Public Meetings - Powell, Ohio

The Powell Finance Committee met on Tuesday, September 8, 2026, at 7:00 PM in the Council Chambers, 47 Hall Street, Powell, Ohio. The committee reviewed the August 2026 monthly financial report, the draft 2027–2031 Capital Improvement Plan, the proposed 2027 fee schedule, and three financial policies (CIP funding, fund balance, and purchasing). The committee voted to recommend the revised CIP to City Council and discussed, without final action, potential changes to purchasing thresholds and fund balance targets. Consent Calendar - Approval of the August 11, 2026 Finance Committee minutes was on the agenda; the available transcript does not record action on this item. Discussion Items - August Financial Report: Staff presented the August monthly report. A member observed the report appears "a little further behind than it actually is reflecting," which matters for next year's budget. The 2027 budget was built essentially flat, about one to two percent above the current year. A revenue and trending analysis is scheduled for the November meeting. - 2027–2031 Capital Improvement Plan (CIP): Staff summarized a memo incorporating prior committee comments into the second draft. The finalized CIP book will go to Council the following week, will be posted on the city website, and will be promoted through a story linking to the booklet. A member reiterated the need for a specific item on road improvements and accomplishments over recent years. The committee voted to recommend the CIP to Council. - 2027 Proposed Fee Schedule: Staff reviewed the 2026 schedule and proposed a few 2027 changes, highlighted in yellow on pages 11–12 of the packet, effective January 1, 2027. Council review may be delayed by a separate planning and zoning petition whose validity and statutory deadlines remain in flux; approval is required by the final Council meeting of the year. Members noted the nomenclature changes reflect software rather than services, and that the committee's action is only a recommendation. One member said they did not see Council pushing back on a schedule that has barely changed. - Annual Review of Financial Policies: Staff framed the review as a chance to understand the policies rather than decide immediately. The CIP funding, fund balance, and purchasing policies were considered; investment and debt policies are scheduled for November. - CIP Funding Policy: Directs 25% of prior-year income taxes to the capital projects fund and up to 5% to the PDC/CIC, with figures red-lined directly from the ballot measure. In a first-time state auditor review, the auditor found the PDC's economic development role did not tie to capital projects and requested a direct general fund transfer instead; project funding sources will now show the general fund. Council retains discretion over the CIC percentage, and any amount not transferred to the CIC must go to the capital improvement fund. - Fund Balance Policy: Sets ranges from 0–25% of the five-year average of general fund revenues (solvency) up to 76–100% (long-term planning). The city is "way above" the fiscally prudent range of 75–100%, with orange-highlighted columns showing excess based on the current general fund. Members debated whether percentages should change as the city grows, noted the policy says "should" rather than "must," and questioned whether the roughly $2.3 million reserve is adequate; one member said the city should not spend $8.4 million just because it has excess. A member cited 2011 or 2012 as an example of how quickly conditions changed, and the county auditor has said they analyze fund balances and could question the city's tax rate or demand more transparency. Comparing the policy with other entities was suggested, and it was observed that general fund revenues jumped in 2022 after many flat years. - Purchasing Policy: Discussion focused on raising the council approval threshold from $50,000 to $75,000, which would set the city manager's signing authority at $25,000–$75,000 and change the finance director's threshold accordingly. One member emphasized that purchasing policies exist for internal controls and risk, not efficiency. The municipality comparison was of limited value without budget context, and all compared communities have larger budgets largely due to fire departments. A new Section E paragraph clarifies that professional services are not subject to competitive bidding or council authorization when the current operating budget provides, while quotations or proposal fee confirmations are still required. Members discussed safeguards, the need for council appropriations on some items, and vendor frustration, which one participant described as "not a great look for the city." Key Outcomes - The committee voted to recommend the revised 2027–2031 Capital Improvement Plan to City Council for the following week's meeting. - The 2027 fee schedule was discussed as a committee recommendation to Council, with possible delay to November or December depending on the planning and zoning petition; the record does not show a formal vote. - No final action was recorded on the fund balance or purchasing policies. The next meeting is the budget review session; the November meeting will include the investment and debt policy review and the revenue trending analysis.

