Public Meetings - Fort Smith, Arkansas

Note: The agenda and transcript indicate the meeting was held on October 8, 2025, but the provided date for this summary is October 14, 2025. The following reflects the content of the October 8, 2025 meeting as recorded. The Fort Smith Parks and Recreation Commission met on October 8, 2025, at 12:00 pm at Creekmore Community Center. The meeting covered approval of previous minutes, a Girl Scout service project presentation, review and recommendation of the FY26-FY30 Capital Improvement Plan (CIP), project updates, public comments, and commission/staff comments. Key actions included approving the Girl Scouts' mural project and recommending the CIP to the Board of Directors. Consent Calendar - The minutes from the September 10, 2025, meeting were approved unanimously via motion (Sanders, second by Marquette). Public Comments & Testimony - Jo Elsken (speaking as an individual) inquired about the possibility of a citywide tree ordinance. Commission staff directed him to the Arbor Day Foundation for templates and contact information, noting the city already has a tree ordinance for public property and parks. Discussion Items - Girl Scouts Silver Award Project – Haley and Zoe, from Girl Scout Troop 4398, presented a proposal to paint the pump house at Woodlawn Park with a "Splash into Kindness" theme. The project is part of their Silver Award, funded by their troop savings, and is targeted for completion by December 19, 2025. The Parks Department had already approved; the Commission voted to approve the art as proposed and allow them to proceed. - FY26-FY30 Capital Improvement Plan – Sara Deuster presented the five-year CIP, funded by the 1/8% Sales and Use Tax extended through 2030. Key highlighted projects include: - Maybranch Greenway: $5.1 million in FY26 (offset by over $3M in grants and private contributions). - Creekmore Park Tennis Courts: Resurfacing and reconstruction of lower courts with concrete overlay, LED lighting, and improved spectator seating. The city applied for a grant (expected fall announcement). - Riverfront Skate and Bike Park Shade: $75,000 in FY26 for shade structures; design may incorporate pavilion-style seating. - 2nd Street Parking Lot (Farmers Market) Restrooms: $250,000 in FY27 for a Portland Loo; staff will coordinate with Main Street Fort Smith, Downtown AMP, and planning commission before proceeding. - Creekmore Park Pool Pump System: A complete assessment underway; a vendor (Myrtha) provided a free draft proposal for a new system. - Chaffee Crossing Pickleball Courts: Recreational overlay in FY28-FY29 recommended, not tournament-quality, due to low current usage and alternatives at Ben Geren Regional Park. - Cisterna Park Pumphouse: Redesign in progress after bids came over budget. - Cemetery Maintenance: Discussed as a potential city responsibility; Parks submitted a budget to maintain to Oak Cemetery standards but noted no formal direction. Staff expressed concern about using parks sales tax for cemeteries. - Outdoor Exercise & Fitness Centers: Planned for FY29, with citizen input to determine locations, possibly along walking paths in major parks. - Project Updates – - Tilles Park Inclusive Playground: Complete and open; parking lot resurfacing planned for early next year. - Creekmore Park Tennis Courts: Preliminary design finalized; includes concrete overlay on lower courts, removal of unsafe stairs, new LED fixtures, and drainage improvements. Bidding expected by end of year. - Hillcrest Park Improvements: Redesign completed after resident input; construction progressing. - Maybranch Greenway Phase IB: Design comments received from ArDOT; revisions in progress. Grant funding status: federal LWCF grant in process, state governor's funding confirmed. - Carol Ann Cross Park: Received 2025 Hard Surface Trail of the Year award from ARPA; ribbon-cutting scheduled for October 17, 2025. - Holiday Lights: Staff preparing displays; new LED lighting at Creekmore pool included in tennis court project. - Commission/Staff Comments – - Madeline Marquette reported the annual City Play Day in August saw close to 1,000 attendees. - Chris Raible noted the Tilles Park playground has received positive feedback. - Staff announced the retirement of Linda; Amber Plank will take over the records coordinator role. - Halloween Express Event: October 20, 2025, at Creekmore Park, featuring a spooky train ride, crafts, and putt-putt golf ($5 for game, snow cone, snack). Volunteers needed. - New park radio station (Neptune Radio) funded by concession and putt-putt revenues; will be used for announcements at pool and train shed. Key Outcomes - Approved the Girl Scouts' mural project at Woodlawn Park (motion carried unanimously). - Recommended the FY26-FY30 Capital Improvement Plan to the Board of Directors (motion carried unanimously). The CIP will be presented at the Board's October 28, 2025 study session. - Direction given to staff to finalize engineering agreements for Tilles Park parking lot resurfacing and to continue coordination on Creekmore tennis court improvements and grant applications.

