Public Meetings - Portage, Michigan

The Portage City Council met on October 20, 2026, at City Hall. The meeting was called to order by Mayor Patricia Randall with all council members present (Burns, Ledbetter, Miller, Olmsted, Randall, Young). The agenda included proclamations, public comments, a public hearing, approval of the consent agenda, a regular business item, and council reports. Proclamations - Retirement of K9 Riggs: The council honored the retirement of K9 Riggs from the Portage Department of Public Safety. Sergeant Jordan Wentworth reported Riggs was involved in nearly 200 incidents and completed 1,753 training hours since 2020. Riggs will live with his handler. - Red Ribbon Week: Students from West Middle School and Scout Troop 287 read a proclamation declaring October 23-31, 2026, as Red Ribbon Week, encouraging drug-free lifestyles. - World Polio Day: A representative from the Portage Rotary Club accepted a proclamation declaring October 24, 2026, as World Polio Day. The club reported raising over $10,000 for the Polio Plus fund (matched by the Gates Foundation) and awarding over $20,000 in local charitable grants. Public Comments & Testimony - Lawn Chemicals & Water Safety: A resident urged the city to encourage residents to avoid applying weed killer and fertilizer to lawns to protect well water quality, explicitly stating he was not requesting an ordinance. - Retirement Plan Distribution (Trisha Kayala): Former city employee Trisha Kayala stated that the city's transition of retirement plan administrators from Mission Square to MERS caused her retirement loan to be treated as a taxable distribution without notice, resulting in an unexpected $4,800 tax liability. She requested the city's assistance and noted other former employees may be affected. - Endangered Species Act (Logan Dow): Portage Northern High School sophomore Logan Dow expressed strong opposition to changes in the Endangered Species Act by the Trump administration. He urged the council to join lawsuits against the ruling. - Pedestrian Safety (Joe Sturgeon): Resident Joe Sturgeon expressed concern about pedestrian safety at the intersection of Milham and Oregon, where students crossing to Portage Northern High School and Middle School face dangerous traffic. He requested safety improvements such as flashing lights or a crossing guard. Consent Calendar - The council approved the consent agenda as presented, with the exception of Item 6 (Sanitary Sewer Transport Agreement), which was pulled by Councilmember Burns for individual discussion. Public Hearings & Regular Business - Industrial Facilities Tax Abatement Transfer (MicroLamb Inc.): The council held a public hearing on Resolution 4 to transfer an existing industrial facilities tax abatement to MicroLamb Inc. at 5870 South Sprinkle Road. Acting City Manager Adam Herringa and Deputy Director Jonathan Holmberg stated the transfer supports 17 new full-time jobs and retains 41 existing jobs, with capital investment exceeding $3 million. The resolution was adopted unanimously on a roll call vote. - Sanitary Sewer Transport Agreement (Portage/Pavilion Township): Councilmember Burns withdrew this 30-year agreement from the consent agenda for clarification. Director of Transport Utilities Kendra Gwyn detailed the increased peak flow limit (from 3 to 4.3 CFS) for Pavilion Township development, the fixed fee schedule for new connections, and cost-sharing percentages for operations and maintenance. The agreement was approved unanimously. Council Committee Reports - Mayor Randall reported on the Environmental Health Advisory Committee, noting plans for a subcommittee to develop county-wide guidance on data centers and battery energy storage systems. - Councilmember Burns reported the Central County Transportation Authority approved its 2027-2028 operating budgets and noted a 55% year-over-year increase in diesel fuel costs. - Councilmember Miller reported on the success of the Farmers Market (30,000 attendees, 41 average vendors) and the Monster Mash event (4,200 attendees), and thanked Acting City Manager Herringa for his service. - Councilmember Young reported on the Michigan Municipal League Conference, congratulated the Public Safety Department on recent promotions including the city's first woman fire marshal, and reminded residents about Halloween safety and the upcoming election. Key Outcomes - Three proclamations were officially adopted. - Resolution 4 (Tax Abatement Transfer for MicroLamb Inc.) was adopted unanimously. - The 30-year sanitary sewer transport agreement with Pavilion Township was approved unanimously. - Acting City Manager Adam Herringa was thanked for his service; incoming City Manager Kieran Dempsey Haran was announced to start November 2nd. - Councilmembers Ledbetter and Miller stated their personal opposition to the proposed Citizen Advisory Health Care ballot measure, citing a lack of consultation and jurisdictional limitations, and urged voters to research the proposal.

