Public Meetings - Portage, Michigan

The Portage Planning Commission met on Thursday, August 6, 2026. The commission approved a special land use permit for a pet crematorium and granted two requests for additional accessory building space on large residential lots. Commissioners also discussed potential revisions to the city's accessory building ordinance. All votes were unanimous. Consent Calendar - Commissioners Cobbs and Cosisto were excused from the meeting. - Minutes from the July 16, 2026 meeting were approved without modification. Pet Crematorium Special Land Use Permit — 9340 Shaver Road, Suite B Applicant testimony: The applicant, a franchisee of Pet Passages, described plans to establish a pet crematorium in an existing I-1 light industrial suite. Operations would primarily involve home pickup of deceased pets; a small mourning room would be available. The cremation equipment (manufactured by Keller) would meet national incinerator standards and is extremely clean-burning, with only a few seconds of visible smoke at startup. The manufacturer handles emissions licensing through the Michigan Department of Environment, Great Lakes, and Energy (EGLE). Commissioner questions: Commissioners asked about a required buffer (6-foot privacy fence with trees) between the industrial use and nearby residences, smoke stack height, noise levels (approximately 70 decibels), and disposal of unclaimed remains. The applicant confirmed the buffer would be installed and an EGLE license obtained. Public hearing: No public comments were received. Outcome: The commission approved the special land use permit and site plan subject to two conditions: (1) submission of an updated site plan showing the required northern buffer per Section 42-573, and (2) submission of a copy of an EGLE-approved emission license. (Motion passed unanimously.) Accessory Building Expansion — 586 East Osterhout Avenue Applicant testimony: The property owner requested approval to add two 10-foot-wide by 51-foot-deep lean-to wings to an existing pole barn, totaling 602 square feet of additional accessory space (proposed total accessory area: 1,020 square feet, exceeding the property's maximum of 418 square feet). The wings would be open on the sides to allow easy access for storing garden equipment and tractors. Commissioner questions: A commissioner expressed concern that open-sided lean-tos could lead to visible storage of items, potentially triggering the city's blight ordinance. The applicant offered to enclose the side facing the private street. Discussion also noted the property's 4.35 acres, which meets the minimum for keeping horses, but the applicant stated no such intent. Public hearing: No public comments were received. Outcome: The commission approved the additional 602 square feet of accessory building space. (Motion passed unanimously.) Accessory Building Expansion — 4430 Vanderbilt Avenue Applicant testimony: The owner sought approval to construct a new 450-square-foot detached garage and to recognize three existing detached accessory buildings that came with the property (constructed in the 1980s). Total additional space requested: 3,194 square feet. The existing attached garage is too small for the owner's vehicle. The three existing buildings are used for workshops and parking. The applicant submitted letters of support from all four adjacent neighbors. Commissioner questions: None. Public hearing: No public comments were received. Outcome: The commission approved the additional 3,194 square feet of accessory building space. (Motion passed unanimously.) Commissioner Discussion - Commissioner Baldwin observed that nearly all large-lot accessory building requests (those exceeding the maximum allowed by floor-area formula) are approved, suggesting a need to revise the ordinance to base allowances on lot acreage rather than home floor area. Other commissioners agreed that a survey of surrounding municipalities' practices could inform future amendments. - Commissioner Urban thanked city staff and election workers for their professionalism. - The next regular meeting is scheduled for August 20, 2026. Key Outcomes - Special land use permit and site plan for pet crematorium approved with two conditions (buffer plan and EGLE license). - Additional accessory building space at 586 East Osterhout Avenue approved (602 square feet). - Additional accessory building space at 4430 Vanderbilt Avenue approved (3,194 square feet). - The commission will consider potential amendments to the accessory building ordinance at a future meeting.

