Public Meetings - Plainfield, Illinois

The Plainfield Village Board Committee of the Whole held a workshop on January 12, 2026, at 7:00 PM in the Boardroom. The primary agenda item was the presentation and discussion of the 2026-2027 Draft Fiscal Year Budget for the Police Department. The meeting began with roll call, approval of prior minutes, presidential and trustee comments, and public comments (none). The budget presentation, led by Administrator Josh Blakemore, Finance Director Tracy Pleckham, and Police Chief Miller, highlighted a proposed $1.73 million (9.8%) increase in police operations, 91% of which is personnel-related. Consent Calendar - Approval of Minutes – The minutes of the Committee of the Whole Workshop held on December 8, 2025, were approved by a motion and unanimous vote. Public Comments & Testimony - No members of the public were present or offered comments. Discussion Items - Presidential Comments – Mayor Argadella briefly commented on the Chicago Bears game and noted that Village Administrator allowed Bears gear on Friday. - Trustee Comments – Trustee congratulated Iver Jones Middle School on their drama production of "Mary Poppins Jr." - 2026-2027 Draft Fiscal Year Budget – Police Department - Administrator Blakemore introduced the budget process, noting a $1.73 million increase from FY26 to proposed FY27, with 91% (approx. $1.575 million) tied to personnel: two new sworn officers, health insurance (estimated 20% increase), pension contributions, liability insurance, and market wage adjustments. - Finance Director Pleckham explained the health insurance increase is the highest in 20 years (estimated 20%, typically 10-12% initially settling around 8%). She noted the Village is part of the IPBC pool and has options to change employee contributions or plan design in future if increases persist. - Chief Miller presented a detailed overview, including: mission and values, organizational chart, population growth (special census likely over 50,000), residential new construction permits (138 in 2015 vs. 740 in 2025), special events (28 in 2025 with 18 road closures), training hours, years of service distribution (23 officers with 20+ years pensionable service, 37 with 0-14 years), calls for service (2025 breakdown), crime statistics (property crimes down 114 from 2024 to 2025, attributed to reduction in retail thefts and burglary to motor vehicles; crimes against society up 59 due to increased drug arrests), mental health calls (decreased due to social worker and community policing), vehicle crashes (1,320 in both 2024 and 2025, injury crashes down), DUI arrests (107 in 2025 up from 69 in 2024), canine statistics (935 training hours, 252 deployments), ongoing projects (IT online bill pay, radio fleet upgrades, recruitment, body worn camera upgrades, peer support program, outdoor warning sirens – $500,000 grant from Senator Keppel, building updates). - The budget includes two new sworn officers (May 1 start) and one part-time records tech, increasing sworn strength from 66 authorized (currently 64) to 68. Total department employees currently 88. - Pleckham reviewed year-to-date performance (70% of year, on target), and line-item changes: salaries ($200,000 for new hires), benefits ($865,000 increase, including $350,000 in pensions), supplies and contractual minimal changes. Utilities increased slightly but accounted for correct coding of cell phones and iPads. Westcom charges are per contract with a one-time reduction taken this year. A new line for public relations (employee recognition) was added. Seizure and forfeiture budget ($80,000) washes with revenue. Special activities budget increased based on current year. Support services add one part-time position. Capital includes two PIMA light towers ($60,000). Contingency remains $11,500. PIMA budget and Police Commission budget (up $7,000 for training) also discussed. - Discussion included questions from trustees about drone program (Chief Miller noted it’s a few years away, initial cost $500,000, wants to see Naperville’s experience), automation of parking/lesser violations (ongoing IT project), and the importance of the budget packet provided early. Key Outcomes - The Board received the presentation and will continue budget discussions in future workshops. No formal votes were taken on the budget; revisions may occur as more information on health insurance rates and union negotiations becomes available. - The intent to proceed with budgeting for two new sworn officers with a May 1 start date, as proposed by the department, was acknowledged with no objections from the Board. - Reminders: Coffee with the Mayor on January 14 at 9:00 AM at Ten Drops Coffee; Village Offices closed January 19 (Martin Luther King Day); next Committee of the Whole Workshop on January 26; next Village Board Meeting on February 2 at 7:00 PM.