The Portage City Council met on October 6, 2026, at 4:00 PM (interviews) followed by the evening meeting. Two council members were absent attending the Michigan Municipal League Conference. The meeting included public comments, approval of the consent agenda, appointments to multiple boards, and the announcement of Councilmember Dr. Jim Pearson's resignation after 15 years of service. Consent Calendar - The consent agenda was approved unanimously (5-0) without any items removed for individual consideration. Public Comments & Testimony - Alan Lovers (2396 58th Avenue, Marshall) spoke in favor of solar programs offered by power companies, including long-term leases for land and rooftop solar with group buying power. He also raised concerns about public safety regarding touch screens at pharmacies and suggested ultraviolet light sanitization for surfaces. (Position: Support for solar initiatives; concern about public health safety.) - John Sloan (8811 Wharf Avenue) expressed concern about inconsistent enforcement of city ordinances, noting that some properties have blight and unpermitted work while he was required to follow all rules as a homeowner. He urged equal enforcement to maintain community standards. (Position: Advocacy for consistent ordinance enforcement.) - Alan Hopkins (TED510 Sudan Street) reported three accidents at the intersection of Osterhout and South Sudan in the last four months and requested installation of flashing warning lights. He noted increasing traffic and speeding in his area. (Position: Request for traffic safety measures.) The Mayor responded that the new city manager would follow up with speakers who provided contact information. Appointments to City Boards and Commissions The council held interviews at 4:00 PM and subsequently appointed: - Historic District Commission: Karen Wagner (term ending Dec 31, 2029) - Human Services Board: Dan Damasca, Chelsea Huber, Pamela Kanous, Jeff Hillman (terms ending Oct 1, 2029) - Parks Board: Luann Palmer, Connor Pulsanelli, Jill Ongley (terms ending Oct 1, 2029); Robert Hicks (partial term ending Oct 1, 2028) - Senior Citizens Advisory Board: Jean Ballas, Al Al Javier (terms ending Oct 1, 2029) The motion to approve appointments passed on a voice vote with all ayes. Councilmember Resignation and Tributes - Councilmember Dr. Jim Pearson announced his resignation effective at the conclusion of the meeting, October 6, 2026. He cited his desire to retire after the selection of a new city manager, having served on council for 15 years and as Mayor Pro Tem for 12 years, with over 30 years of combined city board service. - Councilmembers Burns, Olmsted, and Ludbetter each offered tributes, highlighting his work on the consolidated dispatch authority, Central County Transportation Authority, Lake Center District planning, and unified trash service, as well as his steady demeanor and mentorship. - City Manager Adam Herring detailed Pearson's extensive history of service beginning in 1997 on the Zoning Board of Appeals, through the Planning Commission, and multiple committee assignments. - Mayor Patricia Randall delivered a personal tribute, recalling their partnership and describing Pearson as her "wingman." She expressed gratitude for his loyalty and forward-focused optimism. Key Outcomes - The consent agenda was approved (5-0). - Appointments to the Historic District Commission, Human Services Board, Parks Board, and Senior Citizens Advisory Board were approved. - Councilmember Pearson's resignation was accepted, effective October 6, 2026. The city has 21 days to fill the vacancy (per state law). - The meeting was adjourned following the tributes.

The Portage City Council met on the evening of September 22, 2026, at City Hall. The meeting included a proclamation for National Senior Center Month, approval of the consent agenda, an annual update from the Senior Citizen Advisory Board, a presentation of the Planning Commission work program, committee reports, and councilmember statements. The meeting was called to order by Mayor Patricia M. Randall with all councilmembers present. Proclamation: National Senior Center Month - Linda Zahler, chair of the Portage Zhang Senior Center Advisory Council, read a proclamation declaring September 2026 as National Senior Center Month. The proclamation recognized the contributions of older adults and the center's role in supporting healthy aging, noting the theme "Happier Birthdays Happen Here." Consent Calendar - The consent agenda was approved unanimously by a 7-0 roll call vote with no items removed for individual consideration. Communications: Annual Update from Senior Citizen Advisory Board - Linda Zahler provided highlights of the Portage Zhang Senior Center's activities. Membership has grown