[Introductory paragraph summarizing the overall meeting.] The Fort Smith Board of Directors met on October 14, 2025, at 6:00 p.m. The meeting covered the 2026 proposed operating budget presentation, annexation of approximately 45 acres in the Highway 271/Texas Road area, multiple rezoning requests, a staff augmentation agreement, annual millage levies, emergency sewer repair contracts, street project completions, and a consent agenda. All votes were unanimous except the staff augmentation item (6-1). Public comment focused on support for selling city-owned excess properties. Consent Calendar - 13A: Resolution authorizing listing of three city-owned properties for sale (7700 Texas Road, $45,000; 4401 Massard Road, $2,000,000; 1400 Riverfront Drive, $70,000) with Ghan & Cooper Commercial Properties, LLC. - 13B: Resolution authorizing application to Arkansas Division of Emergency Management for FY2026 Hazard Mitigation Grant for ACME Brick Stormwater Mitigation project ($400,000 total, $100,000 local match). - 13C: Resolution authorizing application for Riverbank Stabilization project ($400,000 total, $100,000 local match). - 13D: Resolution authorizing application for Mill Creek Bank Stabilization project ($400,000 total, $100,000 local match). - 13E: Resolution authorizing acceptance of FEMA Assistance to Firefighters Grant ($691,636.36 federal, $69,163.64 local match) for 73 SCBA units and 150 face pieces. - 13F: Resolution accepting completion and authorizing final payment of $345,050.00 to Entegrity Energy Partners, LLC for LED sports lighting retrofit at Kelley Ballfields. - All consent items were approved unanimously (5-0, with Directors Rego and Settle absent for this vote). Public Comments & Testimony - Crystal Cadelli: Expressed support for the sale of unused city-owned properties (Item 13A), stating it would help address the $10 million deficit and that citizens cannot bear additional taxes or utility increases. She also criticized Director Rego's earlier comments about questioning city spending, urging more scrutiny of finances. - No other public comments were made on any agenda item. Discussion Items - Item 1: 2026 Proposed Operating Budget Presentation – Chief Financial Officer Andy Richards presented the budget document, noting that capital outlay is now included. He expressed low confidence in achieving a balanced budget, citing inflation and health insurance costs. Director Christina Catsavis requested a balanced budget. Discussion included vacancy savings (estimated $3.8 million citywide, $440,000 in general fund) and a lobbyist contract ($150,000 per year) questioned by Director George Catsavis. The budget hearing is set for November 14, 2025. - Items 2A-2F: Annexation and Rezoning of Highway 271/Texas Road Area – Deputy City Administrator Maggie Rice explained the annexation of a 45-acre enclave (20 parcels, 9 residential, 11 non-residential) under state law. A public hearing on August 19 had no opposition. The six related ordinances (2A: annexation; 2B-2F: master land use plan amendments and rezoning) were each approved unanimously (7-0) with suspension of rules. Conditions were applied to some rezoning (e.g., fencing, screening, no vehicular access from Texas Road). - Item 3: Rezoning at 6001 Prairie Drive – Ordinance to amend land use from General Commercial to Office, Research, and Light Industrial and rezone from Commercial Heavy (C-5) to Industrial Light (I-1) for a 2.2-acre site. Approved 7-0, with emergency clause. - Item 4: Rezoning at 6210-6234 Massard Road – Ordinance to rezone 2.99 acres from Commercial Moderate Special (C-3 SPL) to Planned Zoning District (PZD) to allow reduced lot standards. Approved 7-0, with emergency clause. - Item 5: Rezoning at 6000, 6100, 6120 Prairie Drive – Ordinance to rezone 6.27 acres from C-5 to I-1 for a 35,252 sq. ft. wholesale trade establishment. Approved 7-0, with emergency clause. - Item 6: Staff Augmentation Agreement with Burns & McDonnell – Tabled from September 16, revised to a 3-month term (not to exceed $155,121.80). Interim Deputy Director of Engineering for Streets and Drainage to be provided. Director George Catsavis voted no; others voted yes (6-1). The agreement requires a 5-day notice for termination. - Items 7A-7D: Annual Millage Ordinances – City Clerk Sherri Gard presented the levies of 8 mills total (5 general, 1 library, 1 fire pension, 1 police pension) for 2025, collectible in 2026. No rate changes. Approved as a batch 7-0. - Items 8 & 9: Emergency Sanitary Sewer Repairs – Deputy Director Jimmie Johnson explained a collapsed sewer line near Cherokee Circle and Leigh Avenue. Original trenchless repair by Vortex Services encountered issues; Vortex completed two point repairs for $130,000. Krapff-Reynolds Construction Company then replaced the line for $304,762. Both ordinances were approved. - Items 10 & 11: 2023 Street Overlays Phase D – Interim Director Ben Marts requested a 49-day time extension (40 days weather, 9 days extra work) and final payment of $326,520.45 to Forsgren, Inc. Approved. - Item 12: 2023 Street Overlays Phase A – Final payment of $480,443.05 to Forsgren, Inc. for work on Phoenix Avenue. Approved. - Officials Forum: Mayor McGill announced the Mayor's Youth Advisory Council and a visit from the Finland ambassador. Director Martin requested an update from Fort Smith Animal Haven and gave an update on the Baker Tilly utilities risk assessment (survey response rate 25%). Director George Catsavis asked about lobbyist return and water park slide bids. Director Good thanked NAACP youth attendees. Upcoming events noted: Caroline Cross Park ribbon cutting (Oct 17), next meeting Oct 21, study session Oct 28. Key Outcomes - Annexation approved: 45 acres in Highway 271/Texas Road area annexed into Ward 3 (Ordinance 2A, 7-0). - Rezonings approved: All five companion ordinances (2B-2F) and items 3, 4, 5 were approved unanimously (7-0) with conditions where applicable. - Staff augmentation contract approved: Three-month agreement with Burns & McDonnell for $155,121.80 (6-1). - Millage rates maintained: 8 mills total for 2025 (7-0). - Emergency sewer repairs approved: $130,000 to Vortex Services and $304,762 to Krapff-Reynolds Construction Company. - Street project completions accepted: Phase D final payment $326,520.45 and Phase A final payment $480,443.05. - Consent agenda approved: Including property listings, three hazard mitigation grant applications, AFG grant acceptance, and LED lighting final payment. - Water park slide bids: Set to open on Friday, October 17, 2025. - Next steps: Budget hearing scheduled for November 14, 2025; further discussion on Animal Haven and utility risk assessment to continue.

