residences reapproval: No changes from 2025 approvals; 20 market-rate condominium units. Approved. - 5O – Early Issuance of Permit for Jamestown Quarry: Public improvements (bike path, entrance, street trees) are complete; building permit requested before city acceptance. Approved. - 5P – Capital Improvement Plan: Staff highlighted high-profile projects: City Hall remodel, road realignments, Irish Lane improvements, bike underpass. Council amendment period open through July 6. Commission approved as advisory. - 5Q – Contract with Houseal Lavigne: 18-month comprehensive plan update followed by 18-month zoning/subdivision code rewrite. Project manager resides in Wisconsin; firm has state experience (e.g., Wauwatosa). Community engagement plan to come to commission first. Approved. - Resolutions for Easements: Two underground electric easements for Madison Gas & Electric (Hugo Jamestown Park and Police Services Facility) approved. - Elections: Steve Heller elected Vice Chair; Shelley elected representative to Agricultural and Rural Affairs Committee; Gabriela Gerhardt elected representative to Transportation and Transit Commission. Key Outcomes - Motion to Approve Ordinance 2026-010 (Comp Plan Amendment): Passed unanimously by voice vote (ayes only). - Motion to Approve Plan Commission Resolution PCR-0226: Passed unanimously by voice vote. - Motion to Approve Conditional Use CU-2647-26 (Rear Setback Reduction): Passed unanimously. - Motion to Approve Rezone RZ-2649-26 (Bowman Plaza): Passed unanimously with 7 conditions, including changes to parking ratio and feedback letter date. - Motion to Approve ADR for Bowman Plaza: Passed unanimously with 17 conditions. - Motion to Approve Rezone RZ-2650-26 (Syncopation): Passed unanimously with 12 conditions. - Motion to Approve Conditional Use CU-2651-26 (Los Perez Restaurant): Passed unanimously with 7 conditions. - Motion to Approve ADR for Los Perez: Passed unanimously with 8 conditions. - Motion to Approve Rezone RZ-2653-26 (UPS Store): Passed unanimously with 5 conditions. - Motion to Approve Certified Survey Map CS-2652-26: Passed unanimously with 9 conditions. - Motion to Approve ADR for UPS Store Building: Passed unanimously with 13 conditions. - Motion to Approve Resolution R-117-26 (Sale of Remnant to Ross Family Rentals): Passed unanimously. - Motion to Approve ADR for YMCA: Passed unanimously with 13 conditions. - Motion to Approve ADR for Olive Tree Residences: Passed unanimously with 22 conditions. - Motion to Approve CS-2646-26 (Lot Line Adjustment): Passed unanimously with 4 conditions. - Motion to Approve Early Issuance of Permit for Jamestown Quarry: Passed unanimously with 17 conditions. - Motion to Approve Resolution R-131-26 (Subdivision Improvement Agreement for Bowman Plaza): Passed unanimously. - Motion to Approve Resolution R-135-26 (Underground Electric Easement – Hugo Jamestown Park): Passed unanimously. - Motion to Approve Resolution R-137-26 (2027-2036 Capital Improvement Plan): Passed by voice vote (no opposition noted). - Motion to Approve Resolution R-138-26 (Contract with Houseal Lavigne): Passed unanimously. - Motion to Approve Resolution R-141-26 (Underground Electric Easement – Police Facility): Passed unanimously. - Election of Vice Chair: Steve Heller elected. - Election to Agricultural and Rural Affairs Committee: Shelley elected. - Election to Transportation and Transit Commission: Gabriela Gerhardt elected.

The Fitchburg Board of Public Works convened on June 15, 2026, with four of five members present. The agenda covered storm debris cleanup, athletic court renovations, the 2027-2036 Capital Improvement Plan (CIP), wastewater compliance reporting, sidewalk replacement contracts, and several easement grants. All action items were approved unanimously. Public Comments & Testimony - McGaw Tennis Courts: Patrick Cheney opposed the planned removal of the McGaw tennis courts, arguing the asphalt base is structurally sound and free of cracks after 40-45 years. He urged the city to consider a surface replacement instead, estimating a cost of $15,000 to $20,000. - Sidewalk Tree Damage (5213 Nine Bark): A resident requested that the city evaluate and remove a tree causing sidewalk damage to avoid paying for repeated sidewalk replacements. Staff confirmed the property was already flagged for tree root removal as part of the planned sidewalk repairs. Consent Calendar - The Board unanimously approved the minutes from the June 1, 2026 meeting. Discussion Items - Storm Damage and Brush Drop-Off: Director of Public Works Tim Bulker announced the city is accepting storm-damaged brush and tree limbs at the recycling drop-off site (2373 South Fish Hatchery Road) through Monday, June 22, 2026. Approximately 30 city trees were downed by the storm. No size limit applies to dropped branches. - Project Updates (Director's Report): - 2026 Street Resurfacing: Saw cutting has started; concrete removal begins later this week. - Research Park Drive: Closed to all vehicle traffic starting June 22 for approximately one month for full reconstruction. The adjacent path will remain accessible to pedestrians and cyclists. - Bellmar and Tower Hill Utility Improvements: Water main installation is underway on Sentinel, with work on Tower Hill scheduled next. - Athletic Court Renovations (7A - R12626): Parks Manager Eric Schreiner presented the low bid from Parking Lot Maintenance for the Swan Creek (full tear-out and repave) and Wildwood South (fiberglass overlay and resurfacing) courts. Staff supported the project as preventative maintenance to extend the courts' lifespan by 25-30 years, citing a lack of prior maintenance on other city courts. The project costs exceed the initial CIP allocation by $25,000, which will be absorbed from other funds. - 2027-2036 Capital Improvement Plan (7E - R13726): Tim Bulker provided a comprehensive overview. Key findings included a significant funding gap for path maintenance ($130,900 