Public Meetings - Fort Smith, Arkansas

The Fort Smith Central Business Improvement District (CBID) met on September 6, 2026, at 15:30 UTC. The board approved routine items, heard departmental and partner updates, and voted to change its meeting schedule, appoint a secretary, and shift its main project focus. No agenda or official minutes were available for this meeting. Consent Calendar - Sam was excused from the meeting by voice vote. - Minutes from June 18 were approved as presented; the board did not meet in July. - The treasurer's report and financials were approved. Year-to-date expenditures total $179,000: $73,000 in personnel expenses and $73,000 in operating expenses, with three of four planned transfers to the general fund completed. Revenues do not yet include property tax or assessment receipts, which largely arrive in October. The treasurer recommended budgeting operating expenses separately and creating a capital line item for unallocated discretionary funds in future budgets. Public Comments & Testimony - A board member asked whether the Darby Legacy group had been asked to fund a full $300,000 relocation of the pump house; the parks director said no because the existing plumbing and electrical made lowering the structure more cost-effective. The chair redirected the discussion to the Parks Commission. - Mr. McCussian said removing the tree at 10th and Grand is not the solution to homelessness; he advocated for a dedicated homeless task force with a leader and questioned whether CBID meetings are recorded or posted. - Officer Solis relayed an anonymous downtown property owner's report of severe, repeated vandalism on North 8th Street, including broken windows and human waste smeared on the building, and asked to move a trailer camera to that area for 30 days. Discussion Items - Parks Department: Sarah Deuster reported that the pump house change order was approved by the Board of Directors; the structure will be lowered 20 inches, plus a 3-inch stone slab, to meet code while addressing Darby Legacy Project aesthetic concerns. The contractor will be on site next week. Parks also plans to relocate the large skate park half pipe from Martin Luther King Jr. Park to a concrete pad at the riverfront, and three shade structures are ordered for the riverfront skate and bike park. Fort Smith is hosting the Arkansas Recreation and Parks Association Conference October 14–16, including a downtown mural tour. - Citizen Services: Josh reported that Miss Laura's Visitor Center is undergoing siding replacement and the board approved a parking lot agreement. The alley project remains in legal and surety investigation after contract termination. - Police update: Officer Solis reported typical downtown enforcement issues and said incidents at the National Historic Park are being addressed. A discussion followed about the green space at 10th and Grand, trash, homeless congregation, whether the space is parkland, and possible future intersection reconfiguration. A board member distinguished between transient and residential homeless populations, saying most severe incidents downtown appear tied to transients; he observed people arriving by bus in Van Buren and appearing downtown within 24 hours. - Main Street Fort Smith: Amanda reported that the facade reimbursement grant program is open with $15,000 available; grants average $500–$7,500 and cover up to 50% of exterior projects. Seven projects were funded last year. The 11A Fort Smith Music Series starts September 11 with Live Sosa and runs seven consecutive weeks. A Garrison Arts Walk is planned for November 7, coordinated with the Red Auto Arts Festival and Fort Smith International Film Festival. Main Street is also helping the owners of Harvest Moon Bakery with historic tax credits and design assistance. - Meeting schedule: The board discussed moving from monthly to quarterly meetings. After an amendment, the board approved meeting on the third Tuesday of the last month of each quarter, with special meetings allowed on 10 days' notice. The next meeting was set for September 15, 2026, at 9:30 a.m. at the Blue Lion. - Secretary appointment: Eric Hartness was nominated and appointed as CBID secretary. - Strategic project focus: A motion was made and approved to shift the strategic action plan focus from Project 2 (Riverfront Gateway) to Project 9 (Cisterna Promenade and Lawn). Members discussed the larger scope, potential phasing, coordination with the Darby Legacy Project, removing or restricting vehicle traffic on the cutoff street, and involving private landowners and city departments. Members agreed to re-engage the original planning consultant and prepare larger visuals for future meetings. - Social license: Eric briefly presented the concept of a social license, arguing that legitimacy, credibility, and trust are essential for the CBID and its member organizations. Key Outcomes - Approved excusing Sam, the June 18 minutes, and the financial report. - Approved a quarterly meeting schedule on the third Tuesday of the last month of each quarter; the next meeting is September 15, 2026, at 9:30 a.m. at the Blue Lion. - Appointed Eric Hartness as CBID secretary. - Approved shifting CBID project focus from Project 2 to Project 9 (Cisterna Promenade and Lawn). - Directed follow-up with the planning consultant and requested larger project visuals. - Officer Solis will follow up on moving a trailer camera to North 8th Street for 30 days.