The Fort Smith Planning Commission and Board of Zoning Adjustment (BZA) held a regular meeting on October 14, 2025, at 5:30 PM at the Blue Lion, 101 N 2nd Street. The meeting was chaired by Shaun McCaffrey. Commissioners present: Vicki Newton, Kelly Wilson, Griffin Hanna, Zach Ledford, Matt Marshall, Ret Taylor, Shaun McCaffrey, David Tyler, and Rod Coleman (who left before the final items). The commission reviewed a consent agenda, a home occupation request, a master land use plan amendment, rezoning, development plan, several variances, conditional uses, and a rezoning/development plan for a shopping center. Key outcomes included approval of the consent agenda, the home occupation, the event center redevelopment, and variances for carports and a sports complex; denial of a drive-through restaurant with insufficient passing aisle; tabling of a convenience store application; and approval of a shopping center with drive-through at 8716 Rogers Avenue. Consent Calendar - Preliminary Plat – Fianna Hills, Lot 425A (Mickle Griffin, LLC): Approved unanimously. - Final Plat – Fianna Hills, Lot 425A (Mickle Griffin, LLC): Approved unanimously. Public Comments & Testimony - Items 6 & 7 (Grand Avenue restaurant/drive-through): No public speakers in favor or opposition. - Item 10 (Variance for carport at 1924 Utica Place): The applicant, Mark Hardy, explained his frustration with the permit process and stated that the carport improves the property. He noted that many similar carports exist in the neighborhood. - Item 11 (Variance for carport at 5920 South Y Street): The applicant, Sherry Goodrum, stated she did not know a permit was needed and that the contractor did not advise her. She apologized for the oversight. - Items 14 & 15 (Rezoning and development plan at 8716 Rogers Avenue): Several residents spoke. Cindy Larkin corrected the name of an adjacent pharmacy. Greg Ferris (HOA president of Wellington Place) asked about the types of businesses planned and expressed concerns about construction traffic on 87th Street. Alan Parsons of 8713 Lee Circle asked about traffic impact on 87th Street and Rogers Avenue. Julie Wakefield of 4000 Gascony Way expressed concern about increased traffic on Lee Street, which is used as a shortcut, and potential safety risks for children and pedestrians. The applicant, Jackson Goodwin, stated that traffic studies were reviewed by city engineering and that the majority of traffic would use the main drive on Rogers Avenue. He also noted that public infrastructure extensions would be made. Discussion Items - Home Occupation 3-10-25 (1200 South 41st Circle): A request by Dena Brandenburg for a massage therapy business in a duplex in the RSD-2 zone. The applicant proposed operating by appointment only, Monday–Saturday, 8:00 AM–5:00 PM, with clients parking in the driveway. No neighbors attended the neighborhood meeting, but one adjacent property owner called in opposition. Staff recommended approval with conditions. Commissioners discussed and approved unanimously. - Master Land Use Plan Amendment 16-10-25, Rezoning 29-10-25, Development Plan 19-10-25 (5724 Wheeler Avenue): These companion requests by Brett Abbott, agent for Vasiliki Investments LLC, sought to change the land use from Institutional to General Commercial, rezone from RM-3 to C-5, and obtain development plan approval for an event center in an existing 1,800 sq. ft. church sanctuary. The property is 0.64 acres. Staff noted that the church was recently sold and a non-compliant landlocked parcel was created, requiring a replat. A 6-ft opaque privacy fence was required along the north and southwest boundaries. No neighbors attended the neighborhood meeting. The commission approved all three items unanimously. - Variance 30-10-25 and Conditional Use 11-10-25 (4322-4328 Grand Avenue): Brett Abbott, agent for Dustin and Anna Booth, requested a variance from the required passing aisle for a drive-through and a conditional use for a restaurant with drive-through in a C-2 zone. The proposed development was a 4,000 sq. ft. shopping center with a 2,700 sq. ft. restaurant and 1,300 sq. ft. insurance office on a 0.39-acre lot. Staff recommended denial, stating the design lacked a passing lane and was overdevelopment, and that the drive-through window and driveway locations encroached on adjacent residential properties. The applicant argued that the existing alley could serve as a passing lane, but staff noted the alley does not meet code requirements. The commission discussed the alley width (15 ft) and emergency access concerns. The variance was denied 2-6, and the conditional use was denied 2-6. - Conditional Use 12-10-25 and Variance 31-10-25 (3825 Jenny Lind Road): These requests by Jonathan Hope, agent for 3875 Jenny Lind, LLC, for a convenience store with gasoline sales and multiple variances (setbacks, landscape buffer, parking, driveway separations) were tabled at the applicant's request due to incomplete architectural plans. - Variance 29-10-25 (1924 Utica Place): J.R. McPhate requested a variance from 25 ft to 20 ft front yard setback to allow a previously constructed 10'x20' carport to remain in an RM-3 zone. The house was existing at purchase, and there was insufficient space without encroaching. One neighbor attended the neighborhood meeting and had no concerns. Staff noted the carport was built without a permit but recommended approval. The commission approved 8-0. - Variance 28-10-25 (5920 South Y Street): Sherry Goodrum requested a variance from 30 ft to 9 ft front yard setback for a 10'x20' metal carport in an RS-1 zone. The carport was built without a permit after a neighbor complaint. At the neighborhood meeting, four neighbors had no objection, one opposed citing design character. Staff recommended approval if the carport is attached to the house. The commission approved 8-0. - Variance 32-10-25 and Conditional Use 13-10-25 (5615 South 73rd Place): Brett Abbott, agent for Derrick Richardson, requested a variance from high-quality materials requirement on the north and east facades (to allow metal panels) and a conditional use for a 27,853 sq. ft. sports complex with barber shop and two athletic fields in an I-1 zone. The north and east facades face railroad tracks and airport property with no public visibility. The south and west facades will have 100% high-quality materials. Staff recommended