needed annually vs. $47,000 budgeted) and street maintenance ($2M needed vs. $1.3M budgeted). The CIP adds a new path linking to Madison, coordinates a major resurfacing of Fish Hatchery Road with the Town of Verona, adds $600,000 to the Kids Crossing playground replacement (now $1.5M total), and adds a splash pad replacement project. No increase to the wheel tax is proposed. - Wastewater CMAR (7F - R12926): Staff reported the city received an overall GPA of 4.0 (Grade A) for its wastewater collection system. One sanitary sewer overflow (SSO) occurred on Fish Hatchery Road due to root intrusion. High natural gas consumption at lift stations was attributed to generator use during storm-related power outages. MMSD costs were noted to have risen 50% over the last five years. - 2026 Sidewalk Bids (7H - R13626): The low bidder was Duluth Concrete LLC with a base bid of $222,958 plus a 9% contingency. Staff noted a favorable budget amendment because the project includes more commercial properties, which are assessed at 100% of costs, generating higher-than-expected special assessment revenue. - Whalen Road Paved Shoulders (7I - R14226): The project will create continuous paved shoulders over 1.2 miles between Fish Hatchery Road and Fitchrona Road. Low bidder Payne & Dolan submitted a bid of $737,257. The work includes regrading hazardous slopes, removing approximately 10 pine trees, relocating mailboxes, and must remain open for the Iron Man race. Key Outcomes - Resolution R12626: Unanimously awarded the Swan Creek and Wildwood South Athletic Court Renovations contract. - Resolution R13026: Unanimously accepted subdivision improvements for Phase 1 of the Jamestown Quarry plat. - Resolutions R13126 & R13226: Unanimously postponed to a date uncertain pending missing subdivision improvement agreements. - Resolution R13726: Unanimously adopted the 2027-2036 Capital Improvement Plan for the portions under the Board of Public Works' authority. - Resolution R12926: Unanimously accepted the 2025 Compliance Maintenance Annual Report (CMAR) for the wastewater collection system. - Resolution R13526: Unanimously granted an underground electric easement on Williamsburg Way to MG&E. - Resolution R13626: Unanimously awarded the 2026 sidewalk replacement bid and approved the associated budget amendment. - Resolution R14226: Unanimously awarded the Whalen Road Paved Shoulders contract and directly referred it to the June 23, 2026 Common Council meeting to expedite construction. - Resolution R14126: Unanimously granted an additional underground electric easement for the Police Services Facility, directly referred to the June 23, 2026 Council meeting. - The next regular Board of Public Works meeting was scheduled for July 6, 2026.

The Fitchburg Transportation and Transit Commission (TTC) convened its monthly meeting on June 11, 2026, at 6:30 PM. All commissioners were present except Alder Gerhardt (excused). The meeting covered approval of minutes, a staff report on construction projects, a resolution on transportation funding, a review of transit statistics, and an extensive discussion of proposed Traffic Impact Analysis (TIA) guidelines. Key updates from the City Council and the Bike and Pedestrian Committee were also presented. Consent Calendar - Approval of Minutes (May 14, 2026): The minutes were approved unanimously. Commissioner Dina moved approval, seconded by an unnamed commissioner; no discussion. Staff Report - 2026 Street Resurfacing: Work starting in June on Research Park, Spect, Petersburg Circle, Merlin, Ryland, then Hillside Heights and Tower Hill neighborhoods. Contractor: Payne and Dolan. - 2026 Sidewalk Replacement: Rebid after first round received no bids; Duluth Concrete awarded contract for $223,000. - Peterona Road Reconstruction: Coordinating with Wisconsin DNR to switch from a soil nail wall to a soldier pile wall under the Military Ridge State Trail Bridge. Negotiating a contract with KL for construction inspection and wall design ($400,000, expected to rise). Utilities paused due to real estate issues; major construction likely 2027. - BRT (Bus Rapid Transit): Risk workshop completed with Federal Transit Administration; no major action items for Fitchburg except real estate work on the southern charger. - MM Bike/Pedestrian Underpass: Preliminary plans expected from MSA in June. - Road Paved Shoulders: Bid awarded to Payne and Dolan at $737,000 (under $750,000 estimate); work to start and finish this year. - Traffic Impact Analyses (TIAs): Reviewed for No Oaks Ranch and Bowman Plaza; Jamestown Quarry permanent signals installation imminent; FitzRoad Road open for two weeks. - Traffic Safety: Yield signs installed at Longwood and Kirkwall; planned at Newtone and Old Oak. Modifications to the Greenway and Coho roundabout using paint splitter islands and curb bump outs due to failed truck/bus turning tests. Yellow curb paint planned at Country Rose Court for pedestrian visibility. Rectangular Rapid Flashing Beacon (RRFB) at Sinnippi Creek Park reinstalled after supply chain delays. - Comprehensive Safety Action Plan: RFP on track for approval in July. - TIA Guidelines: Intern started work on guidelines, verifying traffic counts and inventories. Discussion Items Resolution R11326 – Support for Increased State Transportation Funding to Municipalities - Staff Presentation: The resolution, supported by the League of Wisconsin Municipalities and city staff, urges the federal government to pass more transportation dollars through the state to municipalities. Statistics cited: Wisconsin local road quality fell from 6.6 to 6.2 on a 10-point scale over 13 years; share of roads rated excellent/very good dropped 9.5%; CPI increased 90.7% (2000–2025) while General Transportation Aids rose only 60.4%. Cities and villages maintain 20% of local roads but carry 40% of traffic. - Commission Discussion: A commissioner questioned whether the state is not passing through existing federal funds or if state revenues are diverted. Staff clarified that some federal money is earmarked for municipalities but much is at state discretion; the resolution seeks to increase the pass-through share. Another commissioner noted that the state has been prioritizing tax cuts over traditional revenue distribution. The resolution does not explicitly call for reducing state highway spending, though that is implied. The motion to recommend approval passed unanimously. Transit Statistics (Quarterly Report) - Staff Report: Metro Transit provides quarterly data for Fitchburg’s PTAP grant. 