The Powell City Council met on Tuesday, September 1, 2026, at 7:30 PM in Council Chambers, 47 Hall Street, Powell, Ohio. The meeting covered several significant resolutions and ordinances, including adoption of new Downtown Design Guidelines, extension of a temporary moratorium on marijuana businesses, transfer of a 10.68-acre parcel to the Powell Development Corporation, a communications contract for the Village Green Master Plan, a parking agreement, and the issuance of $5.7 million in notes for infrastructure improvements. All items on the agenda were approved, with one council member opposing the communications contract. Consent Calendar - Approved the minutes from the August 18, 2026, meeting. - Approved a new D-2 liquor permit for Locker Soccer Academy LLC, located at 330 W. Case Street. Public Comments & Testimony - No members of the public spoke during the citizen participation portion of the meeting. Discussion Items - Resolution 2026-46 – Downtown Design Guidelines: Planning Director Logan presented the updated design guidelines, a companion to the recently adopted zoning code. The guidelines are organized into eight chapters and replace the 2016 Architectural Guidelines. They emphasize flexibility, historic preservation, and community character through extensive graphics. Council praised the visuals and clarity. The resolution was adopted unanimously. - Resolution 2026-47 – Marijuana Moratorium Extension: Council discussed extending the temporary moratorium on retail cultivation, processing, and dispensing of adult-use and medical marijuana until December 31, 2027, or until the effective date of new zoning regulations. There was debate about conducting a public survey; Council Member Tom Counts cautioned against policy questions in surveys. Council Member Kurt Ramsey noted the moratorium provides time for further options. The resolution was adopted unanimously. - Resolution 2026-48 – Land Transfer to Powell Development Corporation: The city conveyed ±10.68 acres on Home Road to the Powell Community Improvement Corporation (PDC) for economic development. City Manager Andy explained the property was acquired via negotiation with Redwood development. Economic Development Director Sean described potential for a Tech Flex Park with a headquarters, R&D, sales, showroom, and educational facility, projecting $323,000 in annual income tax ($4.85 million over 15 years). Council discussed the flexibility of PDC in bypassing public bidding, seed money for future land acquisitions, and the goal of PDC self-sufficiency. The resolution was adopted unanimously. - Resolution 2026-49 – Strategic Communications Contract: Authorized the City Manager to enter into an agreement with Geben Communication for $70,000 for communications support related to the Village Green Master Plan. The contract runs from September/October 2026 through December 2027. Council Member Tyler Herman raised concerns about insufficient insurance language (missing auto and umbrella coverage). Council Member Leaf Carlson questioned the timing, suggesting waiting until after the Pazuti plan is presented in December. Other members emphasized proactive communication to avoid past confusion. The motion carried with one nay (Carlson). - Resolution 2026-50 – Parking Agreement with Vincent Margello: Authorized a four-year parking lease for approximately 60 public parking spaces at 59 E. Olentangy Street at $115,000 per year. The city and owner will split costs (up to $77,000) for improvements including striping, concrete, and signage. Discussion included salt/snow removal costs (uncapped) and the demolition of an adjacent building. Council Member Herman requested a cap on snow removal reimbursement. Council noted this addresses a top resident priority from community surveys. The resolution was adopted unanimously. - Ordinance 2026-18 – $5.7M Capital Improvement Notes (Second Reading): Authorized the issuance of up to $5,700,000 in limited tax general obligation tax-exempt notes for the Scioto Street extension and associated parking, drainage, and bridge infrastructure (Phase I). Declared an emergency. Adopted unanimously via roll call. - Ordinance 2026-19 – Creation of Debt Fund (Second Reading): Established the Capital Improvement Notes, Series 2026 Fund to segregate proceeds. Declared an emergency. Adopted unanimously. - Ordinance 2026-20 – Street and Path Maintenance Bid Award (First Reading, Emergency): Awarded a contract to Strawser Paving Company, Inc., for $2,996,266.74 for the 2026 Street and Path Maintenance Project. The work includes resurfacing, curb and gutter replacement, sidewalk repairs, and shared-use path maintenance. The budget was $2.85 million; the excess will be covered by a transfer from the shared-use path additions program. Council discussed pavement condition rating methodology, community communication, and requested clearer separation of road vs. path spending. The rules were suspended, and the ordinance was adopted unanimously. Key Outcomes - All resolutions (2026-46 through 2026-50) and ordinances (2026-18, 2026-19, 2026-20) were adopted as presented. - Council received committee reports: Development Committee (next meeting October 6) discussed cannabis and a zero-cost hometown heroes banner program for veterans; Finance Committee meets September 8; Operations Committee meets September 15; Planning & Zoning Commission meets September 9; Powell Development Corporation meets September 22. - City Manager reported on a potential roundabout project at Carriage Road in partnership with Delaware County and Liberty Township, with a city cost of about $10,000. - Council entered executive session under ORC 121.22 (G)(2), (G)(3), and (G)(8) to discuss property purchase, legal disputes, and economic development negotiations, with no action expected afterward. - Council praised staff for their work on the street maintenance program and for recent compliments from residents regarding police and public works teams.

The Powell Development Committee met on Tuesday, September 1, 2026 at 6:30 PM in Council Chambers at 47 Hall Street, Powell, Ohio. The meeting covered two main business items: the Hometown Heroes Veteran Banner Policy and cannabis zoning code regulations. The committee approved the prior meeting's minutes and discussed next steps for both initiatives. Consent Calendar - Approval of Minutes: The minutes from the Development Committee meeting held on August 4, 2026 were approved unanimously by voice vote. Discussion Items - Hometown Heroes Veteran Banner Policy: Staff presented a countywide program coordinated by the Veterans Services Office (VSO) to display banners honoring veterans on 43 city poles. The program has two display windows: seven days before and after Memorial Day and Veterans Day. City staff will install and remove banners; the VSO covers fabrication and bracket costs. The policy is considered government speech, not a public forum. The Veterans Committee representative, Dennis McWaters (former Marine Corps Captain and Vietnam veteran), expressed support. Committee member Taylor Herman suggested incorporating Armed Forces Day (third Saturday in May) into the Memorial Day window to honor current service members. The committee discussed whether the policy should go to City Council as a resolution or be administratively approved; no final decision was made. - Cannabis Zoning Code Regulations: Staff provided background on the city's moratorium on cannabis sales since 2024 and explained that the zoning code rewrite initially proposed prohibiting cannabis citywide, which generated community discussion. A survey of neighboring Ohio municipalities (e.g., Dublin, Harrison, Cleveland) was presented; they vary in their approach (by-right, conditional use, distance restrictions). Staff identified three potential zoning districts for dispensaries: commercial, flex industrial, and downtown mixed. A map showed areas where state-required 500-foot buffers from schools, playgrounds, and churches would allow limited parcels. Options discussed included allowing dispensaries by-right or as conditional uses (with Planning & Zoning Commission review), plus additional local restrictions (hours, site consumption, number of operators). Committee members expressed diverse positions: Kurt Ramsey voiced strong support for allowing cannabis, citing its legality, medical benefits, and potential tax revenue ($175,000 per dispensary per city, based on state returns). Sean Simpson echoed that, noting alcohol causes far more harm. Taylor Herman and Sean Simpson favored conditional use and excluding the downtown district, and Herman requested a community survey to gauge resident opinion. Carlos Crawford emphasized the community's right to set its own standards but also wanted input. No formal action was taken; staff planned to explore outreach methods (e.g., an e-bike-style survey) and bring back findings. Key Outcomes - Hometown Heroes Banner Policy: The committee endorsed the policy concept and directed staff to consider incorporating Armed Forces Day into the display period. Staff will clarify whether the policy requires council approval or can be administrative. - Cannabis Zoning Regulations: No vote was taken. The committee directed staff to develop a community outreach strategy to gather resident input on allowing dispensaries in Powell, and to report back with options. The existing moratorium (being extended to December 31, 2027 or until new regulations are adopted) will remain in place. - Adjournment: The meeting adjourned with no other business.