The Portage City Council met on July 21, 2026, to address a range of topics including public comments on the Endangered Species Act, affordable housing, and neighborhood concerns; approvals of a preliminary condo plan for Firestone Site and a charitable gaming license; a purchasing ordinance amendment; and a closed session to review city manager applications. The meeting concluded with the setting of a special meeting for candidate interviews. Consent Calendar - Approved the consent agenda as presented, excluding items 4 and 5 which were pulled for individual consideration. Public Comments & Testimony - Shona Espinoza (Kalamazoo, para pro in middle school, MEA representative) spoke in support of the ESP Bill of Rights for support staff, asking the council for endorsement and support for a thriving wage, healthcare, and retirement. - Logan Dowell (rising sophomore at Portage Northern High School) expressed opposition to the Trump administration's change in the definition of "harm" in the Endangered Species Act, arguing that it removes protection against habitat degradation and favors large corporations. - Howard Martin (resident, 6047 Marlowe) reported that a city letter about tree trimming on city property had a threatening tone, but the issue was resolved by giving permission for the city to trim the trees. - A neighbor of Howard Martin (unnamed, 6047 Marlowe) supported Martin's comments, criticizing the city's letter as heavy-handed and lacking specificity, and questioning the validity of the traffic study cited. - Connie Jackson (disabled veteran) advocated for secure parking for police, fire, and dispatch personnel, emphasizing that first responders deserve the same protection for their vehicles as city officials. - Jack Gasmundo (AVB, 4200 West Center Avenue) provided an update on Stanwood Crossing (under budget by 9% with 17 homes in active contract) and McConnelly Cove (ribbon cutting July 30), thanking the city for support and highlighting the city's role in creating diverse housing options. - Cheryl May (4204 Fireside Avenue) expressed concerns about the Firestone development (49 homes) adding 400-500 vehicle trips per day to Fireside Avenue, a quiet dead-end street, and urged the council to require a second entrance from another major street. - Al Barrett (resident) reiterated support for a second entrance, suggesting the city use proceeds from selling an easement to purchase another for additional access. - Cheryl Anderson (4216 Fireside Avenue) echoed concerns about traffic and safety, stating she was not informed of the meeting until the night before, and thanked council members who responded to her emails. - Patty Sparks (4208 Fireside Avenue) raised safety concerns about only one entrance, noting that a tornado or emergency could trap residents in the northeast corner of the development. - A veteran and former resident of Sylvanon Park (10386 Schwreier Lane) criticized affordable housing management, claiming that criminals are prioritized over good families and that law enforcement is unable to address issues, calling for better oversight. Discussion Items - Firestone Site Condominiums (Item 4): Councilmember Burns pulled the item to discuss traffic implications. Acting City Manager Adam Herringa and Chief Development Officer Pete Dane presented the 49-home single-family development, which meets all city ordinances and is permitted by right. The planning commission recommended approval 6-0. Emergency access is a gated fire lane. Council discussed the legal inability to require a second entrance, future connection opportunities if adjacent farmland develops, repaving of Fireside Avenue (Pacer rating 2-3, reconstructed after construction), water retention on site, and speed monitoring during construction. The council approved the preliminary condo plan unanimously. - Charitable Gaming License for Shakespeare in Kalamazoo (Item 5): Councilmember Young pulled the item to clarify the organization's headquarters location. A representative explained that Shakespeare in Kalamazoo is headquartered in Portage and is conducting a raffle in Ypsilanti to fund scholarships for stage combat training. The council approved the resolution unanimously. - Purchasing Ordinance Amendment (Unfinished Business): The council adopted an amendment to Division 2, Article 5 of the city code, allowing the city manager to designate others to sign contracts under $75,000. The change was described as a minor cleanup. Key Outcomes - Approved the preliminary condo plan for Firestone Site Condominiums at 421 Zylman Avenue (unanimous roll call vote). - Approved the resolution for a charitable gaming license recognizing Shakespeare in Kalamazoo as a nonprofit organization (unanimous roll call vote). - Adopted the amendment to the purchasing ordinance (unanimous roll call vote). - Convened in closed session under the Michigan Open Meetings Act to review confidential city manager applications. - Set a special meeting on Wednesday, August 19, 2026, from 3:00 to 9:00 p.m. to interview city manager candidates 37, 43, 46, and 49 (unanimous roll call vote). - Councilmember Burns noted that the traffic study request for Firestone could be a topic for future goal setting to define specific criteria for when studies are required.