2025 full-year and 2026 Q1 numbers were displayed. Operating expenses for Q1 2026 (paratransit) were $601,000 – a new reporting requirement. Revenue trips in Q1 2026 were similar to Q1 2025; paratransit trips tripled from Q1 2025 to Q1 2026, though down from Q2 and Q3 2025. Revenue miles were slightly down in Q1 2026, possibly due to the Route D service change. - Commission Feedback: Several commissioners found the data too aggregated to evaluate route effectiveness or stop usage. They requested stop-level and route-level boardings from Metro’s Automatic Passenger Counter (APC) system on a monthly basis, within 30 days of month-end. Staff agreed to request this data from Metro for future analysis. The commission also noted the need for better data to evaluate Route D and other service decisions. Paratransit usage spike was questioned; possible explanations include weather or eligibility changes. No formal action taken. Traffic Impact Analysis (TIA) Guidelines – Proposed Update - Staff Presentation: The new TIA guidelines aim to standardize requirements for new developments, replacing ad‑hoc negotiations. The guidelines will be accompanied by ordinance changes requiring TIAs for all new developments. Four study levels based on peak-hour trips (site review: ≤50; small: 50–99; medium: 100–499; large: ≥500). Levels dictate analysis area, horizon year, bike/pedestrian level of service (BLOS/PLOS) evaluations, and TDM measures. Motor vehicle LOS remains standard. Bike and pedestrian LOS scoring (adapted from Middleton/ Charleston) consider crossing distances, signal timing, turning conflicts, corner radii, crosswalk visibility, and physical space for bikes. Developers can receive trip-generation credits for good street design, sidewalks, bike paths, and transit amenities. Traffic calming is required in existing neighborhoods if new development pushes local streets above 800 vehicles per day or collectors above 2,000 vehicles per day. Proposed streets also have traffic calming requirements. The guidelines include examples (e.g., Inspiration at Swan Creek for site review, Yarmouth Crossing for small, Pick ‘n Save size for medium, Jamestown Quarry for large). - Commission Discussion: Questions focused on when TIAs are required (land division and building permit stages), grandfathering of existing TIAs (e.g., 2012 Uptown TIA), and coordination with older neighborhood plans. Commissioners noted the guidelines would provide clarity for developers, potentially reducing project delays and associated costs. The preference for horizontal traffic calming (curb bump outs, traffic circles) over vertical (speed bumps) was supported due to fewer resident complaints. Commissioners praised inclusion of bike/ped LOS but noted current city intersections score poorly; staff acknowledged the need to adjust likely level-of-service targets in the future. The guidelines are under review by Public Works and Planning; final ordinance and guidelines expected at the July 9, 2026 meeting. Other Reports City Council Update (from Alder Boucher) - Land Use Map Change: Approved June 9 for properties off Ski Lane from Business General to Medium High Density Residential for a cottage court-style development near a bus line. - Future Land Use Map at Faye Glen and Lacey referred back to Plan Commission; unit count changes but remains medium high density. - Police Service Modifications: Effective last week, police will only respond to crashes involving road blockage, disabling damage, injury, or suspected impairment. Minor property thefts from vehicles also won't get a response unless vehicle stolen, plates stolen, or gun stolen. No changes to speed enforcement yet; future changes possible. - TID 17 Amendment: Boundaries expanded to include more of Jamestown Quarry development; language clarified that multi-use paths are TID eligible. Plan Commission (from Commissioner) - No significant transportation network impacts expected from upcoming plats. Bike and Pedestrian Advisory Committee Update - E‑Moto/E‑Bike Regulations: Committee working with FACTV on an educational video. An ordinance to ban sidewalk biking where buildings abut the sidewalk is progressing; will go to Council after committee approval. The committee emphasized that most residents don't know sidewalk biking is illegal; actual enforcement will rely on signage and striping (e.g., “walk bike” zones) rather than punitive measures. - Bicycle-Friendly Community: Fitchburg’s four‑year award expires next summer; application renewal underway. Bike Fitchburg now has 36 Bicycle-Friendly Businesses (BFBs) with all current, ranking effectively first in the U.S. among communities with all BFBs in good standing. Five new BFBs recently awarded silver, including Pro Omega; two silver renewals; two bronze upgraded to silver. New standard will be silver or higher. Key Outcomes - Minutes approved unanimously. - Resolution R11326 (support for increased state transportation funding to municipalities) recommended for approval unanimously. - TIA Guidelines discussed extensively; final guidelines and ordinance expected at July 9 meeting. - Transit data request: Commission intends to request monthly stop-level and route-level boardings from Metro Transit for future analysis. - Adjournment: Motion to adjourn passed unanimously; meeting concluded. Next regular meeting: July 9, 2026 at 6:30 PM.