The Central Business Improvement District (CBID) board met to discuss financial reports, project updates, and strategic planning. Key topics included completion of the Garrison Courtyard park, a letter of assurance for irrigation maintenance, a new Main Street contract, and a long-term traffic study for Garrison Avenue. Consent Calendar - Approved minutes of previous meeting. - Approved treasurer's report showing financials through October 31, 2026, with adjustments for Garrison Courtyard park expenses and irrigation system costs. The report showed a negative $17,000 balance, attributed to encumbered irrigation funds, but not a true deficit. - Authorized a letter of assurance to Fred Sharon, who donated materials and labor for irrigation, confirming CBID's commitment to ongoing maintenance. Public Comments & Testimony (No separate public comments section; however, Amanda presented on behalf of Main Street Fort Smith.) Discussion Items - City Reports (Sarah & Josh): - Holiday lights and events: Holiday Express opening December 1, 2026; Paint Pace December 6, 2026. - Garrison Courtyard park completed; sign installed; final payment approved by board on November 4, 2026. Park is connecting Garrison and Rogers, with increased foot traffic. - Solar arrays to be installed in farmer's market parking lot starting next month, expected completion by March 2027. - Code enforcement issue at 801 Garrison Avenue (deteriorated building); new owner identified but no action taken yet. Discussion on CBID potentially acquiring properties but lacking resources. - Ambassador Updates: - Homeless prevention program spending $10,000/month; success story of "Squirrel" housed after 8–9 years of homelessness. - Hope Campus pavilion: county may approve fence; trash pickup program proposed. CBID prefers to focus resources on capital projects rather than direct funding. - Main Street Fort Smith (Amanda): - Contract for contracting services approved with amendment to clarify auto-renewal language. - Job posting for new position received quality candidates; aim to start in January 2027. - Small business incubator partnership with UAFS CED and ASBTDC. - $30,000 revitalization grant allocated $15,000 for mini grants; 10 applicants; grants range $1,500–$7,500; announcement expected in December 2026. - Coco Crawl event scheduled for Small Business Saturday (November 29, 2026), expecting 400+ participants; tree lighting at Cisterna Park follows at 5–6 p.m. - Strategic Plan Review: - Discussed next projects: riverfront entrance on A Street (approx. $160,000 plus design), lighting under Harrison Avenue Bridge, sound system for Levitt Amp (under $50,000). Board requested members submit project proposals with financing plans by December 18, 2026 meeting. - R DOT Traffic Study: - Study completed but offered no new solutions; total alternatives estimated at $120 million or $70 million. Board agreed to continue advocacy with highway commissioner Keith Gilbert and consider city-level discussions despite funding challenges. - CBID Flyer Update: - Matt to update one-pager with completed projects (splash pad, bike skate park, land acquisitions) and include district map and photos; to be sent to city for graphic design. - Leadership Transition: - Chairman Bill expressed desire to step down; Matt expressed interest. Discussion to be on December 18, 2026 agenda. Key Outcomes - Approved minutes, financials, and letter of assurance (all unanimous). - Approved Main Street contract with amendment (unanimous). - Directed staff to issue letter of assurance for irrigation maintenance. - Set December 18, 2026 meeting as deadline for members to submit project ideas and plans for strategic plan next steps. - Will continue advocacy on Garrison Avenue truck traffic with highway commissioner Keith Gilbert. - Matt will produce updated flyer for board review. - Leadership change to be discussed at next meeting.

The Central Business Improvement District (CBID) Commission held a regular meeting on September 6, 2026, at The Bakery District in Fort Smith, Arkansas. Commissioners reviewed routine approvals, heard departmental and partner reports, received a special presentation honoring Commissioner Phil White, and discussed two major downtown projects: the Butterfield Trail Sculpture and the Riverfront Gateway Project. Consent Calendar - Approval of Minutes: The minutes of the March 19, 2026 regular meeting were approved unanimously (the April 2026 meeting lacked a quorum, so no minutes were available). - Treasurer’s Report: The City of Fort Smith Statement of Revenues and Expenditures for the CBID fund for the period ending April 30, 2026 was reviewed and approved. The fund balance at period end was $246,332, with year-to-date expenditures at 20.5% of the total budget. Presentations & Reports - Code Enforcement/Permits: Commissioners expressed frustration over properties with prolonged “no progress” status (e.g., 521 Garrison Ave. awaiting glass installation for over a year). The chair committed to follow up with City Administration and Code Enforcement Director Shawn Guard to request a representative at the next meeting and to explore potential ordinance changes for stronger enforcement. - Parks Department (Sara Deuster): Routine summer landscape maintenance is underway. Compass Park Splash Pad opened after a brief part delay; seasonal staffing is nearly full (two vacancies remaining). The department reported the loss of two full-time employees but noted promising seasonal hires. The volunteer-led riverfront trail cleanup (FORC) continues with assistance from Trinity students organized by John Casey. - Citizen Services/Canopy Project (Joshua Robertson): The farmers market canopies are energized; a “flip the switch” event was held May 9. Some LED under-lighting issues remain (color inconsistencies and one non-functional light) that Integrity is addressing. The decorative LED lighting project is fully installed. Energy from the canopies will offset City Hall utility usage. - Police Department Downtown Officer/Ambassador Update (Cpl. Solis): Accidents decreased since the last period, with zero truck accidents downtown. Traffic stops increased to 175 (up from 95). Arrests decreased. A camera trailer was placed at John Bell Park to deter racing; activity has moved elsewhere. Homelessness-related complaints at 523 Garrison led to removal of a shrub that was harboring individuals. Parking complaints have risen since meter removal; employees parking on Garrison Avenue is limiting customer spaces. Cpl. Solis is promoting the $40/month parking garage and will communicate concerns to the Board of Directors. Work continues with churches to provide bathing services for the unhoused to prevent use of splash pads. The Downtown Safety Spotlight video series is active on social media. - Main Street Fort Smith Report (Amanda Hager): The small business incubator (Commerce Collective) winner, Crystal, is moving into 409 Garrison Avenue with a tentative opening June 20. The space lease runs through January 2027; the property owner (Griffin) offers a year lease option afterward. Main Street is conducting a visual assessment of the district (300+ design improvements identified) and a building-by-building occupancy survey. The next mini-grant round will open in June or July. The Levitt AMP series lineup is still being finalized; one headliner fell through. - Fort Smith Regional Art Museum Update (Lawson Hembree & Michael Hall): The museum is pursuing national accreditation and a strategic expansion plan (estimated $9-10 million for building expansion, plus sustainability funding for free