The Portage Planning Commission met on Thursday, July 16, 2026, to conduct a public hearing and vote on a citywide residential zoning map amendment (Rezoning 26/27-1) as part of the Unified Development Ordinance (UDO) process, followed by the annual election of officers. The meeting was chaired by Commissioner Corradini with six members present due to three excused absences. Consent Calendar - The minutes from the July 2, 2026 meeting were approved unanimously. - Commissioners Baldwin, Cop, and Adams were excused by motion. Public Comments & Testimony - No members of the public came forward to speak during the public hearing, which was opened and closed without testimony. Discussion Items - Zoning Map Amendment (Rezoning 26/27-1): Planner Eric Pelt and Chief Development Officer Pete Dame presented the map amendment, which is the final step to implement the previously approved residential text amendment (Module 1). The amendment converts seven existing residential zoning districts into new districts: R1A and R1B become RN (Residential Neighborhood); R1C and R1D become RE (Residential Estate); RM1 and RM2 consolidate into RM (Residential Mixed); R1T parcels were split between RN and RM based on existing conditions and future land use; and the Mobile Home Community district remains unchanged. A special inclusion was the property at 1706 West Center Avenue, a non-conforming single-family home destroyed by a tornado, which is proposed to be rezoned from Office to RN to allow rebuilding. Staff explained that the map amendment is consistent with the Portage Forward Together 2045 Master Plan, which supports diverse housing types, smaller lots, and greater flexibility while maintaining neighborhood character. - Commissioner Questions: Commissioner Orwig inquired about the Center Street property and potential spot zoning; staff clarified it is adjacent to single-family homes and consistent with future land use. Commissioner Urban asked about specific R1T parcels on 12th Street and Norfolk Circle, and staff explained the rationale for designating them as RM rather than RN based on existing duplex density exceeding the 35% RN threshold. Commissioner Miller asked about floodplain protections; staff confirmed flood regulations are handled through building codes, not zoning, and require elevation and no basements. - Election of Officers: The commission elected officers for the upcoming term: Vice Chair Baldwin was re-elected by acclamation; Brendan Cassista volunteered and was elected as Secretary; and Chair Corradini was re-elected as Chair. Key Outcomes - Vote on Zoning Map Amendment: A motion to recommend approval of Rezoning 26/27-1 (Ordinance 04-2026) to the Portage City Council passed unanimously (6-0). The amendment will now go to the City Council for final action. - Officer Elections: All positions were filled unanimously by acclamation or voice vote (Vice Chair Baldwin, Secretary Cassista, Chair Corradini). - The next meeting was scheduled for August 6, 2026 (three weeks later).

The Portage City Council met on July 7, 2026, with all members present. The meeting included a proclamation for the National Day of Summer Learning, approval of the consent agenda, adoption of an ordinance on emergency police lines and nuisance parties, and statements from council members covering community events, storm response, and city initiatives. Proclamation - National Day of Summer Learning: Jacese Robertson from the Kalamazoo Youth Development Network read a proclamation designating July 16, 2026, as the National Day of Summer Learning in Portage. The proclamation highlighted the importance of inclusive, high-quality summer programs for youth, noting that demand exceeds availability and calling for sustainable funding and removal of access barriers. Consent Calendar - The consent agenda, containing routine items, was approved unanimously by roll call vote. Ordinance Adoption - Emergency Police Lines and Nuisance Parties Ordinance: The council adopted an ordinance amending Chapter 50 of the Portage City Code to authorize emergency police lines and clear zones and to regulate nuisance parties. The item had been under revision over several meetings. The vote was unanimous. Council Statements - Councilmember Young: Urged residents to prepare emergency kits for storms and to clear debris from sidewalks and streets for pedestrian and cyclist safety. - Councilmember Burns: Had no statement. - Councilmember Olmsted: Announced a reading of the Declaration of Independence on July 8 at 6 p.m. at the Portage District Library as part of the America 250 celebration, and noted logic and accuracy testing of tabulators on July 9. - Councilmember Ledbetter: Had no statement. - Councilmember Miller: Thanked public safety and the Department of Public Works for storm response; reported on attending the Michigan Municipal League Board of Trustees meeting, where she presented on Portage's inclusive "natural place to love" campaign; thanked city staff for America 250 events, noting the patriotic pops concert moved indoors and the 1776 musical rescheduled due to weather. - Acting City Manager Heringa: Expressed gratitude for the trust placed in him to serve as acting city manager. - Mayor Brandle: Issued a happy birthday to her father and invited residents to the free summer concert series on July 9 featuring a Michael Jackson tribute band. Key Outcomes - Adopted the proclamation declaring July 16, 2026, as the National Day of Summer Learning. - Approved the consent agenda unanimously. - Adopted the ordinance amending Chapter 50 to establish authority for emergency police lines, clear zones, and regulation of nuisance parties (unanimous vote). - Council members shared information on community events, storm preparedness, and city governance activities.