The Tree Advisory Committee met on June 11, 2026, to discuss the Urban Tree Alliance partnership, Dolly Conservancy woodlot management, and the department's spring planting report. Presentations and deliberations highlighted progress in grant-funded tree planting and the need for long-term maintenance and policy development. Consent Calendar - The committee approved the previous meeting's minutes and the current meeting's agenda. Discussion Items Urban Tree Alliance Partnership - Miriam and Tierney presented a follow-up on the Inflation Reduction Act grant-funded partnership with the Urban Tree Alliance (UTA). The project focuses on planting trees in underserved neighborhoods in the greater Madison area, including Fitchburg. Since the grant began in 2024, 170 trees were planted in four Fitchburg neighborhoods in 2025 and 2026, with 117 (approximately 70%) planted through the UTA partnership. The grant covered tree purchase, planting, and first-year maintenance at about $130 per tree. Presenters stressed that after the first year, maintenance responsibility shifts to the city, making ongoing city funding crucial for these trees to mature and provide canopy benefits. Committee members thanked the presenters and noted the partnership's value in reaching private properties, which the city cannot access. Dolly Conservancy Woodlot Management - Miriam presented data from a 2023 tree survey of the Dolly Conservancy's wooded triangle (east of Seminole Highway). The survey showed high densities of black locust, white oak, and black cherry, with nearly 400 trees marked for removal due to poor condition. The understory is heavily invaded by buckthorn, garlic mustard, and other invasives. The committee reviewed four goals set in 2022: create an oak woodland with native understory, provide recreation and education opportunities, minimize impacts to neighbors, and use external funding. Proposed management actions include daylighting oaks and continuous invasive species removal. Committee members discussed the need for sustainable management to prevent regrowth and the importance of reopening the conservancy for public use. Funding would likely come from the city's operating budget. Staff will develop specific strategies and budget alternatives for Dolly as part of a city-wide woodlot management policy, with a goal of completing the policy by the end of 2026. Department Report - Staff reported spring planting of 263 trees in terraces, new developments, and infill sites, replacing ash trees removed last winter. All warranty replacements from last year were completed. The city's tree inventory has been updated and will be made publicly accessible. Upcoming projects include a grant-funded planting in Chicory Meadows. Memorial Trees Policy - The committee discussed the need for a formal policy for memorial tree donations. Currently, staff offers a tree for a $300 donation with no formal website or application process. Committee members shared research from other municipalities (e.g., Sun Prairie charges $450 for combined tree and bench). The committee agreed to draft a formal policy before the next meeting. Key Outcomes - The committee acknowledged the successful UTA partnership and emphasized the importance of securing city maintenance funding for newly planted trees. - Staff will continue developing a woodlot management policy, using Dolly Conservancy as a pilot, and present strategies with budget options at a future meeting. - Staff will formalize a memorial tree donation policy based on research from other cities. - The next regular meeting is scheduled for September 10, 2026; there is no July meeting and August 2026 was not scheduled.

