Public Meetings - Portage, Michigan

The Portage City Council met on April 7, 2026, at 4:00 p.m. The meeting included proclamations for the Portage Community Center’s 50th anniversary and a resolution of respect for Nancy Martin, public comments on various topics, approval of the consent agenda, a brief budget presentation, and council member comments emphasizing the upcoming May 5 special election on the single-hauler trash contract. Proclamation – Portage Community Center 50th Anniversary - Chris Buckley, Executive Director, and five board members accepted the proclamation. Buckley reported that food pantry visits are up nearly 15% over the same time last year, and overall assistance requests have increased. He highlighted the center’s services: food assistance to over 4,000 families annually, personal care items to over 250 families, and more than 2,000 program hours for youth. He also noted an upcoming 50th anniversary cornhole event in September. Donations of spring/summer clothing and non-expired food are being accepted. Resolution of Respect – Nancy Martin - Councilmember Young read a resolution honoring Nancy Martin, a retired Portage Public Schools educator and award-winning tennis coach at Portage Northern High School. Martin was inducted into the Western Michigan Athletics Hall of Fame in 2025 and the Michigan Tennis Coach’s Hall of Fame in 2025. She spoke briefly, expressing gratitude for her career in Portage. Consent Calendar - The consent agenda was approved unanimously by roll call vote (all seven members present: Burns, Ledbetter, Miller, Olmsted, Pearson, Randall, Young). Public Comments & Testimony - Alan Lovers (23965 88th Avenue, Marcellus, MI) proposed funding TSA through a $12-per-ticket fee and suggested the government create a free software program to manage household inventory and reduce gas consumption. - Rick Filipolski (8836 East Shore Drive) expressed support for the city’s fiscal responsibility and urged voters to vote “no” on the May 5 special election ballot item that would overturn the new single-hauler trash contract. He claimed the initiative is funded by Best Way ($50,000) and supported by the Republican Party, and that the city’s contract saves approximately $3 million per year. - A resident (6047 Marlowe, age 80) praised the city’s moratorium on battery energy storage systems and data centers, urging careful deliberation. He also noted the emergence of motorized unicycles on streets and urged caution. Discussion Items - Budget Presentation (2026-27) – City Manager McGuinness and Finance Director Lauren Vanderveen presented the proposed budget. The general fund totals $37.9 million, up 4% from the previous year. The budget includes $9.8 million for the Portage Road reconstruction project, funded partly by a $1.3 million increase in debt. All funds are balanced. A detailed public budget review will be held on April 21, 2026, at 2:00 p.m. Council Committee Reports - No reports were given. Council Closing Comments - Councilmember Young congratulated the University of Michigan men’s basketball national championship. She reported on a roundtable with Attorney General Dana Nessel about flock cameras, noting Portage’s successful use of the system. She reminded residents of the April 17 deadline for yard waste sign-up and urged caution for pedestrians and cyclists. - Councilmember Burns echoed congratulations and jokingly invited the championship team to bring a parade to Westnedge. - Councilmember Olmsted highlighted the May 5 special election and upcoming elections in August and November. He noted Portage has over 40,000 registered voters, with 12,000 absentee ballots mailed on March 26 and about 400 returned as of that Friday. He encouraged residents to apply to be election workers. - Councilmember Ledbetter defended his right to express opinions on the single-hauler issue, stating he will vote “no” on May 5 to keep the cost-saving contract. He cited emails from residents saving money and criticized efforts to overturn the contract. - Councilmember Miller highlighted the Portage Road 360 construction mitigation plan approved on the consent agenda, which includes support for businesses during construction. She also updated on efforts to establish ice skating rinks, noting tourism and economic impacts. - City Manager Pat McGuinness announced a prescribed burn of 62 acres at Gordon Eck Recreation Area on April 8, and the ribbon cutting for Benjamin’s Big & Tall store (a new ownership). - Mayor Pro Tem Dr. Pearson urged voters to vote “no” on the May 5 trash proposal, stating that the city’s competitive bidding process saved money for most residents. He shared his own example: paying Waste Management $168 per year compared to $270+ with Best Way. - Mayor Randall commented on the Open Meetings Act, which prevented her from participating remotely during recent absences. She noted she was engaged via city manager contact and thanked colleagues. Key Outcomes - Consent agenda approved unanimously. - Budget presentation accepted. A detailed public budget hearing set for April 21, 2026, at 2:00 p.m. - No formal votes on the trash referendum; council members expressed strong positions urging a “no” vote on May 5. - The city will continue to support Portage Road businesses during construction via the mitigation plan.