The meeting was called to order at 4:00 PM UTC by Mayor Randall. The council began with proclamations honoring Kim Phillips as a 2026 Trailblazer in Aging from the National Council on Aging and recognizing winners of the America 250 birthday card contest. The main agenda item was a public hearing and subsequent vote on the Residential Unified Development Ordinance (RUDO), which aimed to modernize residential zoning. The meeting also included approval of a traffic signal maintenance contract, denial of a kitchen renovation for the parks and recreation building, and introduction of an ordinance on emergency police lines. Consent Calendar - Items A4, A5, and A6 were removed from the consent agenda for individual consideration. A4 (traffic signal contract) was later approved, while A5 and A6 (kitchen renovation) were denied. Public Comments & Testimony - Jen Stroven (early childhood advocate) spoke in support of the Kalamazoo County Childcare Millage on the August ballot, citing that Portage has only 70 licensed child care providers serving about 400 babies and toddlers when the need is approximately 1,300. She noted that Portage employers lose $12–16 million annually due to childcare disruptions and that 70% of childcare workers earn less than $15/hour. - Rachel Vignalis (candidate for 8th District Court judge) introduced herself and encouraged attention to judicial elections. - Jay (property owner at 607 Hull Street) complained about a fence on Kingston Avenue that he claims encroaches on the right-of-way, noting a three-month delay in city action and a survey confirming the fence is on the right-of-way. He asked for resolution. - Dan Cordini (621 Ludington Avenue) thanked City Manager Pat McGuinness for his service and open-door policy. - Public Hearing on RUDO (approximately 20 speakers): - Russ Kreis (4373 Squire Heath) opposed the ordinance, arguing it would rezone existing neighborhoods and allow fourplexes at the end of any street. He requested the ordinance apply only to future developments and asked council members to state they had read the entire document. - Less Minor (2514 E Shore Drive) stressed the need for public education on the ordinance before a vote. - Leonard Bennett (9044 East Shore Drive) questioned why the ordinance does not exclude 100-year floodplains from high-density development and requested a council of the whole. - Richard Nellums (9240 East Shore Drive) requested adjustments to the draft RUDO and a council of the whole, arguing that by-right approvals for multiplexes would lead to inappropriate concentrations of housing. - Matt Bastos (6285 Rothbury, technical committee member) supported the ordinance, saying it provides needed flexibility and clarity for developers. - Perry Willman (10400 East Shore Drive) urged respect for nature and environmental preservation. - Vanessa Messenger (9220 East Shore Drive) and others requested explicit environmental protections and a council of the whole. - Kathleen Preebe (9208 East Shore Drive) asked why multiplexes are being pushed into single-family areas when a new RM zone was created for density. - Jeff Bessinger (9220 East Shore Drive) suggested restricting development in wetlands and floodplains. - Dave Savoy (3520 East Shore Drive) questioned why multiplexes are allowed by-right in single-family neighborhoods and requested data on current RM zone usage. - Carolyn Peschick (6745 Shorthand Street) supported the ordinance for allowing smaller housing options for aging residents, but opposed the RN conservation option for overbuilding near floodplains. - Caleb (address not given) refuted common claims against the ordinance, citing studies that upzoning does not lower property values and that compact development reduces traffic and infrastructure costs. He urged passage. - Kathleen Hayde (3020 East Shore Drive) opposed allowing triplexes and fourplexes in existing neighborhoods and requested a council of the whole. - Melissa Vandermeaton (633 Roseview Drive) expressed concern about overdevelopment, citing 10 new developments already underway, and argued Portage should not be responsible for fixing the entire county’s housing crisis. She also noted police understaffing. - Timmerless (6862 Shallford Way) supported the ordinance, stating it provides flexibility for different housing types and that builders will build what the market demands. - Toby Hannah Davies (address not given) supported the ordinance, sharing her personal housing journey and emphasizing the need for diverse housing options for all stages of life. - Charley Davis (Isaac organization) thanked the council and staff, emphasizing housing as a human right and the need for equitable outcomes. - Isaac (young person, address not given) supported the ordinance but urged even more liberalization, providing statistics: 42% of Portage renters pay over 30% of income on housing, and 18% pay over 50%. He also noted 18.62% of mortgage holders pay over 30%. - A letter of support from Kalamazoo County Housing and Planning Directors was read into the record. Discussion Items - Presentation on RUDO: Peter Dame (Chief Development Officer) and Terry Urban (former council member) presented the ordinance, which consolidates seven residential zones into four, allows duplexes in RN (residential neighborhood) zones with compatibility standards, introduces a conservation option for new developments over five acres with a 20% open space set-aside, and allows triplexes and fourplexes only in the conservation option as a density bonus. They emphasized that the ordinance does not change building codes, environmental regulations, or permit building in wetlands. The stormwater and floodplain regulations are handled separately by the city and state (EGLE). - Council Deliberation: Council members questioned staff on wetland credits, buffers, and the conservation incentives. They discussed the 20% credit for wetlands and stormwater facilities toward open space requirements. Mayor Randall expressed concern that the incentive was too weak to encourage developers to choose the conservation option over planned developments. Councilmember Burns motioned to amend the screening credit to 100% (passed), and to increase the maximum credit for wetlands and stormwater facilities from 20% to 50% (passed 5-2). Councilmember Pearson proposed amendments to change the interpretation of district boundaries from the director to city council (withdrawn). - Other Items: - Traffic Signal Contract (A4): Kendra Gwynn explained that only one bidder (Severance Electric) could meet the one-hour emergency