The Powell Development Corporation (PDC) held its first of two planning retreat sessions on Tuesday, August 25, 2026, from approximately 1:52 p.m. to 3:01 p.m. at 47 Hall Street, Powell, Ohio. The session focused on aligning PDC goals with City Council priorities, reviewing funding mechanisms, and discussing initial committee goals. Attendees included PDC board members, Mayor Heather Karr, City Manager Andrew White, and staff. Overview of City Council Goals Mayor Heather Karr and City Manager Andrew White presented the 2026-2027 Council goals, centered on the overarching objective to "make the lives of our residents and our businesses easier or better." Key priorities include facilities planning, annexation vision, intergovernmental cooperation, and communication/storytelling. Sustained initiatives include infrastructure, parks, safety, downtown expansion, business retention, and operational efficiency. Emphasis was placed on the PDC's role in executing economic development. Funding and Budget Discussion Finance Director Samantha Borchers explained that the PDC receives funding through the city's Capital Improvement Program (CIP), typically $500,000 annually, derived from 5% of the 25% of prior year income tax receipts allocated to capital. The board discussed other potential revenue streams for a community improvement corporation (CIC), including property disposition commissions, land assembly and resale, administrative fees, service contracts, debt financing, and private contributions. It was noted that the city has not yet established debt ratings for the PDC, but partnerships could build credit experience. The board considered creating an investment portfolio and exploring debt financing pathways. Community and Business Needs Sean Hughes reviewed the 2023 Economic Development Strategy (Camoin Associates) which identified five goal areas: aligning land use, supporting growing industries, enhancing vibrancy, expanding city capacity, and enhancing PDC capacity. Discussion included benchmarking against peer cities such as Hudson, Granville, and Yellow Springs, and the importance of collaboration with Liberty Township and regional partners. Visitation and Convention Committee Goals Tim Wilson and Sean Hughes outlined proposed 2027 goals for the Visitation and Convention Committee, focusing on leveraging regional attractions (e.g., Columbus Zoo) to convert visitors into downtown spenders. Targets include launching co-branded digital campaigns with Destination Delaware (goal of 500 trackable redemptions), enrolling 15 downtown businesses in co-op marketing, and establishing a liaison. The committee also discussed the need for a dedicated marketing position and a $25,000 tourism marketing budget. Key Outcomes - The board discussed forming a small group to explore cooperation with Liberty Township's CIC. - Chairman Steve Flaherty proposed five strategic themes: operating authority, capital (self-sustaining revenue), real estate (as a core strength), pipeline (economic development funnel), and capacity (board expansion). - The next session is scheduled for September 22, 2026, to continue goal setting for other committees.

