Public Meetings - Fort Smith, Arkansas

Overview The Sales Tax Review Committee of Fort Smith, Arkansas, met on Thursday, September 5, 2025, at 6:00 p.m. in Room A of the Blue Lion (101 North 2nd Street). The meeting was convened to review sales tax revenues and expenditures for the second quarter of 2025 (ended June 30, 2025), as required by Ordinance No. 27-22. The committee’s role is to verify that all funds from the city's various sales and use taxes are spent for their intended purposes. No public comments or additional business were recorded. Discussion Items Review of Second Quarter 2025 Sales Tax Reports Chief Financial Officer Andrew Richards presented the quarterly report. Key financial highlights from the Sales Tax Summary Report (Quarter Ended June 30, 2025) include: - Combined fund balance began at $96,666,654 and ended at $95,435,179, a net decrease of $1,231,475. - Total sales tax revenues for the quarter were $20,022,244, with additional other revenues of $919,563, and total expenditures of $22,173,281. - County Sales Tax: $5,893,557 allocated, zero ending balance. - Street Sales Tax Fund: Beginning balance $52,441,308; revenues $7,064,343; expenditures $6,743,539; ending balance $53,229,504. - Police Sales Tax Fund: Beginning $1,600,687; revenues $883,043; expenditures $744,316; ending $1,752,300. - Fire Sales Tax Fund: Beginning $3,411,185; revenues $883,043; expenditures $632,287; ending $3,691,560. - Parks Sales Tax Fund: Beginning $5,261,696; revenues $883,043; expenditures $2,652,439; ending $3,606,260. - Consent Decree Sales Tax Fund: Beginning $33,951,778; revenues $4,415,215; expenditures $5,507,144; ending $33,155,555. The committee reviewed detailed transaction tables for each fund, including street construction projects (e.g., MayBranch Culvert Remediation, Street Overlays, Drainage Improvements), police and fire personnel costs, park improvements (e.g., Tilles Park, Martin Luther King Jr. Park, Creekmore Park), and consent decree sewer rehabilitation work. Key Outcomes - The committee acknowledged receipt and review of the second quarter 2025 sales tax reports. No formal vote or motion was recorded, and no concerns were raised regarding misallocation of funds. - Meeting adjourned. Discrepancy Note The agenda lists the meeting date as Thursday, September 4, 2025, but the user-provided meeting date is September 5, 2025. This summary reflects the user-specified date.

The Property Owners Appeal Board (POAB) convened on September 5, 2025 (the agenda and transcript indicate September 4, but the official record date provided is September 5, 2025) at approximately 6:05 PM. The sole scheduled appeal, concerning a delinquent property cleanup lien at 5300 Wilson Rd, was not heard because the appellant did not appear. The board adjourned without any discussion, testimony, or votes. Consent Calendar - No items were presented. Public Comments & Testimony - No members of the public testified, and the scheduled appellant (owner Bennett Properties c/o Dora Lopez) was not present. Discussion Items - No discussion occurred. The chair noted that the only anticipated appellant was absent, and the board proceeded directly to adjournment. Key Outcomes - The board took no action on the appeal. The delinquent lien of $415.26 for property cleanup at 5300 Wilson Rd remains unpaid. The property owner may still appeal to the City Board of Directors on November 18, 2025, or execute a 12-month payment contract to avoid certification to the Sebastian County Tax Collector with a 10% penalty.

The Fort Smith Board of Directors held its regular meeting on September 2, 2025, at 6:00 PM at the Blue Lion. The board passed several ordinances and resolutions, including rezoning for two residential developments, amendments to professional services procurement, property conveyance to Methodist Village, and appointment of a new Director of Internal Audit. A consent agenda item for liquid chlorine was tabled for further bid exploration. Consent Calendar - Approved an intergovernmental agreement with Fort Smith School District for a $4,350,617 Community Noise Mitigation Grant (90% federal, 10% local match of $435,063 paid by the district) for noise mitigation at Carnall Elementary and Orr Learning Academy. - Approved a resolution authorizing an agreement with Baker Tilly Advisory Group, LP for a risk assessment of the Water and Sewer Department (estimated 100 hours, $25,000) and terminating the previous outsourcing agreement (Resolution No. 236-24). - Accepted bids for water and wastewater chemicals for 2025-2026 via eBridge reverse auction (22 suppliers, 1,149 bids). - Approved sole source ordinance for potassium permanganate from Carus LLC at $4.32/lb (same as last year). - Approved a resolution for the first amendment to the land lease with American Towers LLC for the Carol Ann Cross Park cell tower (35-year extension, $13,000 signing bonus, 15% rent escalation every five years). - Approved Change Order No. 1 for the 2024 