Public Meetings - San Leandro, California

The Arts, Culture and Library Commission of San Leandro met on Tuesday, April 15, 2025, at 6:50 PM (agenda called for 6:30 PM) in the Trustees Room of the Main Library. The meeting was chaired by Chair Scotland and included roll call, approval of prior minutes, staff reports, and a major action item on the 2025 Arts & Culture Grant Program recommendations. Seven grants totaling $46,500 were approved for funding, leaving $28,500 unallocated for future discussion. Consent Calendar - The minutes of the March 19, 2025 meeting were approved by unanimous vote. Public Comments & Testimony - No public comments were made. Discussion Items - Library Services Staff Report: Assistant Library Director Sherwood reported on the status of the Comedy in the Plaza event. The city received three bids and, with additional end-of-year budget flexibility, decided to expand the event into a three-show Comedy Festival (Friday evening, Saturday daytime, and a later show potentially at a different venue). The festival is a new initiative and promotional materials will be released soon. - 2025 Arts & Culture Grant Program Recommendations: The Grants Committee (Chair Scotland, Vice Chair Miller, Commissioner Gillary) presented their recommendations. Out of 22 applications ($133,500 requested), eight were disqualified for incompleteness and five were not recommended due to criteria concerns (e.g., insufficient community impact). The committee recommended funding seven applicants: four individuals (Elonita Makani O'Malley for a film screening and oral history, $5,000; Eric Shay for San Leandro Nightscapes oil paintings, $4,000; Laura Sidio for Cree Native Visualizations workshop, $5,000; Andrea Guskin for Local Roots collaborative art, $5,000) and three nonprofits (Jupiter Corner for a downtown mural by a well-known Bay Area artist, $7,500; SLIA for a downtown garbage enclosure mural, $10,000; Bethel Community Church for a community mural on church property facing Bancroft Avenue, $10,000). Total recommended: $46,500. - Discussion on Bethel Community Church Mural: Several commissioners expressed concern about funding a mural on a church property, given the grant guidelines prohibiting religious or political purposes. Staff confirmed with the City Attorney that the grant is permissible as long as the mural does not contain religious or proselytizing themes. Some commissioners advocated for requiring a mock-up of the mural before painting to ensure compliance, but others worried about censorship. Ultimately, it was agreed that the grant committee would review the mock-up for this specific project. - Remaining Funds Discussion: Commissioner Cassidy asked about the remaining $28,500 (from the $75,000 allocation). Options discussed included reopening the grant program for incomplete applications or carrying funds over to next year. Staff noted the city's preference against carryovers. Chair Scotland suggested placing the topic on the agenda for the May meeting to decide how to use the funds, noting the comedy festival might also need support. - Arts Endowment Committee: Vice Chair Miller reported on research into the City of Alameda's "1% for Art" ordinance, which raised $600,000 from 2017-2024. Alameda has a dedicated staff member partially assigned to arts. The committee recommended inviting a representative from Alameda to the May meeting to present their model, with the goal of proposing a similar ordinance for San Leandro. - Grants Committee: The committee was thanked for its work reviewing 22 applications. Key Outcomes - Motion to approve the 2025 Arts & Culture Grant Program recommendations passed unanimously: The seven applicants (listed above) will receive grants totaling $46,500. - The commission agreed to discuss the use of the remaining $28,500 at the May 2025 meeting, including possible carryover or reallocation to the comedy festival. - The Arts Endowment Committee will research 1% for art ordinances in neighboring cities and may invite a speaker from Alameda to the May meeting. - The comedy festival expansion was approved administratively; the commission was supportive but no formal vote was taken.