The Portage City Council met on March 24, 2026, at 7:00 PM, presided over by Mayor Pro Tem Jim Pearson. Mayor Randall was absent but participating via TV link. The meeting included two proclamations, public comments, approval of a consent agenda, a public hearing and vote on a moratorium for data centers and battery energy storage systems, committee reports, and council member statements. Consent Calendar - Approved 11 consent agenda items, including a $121,000 contract for Ramona Park fishing pier rehabilitation. All items were approved unanimously via roll call vote (5-0). Public Comments & Testimony - Alan Leverage (Marcellus, MI) proposed a countywide consolidated garbage route system managed by road commissions, with competition among haulers and a 1% fee for administration. - Unnamed speaker urged a moratorium on data centers and battery energy storage facilities for at least one year, citing rising utility bills. They shared a personal example: $34 in actual consumption led to a $145 bill from Consumers Energy, and warned that data centers elsewhere have driven up rates. - Rachel Vignalis (Kalamazoo Township) introduced herself as a candidate for the 8th District Court judge, emphasizing the need for courts to address root causes and minimize trauma. Public Hearing: Data Center and Battery Energy Storage Moratorium - A public hearing was held on an amendment to Chapter 42, Article IV, Division III to establish a temporary moratorium on data centers and battery energy storage systems (BESS). - Jason Mickelborg (Portage) spoke against BESS, detailing risks including thermal runaway, difficult-to-extinguish fires, toxic gas releases (hydrogen fluoride, hydrogen cyanide), electrical hazards, and large-scale infrastructure danger. He urged the council to prioritize public safety over such facilities. - Caitlin Clary (Vicksburg) spoke in favor of the moratorium, highlighting risks from natural disasters (e.g., tornadoes spreading hazardous materials), lack of enforcement and inspection mechanisms, and cited an illegal power plant at an XAI data center in Tennessee. She urged plans for worst-case scenarios. - The public hearing was closed via a voice vote (all in favor). Discussion Items - Motion to Adopt Moratorium: Councilmember Pearson moved to adopt the amendment, with a second from Councilmember Burns. The roll call vote was unanimous (5-0 in favor). Staff will study the issue and return to council at a future date. - Committee Reports: - Councilmember Miller reported on the Kalamazoo County Consolidated Dispatch Authority (KCCDA) approval of an $8 million radio readiness program for law enforcement encryption and fire/EMS migration to MPSCS system by end of 2027; and on a Discover Kalamazoo Tourism Master Planning Steering Committee meeting, emphasizing outdoor recreation, nightlife, and better trail connectivity. - Councilmember Young reported on attending the Michigan Municipal League's Capcon conference, including meeting gubernatorial candidates and joining state Rep. Rogers during a House session; and on a Greater Kalamazoo Association of Realtors legislative forum highlighting new businesses like Donut Den and Tullejour Bakery. - Councilmember Burns previewed a water/sewer rate setting committee recommendation: sewer rate increase of 8.4%, water rate increase of 5%, combining to about 7% overall ($5.67/month for average user) due to Kalamazoo's capital improvements. - Councilmember Olmsted reminded about the May 5th special election, featuring a single-hauler trash ordinance amendment and a KRisa millage proposal. He encouraged informed voting without personally taking a side. - Councilmember Statements: - Councilmember Miller reiterated the May 5th election, urging a "no" vote on the trash proposal to preserve oversight, cost projections under contract, and existing programs (recycling, brush/boot pick-up). He also noted MML youth art contest and road construction on Sprinkle, Portage, and Westnedge roads this summer. - City Manager McGuinness reported: - Stanwood Crossings community land trust: three homes closed, 42 total will be largest in Michigan. - Balanced FY2026-27 budget to be presented April 7, with no tax rate increases. - Public works helped Three Rivers with tornado debris removal (160 loads). - Yard waste sign-up deadline March 31. - Thanked Board of Review volunteers. - Mayor Pro Tem Pearson personally urged a "no" vote on the garbage proposal, stating competitive bidding saved money: his own Best Way bill was $274 in 2025 (9.2% increase), while Waste Management bill is $168/year – a $100+ savings. He argued the city is acting in residents' financial interest. Key Outcomes - Consent Agenda: Approved unanimously. - Data Center/BESS Moratorium: Approved unanimously; staff to study and return. - Future Budget: April 7th meeting with no property tax increase. - Water/Sewer Rate Increase: Recommendation of 7% or $5.67/month for average user; final vote pending. - Special Election: May 5th, absentee ballots mailed March 26. Council members generally encouraged informed voting; some took personal positions on the trash ordinance. - Ramona Park Pier: Rehabilitation contract awarded ($121,000), pier has been closed since 2024.