The Village Board of Plainfield, Illinois, met on January 5, 2026, at 7:00 p.m. in the Boardroom at 24401 W. Lockport Street. The meeting opened with proclamations recognizing the C.W. Avery Family YMCA’s 20th anniversary (to be celebrated February 4, 2026) and the Tri-City Wolverines football and cheer teams for their national achievements. Trustees also commented on community volunteer groups. No public comments were made. The board then conducted its business meeting, unanimously approving the consent agenda, a payment to Tracy, Johnson & Wilson, a Public Right-of-Way ADA Transition Plan agreement with Baxter & Woodman ($228,100), and an amendment to the St. Mary Safe Routes to School Phase I engineering contract ($17,000). Proclamations and Recognitions - C.W. Avery Family YMCA 20th Anniversary: Mayor Argadellas read a proclamation declaring February 4, 2026, as the YMCA’s 20th Anniversary. Executive Director Aaron Lightbody spoke, noting that approximately one in three Plainfield families are part of the Y. Trustees expressed support, acknowledging the Y’s role in youth development and community wellness. - Tri-City Wolverines Recognition: The board recognized the 10U football team (two-time state champion, fourth in the nation at Pop Warner Super Bowl), the JV Level 4 cheer squad (national champions), and the Tri-City Platinum Angels (third in the nation). Michael Wellner (president) and Jennifer Klein (assistant cheer director) highlighted the athletes’ dedication. Trustees praised the families and coaches for fostering teamwork and resilience. Consent Calendar - Unanimously approved (6-0) the consent agenda, including: - Minutes of the December 15, 2025, board meeting and executive session. - Bills paid and bills payable reports for January 5, 2026. - Approval of legal fees for Dunn, Martin & Miller, Ltd. for the 143rd Street East Extension (September 2025) totaling $1,550. Discussion Items - Payment to Tracy, Johnson & Wilson: The board approved a motion (6-0) to authorize payment of $1,020 to Tracy, Johnson & Wilson. No questions were raised. - Public Right-of-Way ADA Transition Plan: Staff member Ashton Stipp presented the proposed agreement with Baxter & Woodman for a comprehensive assessment of the village’s pedestrian network (360 lane miles of sidewalk). The $228,100 contract (funded from the FY2026 budget allocation of $150,000 for accessibility, with additional funds identified) will cover data collection, curb ramp geometry, cross slopes, and route continuity. The assessment is expected to take 12 months and will inform the village’s curb and sidewalk improvement programs. Trustees asked about integration with existing sidewalk repair programs and the inclusion of missing sidewalk gaps. The motion to authorize the Village President to execute the agreement passed unanimously (6-0). - St. Mary Safe Routes to School – Amendment No. 1: Public Works Director Threewitt presented an amendment to Work Order 25-001 with Baxter & Woodman, adding $17,000 (revising the total not-to-exceed amount to $125,000) for additional drainage analysis during Phase I engineering. The village had received a $250,000 grant for construction of sidewalks near Central Elementary and St. Mary’s. A public information meeting raised drainage concerns that required deeper study. The board unanimously approved the amendment (6-0). Key Outcomes - Unanimous approvals on all motions: consent agenda, Tracy, Johnson & Wilson payment, ADA Transition Plan agreement, and St. Mary Safe Routes to School amendment. - Budget preparation will begin the week of January 12, 2026, with police department budget workshops scheduled. - New staff: Mark Dudash started as Building Official (day one). Ken Dato began as Water Superintendent, replacing Dan Beerman (retired after 32 years). - Census update: Approximately 3,400 in-person survey responses collected; field work continuing; residents urged to respond by phone to avoid a door knock. - Upcoming meetings: January 8 – Historic Preservation Commission (7 p.m.); January 12 – Committee of the Whole Workshop (7 p.m., police budget); January 14 – Coffee with the Mayor (9 a.m. at Ten Drops Coffee); January 19 – Village Offices closed (Martin Luther King Day); February 2 – Next Village Board Meeting (7 p.m.). Administrator’s and Other Reports - Administrator noted that budget workshops start next week, police budget will increase, and census response is ongoing. - Public Works recognized retiring Water Superintendent Dan Beerman and welcomed replacement Ken Dato. - Building, Planning, Police, and Attorney departments had no formal reports.