approval. No neighbors attended the neighborhood meeting. The commission approved both items unanimously. - Rezoning 30-10-25 and Development Plan 20-10-25 (8716 Rogers Avenue): Goodwin Engineering, LLC, agent for Goodwin Family Trust, requested a rezoning from RSD-2 and C-5 to C-2, and development plan approval for a shopping center with two 8,800 sq. ft. commercial-retail buildings (one with drive-through) on a 2.2-acre site. The site is on the southeast corner of Rogers Avenue and South 87th Street. Staff recommended approval. The commission discussed traffic concerns, retaining wall, and fencing. The rezoning was approved 6-0, and the development plan was approved 6-0. Key Outcomes - Consent Agenda (Preliminary and Final Plat for Fianna Hills Lot 425A): Approved unanimously. - Home Occupation 3-10-25: Approved 8-0. - Master Land Use Plan Amendment 16-10-25, Rezoning 29-10-25, Development Plan 19-10-25 (5724 Wheeler Avenue): All approved 8-0. - Variance 30-10-25 (passing aisle at Grand Avenue): Denied 2-6. - Conditional Use 11-10-25 (restaurant with drive-through at Grand Avenue): Denied 2-6. - Conditional Use 12-10-25 and Variance 31-10-25 (Jenny Lind Road): Tabled (8-0) at applicant's request. - Variance 29-10-25 (Utica Place carport): Approved 8-0. - Variance 28-10-25 (South Y Street carport): Approved 8-0. - Variance 32-10-25 (high-quality materials at 73rd Place): Approved 8-0. - Conditional Use 13-10-25 (sports complex at 73rd Place): Approved 8-0. - Rezoning 30-10-25 (8716 Rogers Avenue): Approved 6-0 (Commissioners Coleman and Marshall absent). - Development Plan 20-10-25 (8716 Rogers Avenue): Approved 6-0. Meeting adjourned after all items were addressed.

The Fort Smith Board of Directors convened on September 23, 2025, for a special meeting followed by a study session. The special meeting authorized the issuance of $94,340,000 in Sales and Use Tax Bonds for consent decree and wastewater capital improvements, as approved by voters on May 13, 2025. The study session covered a loaned personnel agreement for engineering services, a long-term solid waste management strategic plan, and a proposal to assume ownership of four cemeteries. The board also tabled discussion of the 2026 Strategic Priorities due to the absence of two directors and the mayor. Public Comments & Testimony - No public comments were made during the special meeting. - Marty Clark, President of Fort Smith Cemeteries, Inc., presented a revised proposal for the city to take ownership of Roselawn/Holy Cross, Forest Park, and Washington Cemeteries. He emphasized that the original budget was overinflated and that outsourcing maintenance could cut annual personnel costs in half and reduce capital expenditures by 80%. He argued that the city has a moral and civic obligation to preserve these cemeteries. - Bobby Woodard Andrews, operator of Washington Cemetery, stated that Washington Cemetery is financially sound and currently in the black. She expressed opposition to city takeover and only requested occasional grass-cutting assistance from the city. She noted the cemetery has community volunteers and private support. Discussion Items - Special Meeting – Sales and Use Tax Bond Ordinance: Bond counsel and PFM financial advisor reported that the $94,340,000 bond series (the initial portion of the $385 million approved by voters) was sold with a true interest cost of 4.6%, generating $6.25 million in annual debt service—$200,000 per year less than originally estimated. The underwriters received over $450 million in orders from 41 investors. The board unanimously approved the ordinance (5-0) and the emergency clause. - Loaned Personnel Agreement with Burns & McDonnell: Acting City Administrator Jeff Dingman presented a six-month, not-to-exceed $317,493 contract for Ben Marts to serve as Interim Director of Engineering. The Engineering Department lacks professional supervision for streets, bridges, and drainage CIP projects following the director’s retirement. Board members expressed concern about the cost but acknowledged the need. The item was tabled at the previous meeting and was moved forward to the October 14 regular meeting for a vote. - Cemeteries Oversight Discussion: Staff presented two budget scenarios: the city’s original proposal (with in-house staff and equipment) showing a $719,153 annual expense, and a revised proposal from Fort Smith Cemeteries, Inc. (outsourced maintenance) showing $404,021 annual expense. The city would need to own the properties. Board members debated the precedent, ongoing costs ($184,000 annual deficit), and general fund impact. Marty Clark noted that alternative fundraising could reduce the deficit. No action was taken; the item was tabled for further discussion with absent directors. - Long-Term Solid Waste Management Strategic Plan: Joe Sloan of SVM presented findings: the Fort Smith landfill has over 100 years of capacity, receives 298,000 tons annually (75% from outside the city), and current residential rate of $15.89/month is below cost. The actual cost of current service is $23.49/month, while the regional average is $24.03. Options discussed included rate adjustments, service changes (e.g., bi-weekly recycling), billing audits, and a materials recovery facility. Board members expressed reluctance to raise rates and requested further analysis of cost-cutting and efficiency measures. No action was taken. - 2026 Strategic Priorities: The item, tabled from the September 2 meeting, was again tabled to a future study session because Directors Rego and Good and the mayor were absent. - Preliminary Agenda for October 14 Regular Meeting: Briefly reviewed; no action taken. Key Outcomes - Ordinance No. 25-XX authorizing the issuance of $94,340,000 in Sales and Use Tax Bonds for consent decree sewer improvements was adopted unanimously (5-0), including the emergency clause. - The loaned personnel agreement with Burns & McDonnell was scheduled for a vote at the October 14, 2025 regular meeting. - Discussion on assuming ownership of cemeteries was tabled pending input from absent board members and further budget analysis. - The solid waste strategic plan presentation was informational; the board directed staff to explore operational efficiencies and alternative revenue sources before considering rate increases. - The 2026 Strategic Priorities item was tabled to a future study session.