The Portage Planning Commission held a public hearing on Thursday, March 19, 2026, to consider Ordinance Amendment 25/263, which proposes a new Chapter 44 (Residential Unified Development Ordinance) and amendments to Chapters 42, 45, and 6 of the City Code. The meeting began at 4:00 PM. The commission voted to continue the hearing to April 16, 2026, after hearing extensive public testimony and staff presentations. Consent Calendar - Commissioner Copeland was excused from the meeting by a motion (seconded, all in favor). - The minutes from the March 5, 2026 meeting were approved with an amendment adding a concern about infrastructure impacts from future multi-family development, as requested by Commissioner Felt. Public Comments & Testimony - Mary Vilipolski (8836 East Shore Drive) expressed support for the unified development ordinance but argued the draft does not align with the Master Plan. She noted that the Master Plan defines single-family residential as primarily detached homes with limited duplexes, while the proposed RN conservation district allows townhouses, triplexes, and quadplexes, which she said belong in mixed residential zones. She also questioned the density-neutrality of multiplexes and requested that the Austin Landing area be zoned RE (Residential Estate) instead of RN. - Carol Newkirk (5113 Midfield Drive) opposed required sidewalks and narrower streets, citing maintenance burdens for seniors and safety concerns in winter conditions. She also expressed skepticism about affordable housing, equating it with low-income housing, and questioned the need for extensive zoning overhaul. - Leonard Bennett (9044 East Shore Drive) argued that the proposed RN zone allows developers to maximize density, and that the distinction between RE and RN is arbitrary. He noted that the City Mayor and Council previously agreed not to change Austin Landing zoning, but the draft plan now changes it to RN. He requested the commission rezone Austin Landing back to RE. - John Taylor (2522 East Shore Drive) agreed with previous speakers, criticized the impetus for the changes as based on unlikely state legislation, and argued that workforce housing should be addressed by raising wages, not subsidizing development. He suggested that density should be based on transit and existing mixed-use areas. - Vanessa Messenger (9220 East Shore Drive) urged the commission to maintain RE zoning for Austin Lake areas to protect public safety. She cited dangerous traffic increases (300-400% more vehicle trips) on narrow East Shore Drive and increased crash risks for children and trail users. - Jeff Messenger (9220 East Shore Drive) echoed concerns about designated wetlands and environmental damage to Austin Lake (toxic algae, stormwater runoff). He questioned the need for development given potential future autonomous vehicle trends reducing commutes. - Ken Norris (9246 East Shore Drive) asked for a comparison of current vs. proposed single-family to multi-family split (e.g., 70/30 vs. existing 95/5). He also asked about traffic impact limits and the number of units planned for the Austin Lake corridor, noting no maximum limit was provided. - Barbara Crone (Crockett Street) shared negative experiences with duplexes in her neighborhood, citing traffic and renter turnover. - Dawn Bach (1026 269 Shrer Lane) urged the commission to rezone city parks and preserves as protected land (not residential) to prevent future development or sale. - Dave Savoy (3520 East Shore Drive) raised safety concerns about infrastructure and traffic, citing over 630 housing units in development across Portage, a 151-unit apartment complex proposed at Center and Portage, and a speed survey showing average 29 mph (25 mph limit) with a maximum of 66 mph on East Shore Drive. - Rick Vilipolski (8836 East Shore Drive) argued that the RN conservation area north of East Shore Drive would allow quadplexes and townhouses, creating similar congestion and safety issues as the original Austin Landing plan, and that the zoning change destroys the integrity of existing investments. - Gail Tinker Steamsma (9542 East Shore Drive) described increased traffic on East Shore Drive due to construction on Sprinkle Road, with speeding issues and no stop signs. - Richard Nellums (9240 East Shore Drive, read by another) requested that the area south of Zilman Road around Austin Lake be zoned RE to protect the watershed and Austin Lake's ecology, citing the 2023 Park Master Plan's concerns about eutrophication and the presence of state-listed eastern box turtles. - Mark Alexander (2630 East Shore Drive, read by another) put the commission, City Council, and developers on alert that changing the Master Plan zoning for Austin Landing to RN would result in increased traffic, crashes, and deaths; he requested adherence to the August 15, 2024 Master Plan. - Keith Newberry (8970 East Shore Drive) requested that the neighborhood remain single-family homes only, and many audience members stood in support. - Mary Bounces (3612 years drive, likely a realtor) stated that most homebuyers want single-family homes, not multiplexes, and warned that Portage should not ruin its reputation by mixing housing types. - Tim Shuffers (9140 East Shore) questioned the conservation label for duplexes and quads, argued that the Austin Lake area is a high-value tax base, and opposed building smaller homes that would depress property values. Discussion Items - Staff Presentation: Chief Development Officer Pete Dame and City Planner Eric Felt provided an overview of the proposed Residential Unified Development Ordinance (Module 1). Key elements include: - Consolidating four single-family districts (R1A, R1B, R1C, R1D) into two: RN (Residential Neighborhood) and RE (Residential Estate). - RN district allows conventional development (single-family homes with up to 30% duplexes) and conservation development (on parcels ≥5 acres, 65% single-family, 35% mix of duplexes, townhouses, triplexes, quadplexes) in exchange for 20% open space. - RM (Residential Mixed) district consolidates RM1 and RM2, permitting cottage courts, townhouses, multiplexes (3-6 units), and multi-unit buildings (7+ units) with screening and open space requirements. - Minimum lot sizes reduced (e.g., single-family from 7,800 sq ft to 7,000 sq ft in RN conventional; 5,000 sq ft in RN conservation). - New private street standards require public-equivalent design; narrower streets allowed. - Duplexes not permitted on lakefront lots. - Commissioner Questions: - Commissioner asked about one-on-one meetings with staff (one took place with a property owner on H4 Drive). - Commissioner asked for definition of "large lot" (80 ft width or more for 40 ft/3-story height) and definition of neighborhood boundary (plat or site condo boundary). - Commissioner asked about maintenance of open space (property owner or homeowners association). - Staff Responses: - Eric Felt explained that the RN conservation development is designed to balance housing density with open space preservation, and that the 30% limit on duplexes in conventional developments is new (existing code allows only single-family). - Regarding the specific Austin Landing property (125 acres, 29 acres wetlands), Pete Dame noted that wetlands can count toward only 20% of the required open space, and that the developer would not be able to achieve the original 625 units; the actual maximum number is unknown until a plan is submitted. - Traffic impact studies are not required for citywide zoning changes but would be triggered at the site-specific development stage. Key Outcomes - The public hearing was continued to April 16, 2026 by a unanimous vote (motion made and seconded, all in favor). - Staff will compile all public comments and questions, and will provide answers at the April 16 meeting. - The commission may consider changes to the draft zoning map or ordinance before the next hearing, but significant changes would require a new public hearing. - The next regular meeting is scheduled for April 2, 2026 (no substantive agenda items noted).