The Plainfield Zoning Board of Appeals & Plan Commission met on Tuesday, December 16, 2025, at 7:00 PM in the Village Boardroom. The meeting included approval of previous minutes, a development report, and a public hearing and vote on the Dunkin' Donuts development at the northeast corner of 135th Street and Route 30. All action items were approved unanimously. Consent Calendar - Approval of Minutes: The minutes from the Plan Commission meeting of November 18, 2025, and the Joint Meeting with the Village Board on December 2, 2025, were approved by voice vote without corrections. Public Comments & Testimony No members of the public provided comments. Development Report Village Planner Bosma reported that the NUC/Elevant apartments were recently approved by the Village Board. Discussion Items - Dunkin' Donuts (Case 214-091825): This was an old business item. The applicant, represented by architect Pete Peraskis, proposed a new Dunkin' Donuts brick-and-mortar establishment with a drive-thru on a site at the northeast corner of 135th Street and Route 30. The site also includes an outlot for future development. The applicant sought annexation, rezoning from R-1 to B-3 Highway Business District, a special use for the drive-thru, a variance because the lot is less than the required 1 acre (minimum acreage for B-3), site plan review, and preliminary plat approval. Planner Bosma presented staff's report, noting that the site will have access from both Route 30 and 135th Street, with internal driveways. The drive-thru includes a bypass lane with a yield sign. Staff recommended removing one parking stall on the southwest end for traffic efficiency, noting the applicant already exceeds minimum parking requirements by seven spaces. Staff generally supported the site plan due to sufficient landscaping, lighting, and architectural features. Applicant Pete Peraskis explained the project's history, including challenges with IDOT during COVID regarding access on Route 30, which led to multiple traffic studies. He stated that the variance is needed because the lot size is intentionally limited to provide more space for the future outlot's access and parking. He noted that 80% of Dunkin' Donuts business is currently drive-thru, justifying the layout. Commissioners asked questions regarding access on Route 30 (no additional turn lane planned), the left turn lane on 135th Street, potential traffic bottlenecks, and the placement of parking spaces and the trash enclosure. Commissioner Wagner noted that the east-end parking spaces might cause awkward circulation. Ex Officio Kern questioned the variance criteria and whether the project would proceed without it; Peraskis indicated the owners might abandon the project. Kern also suggested moving the trash enclosure away from the exit. Commissioner Vallerga raised concerns about traffic from a nearby elementary school, but the applicant noted that peak Dunkin' hours (5-8 AM) do not overlap with school drop-off. Commissioners generally expressed support, noting the zoning change made sense given surrounding commercial uses. Key Outcomes All six motions related to the Dunkin' Donuts development were approved unanimously by roll call vote (Commissioners Campanella, Fahim, Hynan, Nicholson, Vallerga, Wagner, and Chairman Minnes all voting "yes"). The specific motions and votes: 1. Close Public Hearing: Motion to close the public hearing for the variation from the zoning ordinance. Approved by voice vote. 2. Annexation: Recommend approval of annexation of the property as a logical extension of the Village boundary. Vote: 7-0. 3. Rezoning: Adopt findings of fact and recommend approval of map amendment from R-1 to B-3. Vote: 7-0. 4. Special Use: Recommend approval of special use for drive-thru operation, subject to staff stipulations. Vote: 7-0. 5. Variance: Adopt findings of fact and recommend approval of the requested variance for the lot size, subject to staff stipulations. Vote: 7-0. 6. Site Plan Review: Recommend approval of site plan review, subject to staff stipulations. Vote: 7-0. 7. Preliminary Plat of Subdivision: Recommend approval of preliminary plat, subject to staff stipulations. Vote: 7-0. Other Announcements Commissioner Vallerga informed the commission of a food drive organized by the Plainfield Community Alliance, accepting non-perishable food donations at any Plainfield fire station or the police department, with distribution on December 20 at Lifespring Church. The meeting was adjourned at 7:41 PM, with reminders that Village offices will be closed December 24-25 and January 1, with the next Plan Commission meeting on January 6, 2026.

The Plainfield Zoning Board of Appeals and Plan Commission met on Tuesday, December 16, 2025, at 7:00 PM in the Village Boardroom. Chairman Minnes presided. Roll call showed Commissioners Campanella, Fahim, Nicholson, Vallerga, and Wagner present; Commissioner Hynan was absent. Ex officio non‑voting members Kern and Stockdale also attended. The meeting covered approval of previous minutes, a development report, and a public hearing and votes on the Dunkin’ Donuts proposal at the northeast corner of Route 30 and 135th Street. Consent Calendar - Approval of Minutes: The minutes of the November 18, 2025 Plan Commission meeting and the December 2, 2025 joint meeting with the Village Board were approved unanimously by voice vote. - Development Report: Staff reported that the NUC/Elevant apartments had been recently approved by the Village Board. Public Comments & Testimony No members of the public offered comments. Discussion Items Dunkin’ Donuts (Case 214-091825.AA.REZ.SU.VAR.SPR.PP) - The applicant, architect Pete Peraskis, presented a proposal for a new Dunkin’ Donuts with a drive‑through on a lot less than one acre. The site is part of a larger parcel that includes an outlot for future development. The project required annexation, rezoning from R‑1 to B‑3, a special use for the drive‑through, a variance for the lot size (less than the B‑3 minimum), site plan review, and a preliminary plat of subdivision. - Peraskis explained that the variance was needed because enlarging the lot would limit access for the future outlot. He noted that IDOT initially denied access on Route 30 due to distance requirements, but after multiple traffic studies and coordination with the village engineer, an acceptable access plan was developed. - Staff planner Bosma recommended approval subject to stipulations, including removal of one parking stall on the southwest island (to improve circulation) and addition of a yield sign at the drive‑through bypass lane. Staff noted that the parking count exceeds the minimum by seven spaces. - Commissioner Nicholson expressed concern about the Route 30 access becoming a bottleneck, but acknowledged limited options. Commissioner Campanella echoed that concern. Commissioner Wagner questioned parking lot circulation near the eastern spaces. Ex officio Stockdale questioned whether the variance met the four criteria, noting that the petitioner could redraw lot lines to increase greenspace. The applicant stated that if the variance were denied, the project might not proceed. Ex officio Kern raised concerns about the trash enclosure location near the 135th Street exit and suggested moving parking spaces or the trash. He also encouraged a local mural element. The applicant responded that moving the trash to the front would be operationally undesirable. - Overall, commissioners expressed general support for the project, citing appropriate land use and design. Key Outcomes All motions were approved unanimously (6‑0, with Commissioner Hynan absent): 1. Close the Public Hearing – approved by voice vote. 2. Recommend Approval of Annexation – motion by Commissioner Vallerga, seconded by Nicholson. Roll call: 6 ayes. 3. Recommend Approval of Rezoning (R‑1 to B‑3) – motion by Nicholson, seconded by Vallerga. 6 ayes. 4. Recommend Approval of Special Use for Drive‑Through – motion by Campanella, seconded by Fahim. 6 ayes. 5. Recommend Approval of Variance (Lot Size) – motion by Fahim, seconded by Wagner. 6 ayes. 6. Recommend Approval of Site Plan Review – motion by Vallerga, seconded by Campanella. 6 ayes. 7. Recommend Approval of Preliminary Plat of Subdivision – motion by Nicholson, seconded by Fahim. 6 ayes. The Commission’s favorable recommendations will be forwarded to the Village Board for final action. The meeting adjourned at 7:41 PM.