from approximately 1,500 in 2022 to nearly 4,800, with expectations to break 5,000 by year-end. Annual visits exceed 11,000, with 4,700 unduplicated visitors. The center offers 40 fitness and wellness programs. Financially, the center projects $72,000 in net revenue, with $42,000 from facility rentals. Partnerships include the Friends of the Zhang Center and other community organizations. New programming includes virtual reality, Parkinson's-specific classes, falls prevention, and senior horsemanship. The centenarian brunch had 19 attendees, up from 11 previously. The senior expo attracted 70 organizations. The center is hosting the 2026 Michigan Association of Senior Centers annual conference. Councilmembers expressed appreciation for the center's growth and impact. Communications: Planning Commission Work Program for FY 2026-2027 - Pete Dame, Chief Development Officer, presented the adopted work program. Goals include aligning with City Council objectives, implementing the master plan, and supporting the Lake Center area plan—including continued Portage Road improvements and a new four-story, 151-unit mixed-use building at Center Street and Portage Road. Upcoming tasks include completing the commercial component of the unified development ordinance, adopting regulations for data centers and battery energy storage, and potentially extending the current moratorium on data centers to allow completion of commercial district redesignations first. Councilmember Olmstead asked about the city's progress toward becoming a "Redevelopment Ready Community," and Dame noted that updating the zoning code to align with the master plan is the major remaining step. Key Outcomes - Council accepted the annual update from the Senior Citizen Advisory Board and the proposed Planning Commission work program for FY 2026-2027 via voice vote (no roll call required). - The consent agenda was approved 7-0. - The committee report from Councilmember Miller regarding the Kalamazoo County Consolidated Dispatch Authority meeting of September 10 was accepted. Council Committee Reports - Councilmember Miller reported on the Kalamazoo County Consolidated Dispatch Authority meeting of September 10, 2026: she was elected clerk; the board approved an additional $2 million for the radio readiness program to replace and upgrade public safety radio equipment; approved new three-year economic terms for dispatch supervisors; adopted an updated mission statement; and is preparing for the retirement of Chair Jan Vanderklee at year-end. Statements from City Council - Councilmember Olmstead: Attended a Southwest Michigan First Learning Academy on Brownfields and Tax Increment Financing (TIFs); reminded that commission interviews will be held October 6 for several boards (Historic District Commission, Human Services Board, Park Board, Senior Citizens Advisory Board); promoted a Parks and Rec cottage food law class on October 8 and a Shop Local Greater Kalamazoo workshop on October 15. - Councilmember Miller: Reported that the National Solo Ice Dance Final at Wings Event Center brought over 230 athletes; upcoming Kickoff Classic (November 21-22) expected to bring 1,700+ skaters; celebrated the permanent display of A-10 Thunderbolt 258 at the Air Zoo; noted the first Portage P3 Parks Petal Park Poker Pedal event on September 13; attended Southwest Michigan First Chamber Choice Awards; recognized Unifab's 75th anniversary; announced the Kalamazoo Airport runway is reopened after a one-week closure; promoted AirFair on September 26. - Councilmember Young: Thanked Portage Public Schools and Public Safety for the September 11 remembrance at the Portage Northern-Portage Central football game; reminded of the Firehouse Open House on October 4; noted that she and Councilmember Miller will miss the October 6 council meeting due to the Michigan Municipal League Conference in Traverse City; encouraged residents to apply for board and commission vacancies; reminded residents to make a plan to vote for the November elections, pointing to the "Plan to Vote" page on the city website. - Councilmember Burns: Reported on the Portage Public Safety Foundation golf fundraiser on September 14, which raised over $16,000 in 2025 and hopes to exceed that in 2026; he won the 50-50 raffle for the second consecutive year and donated the winnings back. - Mayor Randall: Thanked Councilmember Burns for his generosity; noted attending the play "Harlem Duet" featuring Councilmember Ledbetter; recognized Larry Sant as the recipient of the 10th annual Portage Art Award for his piece "Avian" (a snowy egret); reminded that the last farmers market is October 11; noted cancellation of the Fall Festival due to 4.5 inches of rain but expressed hope for Oktoberfest on September 26.