City Council met on March 9, 2026, with Mayor Pro Tem Burns presiding due to Mayor Randall's absence (she attended via video link). The meeting opened with a moment of silence for seven U.S. soldiers fallen in the Iran War, followed by the Pledge of Allegiance. Key highlights included the swearing-in of a therapy dog for the fire division, public comments on a ballot measure and mental health policy, and updates on the new waste management contract and tornado relief efforts. Proclamation & Special Presentation - Swearing-in of Therapy Dog Flora: The council administered the oath to Flora, a facility dog for the Fire Division, funded by the Portage Public Safety Foundation (no taxpayer dollars). Fire Director Matt Wolf and firefighter Scott LaRau described Flora's role in post-incident stress debriefing and providing comfort to firefighters. Councilmember Miller presented a welcome basket with donations from Hounds and Company. A retired public safety officer expressed support for the program, noting the importance of mental health support for first responders. Public Comments & Testimony - Terry Tassari (6047 Marlowe) spoke against the upcoming May 5th ballot initiative regarding trash collection, arguing that citizens should not have to vote on such complex issues. He stated he would vote 'no' and hoped a decisive defeat would discourage future ballot initiatives, preferring representative democracy. - Elizabeth O'Dell (representing Kalamazoo Alumni Chapter of Delta Sigma Theta Sorority) and Gloria Foster Wemley (Social Action Chair) requested information from the city on mental health and health care policies, asking for a response from Mayor Randall to take to the state level. They also noted similar outreach to the City of Kalamazoo. Consent Calendar - The consent agenda was approved unanimously by roll call vote (all present members voting 'aye'). No items were removed. Communications - Youth Advisory Committee (YAC) Presentation: Chairperson Anya Goyle and member Katherine Lee presented the 2025-2026 YAC goals and objectives, including continued volunteer activities (e.g., back-to-school event, food drive, Valentine's Day celebration), liaison roles on city boards, and maintenance of a social media presence. The council received and approved the report by voice vote. - Appointment of Steve Rodia: Appointed as the second citizen-at-large member to the Water and Sewer Rate Study Committee. Approved by voice vote. Discussion Items - Council Committee Reports: Councilmember Burns reported on the Central County Transportation Authority (CCTA) board meeting, noting a proposed millage of 0.36 mills for seven years on the August 2026 ballot to support Metro Connect paratransit services (for seniors and residents with disabilities). Discussion was minimal; the report was received by voice vote. - Council Member Statements: - Councilmember Olmsted explained that the initial $42.12 waste management bills cover three months (March–May 2026) at $14.04/month, and noted upcoming events (KRESA Career Connect campus, tick season awareness). - Councilmember Ledbetter urged residents to report issues with the new waste management service, and expressed opposition to the May 5th ballot measure, citing that Best Way (the losing bidder) never complained about the bidding process in other communities and that the company supports variable pricing. He noted the $55,000 cost of the special election. - Councilmember Miller provided updates on ice rink feasibility discussions (town halls, CSL study highlighting critical need) and encouraged patience with the waste management transition. - Councilmember Young thanked the YAC and Delta Sigma Theta, offered condolences for Union City tornado victims, highlighted the city's emergency alert system (first Saturday of each month), and announced an opiate settlement-funded presentation by Becky Savage at Portage Central High School on March 11, 2026, as well as the March 25th Portage Road 360 Phase 1 construction meeting. - Councilmember Burns welcomed Steve Rodia to the rate study committee, announced the annual meeting on March 24, 2026, at 10 a.m., and suggested involving youth in addressing the potential loss of ice rink capacity. - City Manager McGuinness: Reported on the waste management transition: call volumes improved from an initial 2-minute hold time to 6 seconds by day two, and 27 seconds by Friday. He noted 224 calls on Friday, with yard waste signups ongoing. He also reported that six city employees volunteered to help with tornado cleanup in Three Rivers, with equipment transport donated by a local contractor. Key Outcomes - Consent Agenda: Approved unanimously. - YAC Report: Received and approved by voice vote. - Steve Rodia Appointment: Approved by voice vote to the Water and Sewer Rate Study Committee. - Council Committee Reports: Received by voice vote. - No further votes or formal actions were taken. The meeting adjourned after Mayor Pro Tem Burns's closing remarks advocating a 'no' vote on the May 5th trash proposal, citing personal cost savings under the new single-hauler contract with Waste Management.