September 16, 2025 The Fort Smith Board of Directors held a regular meeting and a special study session on September 16, 2025. The regular meeting included votes on amendments to the convention center management agreement, several consent decree easement acquisitions, a partial payment for sewer remediation, and the consent agenda. A special study session followed to review the 2026 preliminary budget for the Water Utilities Department. Consent Calendar - Items 7B, 7C, 7E, 7F, 7G were approved together by a vote of 7-0, except for 7B (audit contract) which passed 6-1 (Director George Catsavis opposed). - Item 7A (loaned personnel agreement with Burns & McDonnell) was pulled for separate discussion and later tabled. - Item 7D (Creekmore Park Pool final payment) was pulled and approved separately by a vote of 7-0. Public Comments & Testimony - Kim Fodge spoke on Item 1B (off-site catering), opposing the city competing with private businesses. She argued that local businesses cannot compete with a subsidized city entity and requested reciprocity for on-site catering. - Joey McCutcheon spoke on multiple items: He criticized Director Andre’ Good for walking out during a moment of silence, echoed Fodge’s concerns about 1B, and questioned the city’s handling of employee transitions and the need for an engineering expert for consent decree projects. Discussion Items - Item 1A – Second Amendment to OVG Management Agreement (Term & Parking): Approved 5-2 (Directors Christina Catsavis and Neal Martin opposed). The amendment extends the agreement term to December 31, 2028, with a city option for a two-year renewal, and adds parking advisory services at no cost to the city. Director Martin questioned the term extension and parking revenue transparency; Director Christina Catsavis expressed concern about unfunded action items from the parking study. - Item 1B – Third Amendment to OVG Management Agreement (Off-Site Catering): No motion was made; the item died for lack of a second. Director Kemp and citizens voiced concerns about unfair competition with private businesses given the city’s subsidy. - Item 7A – Loaned Personnel Agreement with Burns & McDonnell: Tabled to a future study session by a vote of 7-0. The agreement would provide an interim engineering director for six months at a cost not to exceed $317,493. Director Martin expressed concern about the cost; former Director Lavon Morton suggested hiring a firm with large-city consent decree experience. - Special Study Session – 2026 Preliminary Water Utilities Budget: Staff presented a draft budget with $80.5 million in expenses and $71.1 million in revenue, resulting in a projected $9.4 million deficit. Key drivers include $5.8 million in capital equipment (e.g., a $3M hydroelectric generator, $1M vac truck) and a 4% decline in water consumption. Directors discussed the need for cuts, the impact of rate increases on usage, and requested further breakdowns of personnel and capital. Key Outcomes - Item 1A passed 5-2. - Item 1B died without a motion. - Items 2, 3, 4, 5, 6 (consent decree easements and partial payment) all approved unanimously (7-0). - Consent agenda items 7B, 7C, 7E, 7F, 7G approved as a block (7-0 except 7B 6-1). - Item 7D approved 7-0. - Item 7A tabled to a future study session. - Appointments to Central Business Improvement District: Trent Goins, Bill Hanna, and Eric Hartness approved. - Special study session concluded with no votes; staff will provide additional information on capital and personnel for future budget discussions.