The September 8, 2026 Portage City Council meeting was called to order at 4:00 PM. The meeting included the Pledge of Allegiance led by Troop 244 from Pathfinder, a consent agenda, public comments, a presentation on recreational tourism opportunities, approval of a new city manager, a debate on winter sheltering funding, and a closed session for a FOIA appeal. Consent Calendar - Approved unanimously by roll call (all present members voted yes). Items included routine approvals and actions. Public Comments & Testimony - Alan Lovridge (Marcellus, MI) advocated for changes to LLC rules, including reduced post-dissolution liability, a cap on lawsuit payouts ($120,000 with $10,000 attorney fee cap), and a national product safety database. He also spoke about the need for affordable liability insurance. - Jane Ghosh (Discover Kalamazoo) congratulated the council on the selection of the new city manager, expressed excitement about the recreational tourism feasibility study, and presented a survey for council members to explore tourism opportunities in Kalamazoo County. - Carolyn Warren (Portage resident) reported that a neighbor installed a camera pointing into her backyard and bedroom, which she described as an invasion of privacy, intimidation, and stalking. She expressed fear and asked for a meeting to address the issue. - Connie Jackson (via phone, Portage resident) followed up on secure parking for first responders, noting it has been over a year since she raised the issue. She also clarified her previous comments about subsidized housing, advocating for law enforcement ability to act on valid complaints and regular drug testing for residents. Discussion Items - Victus Advisors Recreational Tourism Feasibility Study – Walter Franco presented a 250-page draft report. Key findings: Portage has favorable demographics for sports tourism, with high discretionary income. Identified demand for an indoor ice facility (3-4 NHL-size sheets, $40 million, operating near break-even) and an outdoor diamond complex (8 adaptable fields, $20-30 million, typically operating at a loss but generating higher economic impact). Both projects could benefit from public-private partnerships. Councilmember Young asked about flag football and multi-use fields; Franco noted flag football is an emerging sport but not yet ready for dedicated facilities. Councilmember Miller asked about timeline and public-private partnership models; Franco explained timelines vary (3-9 years) and each city structures partnerships differently. - Planning Commission Report – Postponed to September 22, 2026 due to the chair's absence. - City Manager Employment Agreement – Council approved the employment agreement with Karen Dempsey Haran (starting November 2, 2026) by a 7-0 roll call vote. The mayor was authorized to execute the agreement. - Winter Sheltering Program Funding – Interim City Manager Heringa introduced the item, and Pete Dame (Chief Development Officer) provided details. The program funds emergency winter shelter for unhoused individuals, administered by the United Way of South Central Michigan. Council debated the $100,000 request from the general fund balance, with some members questioning direct impact on Portage residents. Councilmember Miller and others expressed support, citing the moral obligation and the need to lead by example. Councilmember Burns abstained due to a conflict of interest (trustee of Housing Resources Inc.). Key Outcomes - Consent Agenda – Approved unanimously. - Victus Feasibility Study – Council received the report and will consider next steps after reviewing the full document. - Planning Commission Report – Tabled until September 22, 2026. - City Manager Employment Agreement – Approved unanimously (7-0). - Winter Sheltering Program – Authorized expenditure of up to $100,000 to the United Way of South Central Michigan for the 2026-2027 winter sheltering program. Approved 5-0-1 (Burns abstained). - FOIA Appeal – Following a closed session, council voted to grant the appeal and direct the city attorney to produce documents within five business days, subject to legal redactions (unanimous roll call).

The Portage Planning Commission met on September 3, 2026, with Vice Chair Baldwin presiding due to Chair Corradini's absence. Commissioners Urban, Adams, Cobb, Orwig, and Cruell were present; Secretary Cosista and Commissioner Miller were absent. The commission approved the minutes of the August 20, 2026 meeting and voted unanimously to approve a site plan for a 57,002-square-foot industrial warehouse building at 3901 East Millem Avenue. Consent Calendar - A motion to dismiss absent Chair Corradini, Secretary Cosista, and Commissioner Miller passed unanimously. - The minutes of the August 20, 2026 meeting were approved without amendment. Public Comments & Testimony - No public comments were received or presented. Discussion Items - Planner Eric Felt presented the site plan application for an industrial building at 3901 East Millem Avenue. The proposed 57,002-square-foot, single-story building (38 feet tall) would include warehouse space, truck loading/unloading areas, 14 parking spaces, trailer parking, a turnaround, and a garbage enclosure. The property is zoned light industrial and surrounded by industrial uses. Stormwater would be managed on-site via two basins. The city's Development Review Team recommended two conditions for the subsequent public utility plan: (1) the hydrant must be served off a public main, not a private service; and (2) a meter pit is required outside the building for domestic water service, with only the bypass meter on the fire suppression line inside the structure. - Spencer Odell of AR Engineering, the applicant's civil engineer, answered questions. Commissioner Urban inquired about building height relative to FAA regulations for the nearby airport; Odell confirmed a submittal had been made to the FAA. Key Outcomes - Commissioner Cobb moved to approve the site plan for industrial building at 3901 East Millem Avenue with the two conditions as stated. The motion was seconded. - A roll call vote resulted in unanimous approval: Vice Chair Baldwin (yes), Commissioners Urban (yes), Adams (yes), Cobb (yes), Orwig (yes), and Cruell (yes). Motion passed. Commissioner Comments - Commissioner Urban encouraged attendees to get flu and COVID-19 vaccinations, noting the start of flu and COVID season.