Street Overlays/Reconstruction Phase D (time extension of 24 days). - Accepted completion and authorized final payment of $605,861.17 to Forsgren, Inc. for the 2024 Street Overlays/Reconstruction Phase D. Public Comments & Testimony - Dan Williams spoke on item 7A (noise mitigation grant agreement), expressing concern about the source of the school district's local match and whether grant money was being used. He requested clearer details. Acting City Administrator indicated staff would follow up. Discussion Items - Rezoning at 1400/1404 South 11th Street (Item 1): Staff reported the Planning Commission recommended approval (8-0). The 0.32-acre property will be rezoned from Industrial Light (I-1) to Transitional (T) and the Master Land Use Plan changed to Mixed Use Residential to allow two duplexes. Director Kemp asked about compatibility; staff noted the property was zoned Transitional until 2012. The board approved the ordinance and emergency clause 6-0. - Rezoning at 5200 block South 33rd Street (Item 2): Planning Commission recommended 6-2. The 1.11-acre property will be rezoned from I-1 to RSD-4 and the Master Land Use Plan changed to Mixed Use Residential to allow seven duplexes (14 units). A neighborhood meeting had one attendee with concerns; at the Planning Commission, Shawn Hunt raised concerns about traffic, noise, and property value. Director Kemp asked about rent – developer Brandon Woodrome stated units are 900 sq ft renting for $1,100-$1,200/month. Director Christina Catsavis confirmed sound attenuation requirements apply due to airport noise contours. Director Martin noted existing nearby residential. Board approved 6-0 with emergency clause. - Ordinance amending professional services (Item 3): The ordinance adds real estate agent services to Section 2-182(d) of the Municipal Code, allowing qualification-based procurement. Director Christina Catsavis raised concerns: requiring licensure with Arkansas Real Estate Commission, local address, market knowledge. Suggested open listing with 5-6% commission. Board approved 6-0. - Conveyance to Methodist Village (Item 4): The ordinance waives competitive bidding and authorizes conveying 1801 South 74th Street (2.988 acres) back to Methodist Village, Inc. for a daycare facility. The property originally donated in 1966 for a Bost school reverted to the city in 2024. The deed will include a reversion clause if use ceases. Director Kemp asked about safeguards against deterioration. Staff noted typical deed restrictions. Board approved 6-0. - Appointment of Director of Internal Audit (Item 5): Resolution confirming Amanda Strange as Director of Internal Audit effective September 8, 2025, with an at-will employment agreement (annual salary $115,000.08, severance of 6 months salary if terminated without cause, vehicle allowance $600/month). Board approved 6-0. - Strategic Priorities/Mission/Vision (Items 6A, 6B, 6C): Director Kemp moved to table item 6A (2025-2026 Strategic Priorities) to the September 23 study session for further discussion, citing the need for fresh perspective after a long workshop. Motion passed 5-1 (Christina Catsavis opposed). Items 6B (Mission Statement) and 6C (Vision/Value Statements) were adopted 6-0. - Consent Agenda – Liquid Chlorine (Item 7D): Director Settle spoke against waiving competitive bidding, noting the U.S. liquid chlorine price index is $750/ton versus the quoted $2,924/ton from Brenntag Southwest. He found an alternative supplier (Hawkins) and requested staff seek competitive bids. Director Settle moved to table 7D, seconded. Roll call: 6-0 in favor. Item tabled. Key Outcomes - Votes: - Item 1 (11th St rezoning): Approved 6-0 (ordinance and emergency). - Item 2 (33rd St rezoning): Approved 6-0 (ordinance and emergency). - Item 3 (professional services): Approved 6-0. - Item 4 (Methodist Village): Approved 6-0. - Item 5 (Internal Audit): Approved 6-0. - Item 6A (Strategic Priorities): Tabled to Sept. 23 study session (5-1). - Items 6B and 6C: Approved 6-0. - Consent agenda (excluding 7D): Approved 6-0. - Item 7D (liquid chlorine): Tabled 6-0. - Directives: Staff to explore competitive bids for liquid chlorine. City Administrator to finalize budget review schedule with board (discussed possible Tuesday/Thursday options or Saturday). Director Christina Catsavis requested a study session on a comprehensive water infrastructure plan. Officials Forum - Mayor McGill reported on the quarterly Air Force Education and Training Command meeting, offered to give regular updates. Also expressed condolences for the late Senator Gary Stubblefield. - Director Settle commented on water issues, agreeing with need for action. - Director Kemp requested up to $1,000 for HR to post the city administrator job on additional sites. - Director Good emphasized that water issues have been deferred by previous boards and urged current action. - City Administrator discussed budget review schedule; board debated days and agreed to finalize later.