The Powell Development Corporation held its regular meeting on Tuesday, August 25, 2026, at 12:08 p.m. in the Council Chambers at 47 Hall Street, Powell, Ohio. The meeting covered approval of prior minutes, financial reports, updates on valet parking and a business grant, new business including a façade grant for demolition and parking, a 10‑acre land transfer to the PDC, sponsorship of an economic summit, and various committee reports. The board also entered executive session for economic development purposes. Consent Calendar - Approval of Minutes (June 23, 2026): Motion by Mayor Heather Karr, seconded by Shawn Keller. Approved 7‑0. Discussion Items - Treasurer’s Report (Monthly Financial Reports): Finance Director Samantha Borchers reported that EV charger electricity costs are running high—about $3,500 per month with only $8,000 remaining in the line item for the remainder of the year. She recommended considering a budget line increase at the next meeting. Administrator Sean Hughes noted that the chargers at Murphy Park are fast chargers and that the service is operated as a public good, not a revenue source. No action was taken. - Void Performance‑Based Business Retention and Expansion Grant for Local Roots: Administrator Hughes requested the board void the previously approved grant because the owner notified him she does not intend to use it. The façade grant portion had been completed. Motion by City Manager Andrew White, seconded by Mayor Heather Karr. Approved 7‑0. - Valet Parking Update: Administrator Hughes presented usage data: in June, 64 cars parked at the first station (80 E) and 15 at the second station (City Hall); in July, 61 cars at the first station and 44 at the second, attributed to increased marketing. Usage still mostly comes from existing 80 E members and guests (who were already using the service). The service is estimated to impact 7‑10 downtown parking spaces weekly. The board agreed to continue valet through the end of 2026. Administrator Hughes said he would not recommend continuation based on current data but wanted to assess the last quarter. City Manager White noted that upcoming parking projects (potentially 100+ spaces) will also factor into the decision. Vice‑Chairman Goodwin urged more awareness through social media and Visit Powell. Chairman Flaherty emphasized the public benefit and suggested coordinated promotion. - 55 E. Olentangy Street Façade Grant (New Business): Administrator Hughes explained that after terminating the previous grant, the building owner (Vince Margello) determined the structure is in worse condition than thought. The new request is for a $25,000 façade grant to be applied toward demolition preparation and signage for parking, instead of renovation. Total estimated cost is $52,000. City Manager White said the demolition would open 60 public parking spaces (net gain) for an initial four‑year lease, plus improve sight lines and safety. The tenant is relocating within the downtown. The grant is allowed under Façade Grant Guidelines, which include demolition when blight is involved. Questions were raised about signage compliance, clawback provisions, and future redevelopment. The motion by Shawn Keller, seconded by City Manager White, passed 8‑0. - Home Road 10‑Acres Land Transfer (New Business): Administrator Hughes proposed transferring the 10‑acre parcel from the City to the PDC so the PDC can manage its disposition. The goal is to develop a tech‑flex park (2–3 buildings) targeting tech/healthcare jobs, leveraging the new OSU Medical Center. Staff estimate over 200 jobs and significant payroll, generating income tax for the city. The PDC would likely sell the land for what the city paid, or possibly use it as an incentive. Proceeds could help the PDC become more self‑funding. City Manager White noted the city invested to activate the area and the transfer supports the PDC’s long‑term independence. Council must pass a resolution. Ryan Jenkins abstained due to his role with the schools (the property had been subject to a tax exemption application). Motion by Chairman Flaherty, seconded by Mayor Karr, approved 7‑0 (1 abstention). - Economic Summit Community Sponsor – Shawn Keller: Keller requested a $500 sponsorship for the 2026 Buckeye Economic Summit on September 17 at Wedgewood Golf and Country Club. Expected attendance 200. Speakers include Lt. Governor Trussell, Senator Houston, Donato’s CEO, and a panel. Motion by Chairman Flaherty, seconded by Vice‑Chairman Goodwin, passed 7‑1 (Keller abstained). Reports of the PDC Board - City Council (Mayor Karr): Updates on Pizzuti Solutions’ Village Green presentation (contract extended), Zoning Code rewrite approved, Bennett Farm barn cleanup/first reading on $5.7 million debt issuance for Scioto Street Extension and parking. - City Manager (Andrew White): Delaware County Transit considering a ballot issue for a small sales tax increase to expand services; annexation petition for Dutch Brothers coffee facility. - Economic Development (Administrator Sean Hughes): Reported nearly 400 projects by end of July (6% increase over 2025), 36 new businesses/start‑ups, 799 new jobs (including 600 from OSU medical facility), $62.5M in new payroll (est. $63.7M total), generating an estimated $1.2‑1.3M in new income taxes. Also 17 retained/expanded businesses, 87 retained jobs, 23 new jobs, $1.2M new payroll from that side. 163 BRE interactions. - School Report (Ryan Jenkins): Deer Haven Elementary on schedule; new high school at Bunty Station two weeks behind due to rain. 75.31% of spending directly on student education (6th highest among 607 public school districts); administrative costs 9.57%. - Business Retention and Expansion Committee (Vice‑Chairman Mark Goodwin): Update on new chamber director Anjali’s outreach (meetings with community leaders, roundtables, survey). 20 farmers markets, 5 ribbon cuttings. Board president stepped down; Eric Anderson serving remainder of year. - Downtown Merchants Committee (Megan Canavan): Golf cart service on weekends; Visit Powell promoting events. - Convention and Tourism Committee (Tim Wilson): New committee member Lindsay Morris. Marketing push planned for fourth quarter. Delaware County tourism spend reached $2.4 billion (up $200M) with higher per‑visitor spending. Noted challenges with weather impacting Columbus Zoo water park. - Entrepreneurialism Committee (Steve Flaherty): Ohio Wesleyan University restructured entrepreneurial center under new VP Dr. Trevor Bates. Expected more economic development outreach. - Real Estate Committee (Shawn Keller): Tech‑flex development major topic; new committee member Keith Joseph added. Key Outcomes - Voted to void Local Roots grant (7‑0). - Approved $25,000 façade grant for 55 E. Olentangy St. for demolition prep and parking signage (8‑0). - Approved receipt of Home Road land transfer from the City to PDC, pending City Council resolution (7‑0, 1 abstention). - Approved $500 sponsorship for the 2026 Buckeye Economic Summit (7‑1, Keller abstained). - Executive session entered at 1:24 p.m. under ORC 121.22(G)(8) for economic development; returned to open session at 1:39 p.m. (9‑0). - Meeting adjourned at 1:39 p.m.