programming; feasibility study for a $15 million campaign underway). The museum is outside the CBID district but at a key gateway. Special Presentation - Fort Smith Trailblazer Award: Commissioner Phil White was presented the Fort Smith Trailblazer Award by Josh Buchfink (City Communications) in recognition of his volunteerism and downtown revitalization efforts. Discussion Items - Butterfield Trail Sculpture (Phil White): Phil White reported that all funding and in-kind contributions for the life-size stagecoach and horse team sculpture (estimated value $150,000–$200,000) are secured. The city will remove asphalt, Forsgren is building the foundation, two engineering firms (Jason Myers and Josh Mickle) are providing pro bono engineering, and steel is donated. A motion was made and seconded that CBID contribute half the cost of materials up to $10,000 as a public-private partnership. The motion passed unanimously, though White expressed hope that private funding would cover the full amount. - Riverfront Gateway Project (Phil White): The engineering firm Crafton Tull provided a cost estimate of approximately $300,000 for the short block between 8th and 2nd Streets. Commissioners discussed that ARDOT requires detailed engineering drawings before approval. City staff noted that if CBID funds the engineering design, the project could advance faster. It was agreed to first obtain written confirmation from ARDOT that the concept is acceptable, then bring the engineering contract to the next meeting for a vote. - Wheeler Avenue Water Line Replacement: An update was given on the 10-inch cast iron water line replacement on Wheeler Avenue. The city’s potholing is needed to locate the line before design can proceed. This may affect lane closures. Public Comments - A downtown property owner and business representative expressed continued support for safety initiatives and thanked the commission for the business incubator program. - Steve (no last name given) mentioned a potential mural on the back wall of a building; discussion about coordinating with Steel Horse Rally. - (Unidentified speaker) announced the return of the Art Walk in November, partnering with the Windham’s Autumn Festival on November 7, and invited collaboration with the Regional Art Museum. - A public comment indicated that reconstruction of a river trail (washed away in 2019) will begin this summer, targeting completion by year-end. Key Outcomes - Minutes and Treasurer’s Report approved unanimously. - Butterfield Trail Sculpture: Motion passed (CBID to contribute up to $10,000 for materials). Private funding still being pursued to avoid CBID expenditure. - Riverfront Gateway Project: CBID will request written ARDOT concept approval before considering engineering contract. Engineering design fee will be brought for a vote at the next meeting. - Code Enforcement follow-up: Chair to request a code enforcement representative at the next meeting and research potential ordinance changes. - Next Regular Meeting: Scheduled for June 18, 2026 (note: meeting date used in summary is September 6, 2026 per instruction; agenda listed June 18 as next meeting).

The Central Business Improvement District (CBID) Commission held a regular meeting starting at 9:30 a.m. on September 6, 2026 (the agenda listed the meeting date as March 19, 2026, but the provided date for this summary is September 6, 2026). The meeting covered reports on finances, code enforcement, parks, downtown safety, Main Street programs, and presentations on the Steel Horse Rally, Fort Smith Marathon, Butterfield Trail project, and Harvest Moon Cafe. The commission also discussed reducing its membership from eight to seven commissioners and heard public comments on homeless services. Consent Calendar - Approval of Minutes: The minutes of the February 19, 2026 regular meeting were approved unanimously. All commissioners were present except Commissioner Hartness (excused). - Treasurer's Report: For the period ended February 28, 2026, revenues were $11,440, expenditures $42,988, and the cash balance declined from $304,535 to $272,987. The report was approved unanimously. Public Comments & Testimony - Stephanie Nugent (Downtown Business Association): Reported that the St. Patrick's Day Pub Crawl on March 14 was well received and that cups featuring Jalen Williams and Isaiah Joe sold out quickly. Announced a planned Cinco de Mayo celebration at the 800 Garrison parking lot, the first such event downtown, pending approval. - Casey (Executive Director, Hope Campus): Presented Point-in-Time homeless count results showing an approximate 10% increase in homelessness. Reported that during inclement weather, Hope Campus sheltered 54 people over its 143-bed capacity, up from 35 over last year. Announced a May 15 celebration for a new pavilion moved from Fort Smith Park to Hope Campus. Discussion Items - Code Enforcement Report: Shawn Gard reported on several property cases: 801 Garrison (progress, permit obtained); 521 Garrison (no progress, trying to identify responsible party); 400 & 406 Towson Ave (joint foundation repair progressing); 1123 S 6th St (cleanup progress); 15 N 2nd St (new case with violations). A property at 1123 S 6th St was noted to be outside the CBID district and will be disregarded. - Parks Department (Sara Deuster): Compass Park fencing came in under budget at just under $10,000 (CBID half reduced accordingly). Cisterna Park pump house will be raised five feet and rebid, saving 37%. Fountain liner replacement estimated at $45,000, searching for lower bids. United Way Day of Caring mulching event set for April 16. - Citizen Services/Canopy Project (Joshua Robertson): Construction of the solar canopies at the Farmers Market lot is nearly complete; electrical work and OG&E interconnection are pending. The parking lot fencing will be removed by end of March in time for the Farmers Market kickoff on April 4. Regarding under-canopy lighting ($23,000 total), the CBID previously approved $13,000. Main Street Fort Smith committed $6,00 from a downtown revitalization grant. Two commissioners each offered to split the remaining $6,000, effectively covering the full cost. - Police Update (Cpl. Julio Solis): Reported 14 traffic accidents downtown (peak 12 p.m.-2 p.m.), 30 arrests (3 felony), 101 traffic stops (86 warnings, 15 citations). Nighttime activity remains. Pub crawlon March 14 had no major issues. New bar Goat House at 1121 Garrison opened. Parking garage enforcement begins May 1 with new hand tags. A downtown safety video series is being produced. - Main Street Fort Smith (Amanda Hager): Applications for the small business incubator (Commerce Collective) are open through April 3. The first participant will occupy 409 Garrison Ave rent-free from May to October. Partners include Chamber of Commerce, University of Arkansas, Regions Bank. Challenge is finding turnkey vacant storefronts for future rounds. Mini-grant program: 8 projects awarded $16,000, with over $100,000 total exterior improvements expected by May. Sign at 524 Garrison nearing installation. - Steel Horse Rally (Dennis Snow): Rally scheduled for May 1-2, 2026. Economic impact is significant, but funding has decreased. Seeking donations and sponsorships. A golf tournament fundraiser planned for September. Charities for 2026: Art for the River Valley, Buddy Smith's home for veterans, Fort Smith Boys and Girls Club. Volunteer meeting March 22. - Fort Smith Marathon (Chris Wear): Marathon is March 29, 2026 (10 days from meeting). Expecting over 500 runners, goal to return to 900. Partnership with Fort Smith Museum of History; medals feature historic sites.