The Plainfield Village Board met on Monday, December 15, 2025, at 7:00 PM in the Boardroom. The meeting included the swearing-in of a new police officer, unanimous approval of multiple agenda items including a historic landmark designation, a responsible bidder ordinance, water and sewer rate increases, a traffic signal design contract, and a fleeing vehicle fee ordinance. The board also recognized community achievements and holiday events. Consent Calendar - Approved minutes of the December 1, 2025 Board meeting. - Approved Bills Paid and Bills Payable reports for December 15, 2025. - Approved Cash & Investment, Revenue, and Expenditure reports for November 2025. - Approved reduction of the Leighton Pointe Improvements Bond DUA002056 for M/I Homes to a remaining balance of $902,844.83. - Re-approved the Keller Farm Unit 3 Final Plat subject to staff stipulations. - Authorized the Village President to execute Amendment No. 1 for the Indian Boundary Line Road Bridge Replacement Project Construction Engineering Services Agreement with Strand Associates, Inc. in an amount of $19,682.93 (amended total not to exceed $188,337.19). - All consent items were approved unanimously by roll call vote. Public Comments & Testimony - No members of the public offered comments. Discussion Items - Oath of Office: Police Officer John Wysocki was sworn in. He is an Air Force veteran and former project manager; will attend the Suburban Law Enforcement Academy at College of DuPage. - Trustee Comments: Trustees expressed holiday wishes, thanked staff, and highlighted community events. Trustee noted the Lions Club food drive raised a record-breaking $61,000, providing food for 162 families. Administrator Josh Blakemore’s fourth anniversary with the village was recognized. - 23822 W. Lockport Street Landmark Nomination (Case 2087-030325.HPC): Staff presented the nomination for a home built in 1888 that has been in the same family since construction. The historic preservation commission recommended landmark status based on criteria d, f, and j, with a period of significance of 1888. The home was meticulously restored by Michael Lambert, replicating historic details. Approved as Ordinance 3777. - Responsible Bidder Ordinance: Administrator Blakemore summarized the ordinance establishing a competitive bidder procedure for public works projects, incorporating board feedback from a prior workshop. Approved as Ordinance 3778. - Water/Sewer Rates: Staff presented an ordinance to adjust water and sewer rates to keep pace with wholesale water cost increases from Illinois American Water. The first increase takes effect February 1, 2026, with subsequent adjustments each September. The wastewater portion includes a 2% annual increase to cover biosolids disposal costs. A 5% threshold triggers board review for wholesale pass-through. A 10% discount is offered to senior citizens who qualify for the county assessment freeze exemption. Approved as Ordinance 3779. - 135th St & Ridge Rd Signalization Design: Public Works Director Threewitt reported that a traffic signal warrant analysis (November 2024) and feasibility study determined a signal is needed. Christopher B. Burke Engineering, Ltd. will provide design and bid documents for $88,780. Construction is budgeted in the current fiscal year, expected completion by end of calendar 2026. Signal will include pedestrian accommodations (ADA-accessible walk/don't walk signals). Approved. - Fleeing or Attempting to Elude a Peace Officer Fee Ordinance: Police Commander presented the ordinance citing increased incidents of drivers fleeing traffic stops. The village currently lacks ability to hold vehicle owners accountable unless the driver is identified. The ordinance imposes a $500 administrative fee on the registered owner of a vehicle involved in fleeing or eluding, to recover village resources (estimated minimum $500 per incident). The fee does not apply to stolen vehicles. An administrative hearing process allows dispute. Approved as Ordinance 3780. - Executive Session Minutes: Attorney recommended all executive session minutes reviewed remain confidential. The board supported that determination and voted to maintain confidentiality. - Executive Session: The board voted to adjourn to executive session under the Open Meetings Act Section 2(c)(11) to discuss pending litigation, with no intention to reconvene. Key Outcomes - All votes on the agenda were unanimous (Trustees present: Paniker, Bruin, Sula, Wujowski, Panucci, Keefer; Mayor Agadelis). - Approved payments: Tracy, Johnson & Wilson ($3,017.75) and Ekl Williams & Provenzale ($3,037.50) for legal services. - Building Department reported for November 2025: over $11.5 million in new activity/improvement valuation, over 700 new single-family homes for the year, nearing 20,000 inspections for 2025, and an average plan review response time of 2.78 days. - The Committee of the Whole Workshop scheduled for December 22, 2025 was cancelled. Village offices closed December 24-25 and January 1. Next regular Board meeting: January 5, 2026.