The Powell City Council held a regular meeting on August 18, 2026, at 7:30 PM in Council Chambers. The meeting included presentations on electric aggregation and public transit expansion, adoption of several resolutions, and first readings of ordinances related to city finances and infrastructure. Council also heard public comments on the annexation of a parcel near the new OSU Wexner Medical Center and on a proposed $5.7 million note issuance. Presentations - Electric Aggregation Update (Genny Costanzo, NOPEC): The opt-out period ended August 12, with 4,044 households eligible. 320 households (8%) opted out, which Costanzo noted as lower than typical. Enrollments began on August 17 and continue through September 8. Residents may still switch to NOPEC’s one- or two-year rate offerings at any time (no termination fees). NOPEC does not yet offer off-peak rates for EV owners, but time-of-use options are under development. - Delaware County Transit Update (Andy Volenik, Executive Director): Volenik described the current Flex microtransit service (Delaware and Sunbury zones, $2/$1 fares) and the countywide demand-response service. He highlighted a 35% year-over-year ridership increase (projected 225,000 trips in 2026), national recognition by APTA (third in the U.S. among small agencies), and the need for long-term funding. He proposed a November ballot initiative for a 0.2% sales tax to fund seven service expansions over five years, including a Powell–Liberty microtransit zone, commuter express service to Franklin County, same-day demand response countywide, and facility expansion. Volenik stated the goal is to grow from 225,000 to 750,000 annual trips. In response to a council question, he acknowledged the challenge of cross-county connectivity but emphasized first serving Delaware County. Consent Calendar - The consent agenda (monthly reports from the City Manager) was approved unanimously without any items pulled. Public Comments & Testimony - On Resolution 2026-45 (annexation): Lesley (address 505 River Leaf) requested that when the parcel near Home Road is annexed, the city extend a trail along Tullymore to provide safe access to the OSU Wexner Medical Center. He noted that existing trail access is inadequate. - On Ordinance 2026-18 ($5.7 million capital improvement notes): An unnamed man expressed opposition, stating he did not understand how the city could appropriate such funds without a landowner agreement. He was advised to state his position for the record rather than ask questions. Discussion Items - Resolution 2026-43 (Cleaning Services Contract): City Manager Charles presented a request to authorize a professional services agreement with ABM Industry Group for daily cleaning at the Municipal Building and Adventure Park Administrative Offices. The contract resulted from an RFP process with mandatory walkthroughs; 20 vendors attended, two finalists were interviewed, and ABM ranked highest (score 68.6). Councilmember Tom Counts noted that the contract lacked auto insurance and a bailey’s endorsement (for theft coverage, typically $100,000) and requested adding a $1 million commercial umbrella. The motion to approve passed with the understanding that staff would work with the law director to address those items. - Resolution 2026-44 (Lechler Building Project Contingency): Jeff (Finance Director) explained that as the Lechler Building addition project opened up existing structures, three change orders were identified (one no-fee, one for building protection, one for an AEP electric service upgrade), and additional structural issues were found. The resolution authorized the city manager to amend the contract with 2K General Contracting to establish a project contingency of up to $100,000. Jeff indicated that funds not used would be returned and that he would report back on any time extensions. - Resolution 2026-45 (Annexation Services and Buffers): Staff presented a resolution indicating the services the city would provide to a ±0.7-acre parcel at 3296 Home Road (south of the new OSU Wexner Facility) if annexed from Liberty Township. The resolution is a procedural step before the actual annexation vote. Councilmembers clarified that the property currently has a house but is part of a larger development plan; the petitioner is a developer. - Ordinance 2026-17 (Supplemental Appropriations): Finance Director presented itemized appropriations, including $1.9 million for the North Depot reconstruction project (reappropriation of prior debt funds), $100,000 for Lechler change orders, $76,000 for demolition of small structures at Bennett Farm (reimbursed by a land bank grant), and funds for the 2027 Powell Festival contract. The ordinance passed under suspension of rules with an emergency clause. - Ordinance 2026-18 ($5.7 Million Capital Improvement Notes): This ordinance authorizes the issuance of up to $5.7 million in limited-tax general obligation tax-exempt notes for the extension of Scioto Street, a public surface parking area, and associated infrastructure (including a bridge/culvert), plus land acquisition and reimbursement of advanced funds. Councilmember comments noted that the final amount may be reduced based on final estimates. The ordinance went to a second reading after public comment. - Ordinance 2026-19 (Creation of Debt Fund and Appropriations): This ordinance establishes the Capital Improvement Notes, Series 2026 Fund and modifies appropriations to comply with county and state record-keeping. It also went to a second reading. Committee Reports - Development Committee: Next meeting September 1 at 6:30 PM. - Finance Committee: Met last week; discussed the five-year capital improvements program, including funding for the underpass/tunnel project. - Operations Committee: Met that evening; heard a request to change the format of the Powell Festival. - Planning & Zoning Commission: Next meeting September 9 at 6:30 PM (applicant withdrew at the last hour). - Powell Development Corporation: Next meeting August 25 at noon, followed by a premium session. - Tree Board: The board took a tour of subdivisions with a snow plow to assess tree canopy and plowing challenges; will develop recommendations for HOA fall meetings and will assist staff with sidewalk/tree complaints. Key Outcomes - Votes: Resolution 2026-43 (cleaning contract) adopted unanimously (roll call: all ayes); Resolution 2026-44 (Lechler contingency) adopted unanimously; Resolution 2026-45 (annexation services) adopted unanimously. - Directive: For Resolution 2026-43, staff must add auto insurance, a bailey’s endorsement, and a $1 million umbrella to the contract before execution. - Ordinance 2026-17 (supplemental appropriations) adopted under suspension of rules and emergency clause (unanimous roll call). - Ordinances 2026-18 and 2026-19 moved to second reading (no vote on adoption at this meeting). - Executive Session: Council entered executive session under ORC 121.22(G)(2), (3), and (8) regarding property purchase, imminent litigation, and economic development negotiations. No action was expected following the session.