The Commission on Aging Well met on June 11, 2026, to discuss the ongoing restructuring of the department following the merger of the senior center, recreation department, and Healthy Neighborhood Initiative (HNI). The meeting focused on developing a new mission and vision statement, exploring board structure changes, and coordinating future outreach. Additional updates included a Friends report on fundraising and donations, Juneteenth and Pride Month programming, and the groundbreaking of Oak Ridge Senior Housing. Consent Calendar - Approval of Minutes: The minutes from the previous meeting were approved by unanimous voice vote (motion, second, ayes). Discussion Items - Department Restructure and Mission/Vision: Director Jill led a discussion on the merger, which became official in December 2025. She presented the current mission ("promote healthy aging for everyone from vibrant to vulnerable") and vision statement ("become a recognized leader in reimagining aging") of the senior center, as well as the parks and recreation vision from the 2025-2030 plan. The group reviewed sample mission statement options (e.g., balance and professional, community and belonging, simple and direct) to guide a unified department brand. Commissioners emphasized the need for inclusive language (equity, community service) and simplicity. Jill noted that a combined board (potentially one oversight commission with an ad hoc committee for senior services) and updated bylaws would be required. The timeline prioritizes mission/vision and board structure before public rebranding. - Recreation Department Overview: Jill described the recreation department as traditional, with youth-focused sports (140 kids signed up for T-ball), summer camps, evening classes for adults (Zumba, strength training), and handling park shelter rentals, discounted water park tickets, and trail passes. She highlighted inefficiencies in the refund process for shelter deposits, which she is discussing with the new parks manager to shift duties. - Healthy Neighborhood Initiative (HNI): Jessica, the HNI coordinator, was introduced. Her role includes outreach to identified neighborhoods (Southdale, North Fish Hatchery, Alley Drive area, West Verona Road), grant program oversight, and feedback to other departments. She is working with recreation on a movie night and pop-up events. - Future Guest Speakers: Commissioners requested a presentation from the city administration (administrator or mayor) to understand the city's vision, noting that council changes every two years and a long-term plan is needed. If city representation is not available for the July 9th meeting, they will invite Beaver Dam’s merged department for insight. - Friends of the Senior Center Report: The Friends group reported holding a brat fry on August 21st, maintaining costs at $5 per meal. They donated approximately $500 for senior center programs, $450 for flowers and landscaping, and supported lunches and gifts for 34 residents over 90. - Director’s Report: Jill announced that the 2027 budget papers will be released Friday. She reported a groundbreaking for Oak Ridge Senior Housing (80 units initially, for disabled and veterans at 30-80% AMI; 30% AMI is $27,000, 80% is $72,000). A life-lease project (Terra Sesta) is also planned. Juneteenth programming includes a June 17th event with Dr. Charles Taylor (author of "Juneteenth"), a songstress, and poet; a community flag raising at 3:30 p.m. Pride Month program on June 18th will feature speakers from the LGBTQ+ community center and PFLAG. A volunteer life-story writing program is gaining momentum. Key Outcomes - Minutes Approved: Unanimously. - Next Steps on Restructuring: Jill will attempt to invite a city administration representative to the July 9th morning meeting. If unavailable, she will invite Beaver Dam’s merged department. The July 9th meeting will also include an afternoon outreach meeting starting at 4:00 p.m. Commissioners expressed willingness to meet twice that day. If no speaker is secured, the morning meeting may be canceled. - Future Planning: The commission expects to present a draft plan to the city council committee of the whole in fall 2026. - Budget and Programming: The 2027 budget process begins immediately. Juneteenth and Pride events are scheduled for June 17–18.

The Personnel Committee of Fitchburg met on June 10, 2026, to discuss and approve several policy updates and HR initiatives. Donald chaired the meeting, which covered updates to the drug-free workplace policy, meal and break periods, and employee termination procedures, alongside creating a new career ladder for IT specialists and receiving a departmental report from HR Director Sarah. Consent Calendar - Meeting Minutes: The committee unanimously approved the minutes from the April 8, 2026, Personnel Committee meeting. Discussion Items - Drug-Free Workplace Policy Update (Agenda Item A): The committee discussed an update to authorize random drug test screening for approximately six police employees with unrestricted access to evidence and storage areas. Sarah (HR Director) and Matt (Police representative) presented the policy, noting it was a best practice implemented in many municipalities. The police union and city legal counsel reviewed and expressed support for the change. An acknowledgement form will be required for affected employees. - Meal and Break Period Policy Update (Agenda Item B): Sarah presented a clarification to the existing meal and break policy. The update specifies that part-time employees working at least four hours in a day receive a 15-minute break representing 3.75 hours of work time. Sarah noted no changes to past practice were being made. - Termination of Employment Policy Update (Agenda Item C): The committee approved an update clarifying procedures for employee belongings left after termination. The city will contact former employees and hold items for seven days. After that, unclaimed items will be discarded, or shipped at the former employee's expense. - IT Specialist Career Ladder (Agenda Items D & E): The committee approved the creation of a new 'IT Specialist 2' classification (Pay Grade H) to establish a career ladder in the IT department. A motion was also passed to reclassify an existing IT Specialist 1, who had been in the role for several years and meets the experience requirements, to the new IT Specialist 2 level, resulting in a five percent pay increase. The newly hired IT Specialist 1 will be eligible for reclassification in the future as they gain the required experience. Reports & Updates - HR Department Report (Sarah): Sarah provided an update on three key HR projects: - Culture and Engagement Survey: A new survey will launch on July 6, 2026, to measure progress against the first survey implemented in January 2025. The survey is administered confidentially by Quantum Workplace. Sarah reported a strong initial response rate, approximately 100 out of roughly 190 full-time employees. - New HRIS (UKG): The city is transitioning to a new Human Resources Information System (UKG). The payroll module is targeted for a July 1st implementation, with HR components (evaluations, onboarding, forms) to follow. - Youth Government Days: The free program for middle school-age youth is scheduled for August 24 through 27, 2026, from 9 a.m. to 3 p.m. daily. There are 15 open slots. Registration is open, and committee members were encouraged to promote the program. Key Outcomes - Policy Approvals: The committee approved updates to the Drug-Free Workplace Policy (adding random testing for specific police staff), the Meal and Break Period Policy, and the Termination of Employment Policy. - Career Ladder Approval: The committee approved the creation of the IT Specialist 2 classification and the immediate reclassification of one employee to that level. - Next Meeting: The next Personnel Committee meeting is scheduled for August 12, 2026. - Adjournment: The meeting was adjourned following a motion.