This meeting of the San Leandro City Council on April 8, 2025 (originally convened April 7, 2025) included the proclamation of April 2025 as Autism Awareness Month, the appointment of Nikki Washington to the Bicycle and Pedestrian Advisory Commission, approval of the consent calendar with discussion on two items, a public comment period covering business signage, councilmember conduct, and community concerns, action items on district-based elections and the city council handbook, and scheduling of future agenda items. All votes were unanimous except for the motion to continue the handbook update. Consent Calendar - Approved unanimously (7-0) with items 5b and 5c pulled for discussion. Items included: - 5a: Second reading of Ordinance No. 2025-001 reauthorizing the Military Equipment Policy (AB 481). - 5d: Amendment No. 1 with ANI Private Security for city facility security services, not to exceed $180,000. - 5e: Lease agreement with Fluence Corporation for pilot testing of a Membrane Aerated Biofilm Reactor (MABR) system, not to exceed $195,000. - 5f: Consulting services agreement with KDC Accounting & Consulting for the Annual Comprehensive Financial Report (ACFR), not to exceed $125,000. - 5g: Minutes from the March 26, 2025 Rules Committee meeting. - 5h: Draft minutes of the March 17, 2025 City Council meeting. - Item 5b (privacy pods for Main Library) was approved after discussion, with the original $294,109.03 including a 9% contingency. Mayor González expressed concern about contingencies and proposed striking it, but later withdrew the motion; the item passed as written 7-0. - Item 5c (911 call transfer agreement with Alameda County Sheriff’s Office) was approved after clarifying that the total spent was $351,472.92, under the originally authorized $500,000. The item was necessary to correct a discrepancy between the contract and prior staff report. Public Comments & Testimony - Six speakers addressed the council on non-agenda items: - Leslie Garcia, a business owner, requested the city revisit the sign ordinance, stating enforcement has forced removal of promotional signage, hurting local businesses. - Mike Katz-Lacabe expressed support for Councilmember Bowen after she reported an assault and raised concerns about immigration detainers, asking how San Leandro police would handle them. - Leo T. West criticized Councilmember Bowen’s travel expenses and mentioned upcoming elections. - Douglas Spaulding (via Zoom) condemned recent racist graffiti incidents and linked them to national rhetoric, urging stronger condemnation. - Tina Mihaiescu (via Zoom) praised Councilmember Bowen for her bravery and criticized Councilmember Aguilar’s response at the prior meeting as lacking empathy. - Emily Greco, President & CEO of the San Leandro Chamber of Commerce, supported the business owner’s request for more flexible signage codes, suggesting a balanced approach that maintains aesthetics while allowing business promotion. Discussion Items - Proclamation – Autism Awareness Month (Item 4a): The council declared April 2025 as Autism Awareness Month. Diana Greenlee, a San Leandro elementary school teacher, accepted the proclamation and spoke about the importance of inclusion and support for students with autism. - Appointment to Bicycle and Pedestrian Advisory Commission (Item 10a): Nikki Washington was unanimously appointed (7-0) to fill the at-large vacancy. She was sworn in after the vote. - District-Based Elections Transition (Item 10b): The council adopted a resolution to execute a written agreement with prospective plaintiff Robert Bulatao, extending the safe harbor period under the California Voting Rights Act (CVRA) by 90 days until July 5, 2025. The agreement requires the city to adopt an ordinance establishing district-based elections by July 5, with voter approval of a charter amendment in the June 2026 primary election. The cap on plaintiff’s legal fees remains $30,000 plus inflation. The resolution was amended to clarify the current hybrid election system. Councilmembers discussed concerns about the compressed timeline, outreach to multilingual communities, and the need for voter education. The motion passed 7-0. - City Council Handbook Updates (Item 10c): Deputy City Clerk Sarah Bunting presented proposed updates to the handbook, including a code of ethics, vice mayor selection based on seniority, travel and training budget clarifications, and an acknowledgement form. Councilmember Simon moved to continue the item to the May 5, 2025 meeting, citing insufficient time to review the 70-page document and concerns about language in the code of ethics (e.g., potential impact on off-duty activities). The motion to continue passed 6-1, with Vice Mayor Bowen voting against. Key Outcomes - Proclamation for Autism Awareness Month declared. - Nikki Washington appointed to Bicycle and Pedestrian Advisory Commission (7-0). - Consent calendar approved (7-0), with items 5b and 5c discussed and passed individually (both 7-0). - Resolution adopted to extend safe harbor period for district-based elections transition (7-0). - City Council handbook update continued to May 5, 2025 meeting (6-1). - Councilmember Azevedo requested future agenda items: revisiting the sign ordinance and a Good Neighbor (noise) ordinance. Mayor González asked that requests be submitted via the standard process. - Councilmember Viveros-Walton and Councilmember Boldt publicly apologized to Vice Mayor Bowen for their silence after her statement at the March 17 meeting regarding an assault. Councilmember Aguilar also apologized for the impact of his remarks. Vice Mayor Bowen accepted the apologies and emphasized the importance of supporting women and girls.