The Fort Smith Parks and Recreation Commission convened on September 11, 2025 (the agenda listed September 10, 2025 at 12:00 pm). The primary agenda items included a detailed review of the FY26-FY30 Capital Improvement Plan (CIP), updates on numerous ongoing park projects, and public comment. The Commission unanimously approved the minutes from the previous meeting. Consent Calendar - The Commission unanimously approved the minutes from the June 11, 2025 meeting. FY26-FY30 Capital Improvement Plan (CIP) Review - Overview: Parks staff presented the Five-Year CIP, asking the Commission to focus primarily on the FY2026 budget. Staff noted that reserves are lower than in recent years due to substantial project completions. - Maybranch Greenway: The $5.1 million FY2026 allocation is heavily offset by $3.5 million in anticipated grants. Staff reported the National Parks Service grant process has stalled and that the City is working with state representatives to resolve the reimbursement issue. - Tennis Court Resurfacing: A $1 million project for Creekmore Park was reviewed, featuring a concrete overlay for the bottom four courts and resurfacing the top four. The City has applied for a $893,600 CAGP grant requiring a $223,400 match. Staff stated the project is critical regardless of the grant outcome. - John Bell, Jr. Park: Phase III improvements were pushed to FY2028-2029. Staff expressed disappointment over the delay. Two soccer leagues and a rugby league have expressed interest in leasing the fields. - Tilles Park Parking Lot: A new $250,000 line item for FY2026 was added to address severe deterioration caused by increased park traffic. - Outdoor Shade Structures: A $75,000 project for a shade structure at the Riverfront Skate and Bike Park is planned for FY2026, with major pavilion replacements at Carol Ann Cross Park and Harley A. Wilson Park in FY2027. - Neighborhood Parks: The CIP prioritizes the Spradling Park trail ($375,000) and the Riley Farm Park bridge replacement ($410,000). Staff strongly recommended against further delays on the Riley Farm Park project. - Cisterna Park Pumphouse: Bids came in significantly over budget ($225,000 to $422,000). A value-engineering redesign is in progress before rebidding. - Citywide Restrooms: A restroom renovation at Spradling Park ($50,000) is in FY2026, and a Portland Loo at the Farmers Market ($250,000) is proposed for FY2027. - Acme Property: A placeholder remains in the CIP for future development of the property. Project Updates - Tilles Park Inclusive Playground: The playground has opened silently. It features a Quantas infinity structure and a Hedra toddler area. Fencing for the toddler area is nearly complete. Staff noted it is one of less than ten parks featuring this Quantas model. - Creekmore Park Bathhouse & Enclosure: The renovated bathhouse and diving well enclosure are fully complete. Staff reported the project received extremely positive community feedback, particularly during swim meets. - Creekmore Park Parking Lot Phase II: Completed $1,000 under budget. The project included new curb and gutter, ADA improvements, and drainage solutions for the miniature golf course. - Oak Cemetery Retaining Wall: Completed within budget through an alternative sloped wall design. - Hillcrest Park Improvements: A design revision was submitted to accommodate community requests. - Maybranch Greenway Phase IB: A meeting with the railroad is scheduled for September 25. Plans are being updated per ArDOT comments. - Cisterna Park Pumphouse: Undergoing redesign due to high initial bids. - Staff Highlight: Parks operator Karina Ortega obtained her Commercial Driver's License. Public Comments & Testimony - Park Partners announced their board has approved a contribution of $250,000 for Maybranch Greenway Phase 2 and $100,000 for Phase 3. Commission and Staff Comments - Staff reported the Play Day event in August served over 800 hot dogs and was attended by approximately 1,000 people. - The new miniature golf operation was deemed a success, and options for holiday and private party openings are being explored. - Splash pads will remain open through September, with a potential mid-to-late October closure depending on weather. - Staff noted that the train at Creekmore Park and the miniature golf course were heavily utilized throughout the summer. Key Outcomes - Minutes Approved: The June 11, 2025 minutes were unanimously approved. - CIP Advanced: The Commission reviewed the FY26-FY30 CIP. The plan is scheduled for presentation at a Board of Directors study session on October 28, 2025. - Grant Pursuits: The Commission was briefed on efforts to unblock the NPS ORLP grant for Maybranch Greenway and on the CAGP application for tennis court resurfacing. - Private Partnerships: Significant private funding was acknowledged, including commitments from Park Partners and in-kind contributions from ID Logistics and Graphic Packaging. - Next Steps: Staff will continue grant management, rebid the Cisterna Park pumphouse, finalize the Creekmore Park tennis court design, and develop lease agreement language for John Bell, Jr. Park fields.

The Fort Smith Property Owners Appeal Board met on September 10, 2025 at 6:11 PM (note: the user-provided meeting date was September 11, 2025, but the agenda and transcript confirm September 10). The meeting was called to order by Chair Justin Sparrow with a quorum present (Members Megan Raynor, Karen Lewis, and Pete Hanham). The sole business items were two scheduled appeal hearings for delinquent property cleanup liens. Neither property owner appeared, so no testimony or discussion occurred. The board adjourned without taking any action. Discussion Items - 1515 North 34th Street (Reba and C.W. Tidwell): The property had a cleanup lien of $2,054.62 for dead tree removal. The owner was not present. - 5300 Wilson Road (Dora Lopez / Bennett Properties): The property had a cleanup lien of $415.26 for trash and debris removal. The owner was not present. Key Outcomes - No decisions or adjustments were made because no appellants were present. - The board voted unanimously to adjourn. No further action was taken.