The Portage Planning Commission met on Thursday, March 5, 2026, at approximately 5:00 PM. The meeting included a public hearing on a proposed amendment to a previously approved Planned Development (PD) tentative plan at 2401 West Center Avenue, and an informational session on the draft Residential Unified Development Ordinance (UDO). Commissioners excused Commissioner Adams and approved the minutes from the February 19, 2026 meeting. Public comments were heard on both agenda items. Consent Calendar - Roll call showed Chair Coragini, Vice Chair Baldwin, Commissioners Flyman, Cotton, Breeze, Cowell present. Commissioner Adams was excused by motion. - Minutes from February 19, 2026 were approved as corrected (spelling of Commissioner Cadini’s name). Public Comments & Testimony - J.E. Llewellyn, a resident of Whisper Rock Condominium Association, expressed support for the proposed building expansion at 2401 West Center Avenue but requested screening (pine trees) to block views of the auxiliary power unit and lighting. He stated that such plantings would align with existing community landscaping. - Mary Thornton, a Whisper Rock resident living directly behind the Krugel Lawton building, echoed the request for screening and raised concerns about stormwater drainage, noting existing water issues on their property. - Martha Dahlinger (Chopin Avenue) asked whether new neighborhood streets would have sidewalks. Staff confirmed that new streets will require sidewalks. - Mary Villa Polski (8836 Seashore Drive) questioned the consolidation of zoning districts, asking how higher-value homes (e.g., $1–2 million) are affected, and requested a study on property value impacts. She also emphasized that compatibility lacks a clear definition and criticized the lack of communication with residents. - John Taylor (2522 East Shore Drive) urged the city to better communicate the UDO changes to the public to avoid a packed house at the next meeting. - Richard Nellums (9240 East Shore Drive) raised concerns about wildlife corridors, particularly north of Sugarloaf Lake, and asked for examples of other cities that have implemented similar codes. - A speaker from 9000 East Shore Drive (name unclear) expressed concerns about the price disparity between existing homes on East Shore Drive and proposed housing types in the RN district, requesting a study on the impact on property values, traffic, and infrastructure. Discussion Items Public Hearing: Amendment to PD Tentative Plan at 2401 West Center Avenue - Eric Felt, planner, presented the request by Cole Gavlis Holdings LLC to amend the previously approved Oakland Hills at Center PD to add approximately 5,000 square feet of commercial space to the existing Krugel Lawton CPA office building at 2401 West Center Avenue. The 1.47-acre site is located west of Oakland Drive and south of West Center Avenue. The original PD (approved 2006) allowed 30,000–56,000 sq. ft. of office space; only 13,166 sq. ft. has been built. The amendment would permit the addition without changing the overall PD character. - Staff noted no negative impact on neighboring residential uses, and the original PD developer (633 Group/AVB) was aware and did not oppose. The Development Review Team (DRT) found no substantial revisions needed; stormwater and detailed plans will be reviewed at final site plan stage. - Public hearing was opened, closed, then reopened to allow J.E. Llewellyn and Mary Thornton to speak (see above). - Jason Martin (partner at Krugel Lawton) responded to public concerns, stating they have discussed increasing foliage (pine trees) and will address drainage in the next site plan. Informational Session: Draft Residential Unified Development Ordinance (Module 1) - Eric Felt presented the draft residential UDO, derived from the city master plan and the Michigan Association of Planning Zoning Reform Toolkit. Key changes include: - Consolidation of single-family districts (R1A–D) into two: Residential Neighborhood (RN) (allows duplexes, up to 30% in new developments; conservation developments allow townhomes, triplexes, fourplexes with open space) and Residential Estate (RE) (only single-family and accessory dwelling units). - Reduced minimum lot sizes (e.g., RN: 7,000 sq. ft. for single-family; duplex minimum 10,000 sq. ft.). - New conservation development option on 5+ acres: allows up to 35% mix of attached housing, with 20% open space (half can be wetlands, buffers, stormwater). - Minimum house size reduced: 1,000 sq. ft. (single-story) and 1,400 sq. ft. (two-story). - New “multiplex” (3–6 units) allowed in RN conservation and RM multifamily districts; “multi-unit” (7+ units) only in RM. - New “limited use” (L) permit type for by-right uses with conditions. - Updated land use table and exterior material requirements for multi-unit buildings. - Private roads must now meet public street standards; street width minimum 24 ft (one parking side) or 28 ft (both sides). - Commissioners asked clarifying questions about open space percentages, accessory buildings, private road parking, and duplex location restrictions (not allowed on lakefront or in RE). Staff noted no changes to accessory building standards. - Commissioner Flyman expressed a desire for clearer explanation of the “problem” the UDO is intended to solve. Staff replied that the goal is to implement the master plan’s housing recommendations and provide more housing choices (e.g., smaller homes for downsizing) while preserving neighborhood character. Key Outcomes - Motion to recommend City Council approval of the amendment to the Oakland Hills at Center PD tentative plan for additional commercial space at 2401 West Center Avenue passed unanimously (voice vote: all ayes, no opposition). - The public hearing on the Residential UDO is scheduled for March 19, 2026 at the Planning Commission meeting. The commission will provide a recommendation to City Council, which will then set a public hearing. - Staff will consider posting information about the UDO on the city’s Facebook page and improve public outreach. - Commissioner stated intention to attend the March 19 meeting; Commissioner noted absence on April 2 (spring break).