The River Valley Communications Center (RVCC) Governing Board met on August 27, 2025, at 3:00 PM at the Fort Smith Police Department Community Room. The board approved the 2026 operating budget, discussed funding for a new facility, received updates on construction and radio equipment, and considered future staffing and organizational structure for full consolidation. The board also agreed to explore consolidating civil defense sirens and mass notification systems under RVCC. Consent Calendar - Approval of Minutes: The board unanimously approved the minutes from the July 29, 2025 meeting by a vote of 9-0. (Motion by Tom Sizemore, second by Boyd Waters.) Discussion Items - 2026 Operating Budget: RVCC Executive Director Dr. Wes Milam presented the 2026 operating budget totaling $3,724,055.60. The budget covers personnel (24 telecommunicators, 5 supervisors at the Fort Smith ECC, plus county dispatch through 2026), operating expenses, and includes a reclassification of telecommunicator job descriptions to three levels to improve retention. The board unanimously approved the budget (motion by Jeff Dingman, seconded by Doug Kinslow, vote 9-0). - RVCC Construction Project Funding: Dr. Milam presented two funding options for the new facility at 4501 Burrough Road. Option 1 would dedicate all 2026 state 911 revenue ($5.54 million estimated) solely to construction, spreading operating costs across the city and county. Option 2 would not use 911 revenue for construction, leaving operations funded but requiring alternative funding for the facility. Estimated ending fund balance under Option 1 is $5,397,489; under Option 2, $3,582,062. Discussion included concerns from Steve Hotz (County Judge) and Doug Kinslow (Greenwood Mayor) about the impact on smaller municipalities. Jeff Dingman (City Administrator) supported Option 1 as "cleaner." The board voted 8-0 to table the decision until the September meeting, pending a detailed breakdown of costs for all municipalities (motion by Tim Hearn, second by Doug Kinslow). - Construction Update – Radio and Equipment: Dr. Milam updated that Motorola will be used for radio equipment due to compatibility with AWIN (statewide interoperability). He explained that choosing a non-Motorola vendor would require a costly ISSL gateway ($1.3 million) and limited interoperability. He plans to reduce costs by purchasing 10-12 consoles initially instead of 16. The board also discussed using ProQA for protocol-based emergency medical, fire, and police dispatching, and the benefits for CALEA accreditation. - Staffing and Organizational Structure for Full Consolidation (2027): Dr. Milam presented a proposed structure based on an updated APCO Retains staffing report (using 2024 call data: 267,209 total calls). The structure includes: Executive Director (1), Admin Coordinator (1), Chief of Operations (1), Chief of Compliance (1), Communications Supervisor (6), and 911 Telecommunicator (56 FTE). This would place 8 dispatchers on duty 24/7, up from current combined minimums (Fort Smith 4, Sebastian County 2, Greenwood 1, etc.). The board noted the increase but recognized the need based on call volume. Dr. Milam will email the report to members and provide a three-year outlook. - Civil Defense/Tornado Sirens and Mass Notification System: Dr. Milam proposed that the consolidated RVCC host the county-wide tornado siren activation and the HyperReach mass notification system (currently managed by Sebastian County Emergency Management). The system could integrate with the National Weather Service for polygon-based siren activation. Board members agreed this aligns with consolidation goals. Dr. Milam will bring cost estimates and options to future meetings. Key Outcomes - Approved the 2026 operating budget (unanimous, 9-0). - Tabled the decision on using 911 revenue for facility construction to September 30, 2025 meeting, pending cost breakdown for municipalities (8-0). - Board expressed support for hosting civil defense sirens and mass notification systems at RVCC; Director Milam will develop proposals. - Discussed radio equipment (Motorola) and protocol dispatching (ProQA) as part of construction planning. - Received staffing report; further analysis and cost projections to be presented at future meetings. - Next regular meeting scheduled for September 30, 2025.

The Fort Smith Board of Directors held a full-day strategic workshop on August 26, 2025, facilitated by Kendall Ross of the University of Arkansas Fort Smith. The workshop focused on defining core values, reviewing the city's mission and vision, conducting a SWOT analysis, and setting strategic priorities for long-term impact. The board used a blank-slate approach, voting exercises, and small-group discussions to align on the city's direction. The session was audio recorded only. Discussion Items - Values Definition: Each director proposed three values for the city, then voted with five dots each. The board combined new values with those from 2023, ultimately defining six values: safety, quality core services, quality of life, opportunity, financial responsibility, and work ethic (hardworking community). Each value was described in a paragraph, with work ethic noted as "hardworking community" and emphasizing innovation, intelligence, and contribution. - Mission and Vision Review: The board examined the existing mission statement ("The City of Fort Smith is committed to providing high quality resident focused services for the advancement of a thriving community") and revised it to: "The City of Fort Smith is dedicated to offering resident focused services, maintaining reliable infrastructure, and fostering an environment that promotes economic growth for the benefit of a thriving community." The vision statement ("Fort Smith strives to be a dynamic business, family, and military friendly destination that welcomes people from all over the world") was reaffirmed without changes, with directors noting its alignment with the military mission and community values. - SWOT Analysis: The board identified strengths (e.g., geographic location, UAFS, FMS military presence, water supply, landfill, healthcare), weaknesses (e.g., aging infrastructure, reactive mindset, lack of infill development, poverty, strategic alignment issues), opportunities (e.g., riverfront development, military mission support, AI infrastructure, remote work, less regulation), and threats (e.g., rapidly growing infrastructure costs, federal programming cuts, competitive wages, cybersecurity, erosion of zoning). Voting with six dots each highlighted top strengths and weaknesses. - Strategic Priorities: Directors split into two groups to develop priorities based on the SWOT. Group 1 proposed: 1) Create a military/defense industry support officer within city leadership to provide monthly updates and act as a liaison; 2) Host a riverfront development summit with property owners and interested parties by end of 2025; 3) Develop a long-term infrastructure reinvestment policy. Group 2 proposed: 1) Market geographic location to attract industry and tourism, possibly through an economic development commission and targeted outreach; 2) Reimagine the city budget process (e.g., zero-based budgeting) with quarterly reviews; 3) Establish a public works department reorganization, including in-house street overlay and waterline repair teams. Key Outcomes - Adopted Values: Safety, quality core services, quality of life, opportunity, financial responsibility, and work ethic (hardworking community) – with full descriptions to be finalized. - Revised Mission Statement: The board agreed on the new mission statement as drafted above, pending final wordsmithing. - Reaffirmed Vision Statement: No changes to the existing vision. - Six Strategic Priorities: The board identified six action items, which require further refinement into SMART goals (specific, measurable, achievable, relevant, time-bound). - Next Steps: Staff will compile the workshop materials (values, mission, vision, SWOT, priorities) and distribute by Tuesday, September 2, 2025. The board committed to scheduling budget workshops in September to align the budget with the new priorities, with sessions likely on Monday and Wednesday evenings. Directors also agreed to make the strategic workshop an annual event, ideally in spring 2026, to inform the next budget cycle.