response time. The contract was approved unanimously after discussion. - Kitchen Renovation (A5 and A6): Council debated the $236,223 cost for renovating the parks and recreation building kitchen. Parks and Recreation Director Kathleen (last name not given) stated the kitchen is grandfathered but has failing equipment and frozen pipes; renovation would require meeting current codes. Council members expressed concerns about cost recovery and duplication with the senior center kitchen. A motion to deny both contracts passed unanimously. - Unfinished Business: Introduction of an ordinance amending Chapter 50 to establish emergency police lines and regulate nuisance parties. Councilmember Olmsted noted a discrepancy in penalty provisions (90 days vs 93 days). The city attorney clarified that the police lines ordinance (117) would have a 93-day penalty as it relates to a state statute, while the nuisance party ordinance (118) would have 90 days. The ordinance was introduced for final action on July 7, 2026, with the correction to be made. Key Outcomes - RUDO Adopted (4-3): The amended Residential Unified Development Ordinance was adopted. Voting yes: Councilmembers Young, Burns, Ledbetter, and Mayor Randall. Voting no: Councilmembers Miller, Olmsted, and Pearson. The ordinance includes changes to increase the screening credit to 100% and to allow up to 50% of required open space to come from wetlands, stormwater facilities, and similar areas. - Traffic Signal Contract Approved (unanimous): Awarded a five-year contract to Severance Electric Company Incorporated for maintenance of traffic signals, not to exceed $432,100, with the city manager authorized to execute documents. - Kitchen Renovation Denied (unanimous): Motions to deny the construction contract ($138,630) and equipment contract ($97,593) for the parks and recreation building kitchen passed. - Police Lines Ordinance Introduced: The proposed ordinance amending Chapter 50 was introduced for final action at the July 7, 2026 meeting, with a correction to penalty provisions (93 days for police lines, 90 days for nuisance parties). - Council Committee Reports: Councilmember Young reported on the county EHAC meeting, noting that an algae bloom on Austin Lake was caused by high rainfall and runoff, and that residents should avoid swimming and report symptoms to the health department. - Council Statements: Several council members expressed their views on the RUDO vote, with Councilmember Ledbetter highlighting housing equity and redlining history, Councilmember Young emphasizing the need for diverse housing to retain teachers and police officers, and Councilmember Burns sharing a personal story of needing rental housing after a family medical crisis. Mayor Randall thanked staff and encouraged community participation in upcoming 250th birthday events.

The Portage Planning Commission met on June 4, 2026, to consider a special land use permit for a self-defense school and retail business at 8135 Cox Drive, Suite 207. The applicant, Levi Stace of the Guardian Training Academy, proposed offering life-saving classes (CPR, first aid, self-defense, concealed pistol license) and retail sales of clothing, gear, firearms, and ammunition, with no discharge of firearms on site. After public hearing and discussion, the commission approved the permit with modified conditions. Consent Calendar - Excused absent commissioners (Chairman Corradini and Commissioner Casisto) unanimously. - Approved the minutes of May 7, 2026, unanimously. Public Comments & Testimony - Jim Calakiva (1019 E Center) asked about the building's fire suppression system, noting the potential hazard of gunpowder and ammunition. Staff indicated they would confirm with the fire department. Discussion Items - Staff Presentation (Eric Felt): Described the proposal as a special land use permit for a self-defense school with accessory retail. Noted the site is in an I-1 Light Industrial zone, former Portage Hershey Elementary School. The primary use is classes (anticipated 12 participants per class); secondary retail includes clothing, gear, firearms, and ammunition. No firearms discharge on site. Applicant holds a Federal Firearms License (FFL). Staff recommended approval with conditions: (1) on-site retail limited to on-site class enrollees, (2) if selling firearms/ammunition, applicant must submit ATF compliance plan and ATF approval to sell from site. No public comments received before meeting. - Applicant (Levi Stace): Confirmed primary focus on training, with retail as secondary. All firearms training/discharge occurs off-site. He intends to transfer his FFL to the new location. He emphasized low traffic and appointment-based retail. - Commissioner Questions and Discussion: - Commissioner Baldwin raised concerns about Condition 1 limiting FFL activities (online sales, transfers) to enrollees only, arguing it would hinder legitimate business operations. He suggested adding "and others by appointment only." - Commissioner Baldwin noted ATF does not require secure storage; only recommends it. He questioned fire code requirements for ammunition storage and proposed striking "ammunition" from Condition 2. - Commissioner Urban asked about building occupancy and monitoring of purchases; staff explained enrollee rosters could verify. - Discussion on additional security: applicant stated he would store firearms in a safe and install cameras. - Staff recommended a third condition: "Discharge of firearms is prohibited at the subject site." - The chief development officer suggested adding "and others by appointment only" to Condition 1. - Public Hearing: Opened and closed without additional public testimony beyond Mr. Calakiva's question. Key Outcomes - Motion (by Commissioner Baldwin): Approved the special land use permit for a self-defense school at 8135 Cox Drive, Suite 207, with the following conditions: 1. On-site retail shall be limited to on-site class enrollees and others by appointment only. 2. If and when the applicant wishes to sell firearms at the site, the applicant shall submit a plan showing compliance with ATF's required securing method and ATF approval to sell from the site. (Ammunition removed from condition.) 3. Discharge of firearms is prohibited at the subject site. - Vote: 7-0 (Commissioners Urban, Adams, Cop, Orwig, Miller, Crowell, and Vice Chair Baldwin all voted yes). Motion passed. - The meeting also included a statement of citizens welcoming new commissioners (Dennis, Brendan, and Urban) and a brief announcement of the next meeting scheduled for June 18, 2026.