The Portage City Council met on February 25, 2026, to address a wide range of topics including adopting a temporary moratorium on data centers and battery energy storage systems (BESS), receiving a presentation on the Flock license plate reader system, and hearing public comments on multiple issues. The meeting also featured a student art award, a report from the Kalamazoo County Public Art Commission, and council committee updates. Consent Calendar - Approved the consent agenda as presented, which included routine approvals and items available for review on the city website. Public Comments & Testimony - Mark Anthony Martin (resident, 10519 Dandale Street) expressed concerns about missing kick-out flashing on new houses on Portage Road and Oakland Drive, citing Michigan Residential Code requirements and potential water damage. He also criticized the city manager's handling of a Waste Management meeting regarding the transition to a single hauler, and noted petitions from residents opposed to losing trash hauler choice. - John Faber (resident) expressed full support for the proposed moratorium on BESS and data centers, praising the planning commission and city attorney's expertise. He noted that over 12 states have initiated similar moratoriums and referenced a BESS facility in Comstock. - Rachel Vignalis (non-resident, Kalamazoo Township) introduced herself as a candidate for the 8th district court judge position, highlighting her background as a public defender and commitment to mentorship and treatment courts. - Paige Fraga (resident, 5124 Midfield Drive) urged the council to enact the moratorium to protect the environment and public safety. She cited a Comstock study indicating thermal runaway risks, toxic emissions (hydrogen fluoride, hydrogen chloride, etc.), and questioned whether the city has adequate fire safety protocols and bonding requirements for such facilities. - Doug Vowden (resident, 2149 Woody Knoll Drive) supported the moratorium, raising concerns about data centers' high energy and water consumption, potential strain on the power grid, thermal pollution of surface water, and limited employment benefits. - Caitlin Clary (non-resident, Vicksburg) spoke in favor of the moratorium, citing her background as a Chemical, Biological, Radiological, Nuclear specialist. She feared first responders lack proper equipment for hazmat incidents, and pointed to the East Palestine, Ohio disaster as a cautionary example. - Elijah Steiman (non-resident, Western Michigan University cybersecurity research group) raised concerns about Flock Safety camera vulnerabilities, including unencrypted traffic, default credentials, and discoverability via Google dorking. He noted over 100 cameras in the county and urged the city to address security risks. Discussion Items - Student Art Award Presentation: City Manager Pat McGuinness introduced a new program where local art teachers display student work in city hall. Valeria B, a fifth-grade student from Mrs. Pell's class, was the first winner with 12 out of 52 votes. Her artwork was displayed in the lobby for the month of February. - Temporary Moratorium Ordinance on Data Centers and BESS: City Attorney Catherine Kaufman explained the legal framework for establishing a moratorium using both a police power ordinance (adopted tonight) and a zoning ordinance text amendment (public hearing set for March 24, 2026). The moratorium will last until December 31, 2026, during which the city will study the issues and consider regulations. The council discussed the need for educational materials, including the Comstock school district study and a summary report from the attorney, to be provided before the March 24 hearing. - Flock Camera System Presentation: Public Safety Director Matt Wolf, Sergeant Matson, and Detective Pierman presented the Flock license plate reader system, which has been in use for about three and a half years. The system captures still images of license plates and vehicles, not people or faces. Data is retained for 30 days, used only for active criminal investigations, locating wanted offenders, and missing persons. Policies require a valid case number for each search, and monthly audits ensure compliance. The department does not share data with federal agencies for immigration or reproductive health matters. Council members raised concerns about data sharing with over 1,100 partner agencies, the potential for misuse, and the 14-day retention proposed in state legislation. Representative Matt Longjohn (sponsor of House Bills 5492 and 5493) discussed the bills, which aim to regulate private and public use of license plate readers, including 14-day retention limits and restrictions on use for immigration or reproductive health. The council received the presentation. Key Outcomes - Adopted Temporary Moratorium Ordinance: The council voted unanimously (7-0) to adopt a temporary moratorium ordinance on data centers and battery energy storage systems, effective until December 31, 2026. A public hearing on the zoning text amendment is scheduled for March 24, 2026. - Approved Kalamazoo County Public Art Commission Annual Report: The council approved the 2025 annual report as presented by Dana Wagner. - Received Letter of Support from Portage Park Board: The council received a letter of support regarding Lakeview Park. - Received Flock Camera Presentation: The council accepted the presentation from Public Safety Director Wolf and Representative Longjohn. - Council Committee Reports: Councilmember Young reported on the Environmental Health Advisory Committee, noting a presentation on BESS and data centers by Taylor Van Winkle. Councilmember Miller reported on the Discover Kalamazoo board meeting, highlighting tourism master plan updates, indoor sports court progress, and the need for ice rink facilities. - City Manager Recognition: Pat McGuinness announced that the Lakeview Park project won the Project of the Year award (1-5 million dollars) from the American Public Works Association at the state level. Public Comments & Testimony (Continued) - Councilmember Ledbetter clarified that the proposed ballot language for the trash hauler referendum could prevent the city from collecting leaves, Christmas trees, and other items, urging voters to understand the broader implications. Council Statements - Councilmembers expressed gratitude for public engagement, welcomed new businesses (Zap Zone and Raising Cane's), and noted upcoming events such as the Board of Review deadline (March 12) and Girl Scout Cookie Bake-Off (March 4). Adjournment - The meeting adjourned at an unspecified time, with the next regular meeting scheduled for March 24, 2026.