The Fitchburg Finance Committee met on June 9, 2026, at approximately 5:00 PM (adjourned at 6:18 PM). The agenda included approval of minutes, a finance director report featuring the 2025 annual audit presentation by Baker Tilly, review of bills, and several action items including resolutions on transportation funding, the 2027 budget schedule, police canine equipment, a development agreement referral, and a water utility rate increase. No public comments were made. Consent Calendar - Approval of minutes from the May 26, 2026, meeting was moved by Alder Gerhardt and approved unanimously by voice vote. Public Comments & Testimony - No members of the public were present in chambers or on Zoom (aside from the audit team) to speak on non-agenda items. Discussion Items - Treasurer’s Report (Finance Director Misty Carrie): Noted a $1.1 million outflow in April due to sending state lottery and school tax levy credits to overlying jurisdictions; interest earned from the timing difference was retained. - 2025 Audit Presentation: Andrea Jansen and Ryan Shavlick of Baker Tilly presented financial highlights. Key points: - Unmodified (clean) opinions issued; emphasis-of-matter paragraphs noted implementation of GASB 100 and reclassification of TID 9 from major to non-major fund. - General fund fund balance increased by $600,000; unassigned fund balance at $4.6 million (15.2% of revenues, within policy range of 15-25%). - General obligation debt outstanding ($55.5 million) well within statutory and policy limits. - Debt service as a percentage of non-capital governmental expenditures: 16.1%. - Water utility: operating income $780,000; unrestricted cash reserves equivalent to 18 months of operations; no debt. - Sewer utility: operating loss of $227,000 offset by investment income; cash reserves healthy. - Stormwater utility: operating loss of $252,000 partially offset by investment income; cash reserves 5 months; staff advised continued monitoring. - Finance Director Report (continued): - Capital Improvement Plan (CIP) released; finance committee hearings scheduled for June 22, 2026; public hearing on June 23, 2026. - TID annual reports to be presented at joint review board meeting on June 24, 2026. - Payroll software going live soon; dual payroll for a few cycles. - Responses to prior questions: $345,000 interest earned on ARPA funds reinvested in ARPA projects; Bradford lockers approved November 2025; Strand solar analysis corrections expected by end of June; pole repair invoices – $15,000 claim related to Fitchburg squad hitting utility pole, $3,000 for reinstalling light pole on Fitrona Road after third-party accident. - Review of Bills: - All checks (manual and ACH) for May 16–31, 2026, totaling $821,638.81 and $693,312.44 respectively, were presented. Alder Gerhardt asked about a $60,000 payment to Arthur Weiler for trees; clarified as tree planting projects (emerald ash borer replacement and developer trees). No objections; items moved forward. - Resolutions: - R1136 – Support for sustainable municipal transportation funding (League of Wisconsin Municipalities template). Approved unanimously. - R1146 – Adoption of 2027 annual city budget schedule. Two changes: Committee of the Whole presentation moved from July to August (after state equalized values received); amendment deadline moved from 4:30 PM to noon. Approved unanimously after discussion about tight timeline for amendments following public hearing. - R116 – Purchase of equipment for police canine squad ($79,000, under CIP budget of $92,000). Deputy Chief noted canine vehicle replaced one year early due to repair costs; average canine tenure 8-9 years. Approved unanimously. - R11926 – Amended and restated development agreement with Bowman Plaza LLC. Staff recommended referral to council without recommendation; approved by voice vote. - R12126 – Authorizing water utility to file simplified rate increase (3%) with Public Service Commission of Wisconsin. Increase equates to $6/year for average residential customer. Staff noted current rate of return (3.84%) well below authorized (6.8%). Clarified that sewer and stormwater rate adjustments would come through council resolution, not PSC. Approved unanimously. - Announcements: Next regular finance meeting June 23, 2026; special finance meeting June 22, 2026. Key Outcomes - Minutes of May 26, 2026, approved unanimously. - Resolution R1136 supporting sustainable municipal transportation funding passed unanimously. - Resolution R1146 adopting 2027 budget schedule passed unanimously. - Resolution R116 for police canine equipment passed unanimously. - Resolution R11926 (Bowman Plaza LLC development agreement) referred to council without recommendation. - Resolution R12126 authorizing water rate increase application passed unanimously. - Meeting adjourned at 6:18 PM.