The Portage City Council met May 26, 2026, for its regular meeting. Board and commission interviews, which had begun at 4 p.m., ran late, and the mayor apologized for the late start. Technical problems affected audio and the chamber screens; the clerk said the meeting would be recorded and archived by midday the next day. The council approved a consent agenda, adopted the fiscal year 2026-27 budget, made appointments to boards and commissions, received a draft zoning ordinance amendment, and selected Walsh Municipal Services for the city manager search. Consent Calendar - The council approved the consent agenda as presented, excluding item 3, which Councilmember Burns asked to remove and which was taken up later in the meeting. No other item was removed. Proclamation: National Gun Violence Awareness Day - Students Demand Action leaders Maddie Dunn and Olivia Griswold read a proclamation declaring June 5, 2026, as Gun Violence Awareness Day in Portage. It cited national statistics of nearly 130 Americans killed by gun violence each day, more than 260 shot and wounded daily, an average of nearly 19,000 gun homicides per year; Michigan figures of nearly 1,421 gun deaths per year, a rate of 14.2 deaths per 10,000 people, and a $16.8 billion annual cost to the state. The proclamation referenced Hadiya Pendleton, shot and killed at age 15 in January 2013, and the national Wear Orange day on June 7, 2026. - Dunn and Griswold said their coalition spent the school year establishing Students Demand Action groups in greater Kalamazoo schools, organizing walkouts with several hundred students, creating safe spaces to discuss gun violence, and joining Advocacy Day in Lansing. They thanked the council for supporting their work. Public Comments & Testimony - Monifa Giovanni, a Portage resident, described 15 years of advocacy in Portage and said the city's hiring and promotion of African American professionals had not improved but had gone backward. She said the senior center still had no African American managerial, supervisory, or leadership staff after 15 years, and cited workforce figures showing white employees increasing from 233 to 250 while the number of Black employees remained at 9. She asked the council to acknowledge the pattern, review current practices, and commit to a new plan, invoking John Lewis's call to make "good trouble." She said she was 83 and should not have to keep raising the issue. - Leah Owens thanked Giovanni and said she had lived in Portage for 28 years with few moments of pride; she praised the Memorial Day parade and veterans service and emphasized the ability to defend one's home. - Les Minor urged council members to walk Lakeview Park and Oakwood Park in the next two weeks, saying branches, leaves, pine needles, stumps, mulch, and long grass were not being cleaned up. He called the parks "atrocious" and asked the city manager or council to direct Parks Director Kathleen Hoyle or the Department of Public Works to inspect them. - Ashante Collins, speaking for ALPACT Kalamazoo, invited the council and community to a free mental health awareness and criminal justice panel on Thursday from 9 a.m. to noon at the Catalyst Center, 180 East Waters. She said no Portage residents had yet registered. Discussion Items FY 2026-27 Budget Adoption - City Manager Pat McGuinness presented a balanced proposed budget for fiscal year 2026-27, noting fund balance had been assigned to road projects. He thanked staff and budget officer Lauren Vanderveen. - One council member disclosed that she had been approved as an incoming board member of Housing Resources Inc., a nonprofit included in Human Services Board funding approved April 21. The city attorney said she could vote on the overall budget but should abstain on any specific future funding request. - The council approved the proposed budget and adopted the General Appropriations Act and salary and wage resolutions on a roll-call vote with no recorded no votes. Boards and Commissions Appointments - Following interviews held earlier at 4 p.m., the council unanimously approved appointments to the Youth Advisory Committee, Construction Board of Appeals, Environmental Board, Park Board, Planning Commission, Senior Citizens Advisory Board, and Zoning Board of Appeals. Appointments included Dan Chumita and Sheldon Smith to the Construction Board of Appeals; Kevin Irwin, Rick Freiman, and Elizabeth Healy to the Environmental Board; Yao Lim and Janice Ryan to the Park Board; Dennis Miller, Brendan Cususito, and Terry Urban to the Planning Commission; Linda Mellinger to the Senior Citizens Advisory Board; and Hillary Taylor and Dan Merkel to the Zoning Board of Appeals. Residential Unified Development Ordinance - Councilmember Burns explained that the council was only receiving a draft ordinance and scheduling a public hearing, not taking final action. He sought to reassure residents about parks, saying zoning classifications would not affect park use and that the city charter requires a supermajority vote of council and, for parkland designated as open space in the master plan, a three-fifths vote of city residents before disposition. He said he was not interested in disposing of parkland. - The council voted to receive Ordinance Amendment 25263, adopting Chapter 44, Residential Unified Development Ordinance, and amending corresponding sections of Chapter 42, Land Development