The Portage Planning Commission convened on Thursday, February 19, 2026, at 5:00 PM for a public hearing and discussion on two items: a request for a larger and taller accessory pole barn at 300 Maryland Court, and a proposed temporary moratorium on data centers and battery energy storage systems. The meeting included roll call, approval of previous minutes, public testimony, commissioner deliberation, and unanimous votes on both agenda items. Consent Calendar - Approved the minutes from the January 22, 2026 meeting (unanimous). - Excused Commissioner Ladd from the meeting (motion approved). Public Comments & Testimony - Pole Barn (300 Maryland Court): Bruce Wine, a neighbor directly to the north, expressed support, noting the recreational benefit for children. Sarah Shockey, an adjacent property owner, voiced concerns about excavation, runoff, and additional traffic on the private road. John, a prospective buyer of Shockey's home, also raised concerns about road usage. The applicant (homeowner) clarified that the building is for family recreational use (basketball and volleyball), not commercial, and that only 1.6% of the lot would be excavated and six trees removed. He acknowledged marginal traffic increases but stated it would be similar to friends visiting for play. - Moratorium (Data Centers & Battery Storage): Multiple speakers (John Paver, Paige Fraga, Sherylyn Davis, Mark Anthony Martin, Dale Davis, Miguel Frega, Mark Mower, Sarah Shockey) strongly supported the moratorium, citing concerns about water consumption (evaporative cooling, aquifer depletion), toxic emissions (hydrogen fluoride, hydrogen chloride, etc.), fire hazards (temperatures up to 1,0100°F), long-term waste disposal, foreign ownership, and the need for community protection. John Paver referenced a data center project in Pavilion Township and battery storage in Comstock, emphasizing the importance of careful study. Several speakers praised the planning commission's effort to pause and learn. Discussion Items - Pole Barn (300 Maryland Court): Staff presented the proposal: the property is 4 acres, the house is 3,107 sq ft, attached garage is 936 sq ft, leaving 2,171 sq ft allowed for accessory buildings. The proposed pole barn is 2,960 sq ft (exceeding by 789 sq ft) and 19.5 feet tall (3.5 feet above the 16-foot limit). Setbacks are 20 feet from the north property line and 75 feet from the west. Commissioners expressed support, citing the family recreational use, minimal tree removal, and neighborly intent. Commissioner Cobb noted the building's size precludes commercial use. The motion to approve included specific dimensions. - Moratorium (Ordinance Amendment 25/26-2): Staff explained the need for a temporary moratorium to study and regulate data centers and battery energy storage systems, citing similar actions in Saline, Northville, and Howlow Township. The moratorium would run through December 21, 2026, or until new ordinances are adopted. It is paired with a city council police power moratorium. Attorney Catherine Kaufman clarified that the moratorium is legally defensible for a limited time, that separate sections can be lifted independently, and that projects of 50+ megawatts can bypass local zoning via the Michigan Public Service Commission. Commissioners discussed concerns about water, safety, and the need for careful study. The commission voted to recommend approval to City Council. Key Outcomes - Approved the request for a larger and taller detached accessory building (pole barn) at 300 Maryland Court, allowing 2,960 sq ft (789 sq ft over the limit) and a height of 19.5 feet (3.5 feet over the limit). Motion passed unanimously. - Recommended to City Council the approval of Ordinance Amendment 25/26-2 to establish a temporary moratorium on data centers and battery energy storage systems through December 21, 2026. Motion passed unanimously. Adjournment followed a brief statement period, including announcements about SMAC swimming finals.

The Portage City Council met on February 10, 2026, to address a consent agenda, adopt a cemetery ordinance amendment, receive committee reports, and hear public comments on the single hauler trash collection issue and other matters. Consent Calendar - The consent agenda was approved unanimously with a correction to the planning commission meeting date (from February 18 to February 19). Public Comments & Testimony - Mark Anthony Martin (resident) expressed opposition to the single hauler ordinance, arguing it removes choice and praised Best Way's service. He criticized the council for ignoring citizens and costing the city money for a special election. - Liz Healy and Tracy Lowy (Chubby Mermaids) introduced their nonprofit promoting health and fitness for women, announced a fundraiser at Presidential Brewing on March 21, and invited community support. - Chandra Kinney (Kalamazoo Conservation District district manager, Portage resident) discussed changes to the conservation district's mission and invited attendance at their annual meeting on March 5. - Doug Vowden (resident) commended the council for pursuing a single hauler to save money, argued that the RFP process was fair, and criticized the framing of the issue as "choice" rather than securing a fair price. - Richard Mellum (caller) thanked the city for the Green Book event, urged attention to the environmental advisory committee's dark skies recommendations, requested detailed Austin Lake Trail designs, and raised concerns about e-bike safety and speed regulation on trails. Discussion Items - Cemetery Ordinance Amendment (Chapter 18): The city manager presented the amendment, which updates a code not revised since the early 1980s and aligns with current department oversight. Council adopted the ordinance unanimously. - Council Committee Reports: - Councilmember Miller reported on a feasibility study for ice rinks in Kalamazoo County, highlighting a dire need for ice sheets due to closing rinks and displaced users (hockey, skating, curling). The study projects economic impacts and will be released publicly. - Councilmember Olmstead reminded of the upcoming Planning Commission public hearing on the moratorium for BESS and data centers (February 19). - Councilmember Ledbetter discussed the Black History Month program and addressed misinformation about the single hauler contract, noting that 64% of communities use single haulers and that the referendum will cost taxpayers $50,000. - Councilmember Miller added details on the ice rink economic impact ($12 million last year, lost 2,085 room nights). - Councilmember Young highlighted the Southwest Michigan First economic development event, the Zap Zone opening (140 jobs), the facade grant program, and the Black History Month program. - Councilmember Burns acknowledged the capital improvement program policy update and announced the Raisin Cane's restaurant opening on February 17. - City Manager Announcements: The Youth Advisory Committee will host a "Have a Heart" Valentine's event on February 14 benefiting Hospitality House, and ribbon cuttings at Zap Zone (February 16) and Raisin Cane's (February 17). Key Outcomes - Consent agenda approved with correction. - Ordinance amending Chapter 18 (Cemeteries) adopted unanimously. - Council committee reports received. - Council noted upcoming events and public hearings.