The Finance Committee of the San Leandro City Council met on March 26, 2025, at 4:01 PM in the Surlene Grant Community Room. Mayor Gonzalez and Councilmember Viveros-Walton were present; Councilmember Aguilar was excused. The meeting covered three discussion items: proposed fee updates for multiple departments, an update on the Workday Enterprise Resource Planning (ERP) project, and the fourth-quarter 2024 investment report. No public comments were received. The meeting adjourned at 5:27 PM. Discussion Items - 25-130 Discussion on Fees: City Manager’s Office, City Clerk, Parking, Recreation and Parks, Golf Staff presented proposed fee adjustments for fiscal year 2025–26, focusing on cost recovery, simplification, and alignment with operational costs. Key points included: - Parking fees: Proposed hourly meter rate increases (zone one from $1.50 to $2; zone two from $0.75 to $1) and monthly garage permit adjustments (unrestricted from $35 to $45; low-income from $15 to $20), plus a new reserved spot option at $960/year. The parking fund currently operates at a $300,000 annual deficit, with $950,000 in budgeted revenue (2024–25) and actual expenses of $1,009,000 in 2024. Staff noted that over a third of parking meters were broken, reducing revenue, and enforcement has recently increased. - Recreation, Parks, and Golf fees: Staff proposed condensing eligibility categories (A through G) into four groups (city-administered, public agencies/nonprofits, residents, non-residents/businesses) with a mathematical markup of 30% between tiers. Councilmember Viveros-Walton expressed concern that neighborhood associations without formal nonprofit status might face higher fees, and staff agreed to consider including them under the nonprofit category. Mayor Gonzalez discussed broader equity considerations, noting that park and field fees should balance cost recovery with social benefit, citing the example of underused athletic fields and a past $2 per visit loss at pools. - City Manager and City Clerk fees: Adjustments to public records reproduction costs, subpoena fees, and the “fire and closing out sales” application fee were clarified. The latter applies to going‑out‑of‑business sidewalk sales. - 25-132 Workday Enterprise Resource Planning (ERP) Project Update Chief Technology Officer Michael Seiner reported that the ERP project is on schedule and on budget. Phase 1 (HR/Payroll) go‑live is set for January 2026, delayed from October 2025 due to a change to bi‑weekly pay cycles. Phase 2 (Core Financials) is expected to go live in July 2026. The total biennial budget request includes approximately $2.1 million in implementation costs (mainly for implementation partner Cognizant and Workday software) plus an $814,452 contingency (10% of project cost). Staff costs for six new FTEs are pending approval of a new MOU. Mayor Gonzalez questioned the size of the contingency (over 20% of consulting costs) and expressed concern that it could become an expected overrun. He urged aggressive management of vendor performance and strategic decisions to avoid delays that could trigger additional costs. Councilmember Viveros-Walton asked about project governance and the roles of Finance, HR, and IT; staff noted the City Manager is the executive sponsor and a steering committee oversees the work. - 25-141 Calendar Year 2024, Fourth Quarter Investment Report Update Finance Director Nicole Gonzalez presented the portfolio performance for October–December 2024. Total combined portfolio assets were $222.5 million, a decrease of $3.3 million from the prior quarter due to liquidity needs (securities were not reinvested). The Chandler‑managed portfolio yielded 4.43% (vs. benchmark 4.25%); LAIF and Wells Fargo cash balances yielded 2.75%. Councilmember Viveros‑Walton asked about investment selection and noted concerns about some corporations in the portfolio. Staff explained that investments must comply with the City’s investment policy and Government Code, and that additional restrictions could be added but may increase management costs. Mayor Gonzalez critiqued the report’s usefulness: he questioned whether the portfolio consistently “beats the market” simply because it bears more risk, and requested that future reports include explanatory context for changes in market value and a clearer discussion of risk