The Fort Smith Board of Directors held a study session on August 26, 2025, beginning at 6:00 p.m., to review departmental service objectives for the 2026 budget cycle, the proposed ten-year Capital Improvement Plan (CIP) for streets, bridges, and drainage funded by the reduced 5/8% sales tax, and an update on the 48-inch water transmission line and Lake Fort Smith Water Treatment Plant upgrade. The meeting also included a brief review of the preliminary agenda for the September 2, 2025 regular meeting. Discussion Items 1. 2026 Departmental Service Objectives (Finance) - Chief Financial Officer Andrew Richards presented compiled service objectives and key performance indicators (KPIs) from all departments, based on 2025 outcomes. - Directors raised concerns about the lack of specificity in many objectives, particularly in the City Administrator's section on homelessness and housing. Director Neal Martin stated he wanted “percentages, decreases by X amount, increases by X amount” across all departments, citing the Police Department's detailed objectives as a model. - Acting City Administrator Jeff Dingman explained that the 2026 budget must address an operational deficit, and that “right-sizing” staff through natural attrition and evaluating vacant positions is under consideration. He noted that the city has approximately 1,121 budgeted full-time positions and that financial policies require reducing staff if reserves fall below 20%. - Discussion included the need for a long-range financial plan, with Richards noting that the finance department is developing a forecasting model. - Human Resources objectives were revised for 2026 to focus on future initiatives rather than routine metrics, including a partnership with the Peak Innovation Center to recruit high school seniors. - The Police Department's objectives were commended for their specificity, including targets such as a 10% reduction in water leaks, a 20% reduction in animal cruelty cases, and a 15% reduction in trespassing incidents. - Water Utilities reported a current water leak pending list of 643 leaks (as of June 30, 2025), far above the 2025 target of under 100. Director Martin expressed frustration and suggested a more realistic target of under 500 for 2025 and under 250 for 2026. - Streets and Traffic Control reported that mowing of drainage areas is performed three times per year, but staffing shortages have delayed some cycles. The department noted it has taken on five interstate interchanges previously maintained by Keep Fort Smith Beautiful. 2. Sales and Use Tax for Streets, Bridges, and Associated Drainage – Capital Improvement Plan (Engineering) - Interim Engineering Director Ben Marts presented a revised ten-year CIP reflecting the reduction of the street sales tax from 1% to 5/8% following the May 2025 special election. Revenue projections were updated downward by approximately $1.3 million per year starting in 2027. - The proposed 2026-2035 CIP includes $11.36 million for street overlays in 2026, $5.74 million for neighborhood drainage, and $3.6 million for levee/bank stabilization. The plan shifts several projects to later years to balance the budget. - Marts noted that only one engineer is currently in the department, creating a bottleneck. He is attending a career fair at the University of Arkansas to recruit additional engineers. - Consent decree-related overlay projects (25-03-B, C, D) are time-sensitive and were not delayed, but other projects, such as the Towson Avenue utility relocation, remain unfunded. The estimated cost to move utilities along Towson Avenue is $30 million, with no funding identified. - Director Lee Kemp requested that the Jenny Lind overlay project (from Heather Oaks to Brook and Hill) be kept on the schedule; it is currently listed for 2026-2027. 3. 48-Inch Transmission Line and Lake Fort Smith Water Treatment Plant Upgrade (Water Utilities) - Water Utilities Director Lance McAvoy provided an update, noting that the city is currently producing over 50 million gallons per day (MGD) at peak, pushing the Lake Fort Smith plant to its maximum sustainable capacity of 38-40 MGD. The Lee Creek plant is limited to 10 MGD drawdown during dry months. - The 48-inch transmission line, when completed, will deliver up to 48 MGD by gravity from Lake Fort Smith. Phase 1 (6 miles) is complete; Phase 2 (9.3 miles) is under design; Phase 3 (8.9 miles) is 60-90% designed; Phase 4 (2.1 miles under the Arkansas River) will require a construction manager at risk; Phase 5 (4.2 miles) needs route finalization, with a preferred route along Frontier Road opposed by ArcBest. - Total estimated cost for the transmission line and plant upgrade ranges from $328 million to $585 million. Currently, only $15 million in federal funding is secured (a $12 million congressional earmark and a $3 million match). - McAvoy stated that without additional funding, the project would take 6-8 years if fully funded. The city may need to consider bonding and rate increases or a sales tax to finance the work. - Directors discussed the possibility of applying for additional federal grants, particularly related to the Ebbing Air National Guard Base and rural utilities, and the need for a military liaison to leverage Department of Defense funding. Key Outcomes - No formal votes were taken as this was a study session. - Directors directed staff to provide more specific, measurable objectives in the 2026 service objectives, with clear targets and percentages. - The Engineering Department will continue to refine the CIP based on board feedback, with a focus on maintaining consent decree-related projects and addressing staffing shortages. - Water Utilities will continue to pursue federal funding for the transmission line and plant upgrade, and staff will bring further discussion on funding options to a future study session. - The Board acknowledged the need for a comprehensive funding strategy for water infrastructure, potentially involving bonding, rate adjustments, or a sales tax initiative. Consent Calendar - No consent calendar items were presented. Public Comments & Testimony - No public comments were made during the study session.