The Fort Smith Board of Directors held a special study session on September 11, 2025, starting at 5:30 p.m. at the Blue Lion, to review the preliminary Fiscal Year 2026 General Fund budget. The meeting was called by Directors George Catsavis, Christina Catsavis, Neal Martin, and Kevin Settle. Acting City Administrator Jeff Dingman and Finance Director Andy (likely Andy) presented the budget overview, revenue projections, expenditure allocations, vacancy trends, and specific requests from the Fire, Parks, and Police departments. The session concluded with a discussion on scheduling further budget study sessions. Consent Calendar - No consent calendar items were presented. Public Comments & Testimony - No public comments were taken during this study session. Discussion Items - Budget Comparison Summary: The projected deficit for FY2026 is $10.1 million, down from an earlier estimate of $11.8 million. The general fund contingency reserve percentage is projected at 24% by the end of FY2025. Revenue for FY2026 is projected at $53.5 million, with conservative estimates for sales tax (flat) and a 10% increase in property tax due to reassessment. The $1.3 million transfer to the River Valley Communications Center was added, impacting the deficit. - Revenue Comparisons: Sales tax projections are flat based on the last 12 months. Interest income is expected to decline from record levels in 2024. The 911 funds were moved to a separate fund, reducing intergovernmental revenues. - Dollars Available to Spend: The target allocation exercise showed that if departments spend at historical percentages, a balanced budget would yield a 33.4% reserve fund balance, while hitting the 25% target would require cutting $3.5 million from the current $10.1 million deficit. - Turnover and Vacancies: Citywide turnover is 18%, comparable to the national benchmark of 17.8%. There are 35 vacant positions (24 non-uniform, 5 fire, 6 police). Freezing all non-uniform vacancies would save approximately $275,000 annually for the general fund. Most utilities vacancies were addressed in May cuts. - Fire Department (Chief Boyd): The department presented a budget with capital requests of $390,000 for vehicles and equipment, including two Tahoe SUVs and a compressor for Station 7. The department is extending apparatus life through refurbishment ($1.1 million for two pumpers vs. $2.4 million new). The 1/8-cent sales tax is estimated to expire around 2030-2032, which would shift $3.1 million in costs to the general fund. No additional cuts were recommended by the chief. - Parks Department (Director Sarah): The department reduced personnel and operations by $275,000 from the original budget and added $327,000 in capital requests (three trucks, two mowers). Sarah proposed pulling back on the ACME property master plan amendment ($175,000) to help with the city's financial position. Cemetery operations cost $280,000 in FY2026, with projected revenues of $100,000, but the board expressed concern about expanding cemetery services given budget constraints. - Police Department (Chief Baker): The department's net increase over FY2025 is approximately $98,000 after accounting for the 2.5% sales tax contribution and removal of capital items. Chief Baker recommended holding off on the $1.25 million request for a second precinct/regional training facility due to financial constraints, but supported keeping the $143,000 for EMS upgrades. He proposed a 10% raise for sworn officers funded entirely by the sales tax, not impacting the general fund. A fleet leasing program was introduced to cover vehicle costs without future capital requests. Jail costs are rising (over $100,000/month in June/July), and the chief suggested moving the jail budget out of the police department. The department currently has 7 sworn vacancies, with starting pay at $50,000 compared to state police at $67,000. - Scheduling Future Sessions: Directors discussed additional study sessions for utilities and solid waste. A Thursday, September 18, 2025 session was proposed for utilities, contingent on board concurrence. The next regular study session on September 23 will include a solid waste presentation. Key Outcomes - No formal votes were taken. The board directed staff to refine budget numbers and prepare for follow-up sessions. - The board concurred with the police chief's recommendation to defer the $1.25 million second precinct request and focus on the $143,000 EMS upgrade. - The parks director's proposal to withdraw the ACME master plan amendment ($175,000) was noted for further discussion. - The fire department's capital requests were accepted for further review, with an emphasis on apparatus replacement funded by the sales tax. - The board will schedule a dedicated study session for utilities, likely on September 18, 2025, and will proceed with the September 23 study session on solid waste.

The Fort Smith Board of Directors held a study session on September 9, 2025, at the Blue Lion, beginning at 6:00 PM. The agenda included three major discussion items: a proposal from the River Valley Film Society (RVFS)/Border Town Live to create a separate city-funded entertainment fund; a proposed second amendment to the management agreement with Oak View Group (OVG) for the Fort Smith Convention Center; and a review of preliminary 2026 budget comparison summaries. The meeting also included a citizens forum. Public Comments & Testimony - Kim Fodge praised the professionalism of the Neighborhood Services department, especially staff member Karen. - Noah Hansen, a researcher, spoke about homelessness, urging the board to pursue local, collaborative, and persistent solutions. He argued that providing services does not increase homelessness and that many homeless individuals are not traveling from far away. - Patrick Morris, a former Hope Campus client, shared a personal success story of overcoming addiction and homelessness with the help of Hope Campus, emphasizing the positive impact of the facility. - Dan Williams asked about a rumor that the city would cover a $400,000 grant obligation for the school board; Acting City Administrator Jeff Dingman clarified that the city is not paying that amount. - Chris Cadelli expressed concern about new water infrastructure needs (estimated half billion dollars) on top of consent decree obligations, and questioned why $4.2 million in water slide parts sit unused while police patrol cars are in poor condition. - Bill Kincanon, representing the Cisterna Villa subdivision, reported a sinkhole in an alleyway caused by sanitation truck weight. He said no resolution had been provided after 25 days. Staff explained that the plat acknowledges the city is not responsible for such damage; the matter is considered a private access easement. The board suggested exploring a cost-share or relocating trash pickup. - Molly Echeveria noted a homeless encampment near Grand Avenue and asked for consistency in enforcing cleanliness ordinances. She also flagged that Oklahoma's ban on encampments may push