The Portage City Council met on August 25, 2026, at 4:00 PM (UTC) to address a range of topics including proclamations, public hearings on tax abatements, a request for $100,000 in winter sheltering funding, and council committee reports. The meeting lasted approximately seven and a half hours and included a special meeting call for the following Friday. Proclamations and Recognitions - The council recognized the Emancipation Season Celebration 2026 (June 19 to September 16) and welcomed Justin Williams and Dr. Michelle Johnson of the Institute of Public Scholarship. Dr. Johnson highlighted the institute's work at the intersection of arts, humanities, and sciences, and invited the community to a block party on September 12th. - Four new Eagle Scouts from Troop 244 were recognized: James R. Jones, Riley Reinhard, Sophie Schmidt, and Eunice Sullens. The scouts and their scoutmaster spoke about the troop's values and the importance of scouting. Public Comments & Testimony - A citizen suggested changes to Social Security death benefits (increase from $255 to $2,000 with inflation adjustment) and proposed a vehicle beneficiary designation system to avoid probate. - Lindy Smith, Deputy County Administrator for Kalamazoo County, provided context on the 2026-2027 winter sheltering initiative. She noted that last winter $727,000 was spent on a coordinated shelter response, and this year the county is seeking partnerships with municipalities including Portage to fund emergency shelter gaps. The request was for up to $100,000 from Portage. Consent Calendar - The consent agenda was approved unanimously (7-0) with the exception of item number five, which was removed at the request of Councilmember Young for individual consideration. Public Hearings - Industrial Facilities Tax Abatement for DePati Fluid Power Company (Suite 1): The council held a public hearing and then approved (7-0) a nine-year tax abatement for the company at 5960 South Sprinkle Road, Suite 1. The company has invested $4.8 million in the property, adding 61,200 sq ft of warehouse space and a 6,600 sq ft mezzanine. They currently employ 86 full-time equivalents and plan to expand to 149 within two years. - Speculative Building Designation for Millam Corners LLC (Suite 2): The council also approved (7-0) a tax abatement for the same property's Suite 2 as a speculative building, allowing up to nine years to find a qualified industrial tenant. The applicant, John Thomas, was present. Discussion Items - Winter Sheltering Program Funding (Item 5): Councilmember Young removed this item from the consent agenda to allow discussion. Councilmember Young recused herself from the substantive decision because she serves on the board of Housing Resources Inc., a potential sub-recipient. The discussion centered on accountability, data on Portage residents served, and the county's approach to homelessness. Questions were raised about the number of unhoused individuals from Portage, the success of the "Find Your Way Home" program, and whether other municipalities were contributing. Deputy Smith and Anita Johnson (CLC board member) answered questions, but several council members expressed a need for more information before voting. A motion to table the item for two weeks until the September 8th meeting passed (6-0-1, with Burns abstaining). Key Outcomes - Tax Abatements: Approved 7-0 for both DePati Fluid Power and Millam Corners LLC. - Winter Sheltering: Tabled until September 8, 2026, to allow staff to gather additional data on Portage-specific impacts, the "Find Your Way Home" program, and responses from other municipalities. - Special Meeting: Mayor Randall called a special meeting for Friday, August 28, 2026, at 9:00 AM in City Hall to vote on the final candidates for city manager. Council Committee Reports - Councilmember Young reported on the Environmental Health Advisory Commission meeting, noting 6,358 cyclospora cases nationwide, 332 in Kalamazoo County, and a need for a communication subcommittee for future outbreaks. - Councilmember Olmstead reported on the Discover Kalamazoo quarterly meeting and the airport board meeting, noting the airport runway closure from September 12-19 for a runway extension project. Council Statements - Councilmembers thanked the city manager candidates, Troop 244, and the community. Councilmember Ledbetter reflected on the 63rd anniversary of the March on Washington and urged empathy for the unhoused. Councilmember Miller highlighted the importance of economic development tools. Councilmember Young reminded the public to exercise caution as Portage Public Schools start on September 31. Councilmember Burns promoted the Southwest Michigan Entrepreneurship Summit on September 21-22.