The Fort Smith Board of Directors met on August 19, 2025, at 6:00 p.m. at the Blue Lion, 101 North 2nd Street, to consider a variety of items including economic development incentives, support for the Fort Smith National Historic Site, annexation, cemetery acquisition, water meter audit, and multiple utility easement approvals. The meeting also included public comments, a consent agenda, and an executive session for appointments and performance evaluation. Consent Calendar - Resolution 12A: Accepted a public trail easement and approved carryover of $150,000 in FY2024 Parks CIP funds for reimbursement to Arkansas Colleges of Health Education for construction of the ACHE Roberts Connection Trail. (Director Rego abstained as an ACHE employee.) - Resolution 12B: Authorized Change Order No. 3 with Dale Crampton Company – time only, adding 90 weather-delay days to roof repair contract (revised substantial completion November 28, 2025). No cost change. - Resolution 12C: Authorized acquisition of water and sewer line easements for Highway 45 Utility Relocation, Project 19-12-C1, totaling $2,700.00. - Resolution 12D: Authorized acquisition of temporary right-of-entry easements for survey and exploration for Lake Fort Smith Water Transmission Line Phase 5, Project 19-03, totaling $600.00. - Resolution 12E: Authorized a two-year non-residential solid waste collection permit and agreement with Marck Recycling & Waste Services of NW Arkansas LLC. - Resolution 12F: Authorized a two-year non-residential solid waste collection permit and agreement renewal with Lakeshore Recycling Systems, LLC d/b/a LRS South, LLC. - Resolution 12G: Authorized an agreement with Western Arkansas Planning and Development District to provide E911 services for River Valley Communications Center at $75,000 annually beginning January 2026. - Resolution 12H: Authorized an agreement with Beshears Construction, Inc. to provide construction management services for the River Valley Communications Center project. All consent items passed unanimously except 12A (6-0-1). Public Comments & Testimony - Several residents spoke in favor of the resolution supporting the Fort Smith National Historic Site, emphasizing its historical significance and urging continued federal funding and operation under the National Park Service. - Multiple residents expressed opposition to the AMERESCO water meter audit agreement (Item 6), citing concerns about conflict of interest, cost ($125,000 audit, potential $48 million project), lack of transparency, privacy issues, and the need to prioritize fixing water leaks over meter replacement. - During the cemetery discussion, citizens urged the city to act quickly but also suggested exploring community partnerships and volunteer efforts before city ownership. One speaker noted that $85,907 in liens had already accrued from code enforcement abatement. - At the annexation public hearing, no public comments were made. Discussion Items - Tax Back Resolution (Project Synergy / Train USA, Inc.): The beneficiary was revealed as Train USA, Inc. They plan to invest $5.56 million in equipment to expand production at 9900 Air Circle, adding 63 new jobs at an average wage of $25.00/hour to their existing workforce of 272. The resolution was approved 7-0. - Resolution Supporting Fort Smith National Historic Site: Chris Hoover, Grants & Government Relations Manager, presented the resolution opposing proposed federal budget cuts to the National Park Service. The resolution supports continued federal operation and increased funding. Acting Superintendent Darren Huggins thanked the board, noting support from the Inter-Tribal Council of the Five Civilized Tribes (Resolution 25-11 passed unanimously July 11, 2025). Passed 7-0. - Owens Corning Lease Assignment: A technical resolution consenting to the assignment of the lease agreement from Owens Corning Composite Materials, LLC to a new subsidiary as part of a corporate reorganization. Plant leader Christina Stage was present. Passed 7-0. - Public Hearing – Annexation (Hwy 271 & Texas Road): Staff summarized the 45-acre enclave (20 parcels: 9 residential, 11 non-residential). A public input session was held June 23, 2025, attended by 10 property owners. Benefits include city services, lower fire ISO rating (1 vs. 4), and reduced water rates. Impacts include an 8-mill property tax increase and 9.5% sales tax. No public comments at the hearing. The public hearing was closed; the item will proceed to a future ordinance. - Cemetery Acquisition Resolution: Staff presented three options: (1) continue code enforcement (resulting in liens), (2) lease (constitutionally problematic), (3) city acquisition with forgiveness of $86,000 in liens. Estimated startup costs $961,550 and annual ongoing costs $1,249,413. Fort Smith Cemeteries, Inc. representative Ed Ralston answered questions about a $600,000 bank loan and perpetual care trust. Board debated financial impacts and alternatives. Director Kemp moved to table the item for further study; motion passed 7-0. - AMERESCO Water Meter Audit (Item 6): Phase 1 of a project development agreement for an Investment Grade Audit (IGA) on water meters, cost $125,000. Staff explained the process and that Phase 2 would require board approval. Public comments raised concerns about conflict of interest, cost, and prioritizing leak repairs. No motion was made; the item died for lack of a motion. - E-Builder