(Immaculate Conception Church in 2026). Proceeds go to Fort Smith Parks for trails. Needs volunteers for intersections and sponsors. - Butterfield Trail Project (Phil White): Following Jim Spears' presentation last month, rapid progress has been made. Midwest Automation donated services to create a life-size 36-foot steel stagecoach cutout. Location secured near Marshalls Museum/farmers market. Estimated cost around $10,000 for mounting and signage; most costs donated. Installation expected summer 2026. - Harvest Moon Cafe Project (Aaron Mastropaolo, Desirae Mastropaolo, Sarah Higginbotham): Owners are closing on 505 Rogers Ave on March 27. The8,000 sq ft building will house a second location with bakery cafe, production facility, and anticipated drive-thru. Three-phase renovation planned; debt-free approach. Challenges: $250,000 fire suppression system connection issue and need for a drive-thru variance. Seek community support and advice on historical tax credits. Key Outcomes - Canopy Funding: With Main Street's $6,000 and two commissioners splitting the remaining $6,000, the canopy lighting project is fully funded. - Butterfield Trail Project: Commission expressed support; Phil White noted the project is largely donated and moving forward. - Commission Membership: A motion carried unanimously to recommend to the City Board of Directors that the number of commissioners be reduced from eight to seven. This change will require a city ordinance and is expected to be on the April 16 agenda. - Meeting Schedule: The next regular CBID meeting is scheduled for April 16, 2026.

The Central Business Improvement District (CBID) Board held its regular meeting on September 4, 2026. The meeting covered financial updates, project completions, a new contract with Main Street Fort Smith, strategic planning for future capital projects, the ongoing R Dot traffic study, and board leadership succession. Key decisions included approving a letter of assurance for an irrigation donor, approving the Main Street contract subject to minor language revisions, and setting a future agenda item to discuss chairmanship transition. Consent Calendar - Approval of Minutes: The board approved the minutes from the previous meeting by a voice vote. - Treasurer's Report: The financial report through October 31, 2025 (as noted in the packet) was approved. The report showed $45,384 in expenses against an original $77,000 budget for the Garrison Pocket Park project, with a negative available balance of $17,000 attributed to encumbered irrigation costs that will be reclassified. The board noted the deficit is not a true deficit. Public Comments & Testimony - A representative from the Fort Smith Downtown Business Association (FSDBA) invited board members to the Christmas Parade on December 13, 2026, and the New Year’s Eve Ball Drop on December 31. They also suggested creating a dedicated CBID website with galleries of past projects and a contact/idea form, offering free web design assistance. Discussion Items - Irrigation System Assurance: Sarah reported that Fred Sharon, who donated materials and labor for the downtown irrigation system, requested a formal letter from CBID committing to ongoing maintenance. The board voted unanimously to provide such a letter, and staff will draft it for the chair's signature. - City Reports: Josh reported the Garrison Court yard pocket park is complete; the final sign was installed and final payment approved. Solar arrays will be installed in the farmers market parking lot starting next month, expected to be operational by March 2027. - Property Maintenance: Discussion on 801 Garrison Avenue—an unmaintained property. The board noted the building sold recently but the new owner has not made improvements. There was consensus to continue monitoring and to try engaging owners personally. - Ambassador and Hope Campus Updates: The ambassador reported challenges but noted reduced visible homelessness on Garrison Avenue. Hope Campus staff reported spending $10,000/month on homeless prevention and rental assistance; they also plan a trash pickup program with homeless residents and requested potential CBID funding. The board indicated its primary engagement with homelessness is through the ambassador program and prefers to focus capital resources elsewhere. - Main Street Fort Smith Contract: Amanda presented a revised contract for Main Street services. Key changes: removed the 60% cost share and set fixed amounts ($26,000 from CBID, $17,000 from Main Street). A discrepancy in the auto-renewal clause was noted (auto-renew and termination conflict). The board approved the contract pending correction of that clause. - Main Street Programs: Amanda reported on a $30,000 state revitalization grant, with $15,000 earmarked for a micro-grant program (1,500–7,500 each). Ten applications were received, and winners will be announced in December. The Coco Crawl event on Small Business Saturday (the last Saturday in November) drew about 400 participants and increased foot traffic by 70% for some businesses. The Levitt AMP concert series averaged 200 attendees per show; a fall series is planned for 2027. - Strategic Plan and Future Projects: The board discussed revitalizing the 2024 strategic plan. Ideas included a riverfront entrance corridor project ($160,000–200,000), lighting under the Harrison Avenue Bridge, and sound system improvements for the amphitheater (quote for full system was over six figures; a simpler retrofit could be under $50,000). Members agreed to each select one or two priority projects by the next meeting (likely December 18) and submit a one-page plan including funding ideas (financing, private donations). No vote was taken but consensus to proceed. - R Dot Traffic Study: The board reviewed the completed traffic study for Garrison Avenue. It concludes no funding identified for improvements and suggests redistribution would require local jurisdiction initiation. Costs for alternatives were noted: $120M and $70M. Members agreed the problem is multi‑jurisdictional and requires state/federal involvement, but they will continue advocacy. Bill will meet with highway commissioner Keith Gibson to discuss the issue. - Board Leadership Change: The current chair (Bill) expressed interest in stepping down to bring fresh energy. Matt expressed interest in the role. The board decided to add chairmanship succession as a discussion item for the December 18 meeting. Long-tenured members also suggested identifying new commissioner candidates. - One-Page Flyer: Matt presented a draft flyer summarizing CBID projects (past and future). Members suggested including maps, photos, historical project summaries (e.g., bike/skate park, splash pads, two-acre land acquisition from Marshalls Museum, 240‑acre riverfront land). The flyer will be refined and sent to the city for graphic design. Key Outcomes - Motion passed (unanimous): To provide a letter of assurance to Fred Sharon for the irrigation system maintenance funding. - Motion passed (unanimous): To approve the Main Street Fort Smith services contract subject to clarifying the auto-renewal clause and obtaining legal review. - Direction to staff: Draft the irrigation assurance letter; refine the CBID promotional one-pager; prepare for the December 18 meeting with members’ project proposals and chairmanship discussion. - Future agenda: The December 18 meeting will include member-submitted project plans, the R Dot study update, and a formal discussion of the board chair transition. - No action on the R Dot study aside from continuing advocacy; no vote on the bridge lighting or sound system.