The Fitchburg Common Council met on June 9, 2026, with Mayor Julia Ratafrata presiding and Alder Herbs absent with excuse. The meeting included proclamations, appointments, two comprehensive plan amendment public hearings, the Bowman Plaza development agreement, a police service modifications briefing, several public works and financial resolutions, a City Hall flag display debate, and committee reports. Consent Calendar - Approved the consent agenda on a single motion, including routine items and public safety/human services approvals. Proclamations and Appointments - Mayor Ratafrata and the Common Council proclaimed June 2026 as LGBTQ+ Pride Month and June 19, 2026 as Juneteenth Celebration Day in Fitchburg. A resident thanked the city and invited the community to the Juneteenth flag raising on June 17 at 3:30 p.m. following the Senior Center event. - Council reappointed Olivia Perry and Brian Schemen to the Housing Advisory Committee; both terms expire April 17, 2029. Public Comments & Testimony - Esquill Lane amendment (Ordinance 2026-009 / PCR-0126): David Hayde, 5855 Woods Edge Road, opposed the amendment and argued the city’s comprehensive plan is invalid or deficient because required elements were not included in the plan, had not been updated, and lacked written public participation procedures. He also questioned the role of the city attorney and asked council to reject the amendment. The public hearing was then closed. - Lacey Road / Faye Glen amendment (Ordinance 2026-010 / PCR-0226): - Ed Dashkin, a resident of The Crossing, opposed the number of units proposed on the small site, citing traffic, parking, and concerns that a rent-to-own project would effectively become rentals. He worried the developer would eventually leave the property and the city would be left with the consequences. - Patrick Cheney, identified as a steering committee member of the 2009 North McGaw Park Neighborhood Master Plan, spoke in support. He cited surrounding density examples, including Waterford Glen at about 3.6 units per acre and Lacey Ridge Townhomes at about 13 units per acre, and argued that more units support affordability and that the Plan Commission had failed the earlier proposal by a 3-2 vote with one member absent. - Wes Weigo, a resident near Quarry Hill Drive and Faye Glen, opposed the proposal, saying the neighborhood is predominantly owner-occupied and that he did not want three-story rental townhomes behind his home. He suggested apartments would be more appropriate near Syene, Highway 14, and Lacey Road. - David Hayde also spoke again in opposition, criticizing the gatekeeping process by the mayor and alders, the lack of standards, the absence of traffic, park, and water quality analysis, and what he called an unlawful delegation of legislative authority. He asked council to vote the amendment down or send it back and to request a city attorney opinion. - Registered supporters included Domers Holson, Dennis Moore, Karen Lawrence, and Peter Bernin. Discussion Items Comprehensive Plan Amendments - Esquill Lane: Staff described this as a minor future land use map amendment from business to medium-high density residential, not a rezone or project approval. The site is about 1.56 acres and could accommodate roughly 14 to 31 dwelling units. The proposal is intended to support affordable homeownership, possibly through a cottage-court-style planned development, and an existing single-family home would remain. A council member raised resident concerns about tree loss, and staff said tree protection would be considered during site plan review. The motion carried. - Lacey Road / Faye Glen: Council moved to re-refer this future land use amendment to the Plan Commission and postpone council action to June 23. Staff said the original proposal behind the amendment was about 64 townhomes and used a rent-to-own model because owner-occupied condo financing is difficult under federal rules. The Plan Commission had failed to recommend the original version on a split vote. A representative for the developer said the revised plan reduces density, redistributes units away from the west and south edges, adds a lower-density segment, and improves parking and community green space. A council member also referenced a recent article explaining why owner-occupied multifamily housing is difficult to build. Bowman Plaza Development Agreement - Council approved Resolution R-11926, an amended and restated development agreement with Bowman Plaza LLC for the five-over-two mixed-use project on Fish Hatchery Road. Project costs had increased from about $70 million to $77 million, requiring additional city support. The revised financial package includes a graduated TIF commitment of 90%, 75%, 60%, and 50% over up to 15 years beginning in 2042, with look-back provisions tied to project costs and a 15% internal rate of return. Council members described the developer, Rag Tag Ventures, as local and high-quality, and called the project a capstone and potentially the tallest building in Fitchburg. The resolution passed on a roll-call vote; Alder Herbs was absent. Police Department Service Modifications (Discussion Only) - Police Chief Chase Morale and department staff presented a no-action discussion about planned changes to police responses. They reported 2025 crime reductions, including a 62% drop in aggravated assaults, 44% decrease in burglary, 49% decrease in property damage, 58% decrease in motor vehicle theft, 25% decrease in sexual assaults, and 68% drop in thefts from motor vehicles. - The department proposed modified responses for four categories: 1. Motor vehicle crashes: Officers would continue responding when there is a blocked roadway, disabling damage, suspected impairment, or injury. Non-injury property-damage crashes may be self-reported. Data from the past year and a half showed 408 injury-free crashes consuming more than 13 days of officer time, and 60 car-versus-deer crashes consuming more than one day. 2. Alarm responses: The department said 601 alarm calls over the same period were all found to be false. Alarm responses can take 20-30 minutes or much longer for large buildings, sometimes involving multiple officers. ATM and bank alarms would still receive responses due to heightened risk. 3. Animal nuisance calls: Calls about barking dogs, found animals, stray animals, and lost pets consume significant time. The department cited roughly 25 hours on barking dog calls, 16 hours on found animals, 41 hours on stray animals, and 8 hours on lost pets. Animal bites and possible rabies cases would still receive responses. 