Software Renewal (Item 7): Three-year renewal for project management software used by Water Utilities for Consent Decree compliance and operations. Cost $285,286.79. Director Martin inquired about documentation of weather days on a separate item. Approved 6-0. - Consent Decree Easement Acquisitions (Items 8-10): Items 8 (temporary construction easements for Sub-Basin P005, $1,200), 9 (sewer easements for Sub-Basin S007, $1,185), and 10 (sewer easements for Basin 10 & 14 Capacity Improvements Phase 2, $1,787) were each approved unanimously (6-0). - Item 11 (Emergency Sewer Repair): Withdrawn from consideration. Key Outcomes - Tax Back Resolution (Train USA): Approved 7-0. - Fort Smith National Historic Site Resolution: Approved 7-0. - Owens Corning Lease Assignment: Approved 7-0. - Cemetery Acquisition Resolution: Tabled by motion (7-0) for further study in future study sessions. Staff directed to obtain private mowing costs and explore alternatives. - AMERESCO Water Meter Audit: Died for lack of motion. - E-Builder Software Renewal: Approved 6-0. - Consent Decree Easements (Items 8-10): All approved unanimously (6-0). - Consent Agenda (Items 12A-H): Adopted; Item A passed 6-0-1 (Rego abstaining), all others 7-0. - Appointments: Mayor appointed Dr. Daniel Fudge to the Historic District Commission (term to July 31, 2028). Madeline Marquette was reappointed to the Parks and Recreation Commission (term to August 31, 2030). Board accepted appointments unanimously. - Executive Session: Performance evaluation of Acting City Administrator Jeff Dingman conducted. - City Administrator Search: Motion passed (5-1) to direct HR to post the City Administrator position opening from September 2, 2025, for 45 days. Director Kemp will serve as board liaison. - Other: Director Martin raised interest in completing a utility risk assessment with Baker Tilly for $25,000 (over and above existing contract), pending board consensus. Discussion on water conservation measures and a leak at Glenn Flora & Jenny Lind was noted.

The Fort Smith Board of Directors held a study session and special meeting on August 12, 2025, at 6:00 p.m. at the Blue Lion. The study session covered three main topics: the potential sale of city-owned properties, a proposed 360-degree review process for department heads, and a fleet leasing program for the police department. Public comments addressed park renovations, downtown revitalization, water meter concerns, and water resource management. Following the study session, the board convened a special meeting to appoint a Director of Internal Audit. Public Comments & Testimony - Charlie Hartsfield expressed frustration about the removal of playground equipment at a neighborhood park (renovation at 20-square-block area, $400,000 allocated) without new equipment installed for three months. He also questioned delays in water park slide installation, noting $4 million spent with slides not yet up. The Acting City Administrator responded that the park renovation is expected to be completed this fall and that the water park design is nearing completion, with bidding to follow. A board member noted that approximately $1.6–$1.7 million of the water park funds remain unspent and are drawing interest. - Andy Posterick advocated for preserving traditional development patterns in Fort Smith, particularly the historic grid in the northern half of the city. He shared a resident's recollection of downtown decline and proposed a radical idea: adjusting property tax rates by lowering taxes on structures and raising taxes on land value (a "single tax" concept). He referenced a historical Fort Smith newspaper article claiming Vancouver, B.C.'s population doubled in three years after such a change. He suggested starting at the business owner level before approaching the board. - Crystal Cadelli raised concerns about the adoption of AMI water meters, citing potential issues with poor data quality from weather debris, calibration problems, communication failures, and a failed implementation in Toronto that cost millions. She argued it would be more cost-effective to replace existing plastic-housing meters with non-plastic options (estimated under $10 million citywide) and preserve meter reader jobs. She recommended allocating the $30+ million saved to replace aging water lines and upgrade stormwater systems, noting that some properties in non-floodplain areas flood due to outdated infrastructure. - Joe Elskin expressed concern about falling aquifer levels, referencing an article in Talk Business & Politics. He urged the board to consider comprehensive water resource management given Fort Smith's growth, industrial needs, and agricultural demands (poultry nearly $8 billion, rice half of U.S. supply). He specifically hoped the city would not sell large amounts of water to the proposed Franklin prison, calling it an "unfounded concern" but urging caution. Discussion Items 1. City-owned properties considered for sale - Acting City Administrator Jeff Dingman presented 18 properties identified from the June 10 study session as having no current city use. The properties were categorized: - 5 "most likely to sell" (including the former Bost building at 1801 S 74th St, suggested for nominal conveyance to Methodist Village for daycare) - 4 "most valuable to adjacent property owners" - 9 acquired through flood residence buyout, with deed restrictions