The Portage City Council held a special meeting on August 25, 2026, to interview three finalists for the position of City Manager. The meeting, which ran from 12:35 PM to 1:35 PM, featured a presentation from each candidate on developing a comprehensive strategy for pedestrian, bicycle, and micro-mobility safety, followed by a structured question-and-answer session. Candidates were Sarah Moyer Kale, Aaron (last name not provided), and Karen Demsey Horan. Public comment was received at the conclusion. Public Comments & Testimony - Daniel Mills (retiree of Portage Department of Public Safety, address 335 Brittany Drive) offered his observations on each candidate. He noted that Sarah Moyer Kale gave a well-prepared presentation but struggled to provide an example of a tough decision contrary to policy; however, her holistic approach to staff performance and the self-reflection remark "being right is overrated" were strengths. Aaron’s presentation was thoughtful but lacked dynamic delivery and confidence, and he could not provide a clear example of a tough decision or self-reflection. Karen Demsey Horan spoke confidently, gave a good example of a tough decision ("the right thing to do"), and offered a strong self-reflection example ("take your seat at the table"). Mills urged council to select the candidate who best fits the organization’s culture and the community. Discussion Items - Presentation and Q&A with Sarah Moyer Kale: - Kale presented a nine-step comprehensive strategy to improve safety, education, and compliance for pedestrians, bicyclists, and micro-mobility users. Steps included identifying scope, gathering data, stakeholder engagement, creating an engagement plan, identifying conflict points, determining preferred solutions (e.g., protected bike lanes, improved lighting, pedestrian hybrid beacons), creating visuals, re-engaging stakeholders, developing education materials, considering regulation (noting state law allows local flexibility on e-bikes), communicating the strategy, implementing with assigned leads, and evaluating over time. - She estimated the first 90 days could cover the first three steps (scope, data review, stakeholder identification and engagement plan). - Councilmembers asked about enforcement with young riders (Kale suggested involving parents), staying abreast of state law (she cited MML and MDNR guidelines), and examples of peer communities (Coldwater passed an e-bike ordinance limiting speeds in commercial areas). - Kale also answered pre-approved questions about balancing individual council member wishes (she works for council as a whole, encourages members to advocate among themselves or bring ideas to goal-setting sessions), a judgment call (parental leave policy exception documented with criteria), addressing underperforming leadership (assess reasonableness of expectations, consider personal issues, prioritize discussion, possible demotion), labor negotiations (recent police union negotiation revised promotion process and wages, kept council informed before and during), disagreeing with governing body (minor disagreements on vendor selection, explained rationale), ethics problems (council ethics ordinance after an instance, employee conflict of interest statements), cultural awareness (support existing champions and events), critical feedback received ("stop trying to be right; collaboration matters"), giving feedback (remind staff not to worry about "small people" with limited views), crisis communication (Papa dam sediment example, respond to misinformation by addressing the audience, not the poster, and build transparency), and excitement about Portage (positive reputation, team culture, projects like Portage 360 and Stanwood Crossings land trust). - Presentation and Q&A with Aaron: - Aaron presented a strategy emphasizing safety through a combination of education, engineering, and enforcement. He stressed gathering data (crash, near-miss, complaint data) and distinguishing data-based issues from anecdotal evidence. Education would focus on driver awareness, right-of-way rules, bike/e-bike rules, with community partners (schools, public safety, bike groups, employers, media, social media). Engineering solutions (lighting, crosswalk markings, signage, sight lines, intersection design, traffic calming) are costlier and data-driven. Enforcement should follow education, with warnings before citations for repeated or dangerous behavior. Outcome measures include crash reduction and resident perceptions. - In the first 90 days: meet with council, public safety, and staff; review data; identify high-risk locations; plan for gaps; develop initial education and enforcement priorities; present findings to council. - In Q&A, Aaron addressed how to handle youth violators (partner with schools to educate parents, involve parents in enforcement). He shared Mount Pleasant’s experience with e-bikes on trails: after discussions, they set a 15 mph speed limit on trails and used park rangers and police presence to deter speeding. He discussed how state law informs local regulation (he uses MML committees, state website alerts, and internal professionals). He noted that local jurisdictions have full authority over municipal sidewalks and trails. - Aaron then answered the same pre-approved questions: balancing individual council wishes (council member can bring items to agenda setting or during discussion; recent example of purchasing policy modification), judgment call (water shutoff for 400 units over a $16,000 bill – chose not to follow standard procedure due to impact on innocent tenants; instead modified ordinance to require deposits), underperforming leadership (coached for 18 months on communication and project oversight; after repeated inability to meet expectations, performance improvement plan led to dismissal), labor negotiations (chief strategist role; recent paid-on-call firefighter negotiation focused on incentive structure for higher call