The Operations Committee met on Tuesday, August 18, 2026 at 6:30 PM in Council Chambers to review the 2026 Powell Festival, discuss its financial and operational impacts, and consider potential changes for the 2027 event. The meeting included presentations from staff on vendor surveys, foot traffic analytics, financial data, and public safety. Committee members discussed the possibility of consolidating the two-day festival into a single Saturday event. No formal vote was taken; staff will bring a recommendation to the September meeting, with a goal to finalize plans by late October or early November for the 2027 budget. Consent Calendar - Approved the minutes from the Operations Committee meeting held on July 21, 2026. Discussion Items - Staff Presentation on Powell Festival 2026: Andy gave a high-level overview, noting the festival has grown significantly since 2021-2022 with larger acts and increased crowds, but also greater strain on staff and downtown operations. Missy presented survey results: 22 vendor submissions (all positive, noting 20-25% of business on Friday, majority on Saturday); 8 local business responses (all negative, citing parking issues, competition from vendors, and desire to move the event). Only 3 public survey responses (one positive). Missy also highlighted safety concerns with the amphitheater layout and large crowds. Sean presented foot traffic data from Placer AI: attendance stable at 15,700 in 2026 vs 16,500 in 2025; Friday attendance dropped from 6,000 to 4,826; Saturday remained near 10,500; peak visitation after 5 PM and during fireworks. Demographics show median household income $120,000-$128,000; attendees primarily local, with limited spillover spending at downtown businesses (e.g., 4.2% from Powell Village Winery, 4% from Nocterra). Financial analysis showed Friday 2026 had the lowest alcohol sales in five years, while Saturday was the second highest; overall the city subsidized the festival (expenses exceeded revenues). Staff discussed IT/electrical infrastructure challenges, noting Wi-Fi was overloaded despite upgrades. Police and safety coordination included 18 staff, drone team, overwatch, and rapid deployment teams; no major incidents. - Committee Discussion: Members expressed support for staff and recognized the burden on employees. Several (David, Matt, and an unnamed committee member who spoke as a mom) favored moving to a one-day event on Saturday, citing staff strain, low Friday attendance, and safety concerns (crowds, cell network overload). Suggestions included extending Saturday hours (starting at noon), rearranging layout to better distribute crowds, and using creative marketing to support local businesses (e.g., coupons). Another member (likely a councilor) urged caution, noting that the festival has strong community attachment and that a hasty change could generate backlash; they suggested a longer planning period of two years and exploring alternative locations or outside organizers (like Main Street previously). They also questioned the foot traffic data, arguing that removing Friday would reduce overall attendance. Staff clarified that any Friday alternative (e.g., small local acts) would still require the same logistical setup. The possibility of a gate entry or suggested donation was discussed but noted to complicate the DORA liquor permit. No decision was made. Key Outcomes - No formal vote or final decision on the festival format was taken. Staff will take the feedback under advisement and bring a recommendation to the September 2026 Operations Committee meeting. - The committee aims to finalize plans for Powell Festival 2027 by late October or early November 2026 to align with budget preparation and early booking of entertainment. - The committee also noted that staff will present draft ordinances regarding regulation of massage parlors at the September meeting.

The Powell Finance Committee met at 6:30 p.m. on Tuesday, August 11, 2026, in Council Chambers at 47 Hall Street, Powell, Ohio. Chair Tom Counts presided, with Kurt Ramsey and Leif Carlson present; Marcus Banasik and Jennifer Bonifas were absent. Staff present included Finance Director Samantha Borchers, Assistant City Manager Jeffrey Tyler, City Engineer Aaron Stanford, Public Service Director Charles Dukes, Police Chief Ron Sallows, Planning Director Logan Stang, City Clerk Elaine McCloskey, and City Manager Andrew D. White. Mayor Heather Karr and Councilmember Carlos Crawford also attended. The committee approved prior minutes, reviewed July 2026 financial reports, recommended Q3 supplemental appropriations to City Council, and reviewed the proposed 2027-2031 Capital Improvement Plan. The meeting adjourned at 9:00 p.m. Consent Calendar - Minutes from the July 14, 2026 Finance Committee meeting were approved by consensus. Discussion Items Monthly Financial Reports – July 2026 - Finance Director Samantha Borchers reported July year-to-date operating revenue of $13.6 million, or 61.1% of budget. Tax assessments and related revenue were over budget by approximately $280,000 but about 6% below last year's 25-year tax receipts. Development revenue was slightly under budget due to project timing, while other revenue was at 80.3% of budget, with interest trending about 4% higher than last year. - Operating expenditures were $7.5 million, or 45.7% of budget. Personnel and operating expenses are expected to finish under budget. Non-operating expenditures were under $5 million. Transfers and capital equipment costs ran above target because of the timing of larger capital purchases and intentional transfers when excess cash flow is available. - July year-to-date net cash flow/excess revenue over expenditures was about $1.1 million. Q3 2026 Supplemental Appropriations - Borchers reviewed the supplemental requests by numbered items. Item 4 appropriated previously issued debt financing for the North Depot Reconstruction Project into 2026, allowing City Engineer Aaron Stanford to begin the bid process. - Item 11 requested a $100,000 increase for an Owner's Construction Reserve for the Lechler Building Project, about 7% of the original $1.3 million contract. Assistant City Manager Jeffrey Tyler said there are currently three change orders: a no-cost change order from unexpected ceiling materials; an owner-requested protective measure involving six bollards around three doors and a breezeway; and an AEP-required replacement of the electric feeder and meter. Additional structural issues, including trusses bearing on nothing, are expected. - Item 9 added Powell Fest funds to book larger entertainment acts for next year's festival. Item 3 was a placeholder for potential external public relations consultants for Village Green/downtown communications, contingent on future Council discussion. - Kurt Ramsey moved to recommend the supplemental appropriations to City Council; Leif Carlson seconded. The motion passed 3-0 with no abstentions. 