prohibiting new structures - Board members discussed specific properties: - Director Settle suggested the Texas Road property be offered to the school district for parking; he also supported deeding the 1801 S 74th St property back to Methodist Village. - Director Christina Catsavis objected to deeding remnant parcels to adjacent landowners, citing past practice of requiring bids (e.g., a Garrison parcel sold for $150,000). She noted the Edinburgh Drive flood buyout properties may not be in a floodplain but were purchased due to an undersized drainage ditch. - Director Kemp supported selling to reduce city maintenance costs and replenish the general fund, but questioned the process for deeding back to Methodist Village—whether they would have to bid or receive it for nominal fee. Dingman clarified the board would decide. - Director Martin emphasized getting fair market value for high-value properties like 4401 Mazard Road (current appraisal $9,000) and returning funds to the general fund. - Director George Catsavis asked about property appraisals and whether to involve a real estate agent if the codified process yields no suitable bids. - Director Rego sought clarity on the process: the city would get appraisals, publish notice, notify adjacent owners, and invite bids. The board could accept or reject bids. - Director Christina Catsavis noted the 4401 Mazard Road appraisal may be low and requested an updated appraisal. She also clarified her earlier comments were limited to remnant parcels, not Methodist Village. - Several directors supported retaining the historic structure at 800 North Ninth Street or selling with restrictions to allow development. 2. 360-degree review of city departments - Dingman explained that a comprehensive 360-degree review tool for entire departments was not found; instead, he proposed multi-rater assessments for department heads (similar to ICMA's Credentialed Manager program), costing $250–$400 each. - Director Kemp presented an alternative: a free Google Forms-based 360 review for department heads, with ratings (1–5) on core behaviors, open-ended feedback, and self-assessment. He proposed distributing surveys to subordinates, peers, the city administrator, and possibly board members, with results shared publicly or privately. The target window would be June, after annual written evaluations in Q1. - Director Martin expressed openness to receiving such feedback. - No formal decision was made; the discussion was for concept exploration. 3. Fleet leasing program for Fort Smith Police Department - Chief Danny Baker presented the need: current fleet average age is 7.6 years; 33 vehicles over 10 years; 4 vehicles have yearly maintenance costs exceeding their value; two vehicles cost over $25,000 each in maintenance; 8 patrol vehicles have over 120,000 miles (idle time equivalent 400,000 miles); one vehicle is 28 years old. Last year, the city spent nearly $600,000 to replace 8 vehicles. - Proposed program: Enterprise Fleet Management open-end lease. Year 1: replace 60 vehicles (out of 149 total) at a capital outlay of $976,000 (lease payments $751,000 plus aftermarket down payment). Maintenance costs would drop from $280/vehicle to $60/vehicle monthly. Fuel costs would decrease due to newer, more efficient vehicles. Estimated 10-year net savings of $1.8 million, or average $24,000/year. - Enterprise representative John Holland noted that the city retains equity at lease end, there are no mileage or wear-and-tear penalties, and vehicles are sold through Enterprise's network (averaging 15–20% above Black Book value). The program would allow a five-year replacement cycle instead of the current 10+ year cycle. - Chief Baker emphasized that this would enable a take-home vehicle program for officers, improving morale and retention. He cited losing an officer to a smaller agency that guaranteed a take-home vehicle. The cost would be absorbed within the existing police department budget without additional general fund impact, using funds currently budgeted for vehicle purchases. - Board questions addressed insurance (covered same as owned vehicles, vetted with AML), vehicle type (gas, not electric; analysis to determine best models), potential downsides (never owning vehicles, but equity returned), and risk of price fluctuations (lease payments fixed for term but future vehicles reflect then-current prices). - Director Kemp noted predictable costs as a key advantage. Chief Baker requested board approval as soon as possible so orders could be placed for January 1, 2026 implementation. 4. Preliminary agenda for August 19, 2025 regular meeting - Briefly reviewed; no questions raised. Key Outcomes - Study Session: No formal votes were taken on the three discussion items; they were for board consideration. Staff will proceed with appraisals and the codified sale process for city-owned properties as directed. The 360 review concept and fleet leasing program will be brought back for formal board action at a later regular meeting. - Special Meeting (Executive Session): The board approved the appointment of Amanda Strange as Director of Internal Audit, pending finalization of an employment agreement and confirmation at the September 2, 2025 regular meeting (motion by Kemp, seconded; unanimous 5-0 vote). - Next Scheduled Meeting: Strategic workshop on August 22, 2025, at 8:30 a.m. at Regions Bank Building, 524 Garrison, 7th floor.