The Village of Plainfield Committee of the Whole Workshop convened on December 8, 2025, at 7:00 PM. The meeting included updates on numerous capital projects, a discussion on water and sewer rate adjustments, and a presentation on a proposed Responsible Bidder Ordinance. Public comments were not made. The board provided direction to staff on these items. Consent Calendar - The board unanimously approved the minutes from the November 10, 2025 Committee of the Whole Workshop and Executive Session, and the December 2, 2025 Joint Meeting with the Plan Commission. (Motion: all ayes) Presidential Comments - Mayor Gadellis highlighted holiday events including the Grinch display, Plainfield Players' "A Christmas Carol," Winter Windows competition, and school concerts, encouraging community participation. Trustees Comments - Trustee Paniker congratulated the village for being ranked one of the fastest-growing communities in Illinois and nationally, and thanked police for prompt tobacco compliance checks. Noted a 20% failure rate in checks but did not request action. - Trustee Banucci thanked attendees for a successful Casino Night benefiting the riverfront master plan, and warned residents about ice safety on ponds and the river. Public Comments - No members of the public spoke during the public comment period. Discussion Items F1: Capital Projects Update Engineering staff led by Randy Threewitt presented a comprehensive update on current and planned capital improvements. Key projects and highlights include: - 143rd Street East Project: On schedule for July 2026 completion. The village secured nearly $50 million in grants. The project includes a 900+ foot bridge, three traffic signals, and multi-use paths. Over 2,300 trees were planted across the village as mitigation. - 143rd Street Corridor: Design for a shared-use path on the south side is expected to be completed in 2027. A grade separation feasibility study for the Canadian National Railroad is underway. - 119th Street Reconstruction: Underway with a study extending to Route 30 in partnership with Naperville. - Traffic Signals: New signals at Costco/Boulevard Place (2026), 143rd/Steiner Road (2027), and 135th/Ridge Road (2027). Roundabouts were evaluated but deemed not beneficial. - Renwick Road Reconstruction: Collaboration with Plainfield Township to provide a three-lane section with curb and gutter, turn lane, and pedestrian accommodations. - Old Town North/South: Old Town North is substantially complete; Old Town South design work is beginning. Rail crossing improvements at Lockport, Center, and Eastern Streets are delayed due to negotiations with Canadian National. - Street Improvement Program: Over 10 miles of road resurfacing completed, including traffic calming measures. - Facilities: LED retrofits completed; police department rooftop units to be replaced in spring 2026. - Other: Indian Boundary Line Road bridge received an award; safe routes to school project underway; entry feature signs approved at multiple locations. Staff and trustees commended the engineering team for their workload and outcomes. The five-year capital plan was reviewed, with a focus on maintaining infrastructure as the village grows. F2: Water and Sewer Rate Adjustments Staff presented a draft ordinance to adjust water and sewer rates. The last rate increase was in 2021. Proposed changes: - Water Rate: Increase from $7.69 per 100 cubic feet to $8.06 effective February 1, 2026, to partially catch up on a 13.5% cumulative increase from Illinois American Water since 2021. Thereafter, rates will automatically adjust each September based on the wholesale water cost change, capped at 5% annually without board approval. - Sewer Rate: 2% annual increase beginning February 1, 2026, to keep pace with biosolids disposal costs. - Capital Charge: Increase from $6.50 per month to $7.00 on February 1, 2026, then $7.50 on September 1, 2026, and annually by $0.50 until reaching $10.00 per month. This funds water system expansion (e.g., a new $6.5 million water tower) and future PFAS treatment. - Senior Discount: A 10% discount for seniors remains in place. A trustee suggested evaluating whether to increase the discount; staff agreed to provide data. - Comparison: Plainfield's average monthly bill of $124.20 is below the regional average of $150+ and the Lake Michigan community average of $143.45. The village's own distribution system provides cost savings. The board expressed consensus to move forward with the draft ordinance direction, with final action at a later meeting. F3: Responsible Bidder Ordinance (RBO) Staff presented a draft ordinance to codify bidding criteria for construction projects over $25,000. Lydia Simri of the Indiana-Illinois-Iowa Foundation for Fair Contracting explained the RBO's purpose: to ensure bidders are registered, participate in apprenticeship programs, provide references, disclose violations, and comply with prevailing wage and safety laws. Tom White also spoke in support. Staff noted that many requirements already exist in village code or IDOT projects, but the RBO consolidates them. The draft includes exemptions for unique or limited-availability work. Board members expressed strong support, citing benefits for local workers and transparency. No formal vote was taken; staff will incorporate feedback and return for adoption. Key Outcomes - The board approved the consent calendar as presented. - Staff received direction to proceed with drafting a water/sewer rate ordinance based on the proposed structure, with final adoption expected at a subsequent meeting. - The Responsible Bidder Ordinance received board support and will be refined for formal adoption. - Upcoming events: Coffee with the Mayor (Dec 10), Historic Preservation Commission (Dec 11), Village Board Meeting (Dec 15), Plan Commission (Dec 16). The Dec 22 Committee of the Whole Workshop is canceled.