attendance; conceded on wages but shifted funds to incentives; kept board informed via closed session and updates), disagreeing with governing body (electric vehicle charger RFP – council chose local company over higher bid; he executed the decision despite staff recommendation), ethics problem (accounts payable employee discovered stealing rebates from city purchases; investigation led to resignation and prosecution), cultural awareness (open proclamation policy, develop relationships with diverse groups), critical feedback (mentor said best work is achieved only when challenged; he now connects routine tasks to organizational mission), giving feedback (asks permission first, then ties small tasks to vision), crisis communication (early morning plant explosion example; he coordinates operations and ensures regular, consistent information updates to combat misinformation; keeps council informed by email or phone). - Final question: what excites him about Portage – reputation, growth momentum (2M increase in general fund revenues), and large-scale infrastructure projects like Portage road redo. - Presentation and Q&A with Karen Demsey Horan: - Horan focused on understanding community desires before prescribing solutions. She outlined a process: identify primary sources of concerns (citizen complaints, public safety, parks, staff), determine specific issues (rules of road, user groups, age demographics), assess community sentiment (surveys, focus groups), get staff input, and understand council’s willingness to invest. Target audiences include pedestrians, riders, drivers of all ages, with particular attention to the 10-15 age group. She emphasized education first (stay right, pass left, audible signals, no distractions), tailored messaging for specific concerns, and leveraging existing programs (coffee with a cop, farmers market booths, safety coloring books). She stressed partnership with school districts, universities, youth advisory council, and other community groups. Horan mentioned federal Safe Speeds Act and potential state-level labeling standardization. - In Q&A, Horan discussed how she stays current on Texas law (MML in Michigan, Legistar, legislative affairs director). She supports engaging neighborhoods at different stages and using polling tools like Flash Poll. She agreed with re-engaging community after developing a plan. - Horan answered the pre-approved questions: balancing council wishes (ensure every member heard; majority direction guides staff; conflict should be about subject, not person), judgment call (after failed incorporation election, sent staff thank-you email even though it should have come from another leader; she did it because it was right), underperforming leadership (coached a director-level employee, provided tools and clear expectations; performance improved; otherwise would have pursued progressive discipline), labor negotiations (in Texas right-to-work, only firefighters have collective bargaining; she meets with union despite no legal requirement; negotiates pay, shifts, pension; keeps board informed through budget cycle), disagreeing with governing body (vendor choice – board chose different vendor; she implemented decision; it eventually didn’t work out and they returned to original vendor; as long as not illegal/immoral, she supports council), ethics problem (high-value holiday gift from vendor; sent reminder to staff and had vendor collect gift), cultural awareness (expand public celebrations and internal staff engagement, e.g., multicultural potluck where staff share recipes and stories), critical feedback received (attorney told her to "take your seat at the table" – she now makes sure to participate fully), giving feedback (coached a director who deferred too much to her; encouraged ownership), crisis communication (hurricane example: differentiate facts from opinions; provide factual updates via reliable channels; build trust beforehand; use physical signs at fire stations if digital fails), excitement about Portage (high-resident satisfaction, return to Michigan roots, great team and staff, regional partnerships like Discover Kalamazoo). - Horan asked council about key issues; Councilmember Burns identified redevelopment of commercial corridors as a long-standing challenge. Key Outcomes - The council completed interviews with all three candidates. No formal votes or decisions were made during this meeting. - The council will continue the selection process, with a public meet-and-greet scheduled for 4:30 PM at the Senior Center. - The meeting was adjourned at approximately 1:35 PM after closing remarks from the mayor and council members.

This was a regular evening meeting of the City of Portage Planning Commission. The commission approved two special land use permit applications and a site plan, as well as adopted the planning commission work program for fiscal years 2025-2026 and 2026-2027. The meeting included public hearings on a daycare center expansion and an alternative landscaping screening for a proposed self-storage facility. Consent Calendar - Approval of Minutes: The minutes from the August 6, 2026 meeting were approved unanimously. - Excusal of Commissioners: Commissioners Baldwin and Orwig were excused from the meeting by unanimous vote. Public Hearings & Testimony - Expansion of Child Daycare Center (9416 Shaver Road): No members of the public spoke. The applicant, who is the property owner and daycare operator, confirmed no historical issues with parking or traffic. The commission voted unanimously to approve the special land use permit and site plan. - Alternative Landscaping Screening for Self-Storage Facility (1002 & 1006 Shuring Road): One member of the public, Doug Moinert (owner of the adjacent property to the east), expressed concerns about: drainage from the site onto his property, the type of fencing (preferring wood over chain link), the placement of proposed trees near his driveway, and potential 24-hour traffic and