The Fort Smith Board of Directors met on September 1, 2026, at 6:00 p.m. at the Blue Lion, 101 North 2nd Street. The meeting included a public hearing, several rezoning and land use ordinances, consent decree infrastructure contracts, and a consent agenda with honorary street designations, construction contracts, and operational agreements. The board approved most items, but tabled two contracts (lagoon cleaning and grit conveyors) for further review. Public comments addressed concerns about project costs, vendor history, and neighborhood compatibility. Consent Calendar - 7A – Honorary Street Name: Madison Marsh Avenue – Resolution designating a portion of Gary Street as “Madison Marsh Avenue” in honor of Miss America 2024, Madison Marsh, a Fort Smith native and USAF Academy graduate. Approved unanimously. - 7B – Honorary Street Name: Judge Jim Spears Court – Resolution designating a portion of Riverfront Drive as “Judge Jim Spears Court” in honor of the late Judge Jim Spears, who helped secure the U.S. Marshals Museum and other monuments. Approved unanimously. - 7C – Street Overlays Contract: Steep Creek, LLC – Resolution accepting a bid of $1,530,825.65 for 2024 Street Overlays/Reconstruction Phase F (1.4 miles of roadway on Rannoch Circle, Fianna Circle, and Jenny Lind Road). Approved unanimously. - 7F – Construction Manager: Creekmore Park Pool Pump House Renovation – Resolution approving a $3,750 agreement with Beshears Construction, Inc. for pre-construction phase services. Full construction GMP will come later. Approved unanimously. - 7G – Tennis Center Operations: Western Arkansas Tennis Association – Resolution approving a 5-year lease agreement with WATA to operate the Tennis Center at Creekmore Park, with up to five additional two-year renewal options. Approved unanimously. - Note: Items 7D (Denali Water Solutions lagoon cleaning) and 7E (Midwest Automation grit conveyors) were tabled to the September 15, 2026 meeting (see Discussion Items). Public Comments & Testimony - Item 1 (Street Vacation): Ken McClernon, property owner, was available for questions. No public opposition expressed. - Item 3 (Vicksburg St Rezoning): Andy Postrick expressed support, stating “Fort Smith is open for business.” - Item 4 (Kelley Highway Rezoning): Jason Skirbitz supported the proposal, noting a bakery/confectionery shop would be a good addition near a school. Also spoke on 7A and 7B, questioning the value of honorary street renaming. - Item 5 (Massard Road Rezoning): Terry Bailey (8200 Williamsburg Road) spoke in opposition, citing traffic congestion, proximity to schools, and that the commercial use does not fit the residential neighborhood. Bear Davidson (applicant) answered questions about buffers, traffic, and hours. - Item 6A/6B (Consent Decree Contracts): Joey McCutcheon questioned why a $9.47 million bid was originally submitted against a $5.19 million estimate, and urged the board to hire a program manager. He also noted Denali Water Solutions’ history with the city. Crystal Cadelli echoed concerns about cost overruns and the need for careful spending. Levon Morton asked why capacity improvements (Phase II) were separated from the original project. - Item 7D (Lagoon Cleaning): Joey McCutcheon and Eric Wideman urged caution, citing Denali’s past failure to address odor issues at a local lagoon until a lawsuit was filed. Joey McCutcheon asked if the closure plan had been filed. - Item 7E (Grit Conveyors): Kristen Kitchens raised concerns about the low bidder’s environmental permits (stormwater, hazardous waste). Dan Williams noted the bid was significantly lower than others and questioned whether the scope included all necessary items. - Item 7C (Street Overlays): Jason Skirbitz suggested the project should be reconsidered due to planned extension of Jenny Lind Road to Highway 45. Discussion Items - Item 1 – Ordinance to Vacate Portions of North N Street and Alley: Deputy City Administrator Maggie Rice presented the request. Utilities requested easements. No objections from nearby property owners. The board approved the ordinance 6-0 with suspension of rules. - Item 2 – Rezoning 1517 & 1527 N 32nd St (I-1 to RM-3): Staff reported Planning Commission voted 8-0 to recommend approval. The rezoning brings existing single-family homes into compliance. No public opposition. Board approved 6-0 with emergency clause. - Item 3 – Rezoning 3515 Vicksburg St (I-1 to RM-4): Staff reported Planning Commission vote 7-1 (one opposed wanted to keep industrial land). The property is within an 80-85 dB DNL noise contour, so new residential construction must meet sound transmission standards. Board approved 6-0 with emergency clause. (Note: Staff memo states neighborhood meeting on July 27, but in the transcript Ms. Rice said June 27; this discrepancy was not addressed.) - Item 4 – Rezoning 5215 Kelley Hwy (PZD 57-23 to PZD): Allows bakery, florist, bookstore, salon, etc. Planning Commission voted 8-0. No opposition. Board approved 6-0 with emergency clause. - Item 5 – Rezoning 2709 Massard Rd (RM-2 to C-2): Staff noted the proposal could be considered spot zoning but recommended approval with conditions (privacy fence, limited to submitted development plan). Planning Commission voted 7-1 (Rod Coleman opposed). Neighbors raised concerns about traffic, drainage, and proximity to schools. Applicant stated clinic would have about 80 patients/day, hours 8-5 M-F. Board approved 5-1 (Christina Catsavis opposed) with emergency clause (same vote). - Item 6A/6B – Consent Decree Contracts: - 6A: Resolution accepting Forsgren, Inc. bid of $3,047,654.50 for sewer line rehabilitation (Phase II of three phases). Original project was split after the board rejected a $9.47M bid. Staff confirmed Phase I approved at $2.98M, and Phase II is a capacity improvement. Total for original project (Phases I & III) estimated at $6M, below the original $5.19M estimate. Board approved 6-0. - 6B: Resolution approving $272,900 engineering services agreement with Hawkins-Weir Engineers, Inc. for construction observation of Phase II. Approved 6-0. - Item 7D – Lagoon Cleaning Contract (Tabled): Resolution to accept Denali Water Solutions’ bid of $919,000 for cleaning lagoons at Lake Fort Smith and Lee Creek Water Treatment Plants. Director Martin noted Denali has been the sole bidder historically and expressed desire for competition. Public comments criticized Denali’s past performance. The board voted 5-0 to table to September 15, 2026, to seek additional options. - Item 7E – Grit Conveyor Purchase (Tabled): Resolution to purchase two grit conveyors from Midwest Automation & Custom Fabrication for $78,822. The low bid raised concerns about scope (trough size differences, potential installation costs) and vendor’s environmental permits. Director Christina Catsavis moved to table to the next regular meeting; seconded and approved 5-0. Key Outcomes - Ordinance passed (6-0): Street vacation of North N Street and alley. - Ordinance passed (6-0): Rezoning 1517/1527 N 32nd St to RM-3, with emergency clause. - Ordinance passed (6-0): Rezoning 3515 Vicksburg St to RM-4, with emergency clause. - Ordinance passed (6-0): Rezoning 5215 Kelley Hwy to PZD, with emergency clause. - Ordinance passed (5-1): Rezoning 2709 Massard Rd to C-2, with emergency clause. Director Christina Catsavis voted no. - Resolution passed (6-0): Forsgren, Inc. construction contract for sewer rehabilitation (Phase II). - Resolution passed (6-0): Hawkins-Weir Engineers, Inc. engineering services agreement. - Consent Agenda (items 7A, 7B, 7C, 7F, 7G) approved (5-0): Honorary street names, street overlays, pool pump house CM, and tennis center lease. - Item 7D tabled to September 15, 2026: Lagoon cleaning contract with Denali Water Solutions. - Item 7E tabled to next regular meeting: Grit conveyor purchase from Midwest Automation. - Other: Director Rego proposed a homelessness task force to be co-chaired with Director Martin, with meetings in October and November and legislation in December. Director Christina Catsavis requested a study session on Chaffee Golf Course options and noted FCRA has not paid its share of the Highway 255 widening project. The board entered executive session to discuss a cybersecurity event, with no action taken.

The Fort Smith Audit Advisory Committee met at Blue Lion Room 2 (101 N 2nd St, Fort Smith, AR) to review the updated final draft of the Parrot Island Waterpark Agreed-Upon Procedures (AUP) report, prepared by external auditors Forvis Mazars, and to discuss next steps. Chair Deana Infield called the meeting to order at 7:02 PM. Note: The agenda, minutes, and transcript list the meeting date as August 24, 2026, at 7:00 PM, while the timestamp provided for this summary is August 27, 2026; this discrepancy is noted per accuracy rules. Attendance - Committee members present: Deana Infield (Chair), André Good, Russell Bragg, Neal Martin, Lavon Morton, Christina Catsavis. Absent: Raynee Pogue. - City staff present: Amanda Strange (Director of Internal Audit), Christi Fisher (Staff Auditor), Lucretia Perkins (Utility Auditor), and City Administrator Jeff Dingman. - Forvis Mazars present: David Coleman, Katie Flores, and Fritz Balbinot. Discussion Items - AUP vs. audit explained: David Coleman (Forvis Mazars) explained that in an agreed-upon procedures engagement, the committee defines the scope, unlike an audit where standards dictate the work. He noted an audit's scope might have been limited by a $30,000 materiality threshold, whereas some AUP procedures were written to catch even a $1 difference because those details mattered to the board. - No improper activity indicated: Coleman stated there was no indication of improper financial activities or obvious missing funds, while noting the procedures targeted areas the committee and board cared about. - ARM's explanations unchanged: Forvis Mazars reported that the waterpark management company (ARM) provided similar explanations for reconciling items: its accounting system produces end-of-day reports that omit certain online sales, and it also produces sales details by tax rate. A $15,000 reconciling item in July was attributed to ticket sales through GroupOn, and several line items repeated the same explanation about omitted online sales or checks from sponsoring partners. - Vantiv charges lacking support: In the cash disbursements section (Tables 5 F2 and F3), charges from Vantiv — the credit card processor for ticket sales — were flagged because no supporting documentation was provided. - Cook Elementary check: A revised procedure, tied to a question from Director Christina Catsavis, addressed the Cook Elementary check and the cashing of checks beyond five business days, with ARM's explanation included in the report. - Payables aging: At the committee's request, a procedure was added to report items exceeding 45 days outstanding, calculated as the invoice date minus the check date. The committee previously recommended that monthly reporting include an aging listing of payables showing whom they are owed to and the invoice date. - August comparison anomaly: Items were removed from page 21 of the report to create an apples-to-apples comparison. In table 9B2, August 2025 expenses were about $48,000 higher than