2027-2031 Capital Improvement Plan Requests - City Manager Andrew White called the plan aggressive at approximately $62 million and said the administration made recommendations based on community feedback and limited resources; the Committee and Council can adjust priorities. Borchers explained the CIP funding starts with a General Fund transfer equal to 25% of prior-year municipal income tax revenue per the CIP Funding Policy, with up to 5% potentially transferred to the Powell Development Corporation. The 2027 projected transfer is $4,537,500, assuming a conservative 1% revenue increase and about $650,000 from Ohio State Medical Center. The total five-year CIP is $62,513,653, about 4% above the prior five-year plan, with engineering representing about 68% of project costs. The plan includes 7 new capital projects and 29 existing projects. - New projects presented by White and Tyler included Bennett Farms schematic design, with the minutes citing $314,800 and the transcript citing $343,800, to support the full $17 million buildout; Liberty Road/Carriage Road roundabout design at about $420,000; replacement of the timber pedestrian bridge in Woods of Powell South; Adventure Park Phase 2 playground equipment; a $150,000 splash pad replacement feasibility/design study; Meadowview Park equipment replacement requested at $500,000; and Murphy Park equipment redesign and replacement at $180,000. - Councilmember Leif Carlson asked whether every park should be adaptive/inclusive. Public Service Director Charles Dukes said all parks will include a blend but cannot be 100% inclusive/adaptive. Carlson suggested concentrating major inclusive investments rather than equipping every park, and later said making 4 of 9 parks inclusive/adaptive was an admirable and budget-conscious target. Chairman Counts said having an accessible park in each quadrant, including Meadowview, would be admirable. Mayor Heather Karr noted that some of the city's biggest inclusivity advocates live near Meadowview. - Carlson questioned the need for a splash pad feasibility study. White said the $150,000 would include design/engineering costs before bidding and would allow community input on location and features. - Borchers reviewed fund balance projections, noting the Capital Projects Fund target balance is between 25% and 50% of budgeted expenditures. Counts recalled that the fund balance was nearly negative during earlier CIP cycles and called the projected 2031 balance of about $3.2 million a good sign. White suggested future agenda topics on policy allocation and purchasing policy modernization. - Administrative projects totaled $11.8 million, including about $2 million in PDC transfers over five years, reduced capital contingency levels, debt payments, and $250,000 for an IT server upgrade in 2028. Counts requested that debt service be broken down between parks and streets for clearer public communication. - Development Department requests totaled $1.3 million for Bennett Farm master planning and wayfinding. Tyler said wayfinding was suspended in 2024 and would re-engage with design in 2028 and implementation in 2029-2031, including efforts to reduce sign fatigue. Mayor Karr reported positive public feedback on the new parking signs. - Engineering projects included the Adventure Park CSX tunnel rehabilitation, with $1.4 million construction planned in 2027; annual stormwater system maintenance; the annual street and path maintenance program; downtown streetscape improvements; Liberty Road/Carriage Road roundabout design; replacement of the Woods of Powell South pedestrian bridge; Sawmill Corridor traffic signal enhancements; Scioto Street Extension and Northeast Quadrant parking lot; Scioto Street Reconstruction; shared-use path additions; and the South Depot Street connection. Streets and paths make up 54% of Engineering Department requests and about 36% of the citywide CIP. - On the street and path program, Stanford said the City's PCI goals are a minimum of 65 for local streets, 70 for all other streets, and an overall average of 75. The current overall average is about 74, with many local streets and cul-de-sacs below 65. Counts requested reporting that separates vehicular and pedestrian allocations. - On the Liberty/Carriage Road roundabout, Stanford said the intersection currently lacks pedestrian/bicycle crossings and requires multi-jurisdictional cooperation. Preliminary discussions have occurred with Liberty Township and the Delaware County Engineer's office, and the project is considered a strong candidate for state funding. In response to Ramsey's question about grant tracking, Borchers cited an Adventure Park parking lot grant that covered about 75% of that project's cost. - On Scioto Street Extension, Carlson raised the future Susan Lane connection. Planning Director Logan Stang said staff are working with the developer to preserve a future public connection and are keeping private drives, but will not commit to the connection until timing and public right-of-way status are certain. Counts noted Susan Lane was intended as a public street but such projects often require waiting for development. Stang said staff would consider adding an associated design cost to the CIP. - On Scioto Street Reconstruction, Counts requested a wide bike/pedestrian facility. Stanford said the north side would be an 8-to-10-foot concrete shared-use path similar to North Liberty, with a normal sidewalk on the south side; on-street parking is not currently proposed. - On the South Depot Street Connection, Stanford said timing and alignment will be influenced by Village Green redevelopment and the project may be delivered through a public-private partnership. Ramsey questioned the $4.3 million potential cost; Stanford said it is a basic-road estimate that could increase with aesthetic elements. - Public Safety and Fleet requests totaled $3,825,243. Police Chief Ron Sallows said the 2027 request is $251,000 for two marked