4. Theft from vehicles: Of 45 thefts from vehicles in the past year and a half, only one was forwarded for prosecution. Officers would still investigate thefts involving firearms, large amounts of cash, or a pattern of thefts in a neighborhood. - Chief Morale said Fitchburg has about 1.4 officers per 1,000 residents, the lowest staffing among Wisconsin cities of roughly 30,000 to 50,000 people, while remaining a high-violent-crime jurisdiction compared with the rest of the state. The failed public safety staffing referendum and ongoing staffing shortages were cited as reasons for the changes. The department noted that an FAQ page and a crash reporting page are already live, and online self-reporting for some crimes is being explored. Council members raised concerns about crash data completeness, public notification, and how callers would experience the new process. No vote was taken. City Hall Flag Display - Council adopted Resolution R-140-26, authorizing year-round flying of the Progress Pride flag and the flag of the Ho Chunk Nation at City Hall campus. Debate focused on why these two flags were selected over other deserving communities. Some alders expressed support for a broader municipal flag display policy, and an amendment to refer the issue to the Community Equity Advisory Committee was offered and then withdrawn. The resolution passed on a roll-call vote; Alder Herbs was absent. Administrative, Committee, and District Reports - Administration: Upcoming events included the JT Klein/Oak Ridge Senior Housing groundbreaking on June 10 at 4 p.m. on Nesbitt Road; Popsicles in the Park on June 11 from 4:30 to 6 p.m. at Hugo Jamestown Park; the first McKee concert of the season on June 15; the Juneteenth Senior Center event on June 17 from 1 to 3 p.m. followed by a flag raising at 3:30; and a city phone system update on June 18. The 2026 street resurfacing project is underway, and the Whalen Road Bike Lane and sidewalk replacement projects are expected to begin in July. The FACTV mobile app is now available. - Mayor’s Report: The proposed 2027-2036 Capital Improvement Plan has been released, with a mayor’s presentation on June 22 at 5:30 p.m., a public hearing on June 23, amendments due July 6, and final approval scheduled for July 28. The mayor also noted the library’s 15th anniversary celebration on June 27, announced the first listening session on June 29 from 4 to 6 p.m. at Fire Station 1 in District 4, and mourned the passing of Michael Johnson, a Boys & Girls Club leader with close ties to Fitchburg. - Commission highlights: The Resource Conservation Commission reported that the stormwater utility lost a little over $200,000 this past year and may need a rate update. Food scrap collection has reached 10,500 pounds in seven months with more than 300 registered participants. The Housing Advisory Committee heard about the efficiency navigator program, which assessed 14 properties and identified about $185,000 in improvements so far, and discussed a proposed down payment assistance program with $25,000 loans or matches for households earning between 60% and 120% of area median income. - Finance report: Baker Tilly presented the city’s 2025 audit with no material issues. The 2027 budget schedule was approved, with a public hearing on October 13 and amendments due by noon on October 14. The Finance Committee also approved equipment for the police canine squad. - District reports included upcoming community events, condolences for Michael Johnson, a Fire Ops 101 training experience, and volunteer opportunities at Fitchburg parks. Key Outcomes - Approved the consent agenda. - Reappointed Olivia Perry and Brian Schemen to the Housing Advisory Committee. - Approved Ordinance 2026-009 / PCR-0126, the Esquill Lane future land use amendment from business to medium-high density residential. - Re-referred Ordinance 2026-010 / PCR-0226, the Lacey Road / Faye Glen future land use amendment, to the Plan Commission and postponed council action to June 23. - Approved Resolution R-11926, the Bowman Plaza amended and restated development agreement. - Approved Resolution R-10326, the subdivision improvement agreement for the plat of the Eighth Addition to Nine Springs. - Approved Resolution R-12126, authorizing the water utility to file a simplified rate increase application with the Public Service Commission. Staff requested a 3% increase, moving overall return from about 3.8% to 4.5% on the utility’s $15.2 million rate base, with an estimated annual increase of just under $6 for an average home. - Approved Ordinance 2026-017, updating park and swimming pool closing hours and allowing pedestrians, bicyclists, and others to pass through parks on pathways after closing hours. - Postponed Resolution R-89-26, concerning Hosta Hill rental fees and rental policy, to July 28. - Approved Resolution R-140-26, authorizing year-round flying of the Progress Pride flag and the Ho Chunk Nation flag at City Hall campus. - Approved Resolution R-1146, the 2027 annual city budget schedule, and Resolution R-11626, authorizing equipment for the police canine squad. - Held discussion only on police service modifications; no action was taken. - The next regular Common Council meeting is June 23, with a Finance Committee CIP presentation on June 22 and a Committee of the Whole meeting on June 24. The meeting adjourned at 9:34 p.m.