August 2024, even though 2024 included major maintenance costs. - Fixed asset and capital expenditure concerns: The committee discussed Parrot Island manager Carl's treatment of repairs as capital expenditures (e.g., iron couplings used instead of aluminum to avoid rust). Lavon Morton said the size of the repair cost did not sink in until later and that the city should have had a stronger review process, similar to the consent decree process, to ensure construction met standards. - Written procedures and guidance: Morton emphasized the need for strong, written procedures on how capital funds are spent and reported. Coleman recommended the city provide more guidance on fixed assets, maintenance, capitalization, and depreciation. - Clarity question: A committee member said they were unfamiliar with a company called "Clarity" referenced in the report and suggested it was a question worth asking. - Future audit timing: The committee discussed whether to pursue a full audit for 2026, noting a decision should come sooner rather than later given testing requirements on construction in progress. Participants noted Parrot Island is not material to the city's financial statements (the entity is half city and half county), and the management company's reporting focuses only on its performance and compensation from Parrot Island. - Monitoring system: Morton and City Administrator Jeff Dingman discussed developing a monitoring system for Parrot Island and similar entities, noting complacency can develop over time. Key Outcomes - Issue report as-is: Forvis Mazars recommended issuing the final AUP report with ARM's explanations included, rather than continuing to chase missing support. Chair Deana Infield stated the committee would not put more time into the item. - September 10 follow-up: The committee will not delay its next quarterly meeting (scheduled for September 10). ARM has the draft report and was invited to attend the September 10 meeting to provide items, suggestions, and acceptable explanations for outstanding questions. - Recommendations list: Amanda Strange will formalize the list of recommendations, incorporate the discussion from this meeting, and send it to the audit committee. - Vendor responsibility: Lavon Morton stated that if the management company cannot or will not answer questions, the city has a responsibility to find other vendors that will perform the work the way the city wants.

This summary covers the Fort Smith Central Business Improvement District (CBID) Commission meeting. The supplied agenda lists the meeting for Thursday, August 20, 2026, at 9:30 a.m. in The Baker District – Cooler Room, 70 S 7th St., Fort Smith, AR; however, the source metadata date is August 26, 2026 at 15:30 UTC, so this summary uses that date and notes the discrepancy. No transcript or minutes for this specific meeting were provided, so confirmed actions, motions, and public comments cannot be stated. The summary is based on the agenda, the June 18, 2026 regular meeting minutes, and the Treasurer’s Report through July 31, 2026. Agenda and Scheduled Items - Call to order by Chair Matthew Holland, roll call, and confirmation of a quorum were scheduled. - Consideration of approval of the June 18, 2026 regular meeting minutes. - Treasurer’s Report through July 31, 2026. - Presentations and reports: - Code Enforcement/Permits reports for review. - Parks Department update by Sara Deuster. - Citizen Services update by Joshua Robertson. - Fort Smith Police Department Downtown Officer/Ambassador update by Cpl. Solis. - Main Street Fort Smith update by Amanda Hager. - Discussion items: - CBID meeting schedule – Matt Holland. - CBID Secretary position – Matt Holland. - CBID project updates – Eric Hartness. - CBID regular meeting date (listed as TBD) and adjournment. Treasurer’s Report – Through July 31, 2026 - Total amended FY26 revenues: $304,575; year-to-date actual revenues: $71,881. - Special assessment revenue: $29,925 collected year-to-date, 13.2% of the $226,900 amended budget; prior meeting context indicates assessments are primarily received later in the year. - Total amended FY26 expenditures: $649,583; year-to-date actual expenditures: $179,869; encumbrances: $30,210. - The statement reported year-to-date net revenues (expenditures) of $(107,988), with $30,210 in encumbrances and a remaining available net amount of $(206,810). - Fund balance: $304,535 at the beginning of FY26 and $196,547 at the end of July 2026. Context from June 18, 2026 Minutes - The June minutes, whose approval was on the August agenda, recorded prior updates including code enforcement progress at 521 Garrison Avenue; abatement at the former Ferris Wheel property at 15 North 2nd Street; Cisterna Park Pump House restoration rebid at approximately $140,000; Farmers Market Solar Canopy substantial completion; the Arkansas Tri-Region E-Bike Voucher Program with applications opening July 6; increased graffiti activity and mobile surveillance camera deployment; Main Street Fort Smith Mini-Grant Program results (seven projects, approximately $80,000 in private investment leveraged with $11,000 in grants); and a tabled Riverfront Gateway project discussion. Key Outcomes - No confirmed decisions, votes, or next steps can be verified for the August 26 meeting because the meeting minutes and transcript were not provided. - Based on the agenda, the Commission was scheduled to consider approving the June 18 minutes, receive the July 31 Treasurer’s Report and staff updates, and discuss the CBID meeting schedule, secretary position, and project updates. Any outcomes from those items remain unconfirmed.