The Village Board and Plan Commission held a joint workshop on December 2, 2025, at 7:00 PM in the Village Hall Boardroom. The primary purpose was to introduce the consulting team (Teska Associates, Sightline Development, and Ancel Glink) and outline the process for developing a new Unified Development Ordinance (UDO). The meeting focused on the process, goals, and initial findings, with board and commission members providing input on key issues. No votes were taken; the session was informational and preparatory. Discussion Items - UDO Overview and Process: Mike Hoppen (Teska Associates) explained that the UDO will combine zoning, subdivision, and development regulations into a single user-friendly document. The 18-month process includes four phases: review/analysis, recommendations report, drafting, and public review/adoption. The UDO aims to implement the recently updated Comprehensive Plan and Transportation Mobility Plan. - Consultant Team Introduction: Jake Side (Sightline) will be the lead author, having written similar codes for other communities. Yu Chen (formerly a Plainfield planner) will handle graphics and the project website (PlainfieldUDO.org). The team emphasized that the code will be written in plain English, with more graphics and tables, and will be legally sound due to Ancel Glink's involvement. - Key Issues Identified So Far: Through stakeholder interviews, the team has heard about the need for a predictable process, modernized uses (e.g., tattoo parlors, drive-throughs), updated lot sizes (the 12,000 sq ft minimum often leads to variances), parking disparities (too much on corridors, too little downtown), landscaping with native species, and sign standards that comply with recent court rulings. - Public Outreach Plans: Starting in January 2026, a survey will be launched, and the team will engage the public at events like the farmers market or cruise night. The project website is live for subscriptions and updates. - Board and Commission Input: Members raised numerous concerns and suggestions: - Lot Sizes and Housing Types: Many noted that the current minimum lot size of 12,000 sq ft is outdated, forcing frequent variances. There was broad support for allowing smaller lots and diverse housing types, including accessory dwelling units (ADUs). - Variance Process: Frustration was expressed over the high volume of variance requests, which consume time and resources. Members advocated for codifying modern standards to reduce reliance on variances and planned unit developments (PUDs). - Green Space and Landscaping: Emphasis on preserving existing tree lines, requiring native species, and ensuring that commercial developments do not use large shade trees that obscure storefronts. Some suggested requiring a percentage of open space in new developments. - Affordable Housing: Mayor Gadellus and others highlighted the need for workforce housing, noting that 72% of Plainfield workers commute from outside the county. The idea of requiring 10% affordable units in new multifamily developments was discussed, with awareness of market feasibility. - Sustainability: Suggestions included using permeable pavement, requiring electric vehicle charging stations, and promoting renewable energy through expedited permitting or incentives rather than mandates. - Signage and Lighting: Modernization of sign codes to allow LED and neon signage (with tasteful limitations) and updating exterior lighting standards to balance safety and light pollution. - Sidewalk Connectivity: The lack of pedestrian connections between subdivisions and parks was cited as a concern. - Administrative Approvals: Some minor variances could be handled by staff to streamline the process. - Expiration Dates for Zoning: Calls for adding sunset clauses to special use permits and zoning approvals to prevent dormant projects from lingering. - Staff Perspective: Village Administrator Blake Moore and planners Osma Dedeem and Alyssa Martin noted that staff have compiled a “punch list” of problematic code areas (e.g., fence regulations, easement language) and look forward to more consistency. They see the UDO as an opportunity to establish clear standards and reduce the need for PUDs. Key Outcomes - Next Steps: The consulting team will develop a recommendations memo in the next couple of months, outlining major themes and choices for board and commission consideration. The memo will cover trade-offs on lot size, parking, sustainability, and other topics. - Timeline: Public outreach (surveys, events) will begin in January 2026. Drafting the UDO will occur from February through October 2026, with public review and adoption targeted for late 2026 or early 2027. - No Formal Actions: No motions or votes were taken. The meeting adjourned without a motion, following a brief reminder of upcoming meetings (December 8 Committee of the Whole, December 10 Coffee with the Mayor, etc.).