The Portage City Council met on January 27, 2026, to address a range of items including a proclamation for Black History Month, a public comment period, approval of a consent agenda, a presentation of the Government Finance Officers Association Triple Crown award, confirmation of a new Public Works Director, and a first reading of cemetery ordinance amendments. A significant portion of the meeting focused on a resolution confirming ballot language for a May 5, 2026, special election regarding a citizen-initiated garbage collection ordinance. Councilmembers discussed potential wording changes and the financial implications of the election. Consent Calendar - The consent agenda was approved unanimously (7-0) after two items were removed for individual consideration: Item 8 (cemetery ordinance amendment) and Item 9 (ballot language resolution). The approved consent agenda included a moratorium on data centers and battery energy storage systems effective until December 31, 2026, as noted by Councilmember Olmsted. Public Comments & Testimony - Judy Kangus Alters (Portage Road resident) expressed support for Phase One of a safety improvement project around Lake Center and Austin Lake, citing benefits for children and cyclists. She urged continued work on Phase Two and Three to complete a bike path network along Portage Road. - Cheryl Seacore (10429 Oakland Drive) raised concerns about perceived inconsistency in council enforcement of decorum during public comments, particularly regarding applause and criticism of the garbage issue. She also questioned campaign finance donations to councilmembers from developers and real estate interests, arguing that such donations do not create conflicts of interest. - Caller Brian (Redfern Circle) asked how the proposed ballot initiative would affect the city’s existing contract with Waste Management. The Mayor noted that staff would follow up with him directly. - Caller Destiny Martin (Historic Preservation Committee member) requested that the Historic District Commission be included in future discussions about cemetery maintenance and monument preservation, as improvements are needed. Discussion Items - Black History Month Proclamation – Councilmember Young read the proclamation recognizing February 2026 as Black History Month, marking the 100th year of Black History celebrations. The city will host author Candacy Taylor at the Air Zoo on February 6 at 6:00 p.m. for a special event. - GFOA Triple Crown Award – Finance Director Lauren Vanderveen accepted the award on behalf of the city, noting that Portage is one of only four cities in Michigan (along with Grand Rapids, Holland, and Rochester Hills) to achieve this recognition for excellence in financial reporting, budgeting, and popular annual financial reporting. The city has received the award for 39 consecutive years. - Confirmation of Jeremy Rowland as Public Works Director – City Manager Pat McGuiness nominated Rowland, a 25-year city employee who started as a laborer and rose through the ranks. Councilmembers praised his dedication, long tenure, and deep knowledge of city infrastructure. A citizen endorsement from Dan Corradini was read by Councilmember Burns. The council unanimously confirmed the appointment. - Cemetery Ordinance Amendment (First Reading) – Councilmember Miller pulled this consent item to inquire about involving the Historic Preservation Commission in cemetery preservation. City Clerk Erica Ekloff, who holds a master’s degree in historic preservation, assured that the city is already engaged with the Michigan Association of Municipal Cemeteries and will involve the Historic District Commission as appropriate. The first reading was approved, setting a second reading for February 10, 2026. - Ballot Language Resolution for May 5, 2026 Special Election – Councilmember Olmsted recused himself due to an indirect financial conflict of interest. The resolution concerns a citizen-initiated ordinance to require registration of garbage collectors and prohibit exclusive collection contracts. Councilmember Ledbetter proposed changing “persons” to “providers” and “choose” to “select” for clarity. City Attorney Kaufman advised that any changes require agreement from the petitioners’ committee. A motion was passed (5-0) adopting the resolution with these amendments pending approval by the petitioners. A special meeting may be needed before the February 10th 4:00 p.m. filing deadline if agreement is not reached. Key Outcomes - Consent agenda approved (minus items 8 and 9). - Item 8 (cemetery ordinance) approved for first reading; second reading set for February 10, 2026. - Item 9 (ballot language) resolution approved with proposed wording changes (providers, select) contingent on petitioners’ agreement. Council will proceed with original language if no agreement is reached by February 10. - Jeremy Rowland confirmed as Director of Public Works (unanimous vote). - Cost of special election noted as $55,000, with concern expressed about taxpayer expense. - Outgoing DPW Director Rod Russell to be honored on February 6 at the public works garage (11:30 a.m.–12:30 p.m.). - Warming shelter resources available; calls for unhoused individuals should be directed to 911. - Upcoming events: Black History Month program (Feb 6), Portage Business Community Town Hall at new Zap Zone XL location (Feb 10), and Cozy Market at Parks and Rec (Feb 1).