Note: The agenda and transcript list the meeting as August 18, 2026, but the provided date is August 19, 2026; this summary uses the provided date. The Fort Smith Board of Directors held a regular meeting on August 19, 2026, at the Blue Lion (101 North 2nd Street) beginning at 6:00 p.m. The meeting was televised live on YouTube and Facebook. Key actions included placing a ballot measure to change the form of government on the November 3, 2026 election, the defeat of an ordinance prohibiting relocation of unhoused individuals, approval of a $1 million financial assistance agreement for the Bailey Hill redevelopment (with a clawback provision), passage of consent decree and consent agenda items, and confirmation of Jeff Dingman as City Administrator. Consent Calendar - Minutes of the August 4, 2026 regular meeting were approved. - Consent Decree Items (4A–4D): Passed unanimously (7-0). Included engineering services agreements, partial payments, and temporary construction easement acquisitions related to sanitary sewer remedial measures. - Consent Agenda (Items 5A–5K): Passed 6-0 with one abstention on Item 5D (Director Christina Catsavis abstained). The consent agenda included property conveyance to Raymond Fondren (5A), parking lot replacement at Miss Laura’s (5B), a time extension for Miss Laura’s siding project (5C), an engineering services amendment for drainage improvements (5D), a settlement agreement for easement acquisition (5E), adoption of the 2026 Water CIP Phase 2 (5F), setting a public hearing for street vacation (5G), purchase of a service truck for Transit (5H), an amendment to software agreement with CentralSquare (5I), fire department generator contract (5J), and a change order for Cisterna Park pumphouse (5K). Public Comments & Testimony Item 1 – Special Election on Form of Government: Numerous speakers expressed strong support for placing the measure on the November ballot. Dan Williams, Shane McKinney, Crystal Cadelli, Chris Cadelli, Jason Kerbitz, Joey McCutcheon, Janie Pugh, Eric Wideman, and Jeannie Carroll all urged the board to let citizens vote. One speaker (Steve Sharon) expressed opposition, arguing the board should not imply something is wrong with the current form of government. The petition organizers indicated willingness to withdraw their citizen petition if the board acted. Item 2 – Ordinance Prohibiting Relocation of Unhoused Individuals: Most speakers opposed the ordinance. Sharon Chapman (Next Step Homeless Services) stated there is no evidence of widespread transportation of homeless into Fort Smith. Noah Hanson called the ordinance factually misguided. Greg Davis (Hope Shelter) argued it is based on misinformation. Casey Wilson (Hope Campus) provided data showing 8 out of 10 homeless served are from Fort Smith. Dakota Palmer supported the ordinance, claiming he has seen people dropped off. Several speakers suggested forming a task force to address homelessness more comprehensively. Item 3 – Bailey Hill Redevelopment Funding: Speakers were divided. Lavon Morton and Andy Postrick supported the project. Crystal Cadelli and Chris Cadelli opposed, citing drainage needs elsewhere and lack of original documentation. Jason Kerbitz questioned transparency. Joey McCutcheon urged the board to honor its prior commitment. Casey Wilson noted that lack of housing increases homelessness. Item 5K – Cisterna Park Pumphouse Change Order: Several speakers from the Darby Legacy Project and the Ranger community (Ashley Moss, Milo Mazur, Carolyn Speer) urged approval of the height reduction, arguing the pumphouse obstructs the General Darby statue. Jason Kerbitz and Shane McKinney criticized poor communication. Joey McCutcheon noted the lack of consultation with stakeholders. Item 6 – City Administrator Appointment: Jason Kerbitz expressed frustration that the public had no input. Joey McCutcheon offered no comments beyond being present. Discussion Items Item 1 – Ordinance Calling Special Election on Form of Government: Director Jarred Rego moved to adopt the ordinance with suspension of the rules. Board discussion focused on the certified citizen petition (2,681 valid signatures) and the risk of legal challenges delaying the ballot. City Attorney Colby Rowe confirmed the citizen petition would proceed to the mayor’s proclamation, but if the board also passed an ordinance, the citizen petition could be withdrawn to avoid dueling ballot measures. After a failed motion to call the question (4-3), the board ultimately voted 7-0 to adopt the ordinance. The measure will appear on the November 3, 2026 ballot. Item 2 – Ordinance Prohibiting Unauthorized Relocation of Unhoused Individuals: After public comments, Director Neal Martin made a motion to adopt the ordinance with suspension of the rules. There was no second; the motion died. The item was not brought to a vote. Item 3 – Bailey Hill Financial Assistance (Resolution): The board discussed the $1 million commitment for street and drainage improvements. Director Kevin Settle moved to amend the resolution to include a 10-year clawback provision (forgiving $23,502.28 per lot in equal annual increments over 10 years). The amendment passed 6-0. The amended resolution then passed 4-2 (Directors George Catsavis and Neal Martin voted no; Christina Catsavis also voted no). Item 5K – Cisterna Park Pumphouse Change Order: The board considered Change Order No. 1 with Goodwin & Goodwin, Inc. to reduce the pumphouse height by 20 inches at a cost of $55,208. The Parks and Recreation Commission had voted 5-1 to recommend against approval. After hearing public testimony and board discussion, the change order was included in the consent agenda, which passed. Director Kevin Settle expressed regret that the pumphouse had not been moved entirely. Item 6 – Confirming Jeff Dingman as City Administrator: The resolution confirming Jeff Dingman as City Administrator and authorizing an at-will employment agreement was adopted 5-1 (Director George Catsavis opposed). Other Board Discussion: Directors discussed forming a homelessness task force. Director Andre Good requested an update on pending lawsuits. The board agreed to place northside drainage issues on a future study session. Key Outcomes - Ordinance for Special Election: Passed 7-0. The proposition to change from city administrator to mayor-council form of government will be on the November 3, 2026 ballot. - Ordinance on Relocation of Unhoused: Died for lack of a second; not adopted. - Bailey Hill Financial Assistance: Approved as amended (6-0 on amendment, 4-2 on final). The city will provide $1 million with a 10-year clawback provision to recover the investment if homes are sold early. - Consent Decree Items (4A-4D): Approved 7-0. - Consent Agenda: Approved 6-0 with one abstention (Director Christina Catsavis on Item 5D). Includes all routine approvals. - City Administrator Appointment: Confirmed 5-1; Jeff Dingman formally appointed. - Board Appointments: Terri Hardin appointed to Housing Assistance Board (term expiring April 30, 2028); Nancy Raney and Sandy Sanders reappointed to Parks and Recreation Commission (terms expiring August 31, 2031). - Executive Session: Added to discuss a cybersecurity incident. - Future Actions: Homelessness task force formation to be explored; northside drainage study session to be scheduled; water conservation continued due to plant outage.