exposure. He also raised the broader question of the appropriate risk level for the City’s investment strategy. Key Outcomes - The Finance Committee accepted the reports for Items 25‑130, 25‑132, and 25‑141 (as noted in the minutes). No formal votes were taken; the committee directed staff to incorporate feedback. - For fees: Staff will explore including neighborhood associations under the nonprofit fee category for recreation facilities. - For the ERP project: The committee noted the importance of staying on budget and on schedule; staff will provide a deeper briefing on project governance and risk mitigation. - For the investment report: The Finance Director will consider providing additional context and risk‑adjusted performance analysis in future quarterly reports.

The San Leandro Rules Committee met on March 26, 2025, from 9:00 AM to 10:10 AM, to discuss the development of a local rent stabilization ordinance. Staff presented an overview of key policy components, including rent caps, exemptions, fair return, capital improvement pass-throughs, and program costs. Committee members engaged in detailed questioning, focusing on protections for vulnerable populations (e.g., elderly, low-income), unintended consequences, and the need for robust outreach. Four members of the public provided testimony. The committee directed staff to continue research, conduct stakeholder engagement, and return in May with refined policy options, a timeline, and a proposed outreach plan. Public Comments & Testimony - Rob Rich (retired construction professional) used a building analogy to urge the committee to first pass rent stabilization and then quickly follow with tenant protections, emphasizing the urgency of completing the “weather-tight” package. - Jenny Madsen (tenant) highlighted that her rent helped fund the California Apartment Association’s campaign against Prop 33, which would have modified Costa Hawkins. She noted that Hayward’s 5% cap has not been updated since 2015 and that security deposits are often improperly withheld for repairs. - Evelyn Oliveira (tenant representative) supported a rent review board and thorough outreach, noting that current CPI at 75% is 2.8%, within the range previously suggested. She opposed additional exemptions, stating “we have enough exemptions.” She also stressed the importance of grant funding to offset program costs and praised the mayor’s attention to corporate ownership of homes. - Mark Janowitz (public commenter) assured the committee that answers to all their questions exist in case law and other cities’ ordinances. He urged simultaneous consideration of just cause eviction protections, noted that age discrimination is illegal, and pointed to the 2009 Oakland case upholding protections for the elderly. He concluded that rent stabilization creates a pool of affordable housing at no public cost. Discussion Items - 25-125 Rent Stabilization Update – Staff (Tom Liao, Director, and Alex, City Attorney) presented: - Overview of Costa Hawkins and AB 1482 limitations, including vacancy decontrol and exemptions for single-family homes, ADUs, and affordable housing. - Estimate of 7,600+ units eligible for local rent stabilization after excluding mobile homes. - Typical ordinance components: purpose (rent stability, preventing displacement, fair return to landlords), rent cap options (e.g., lower of 2.5%–5% or 75% of CPI), just and fair return, capital improvement pass-throughs, approval/appeal processes, enforcement, and exemptions. - Program cost comparisons from other cities (FY2021-22) showing wide variation (e.g., Beverly Hills vs. Richmond). - Next steps: staff to return in May with refined policy options, timeline, and outreach plan. - Committee Questions & Deliberation: - Councilmember Simon asked about protecting the most vulnerable (elderly, SNAP recipients) and legal constraints under Costa Hawkins. Staff agreed to research whether different caps based on tenant characteristics are permissible and to examine unintended consequences. - Vice Mayor Bowen requested information on outreach and stakeholder engagement, segmenting complex topics for clarity, and asked about the relationship between rent stabilization and housing quality enforcement. - Mayor González stressed he does not want rent control for high-income earners and wants to target support to