cruisers, one unmarked cruiser, and upfitting, saving about $40,000 under the redesigned five-year replacement schedule. Body-worn cameras purchased in 2022 reach end of life in 2028, with just under $73,000 programmed for replacement. Five remaining cruiser video systems need replacement in 2027. Security camera buildout is requesting $50,000, plus door access controls for park restrooms, Council Chambers, and the East Community Room. - Public Service and Parks projects totaled $3.1 million over the five-year CIP. Dukes proposed moving Adventure Park pavilion work to 2028 and moving Murphy Park pavilion work earlier due to greater structural distress. Skate park resurfacing had a $175,000 placeholder pending more accurate bids. Bennett Farm site maintenance includes perimeter fencing, demolition of deteriorating buildings, and invasive species removal; fencing is expected to go to bid around $225,000 in 2026. Splash pad replacement discussion included 20-year-old infrastructure, buried mechanical systems, and flooring less than three years old that is already separating. Meadowview Park equipment replacement was moved to 2029 in two phases. - Powell Pool Improvements: $1 million is programmed over five years, roughly $200,000 annually. White said the pool board is meeting with contractors; priorities include concrete decking, leak detection/filtration, and diving wells. The City is pursuing a partnership/operating agreement to avoid demolition, with a goal of adding 20-25 years of life. Mayor Karr raised the policy question of whether the pool should become a public facility as public spending increases. Stanford said electrical work related to the pool would also improve the Adventure Park parking lot feed. - Salt Dome Replacement: the current salt dome is 22 years old; the proposed 56x60-foot structure would store 1,200-1,500 tons of salt. The location is undetermined, and the project is planned for 2030. Counts noted Seldom Seen Park was the original intended location. Carlson expressed concern that the CIP does not include brine mixing tools, and Counts said administrative facilities are missing from the five-year plan and should begin planning. 2026 Project Status Updates - Stanford reported that the Seldom Seen Crossing upgrade is open; two tornado sirens are live, with a third to be online within days, followed by testing on the first Wednesday monthly; the Holman/Steitz intersection construction contract was approved; Bennett Farm Shared Use Path received a $200,000 ODNR grant but costs cannot be incurred until the grant agreement is executed; Scioto Street Extension acquisition is underway and some portions may be bid for construction this year; and the 2026 Street Maintenance Program and North Depot project are in the bidding phase, with Street Maintenance award scheduled before Council on September 1. CSX has not indicated start dates for Jewett Road or Rutherford crossings. - Stanford said bidding the street maintenance package later can produce better or worse pricing depending on contractor capacity, and EMH&T was engaged to help audit the pavement program. Other Business - Chairman Counts asked staff to consider including, as part of the 2027 budget, a hard-copy communication to residents telling the story of the last five years of capital improvements and what the tax increase accomplished. Key Outcomes - Minutes from July 14, 2026 were approved by consensus. - The Q3 2026 supplemental appropriations were recommended to City Council by a 3-0 vote. - No formal vote was taken on the 2027-2031 CIP. Staff planned to bring a revised draft to the December Finance Committee for a formal recommendation, with City Council consideration to follow.

The Powell Board of Zoning Appeals (BZA) met on Thursday, August 6, 2026 at 6:30 PM in Council Chambers at 47 Hall Street. The board approved minutes from the previous meeting (January 8, 2026) and unanimously granted a variance request for a swimming pool at 4696 Hunters Bend Court. The meeting lasted approximately 25 minutes. Consent Calendar - Approval of Meeting Minutes (January 8, 2026): Moved by a member, seconded, and approved unanimously via roll call (De Palma yes, Freeman yes, Duncan yes; Revneck and Brickner absent). Public Comments & Testimony - Applicant Testimony (Emily Norris, property owner): Ms. Norris stated that she and her husband have owned the property for eight years and have desired a pool for five years, but no pool company would work with them due to the variance requirements. She explained that they have added many trees and preserved the natural area, and that they mistakenly believed the tree preservation zone only covered the wooded area. They are eager to proceed with a pool contractor the following week. - No public comments were made for items not on the agenda. Discussion Items - Variance Request 2026-18V – 4696 Hunters Bend Court: Staff Planner Kara presented the case, which involved two requests: (1) a variance to Code Section 1147.06(b)(2) to allow a swimming pool within 9 feet of a drainage easement rather than the required 12 feet, and (2) permission for pool decking to extend 5 feet into a platted tree preservation zone. Staff reported that the city engineer had no concerns with the pool’s proximity to the drainage easement. Staff also noted that a new zoning code approved by City Council on August 4, 2026 (pending a referendum period through September) would eliminate the 12-foot easement setback rule for pools, but the tree preservation zone requirement is based on the plat and would remain. Aerial photos showed no trees where the pool decking would encroach. Staff recommended approval, citing that 6 of 7 variance standards were met. - Board Deliberation: Board members expressed satisfaction with the staff report. One member noted the setback issue would soon be moot under the new code. All agreed there were no tree impacts and that the request met standards. Key Outcomes - Variance Granted (Unanimous): Motion to approve the variance to Section 1147.06(b)(2) allowing a swimming pool within 9 feet of a drainage easement and pool decking extending 5 feet into the tree preservation zone at 4696 Hunters Bend Court. The motion passed 3-0 (De Palma yes, Freeman yes, Duncan yes; Revneck and Brickner absent). - Next Meeting: The board noted that no applications were received for the September meeting (deadline was August 6). The next scheduled meeting is October 1, 2026.