The Village Board and Plan Commission held a joint workshop on December 2, 2025, to discuss the process for developing a new Unified Development Ordinance (UDO). The meeting, which began at 7:00 PM, was led by Mayor Gadellus and Village Administrator Blake Moore, with presentations from consultants Teska Associates, Sightline Development, and Ancel Glink. The purpose of the workshop was to introduce the consulting team and outline the 18-month process, not to provide detailed policy input. However, board and commission members offered extensive feedback on key issues they wish to see addressed in the new ordinance. Discussion Items - Consultant Presentation: Mike Hoppen (Teska) explained that the UDO will combine zoning, subdivision, and development regulations into one user-friendly document. The process includes four phases: review and analysis (nearly complete), a recommendation report (due in early 2026), drafting (February–October 2026), and public review/adoption (late 2026/early 2027). Jake Side (Sightline) detailed the structure of the UDO, including sections on administration, zoning districts, subdivision regulations, uses, and on-lot standards (parking, landscaping, signs). Yu Chen presented the project website (PlainfieldUDO.org) and outlined plans for surveys and public engagement starting in January 2026. - Stakeholder Input: The consultants noted that early interviews revealed needs for a predictable process, modernized uses (e.g., tattoo parlors, drive-throughs), updated housing types, and changes to minimum lot sizes (currently 12,000 sq ft). They also heard concerns about parking disparities between downtown and corridors, and the desire for native landscaping and better tree protection. - Board and Commission Feedback: Multiple trustees and commissioners spoke. Key themes included: - Lot Sizes and Variances: Several members criticized the current 12,000 sq ft minimum lot size, stating it forces frequent variances and doesn't reflect modern housing trends. They advocated for a reduced minimum to reduce reliance on PUDs and variances. - Housing Diversity and Affordability: Members expressed concern that new developments are primarily production-based and priced out many residents, including teachers and young families. Suggestions included requiring a percentage of affordable units (e.g., 10%), incentivizing smaller units, and exploring accessory dwelling units (ADUs). A member noted that 72% of Plainfield's workforce commutes from outside the county due to housing costs. - Green Space and Sustainability: Several members emphasized preserving green space, protecting existing tree lines, and incorporating sustainable practices (e.g., permeable pavement, native species). One member proposed requiring developers to allocate a percentage of land for open space or ecological buffers. - Sign Code and Design Standards: Members called for updated, consistent signage regulations that accommodate modern technology (e.g., LED that mimics neon). Others urged tighter design standards for commercial and residential architecture, including restrictions on continuous townhome units and utility placement in front yards. - Parking: A commissioner suggested eliminating parking minimums downtown, arguing they handcuff businesses and lead to unused spaces. Others noted the need for corridor-specific parking standards. - Procedural Improvements: Several members advocated for administrative approval of minor items (e.g., fence variances) to reduce the workload on boards and commissions. One member proposed adding expiration dates for zoning approvals to prevent stalled developments from lingering. - Industrial and Mixed Use: A member raised the need to better codify the green belt concept for industrial areas, and to allow low-intensity mixed-use businesses in residential zones to enhance walkability. - Staff Perspective: Village Administrator Moore and planners noted that staff has compiled a “punch list” of code conflicts and draconian sections. They stressed that the UDO should set clear standards to minimize future variances and PUDs. They also mentioned new state regulations on EV charging stations in multifamily developments, which may affect timing of approvals. Key Outcomes - No formal votes were taken; the workshop was informational and directive. - Consultants will use the feedback to develop a recommendation memo in early 2026, which will outline specific proposals and trade-offs for board and commission consideration. - Public outreach will begin in January 2026 with surveys and a project website. Drafting of the UDO will commence in February 2026, with adoption targeted for late 2026 or early 2027. - The meeting adjourned at an unspecified time after approval of a motion to adjourn.