Regulations, Articles 4, 5, and 6, and set a public hearing for June 23, 2026. The vote was unanimous with no recorded no votes. City Manager Search Firm Selection - Frank Walsh of Walsh Municipal Services presented his firm's proposal to conduct the city manager search. He described recent Michigan and out-of-state placements, a confidential council survey, a community profile, a recruitment period from about June 19 to July 17 to align with a July 14-17 candidate gathering, confidential candidate review in closed session, interviews in August, third-party background checks, and a target date of about August 27 for offering the position, with a likely September or October start. - Council members who had worked with Walsh in the prior search praised his results, noting the previous search produced two city manager hires and comparing his costs favorably with national firms. HR Director Shannon Hertz said Walsh's firm was the most cost-effective and had the best candidates. The city attorney confirmed that a professional services search firm can be selected without the standard bid/RFP process. - The council voted to retain Walsh Municipal Services for the city manager search; no no votes were recorded. Council and City Manager Statements - Council members thanked the American Legion and volunteers for the Memorial Day parade and service; congratulated recent Portage Central and Portage Northern graduates; recognized the YWCA Women of Achievement program; praised the new farmers market; and noted a listening session hosted by the National Organization of Black Law Enforcement Executives. - Councilmember Olmsted asked for prayers for Commander Art Harris, who was hospitalized after a stroke. - City Manager McGuinness thanked city attorney Catherine Kaufman for help with parade-related legal documents while he was out of town, and said he had visited parks in seven cities but still found Portage's parks superior. He said he would take Les Minor's maintenance concerns seriously. - Mayor Pro Tem Pearson highlighted the new farmers market as a $3.25 million investment with less than $500,000 borne by taxpayers, including $1.75 million in state funding and philanthropic support from Charles and Lin Zhang. She said the covered market would be used year-round and would provide additional parking for the senior center. Key Outcomes - The consent agenda was approved except for item 3. - The FY 2026-27 budget, General Appropriations Act, and salary and wage resolutions were adopted. - All board and commission appointments were approved. - Ordinance Amendment 25263 was received and a public hearing was scheduled for June 23, 2026; no final zoning action was taken. - Walsh Municipal Services was retained to conduct the city manager search.

The Portage City Council met on May 12, 2026, for a regular meeting that included presentations, public comments, a budget hearing, and several council actions. The meeting began with a student art contest award, a proclamation for National Police Week, and remarks about the Thin Blue Shoreline Ride fundraiser. Public comments addressed zoning concerns, unresolved lawn issues from utility work, and a celebratory song. The council received updates from the Historic District Commission and Discover Kalamazoo, held a public hearing on the fiscal year 2026-2027 budget, and discussed a staff memo that had been circulated regarding a resident's zoning comments. Consent Calendar - The consent agenda was approved unanimously (7-0) after removing item 6 for individual consideration. Item 6 was a staff memo responding to written comments from Rick and Mary Vilpolski about single-family zoning in the proposed Residential Unified Development Ordinance (RUDO). The council later approved the materials transmitted for item 6 with an amendment to attach the Vilpolskis' full email. - Two items were added to the consent agenda by motion: a presentation from the Historic District Commission and a presentation from Discover Kalamazoo. Public Comments & Testimony - Rick and Mary Vilpolski (836 East Shore Drive) expressed displeasure with a staff memo that they felt misrepresented their written comments to the Planning Commission regarding the RUDO. They stated they support the RUDO 99% correctly, are not opposed to multiple housing types, and requested an apology, correction, and removal of the memo from the agenda. They noted that the memo omitted key points from their email, including their agreement with the Master Plan's definition of single-family and their suggestion to use environmental criteria for duplex placement. - Cindy Seamark (Ramona Park Plat) described ongoing unresolved problems with her lawn after sewer and water utility work in summer 2024. She stated that the drainage swale created is too deep, causing water pooling and unsafe mowing conditions. She reported unsuccessful attempts to resolve the issue with city staff and requested council action to fulfill a promise made by the city manager. - Terry (longtime Portage resident) spoke in a celebratory mood, supporting the recent referendum result that rejected a single-service provider for multi-purpose pickup services. He also sang an Italian folk song in honor of Mother's Day. Discussion Items - Historic District Commission Update: Chair Katie Van Long Keisen, along with members Martha Deming Maitner and Steve Rice, presented the