low-income residents via means such as SNAP eligibility. He also raised the issue of corporate ownership of single-family homes despite Costa Hawkins. - Councilmember Simon followed up on legal limits for corporate ownership and potential discrimination against vulnerable renters. - Discussion covered fair return calculation (property‑based, not owner‑based), amortization of capital improvements (e.g., roof replacement), and how to prevent quality degradation. - Committee emphasized the need to include “mom and pop” landlords in future discussions and to avoid unintended harm to them. Key Outcomes - The committee provided direction to staff to move forward with developing a rent stabilization ordinance, with a focus on: - Comprehensive stakeholder engagement and education (especially for tenants and small landlords). - Protecting the most vulnerable (elderly, low-income) within legal bounds. - Exploring ways to address corporate ownership of single-family homes. - Considering both rent stabilization and tenant protections (just cause eviction) in an integrated manner. - Staff will return to the Rules Committee in May with more detailed policy options, a timeline, a proposed outreach plan, and answers to the specific questions raised during the meeting. - No formal vote was taken; the committee’s direction was expressed through discussion.

The San Leandro Senior Commission met on March 21, 2025, at the Senior Community Center. All eight commissioners were present, along with staff from the Human Services Department and consultant Mike King. The meeting focused on updates to the Age-Friendly Implementation Plan, including partnerships with the Youth Advisory Commission, San Leandro Unified School District, and Boys & Girls Clubs, as well as progress on transportation, digital literacy, pedestrian safety, and beautification projects. The commission also approved participation in the 2025 Cherry Festival and removed two items from the agenda. Consent Calendar - Approved (8-0): Approval of the agenda and minutes of the February 20, 2025 meeting. Public Comments & Testimony - Jasmine Tom expressed frustration with the scholarship application process for low-income seniors, stating she had made multiple calls and emails without resolution. She urged the commission to improve communication and responsiveness. - A second speaker discussed homelessness in the area and suggested that the city provide more education and resources for homeless individuals, including access to books and presentations. - Karen Fernandez introduced herself and did not provide testimony. - No eComments were received. Discussion Items Age-Friendly Implementation Plan Update and Next Steps - Mike King (Pear Street Consulting) and Pedro Naranjo (Commission Secretary) reported on meetings with the Youth Advisory Commission, San Leandro Unified School District, and Boys & Girls Clubs to explore intergenerational engagement opportunities. Ideas included volunteer service hours for youth, cooking classes, gardening, and mentorship. - A partnership with Tech Exchange was highlighted: a joint $25,000 grant application was submitted to the AARP Community Challenge for digital literacy courses. Two cohorts of 10–15 older adults are planned for summer/fall 2025. - The CityServe RideCare volunteer driver program expansion into San Leandro is under discussion. A funding proposal has been submitted to the Alameda County Transportation Commission, with a decision expected by April 17, 2025. - The commission was accepted into the UC Berkeley SafeTREC / CA Walks Community Pedestrian and Bicycle Safety Training Program. A planning committee will be formed to conduct a walking audit and workshop, focusing on areas like Spring Lake & Washington Avenue and downtown. - The Beautify San Leandro Initiative will prioritize an age-friendly project at the Senior Community Center. Commissioners voted to recommend the Senior Center as the primary site. Commission Priorities Update and Next Steps (7B) - Approved (8-0): Motion to remove this item from the agenda until further notice. Discussion Regarding Crime Update and Next Steps (7C) - Approved (8-0): Motion to remove this item from the agenda until further notice. Commission Participation in 2025 Cherry Festival (7D) - The commission agreed to participate in both the parade (using a