The Village Board of Trustees met on Monday, December 1, 2025 at 7:00 PM in the Boardroom. The meeting opened with a recognition of the Plainfield North High School boys cross-country team for winning the IHSA 3A State Championship, followed by trustee comments, public comments (none), and approval of the agenda and consent calendar. Major actions included adoption of the 2025 tax levy (maintaining a rate of 0.4430), approval of a multifamily apartment development (The Nook by Elevant), a bed-and-breakfast special use for a historic property, a pet resort kenneling special use, a website redesign contract, and three special event approvals for spring and fall 2026. Consent Calendar - Minutes: Approved the November 17, 2025 Board meeting minutes. - Bills: Approved the Bills Paid and Bills Payable reports for December 1, 2025. - 2026 Meeting Schedules: Approved the 2026 schedules for the Village Board, Committee of the Whole Workshop, Coffee/Evening with the Mayor, Plan Commission and Zoning Board of Appeals, Historic Preservation Commission and its Subcommittee, Police Commission, Advisory Task Force on Economic Development, and Police Pension. (All approved unanimously) Public Comments & Testimony - No members of the public spoke during the public comment period or the tax levy public hearing. Discussion Items 2025 Tax Levy Public Hearing (Items 3.a–3.c) - Finance Director Pleckham reported the proposed levy maintains the overall rate of 0.4430 (same as the previous year), with an anticipated extension of $11,586,000. The ordinance directs staff to adjust the final amount based on the final EAV, keeping the rate unchanged. After opening and closing the public hearing (no public testimony), the board voted on the ordinance. Outcome: Ordinance No. 3770 approved 6–1 (Trustee Wojowski opposed) to levy and collect taxes for fiscal year beginning May 1, 2025. The Nook by Elevant Apartments (Items 4.a–4.e) - Planner Melrose summarized the project: an annexation, rezoning from R-1 to R-4, variances, and site plan approval for an approximately 8.8-acre multifamily apartment development north of Lockport Street and west of Wood Farm Road. The developer is working with School District 202 on a potential rental assistance program (e.g., three months free rent for new teachers) in lieu of traditional impact fees—no financial impact on the village. All five ordinances (annexation agreement, annexation, rezoning, variances, site plan review) passed unanimously. Riverfront Manor Bed & Breakfast Special Use (Item 5) - A special use permit for a historic bed-and-breakfast at 24044 West Main Street, operated by the owners of Sanctuary Events. The property is a historic home (built 1841) that had been vacant. Conditions: rental only to guests attending an event at Sanctuary, maximum 10 overnight guests, no events on-site, no public AirBnB-style rentals. The applicant confirmed fire sprinkler system plans (13D) and alarm system are in place. Passed unanimously. Plainfield Pet Resort Special Use (Item 6) - A special use permit for non-medical overnight boarding at 14411 S. Route 59 (former Kramer vet clinic). The existing dog daycare and grooming are permitted uses; the special use adds overnight kenneling. The outdoor run area is east of the building, adjacent to a river with a buffer of trees; no expansion of the run is planned. Passed unanimously. Website Redesign (Item 7) - Community Engagement Director DeBone recommended a contract with Granicus (current vendor) to redesign the village website to meet ADA accessibility guidelines by April 2027. Cost: $29,080 for redesign plus an annual subscription of $26,785.42 (with 5% annual increase) for a five-year period ending in 2031. Passed unanimously. 2026 Special Events (Items 8–10)n- Paddy Day Mile: Approved for Sunday, March 15, 2026 at 12:30 PM, road closures included. Passed unanimously. - Irish Parade: Approved for Sunday, March 15, 2026 at 1:00 PM, route from Plainfield Central High School through downtown. Organizer (Village Preservation Association) exempt from emergency service chargeback. Passed unanimously. - Plainfield Common Ground Music & Arts Festival: Approved for Saturday, October 3, 2026 from 12:00 PM to 10:00 PM at Setters Park. This inaugural event will include live music, local alcohol vendors (beer and pre-mixed cocktails), arts and crafts, food trucks, and a charity component. Because it is a first-time event, the organizer pays 25% of emergency personnel costs ($1,250 of $5,000 total). A rain date was not added. Passed unanimously. Public Works Itemsn- Renwick Road Improvements (STP Funding): Approved Resolution No. 1864 committing the local match (20% of construction and engineering costs) for federal Surface Transportation Program funding for improvements from River Road to Route 59. Passed unanimously. - Van Dyke Road Resurfacing (STP Funding): Approved Resolution No. 1865 committing the local match for resurfacing from 127th Street to 135th Street. Passed unanimously. - Traffic Signal Maintenance Agreement (Meade, Inc.): Approved Amendment 4 to the contract, increasing the monthly fee per location to $192.84 for seven signals; emergency repairs billed time-and-material. Passed unanimously. Key Outcomes - Ordinance No. 3770 (2025 Tax Levy): Approved 6–1 (Trustee Wojowski opposed). - Ordinance Nos. 3771–3775 (The Nook by Elevant): All five ordinances approved unanimously. - Ordinance No. 3775 (Riverfront Manor B&B special use): Approved unanimously. - Ordinance No. 3776 (Plainfield Pet Resort special use): Approved unanimously. - Website redesign contract with Granicus: Authorized Village Administrator to execute; total costs as specified. - 2026 Paddy Day Mile, Irish Parade, and Common Ground Festival: All approved unanimously. - Resolutions No. 1864 & 1865 (STP funding): Approved unanimously. - Traffic signal maintenance amendment: Approved unanimously. - Reminders: Joint meeting with Plan Commission on December 2, 2025 (unified development ordinance discussion); Committee of the Whole Workshop December 8; Coffee with the Mayor December 10; next Village Board meeting December 15.