commission's goals, committee structure, and partnerships. They highlighted efforts to become a Certified Local Government (CLG) to access state grants, a video project for the 1859 schoolhouse, a Native American monument at Celery Flats, and a new booklet of historic properties. They noted that the city's $50,000 set-aside for public art and historical markers (including Native American markers) could support these projects. Council encouraged continued collaboration with staff. - Discover Kalamazoo Presentation: Jane Ghosh reported that Kalamazoo County visitor spending reached $771 million in 2024 (up 3.6%). Geolocation data showed Portage hotel occupancy at 67.1% year-to-date (vs. 55% countywide), with 18 days above 80% occupancy. Business travel drives weekday performance. The Zap Zone at Crossroads Mall has helped stem the mall's decline in visits. Ghosh also updated the council on the planned indoor youth and amateur sports facility (100% hotel-funded), which is located near Portage and will host tournaments to fill local hotels. The council received the report. - Budget Public Hearing: The council held a public hearing on the proposed fiscal year 2026-2027 budget, tax levy, and water/sewer rates. No public comments were offered. The hearing was closed, and the council set the final adoption meeting for May 26, 2026. The council also adopted resolutions for recommended water and sewer rates, based quarterly charges, franchise area fees, and other service fees effective July 1, 2026. - Item 6 – Staff Memo Regarding Vilpolski Comments: Mayor Pro Tern Dr. Pearson raised concerns that a staff memo transmitted to the council (responded to written comments from the Vilpolskis) may have discouraged citizen participation. City Manager Pat McGuinness explained that he was asked by elected officials to clarify the Master Plan's support for the Planning Commission's recommendation, and he used the only written comments received (the Vilpolskis' email) as a basis. He stated the intent was factual clarification, not to embarrass anyone. The Vilpolskis reiterated that their full email was not included. Councilmember Pearson moved to approve the materials transmitted with an amendment to attach the complete email. The motion passed unanimously (7-0). Key Outcomes - Approved: Consent agenda (excluding item 6) – unanimous. - Approved: Historic District Commission report and Discover Kalamazoo report – unanimous. - Adopted: Resolutions for water and sewer rates and other service fees effective July 1, 2026 – unanimous. - Set: Final budget adoption meeting for May 26, 2026, and tax levy consideration – unanimous. - Approved: Materials transmitted for item 6 (staff memo) with amendment to attach the Vilpolskis' full email – unanimous. - Closed session: The council met in closed session to review a legal opinion. Upon return, they voted unanimously to direct the city attorney to move forward as discussed. - Upcoming events: The council noted several community events, including the Memorial Day parade, Friday at the Flats block party, garlic mustard pulling contest, and the Portage Farmers Market relocation to the senior center site (ribbon cutting May 26).

Note on date discrepancies: The transcript begins with "Thursday, May 7, 2024" but later references minutes from April 16, 2026. The user instruction specifies the meeting date as May 7, 2026. This summary uses the provided date of 2026 for the meeting date. The meeting was called to order with the Pledge of Allegiance, roll call, and approval of minutes from April 16, 2026. Commissioners Baldwin, Fries, Orwig, and Ladd were absent and excused. Public Hearing: Additional Accessory Building Space at 5834 Angling Road Planner Eric Felt presented the request for an additional detached screened-in building measuring 20 by 16 feet (320 square feet) with a height of 14 feet. The property is two acres, and the maximum allowed accessory building space is 1,714 square feet (based on the house's main level of 1,714 square feet). Existing accessory buildings (attached garage, detached garage, and shed) total 1,626 square feet, leaving only 88 square feet of allowance. The proposed building exceeds this by 232 square feet, requiring commission approval. Staff noted the building is located far from adjacent houses and public streets, is one story, and will be screened by mature trees. Noise and activity are expected to be low and seasonal. The applicant stated they informed neighbors, with no objections received. No public comments were made. Commissioners inquired about the height of the primary building (house) and the rationale for classifying the attached garage as an accessory building. Commissioner Evans expressed concern about including the garage in the calculation and suggested possibly switching to a lot coverage ratio. The motion to approve the additional 232 square feet of accessory building space was made and seconded, and passed unanimously (all ayes). Opportunity for Statements Mr. Felt provided updates on the unified development ordinance module two review and upcoming meetings. He also noted the successful election held the previous Tuesday, commending city staff and election workers. No other statements were made. Key Outcomes - Approved the request for additional accessory building space (232 square feet) for a screened-in building at 5834 Angling Road. - Meeting adjourned.