The Fort Smith Planning Commission and Board of Zoning Adjustment (BZA) held a joint regular meeting on August 12, 2025, at 5:30 PM in the Blue Lion Main Room, 101 North 2nd Street. Eight commissioners were present (one absent). The meeting covered a consent agenda, conditional uses, variances, development plans, master land use plan amendments, and rezonings. Several items drew public comment, particularly the proposed event center at 2400 Dodson Avenue and the rezoning for duplexes on South 33rd Street. Consent Calendar - Preliminary & Final Plats – Fianna Hills Lots (Mickle Griffin, LLC): Approved unanimously (8-0). The plats will combine portions of the former Fianna Hills Golf Course with existing lots at 3301 Caitlin Court and Queensbury Way. - Development Plan 14-8-25 – Contractor’s Shop and Storage Yard (Littlefield Oil Company): Approved unanimously (8-0) for a 3,000 sq ft commercial building with exterior storage at 2801 Cavanaugh Road, with conditions including sidewalk installation or payment in lieu. Public Comments & Testimony - Variance 20-8-25 (3429 Warner Street): Dorothy Love (neighbor, 3419 Warner Street) spoke in support, noting her own need for a carport and that Mr. Shepherd is handicapped. One neighbor attended the meeting in support. - Variance 15-8-25 (2906 Gary Street): No public comments were made, but the commission discussed requiring the carport to remain open (not enclosed). - Items 8-10 (2400 Dodson Avenue): Multiple neighbors spoke in opposition: - Leo Strange (2320 Dodson) raised safety concerns about angled parking on South 24th Street sticking into the street. - Lucy Dooley (2512 Dodson Avenue) objected to late hours, lack of a business plan, potential hourly rentals, and safety for children. She stated the applicant said he would "rent the rooms out by the hour." - Another resident from 2500 South Hail asked about noise and alcohol management. - Items 15-18 (South 33rd Street duplexes): Sean Hunt (5213 South 33rd) spoke against the development, citing truck traffic, airport noise, and property value concerns. Lane Ogen and Tim Ogen (6405 Atlanta Street) spoke in support for the property-owning family, saying the land has been vacant for 50 years and the family wants progress. Discussion Items - Conditional Use 7-8-25 & Variance 23-8-25 (Montana Properties, Highway 45): Staff presented a proposal for three contractor shop buildings, an office/showroom, and two office/retail buildings on 2.16 acres. The variance reduces driveway separation from 200 ft to 130 ft, supported by ARDOT and city engineering. The commission approved both items unanimously. - Variance 20-8-25 (Warner Street carport): Approved 8-0 with condition to comply with submitted plan. - Variance 15-8-25 (Gary Street carport): Approved 8-0 with an added condition that the carport must remain an open structure and cannot be enclosed into living space. - Variance 16-8-25 & Development Plan 13-8-25 (Shamrock Liquor, Midland Boulevard): The variance allows reduced perimeter landscaping and unscreened but painted HVAC ductwork due to existing utility easements and fire damage. The development plan authorizes rebuilding a 14,985 sq ft liquor store with drive-through. Both approved 8-0 with conditions including platting and a revocable license. - Items 8-10 (Tony Tran, Dodson Avenue): Considered together. Staff presented variance from 59 to 23 parking spaces, conditional use for an event center (1,950 sq ft), and remote parking agreement for 25 extra spaces at 2423 Dodson Avenue. Two neighborhood meetings were held with 10 neighbors expressing concerns about noise, alcohol, and late hours. The commission debated parking safety, noise, and the event center location (rear of building near residential). After public testimony, the votes were split. - Items 11-14 (Woodrome Holdings, South 11th Street): Unanimous approval for a variance (20 ft to 13 ft exterior side setback), MLUP amendment from Office/Research/Light Industrial to Mixed Use Residential, rezoning from I-1 to Transitional (T), and development plan for two duplexes with alley-access parking and new sidewalks. - Items 15-18 (Woodrome Holdings/Brown Trust, South 33rd Street): A comprehensive proposal to rezone 1.11 acres from I-1 to RSD-4 for seven duplexes (14 units) with variances for corner lots. Staff recommended approval with conditions including 6 extra parking spaces, sidewalks, curb/gutter, and sound insulation (MCAOD). The commission heard both support and opposition. Discussion focused on street width, industrial surroundings, density, and whether to reduce the number of duplexes from seven to six. The developer requested a vote on seven. The motion to approve as presented with staff conditions passed 5-3. Key Outcomes - Consent Calendar: Approved unanimously (8-0). - Conditional Use 7-8-25: Approved 8-0. - Variance 23-8-25: Approved 8-0 (BZA). - Variance 20-8-25: Approved 8-0 (BZA). - Variance 15-8-25: Approved 8-0 with condition that carport remains open (BZA). - Variance 16-8-25: Approved 8-0 (BZA). - Development Plan 13-8-25: Approved 8-0 (Planning Commission). - Variance 17-8-25 (parking reduction): Approved 6-2 (BZA). - Conditional Use 8-8-25 (event center): Approved 5-3 (Planning Commission). - Remote Parking Agreement 1-8-25: Approved 6-2 (Planning Commission). - Variance 19-8-25 (S 11th Street): Approved 8-0 (BZA). - MLUP Amendment 7-8-25: Approved 8-0 (Planning Commission). - Rezoning 18-8-25: Approved 8-0 (Planning Commission). - Development Plan 15-8-25: Approved 8-0 (Planning Commission). - Variance 21-8-25 (S 33rd Street): Approved 5-3 (BZA). - MLUP Amendment 8-8-25: Approved 6-2 (Planning Commission). - Rezoning 19-8-25: Approved 6-2 (Planning Commission). - Development Plan 16-8-25 (seven duplexes): Approved 5-3 (Planning Commission). All approvals for master land use plan amendments and rezonings will be forwarded to the Fort Smith Board of Directors for a public hearing on September 2, 2025, at 6 PM.