homeless individuals toward Fort Smith. - Casey Wilson, Executive Director of Hope Campus, highlighted the facility's role in mental health and addiction recovery, invited the public to monthly open houses, and advocated for community partnerships. - Crystal Cadelli urged the board to stop funding non-essential private developments and to focus on logical, not emotional, spending. She expressed concern about a potential sports complex given the convention center's subsidy. - Richard Morris praised city staff but noted the city website is not user-friendly, causing unnecessary calls to staff. He cautioned against overloading capable employees. - Joe Elskin advocated for including department heads and boots-on-the-ground employees in budget and personnel decisions to find local, collaborative solutions. Discussion Items 1. Proposal from River Valley Film Society/Border Town Live for an Entertainment Fund Brandon Goldsmith (RVFS) presented a proposal to establish a separate city-funded entertainment fund for shows at the Fort Smith Convention Center/ArcBest Performing Arts Center. He requested: - A separate budget line item (currently $250,000 was allocated under convention center supplemental). - An agreement between the city and RVFS where funds remain with the city, and RVFS invoices for expenses, with show profits returned to the fund. - A transparent booking committee (OVG, city, RVFS) and a non-profit rental rate ($3,000 per event) akin to the symphony contract. - RVFS would run its own box office to avoid high fees (citing Ticketmaster's refusal to waive $736 in fees for free tickets). Goldsmith emphasized a three-year sustainability plan: $75,000 in non-city revenue in Year 1, $125,000 in Year 2, and $200,000+ in Year 3, through sponsorships, grants, and subscriptions. He cited a prior $15,000 sponsorship for Sesame Street Live that funded 200 free tickets and marketing. Board responses: - Director Christina Catsavis asked about ticketing alternatives and grants. Abby Cox (via Zoom) confirmed corporate sponsors and arts education grants are available. - Director Neal Martin questioned overlap with OVG's role; Goldsmith distinguished Border Town Live's community and nonprofit focus. Martin expressed concerns about the OVG contract and noted that entertainment activity should be transparent. - Director Andre Good praised the Aretha Franklin show and argued two entities can bring diverse programming. - Director Lee Kemp emphasized affordability and asked about the possibility of Border Town Live taking over convention center management (Goldsmith said no). Kemp noted the difficulty of recouping reimbursements. - Director Kevin Settle noted that the $250,000 fund had approximately $85,000 spent, and that the proposal will be considered during budget talks. 2. Proposed Second Amendment to the OVG Management Agreement Shannon Davis (OVG) presented a draft amendment with four components: - Term adjustment: From a 5-year initial term with five 1-year renewals to an 8-year term with one 2-year renewal (total 10 years). - Off-site catering: Expanding from events tied to convention center activities to any off-site event, currently capable of generating $100,000 in sales per year (60-65% profit margin). - Event Marketing Account: A dedicated fund to attract shows, separate from operating expenses, at city discretion. - Parking advisory: OVG would provide a study of parking monetization options at no extra cost. Davis reported that 2025 net operating loss is projected at $759,226, improved from the previous $928,395 budget, and that three naming-rights proposals totaling $3-4 million are in advanced discussions. Board responses: - Director Christina Catsavis supported the catering expansion, noting the lack of large-scale caterers in Fort Smith. Director Neal Martin opposed off-site catering, arguing it gives an unfair advantage to a city-backed entity over private businesses. Director Lee Kemp suggested a phased approach or minimum-quantity threshold for off-site catering. - Director George Catsavis asked about parking charges ($10 per car for ticketed events) and pouring rights (Pepsi, alcohol). - Director Neal Martin requested that the four components be votable separately. - The board generally agreed to continue refining the amendment, with the possibility of decoupling the catering and marketing account provisions for separate votes. 3. Review of Preliminary 2026 Budget Comparison Summaries Acting City Administrator Jeff Dingman and CFO Andrew Richards presented the initial draft of the 2026 budget, which includes all departmental requests and new capital outlays. Key figures (General Fund): - FY2025 projected ending fund balance: $15.7 million (contingency reserve 20.8%). - FY2026 budget expenditures: $64.85 million, with revenues of $53.18 million, resulting in a projected deficit of approximately $11.67 million. Excluding $3.7 million in new capital requests, the operating deficit narrows to roughly $5.2 million. - Revenue assumptions: sales tax growth at 1% (conservative), property tax up 10% due to reassessments. Water and sewer revenue growth is offset by reduced volume. - The FY2026 contingency reserve is projected at 6.3%, well below the 20% policy target. Board responses: - Director Neal Martin stressed the need to balance the general fund and maintain the 20% reserve; he noted the current path is unsustainable. - Director Lee Kemp advocated for a zero-based or priority-based budget review, questioning staff growth since 2015 and suggesting attrition or repositioning rather than layoffs. - Director Christina Catsavis suggested eliminating budget lines for positions that have been vacant for over a year (e.g., utilities with 40 open positions) to reduce expenditures. - Director Andre Good asked about past balanced budgets; staff indicated it had been about 5-6 years since the general fund was balanced. - Director Kevin Settle urged focusing budget discussions on the three largest departments (police, fire, operations) first. - Director George Catsavis agreed to start with public safety departments at the next budget meeting. Ultimately, the board directed staff to prepare detailed information on the top three general fund departments for the Thursday, September 11 special study session at 5:30 PM, and to provide data on vacant positions. Key Outcomes - No formal votes were taken, as this was a study session. - The Border Town Live proposal will be considered during the broader budget process; the board expressed interest in transparency and affordability. - The OVG amendment will be further refined; the board will likely consider separate votes on each of the four components. - The 2026 budget process will proceed with a series of departmental reviews, starting with police and fire on September 11. Staff will provide vacancy data and capital requests for those departments. - The citizens' forum covered a range of concerns; staff will follow up on the Cisterna Villa alleyway issue and the encampment near Grand Avenue.