noise. The applicant clarified that the facility would not operate 24 hours. The commission also received a written comment from a neighboring greenhouse owner regarding outdoor lighting impacts, which the applicant stated they were working to address. Discussion Items - Special Land Use Permit and Site Plan – Child Daycare Expansion: Staff planner Eric Felt presented the proposal to expand the existing Little Explorers Learning Center by a 900-square-foot addition, upgrade the building facade, and add a new play area. The site is zoned I-1 Light Industrial. Staff determined the use is permitted and no negative impacts on neighboring uses are anticipated. The commission asked about parking and the existing tree buffer. The applicant noted no changes to parking are planned. - Alternative Landscaping Screening – Self-Storage Facility: Staff explained that because the property abuts a residential use (the home at 922 Shuring Road), the zoning code requires a 6-foot-tall berm with landscaping. The applicant proposed an 8-foot-tall wood privacy fence with deciduous trees every 30 feet as an alternative, citing the narrow lot width. Staff supported the request due to the lot constraints, and because the fence would block views, noise, and headlight glare, while the trees would provide additional screening. The lighting plan was also reviewed and found to comply. Commissioners discussed the future land use map, the history of berm vs. fence preferences, and the adequacy of drainage plans. The commissioner noted that the stormwater detention basin is designed for a 25-year rainfall event. - Planning Commission Work Program FY 25/26 and Proposal for FY 26/27: Staff presented a summary of accomplishments from the previous fiscal year, including implementation of the Lake Center District Corridor study, rezoning along Portage Road, and approval of several major housing projects (e.g., Center Port Apartments, River Caddis/Paisley project). The proposed work program for FY 26/27 focuses on completing the unified development ordinance (UDO), continuing implementation of the master plan, exploring zoning text amendments, and staff training. A commissioner noted the importance of tracking projects that were approved but never built. The work program was recommended for city council approval. Key Outcomes - Approved: Special land use permit and site plan to expand the child daycare center at 9416 Shaver Road (unanimous). - Approved: Alternative landscaping screening (8-foot wood fence with trees) for the proposed self-storage facility at 1002 and 1006 Shuring Road (vote 6-1, one opposed). - Adopted: Planning Commission work program for fiscal year 2025-2026 summary and 2026-2027 proposal, to be forwarded to city council (unanimous). - Commissioner provided information about a template data center ordinance being prepared for the Michigan Townships Association, to be shared with staff for future discussions.

On August 19, 2026, the Portage City Council interviewed four finalists for the city manager position, succeeding retiring City Manager Pat McGuinness. The interviews were held from the afternoon into the evening, each lasting one hour. Following the interviews, the council deliberated and voted to narrow the candidate pool to three for a second round of interviews. Interviews with Candidates - Aaron Mitchell (Village Manager, Otsego, MI): Emphasized a community-building model based on trust, accessibility, transparency, and friendliness. Discussed employee culture initiatives (e.g., "AC Awards") and his experience with financial stabilization and DDA restructuring. Acknowledged a failed food truck rally project and lessons learned. - Kieran Dempsey Haran (Assistant General Manager, The Woodlands Township, TX): Stressed servant leadership and taking direction from the council. Highlighted 28 years of experience in a community similar in services and size to Portage. Discussed diversity efforts (mentoring a temporary employee to a director role), financial technology improvements (311 app and website), and managing community disappointment over a postponed performing arts center. Emphasized strong intergovernmental relations, especially through a contract law enforcement model. - Aaron DeSents (City Manager, Mount Pleasant, MI): Focused on financial management, describing actions to counter inflation (value engineering, hiring pauses) that added $1M to reserves. Outlined experience with rental regulation and water quality crises. Built leadership through a senior management team structure. Emphasized financial projection and transparency. - Sarah Moyer Carroll (City Manager, Hastings, MI): Discussed diversity initiatives (removing gendered language from job ads, eliminating salary history inquiries, promoting "culture add"). Described financial turnaround (resolving pension and OPEB liabilities). Shared lessons from a downtown streetscape project. Emphasized community visibility and willingness to relocate. Public Comments & Testimony - No members of the public spoke during the designated public comment period. Council Deliberation - Council members praised the candidate pool and the consultant Frank Walsh. Key strengths noted: Aaron Mitchell's admitted project failure and partnerships; Kieran Dempsey Haran's diversity understanding and large-community experience; Aaron DeSents' financial acumen; Sarah Moyer Carroll's diversity initiatives and community building. Key Outcomes - Vote to narrow candidate pool: Council members each selected three candidates to advance (not ranked). Results: Kieran Dempsey Haran (7 votes), Aaron DeSents (6 votes), Sarah Moyer Carroll (7 votes) will proceed to the second round. Aaron Mitchell received 1 vote and was eliminated. - Second round interviews scheduled for August 25, 2026, beginning at 12:30 p.m.. Each candidate will give a brief presentation and answer council questions. Council will submit individual questions to the acting city manager for coordination.