shuttle) and the resource fair. Six commissioners expressed interest in the parade; volunteers will sign up for shifts at the resource booth. The festival is scheduled for June 7, 2025. Key Outcomes - Approved (8-0): Motion to appoint Commissioners Woycheshin, Brennan, Peña, and Comelo to the Community Pedestrian and Bicycle Safety Training Program Planning Committee. - Approved (8-0): Motion to recommend the Senior Community Center as the primary site for the Beautify San Leandro Initiative age-friendly project. - Approved (8-0): Motions to table items 7B and 7C until further notice. - The commission accepted an invitation to present an update on Age-Friendly work at the Human Services Commission meeting on April 23, 2025 (Commissioners Dillon and Lopez Nacario volunteered to join staff). - Staff announced that the Lewelling Interim Housing Navigation Center opening is delayed to April 1, 2025, and an open house will be held on May 23, 2025. A Volunteer Appreciation Event is scheduled for April 21, 2025. - The final Biennial Budget engagement forum will be held virtually on April 29, 2025, from 1:00–3:00 p.m. - The Recreation and Parks Master Plan will be presented to the Recreation and Parks Commission and Transportation and Facilities Committee on March 27, 2025, with a presentation to the Senior Commission targeted for May 2025. - Meeting adjourned at 12:09 p.m.

Note on date discrepancy: The agenda, minutes, and transcript indicate the meeting took place on Monday, March 17, 2025. The date of March 18, 2025 is used here per the instructions provided. The San Leandro City Council and Successor Agency to the San Leandro Redevelopment Agency held a joint meeting on March 18, 2025 (recorded as March 17 per source documents). The meeting included a proclamation for Women's History Month, approval of a consent calendar with routine items, a budget amendment for unspent FY 2023-2024 funds, and a first reading of a rental registry ordinance. Council also directed staff to prioritize a rent stabilization (rent control) ordinance. Public comment was heard on multiple items. Consent Calendar - Approved unanimously (7-0) with no public comment. Items included: - Resolutions updating designations for financial transactions (Resos 2025-019, 2025-020, SA 2025-002) - Homeless Housing, Assistance and Prevention (HHAP) funding agreement with Alameda County (Reso 2025-021, 2025-022) - Construction contract for Public Works Service Center fuel tanks project (Reso 2025-023) - Golf irrigation station repair (Reso 2025-024) - Halcyon Park playground installation and demolition (Resos 2025-025, 2025-026) - Surplus vehicle auction (Reso 2025-027) - FY 2024-2025 Mid-Year Financial Report and budget adjustments (Reso 2025-028) - Nomination of Nikki Washington to Bicycle and Pedestrian Advisory Commission (Min Order 2025-008) - Approval of minutes from various committees. Public Comments & Testimony - General public comment (Item 7): Approximately five speakers addressed non-agenda topics. One speaker urged careful review of city investments, specifically avoiding companies linked to Tesla. Another speaker criticized budget priorities, arguing that police spending consumes too much relative to housing and mental health. One representative from East Bay Rental Housing Association announced a new Housing Provider Resource Center for unincorporated Alameda County. - Item 10a (budget appropriation): One online commenter warned about structural deficits and advocated for spending cuts and tax increases. - Item 10b (rental registry): 18 speakers commented in person and online. Many renters and advocates strongly supported the registry and urged further protections like rent stabilization and just cause eviction. Some housing providers expressed concerns about added costs, unintended consequences (e.g., reduced rental supply), and the burden on small landlords. Mobile home park residents pleaded for reforms to the existing rent stabilization ordinance, citing drastic rent increases through capital improvement pass-throughs. The Chamber of Commerce urged a balanced approach. Discussion Items - Item 9a (Downtown San Leandro Community Benefit District Annual Update): Pulled from the agenda by the City Manager; to be brought back at a later date. - Item 10a – Appropriation of FY 2023-2024 Unspent Funds: The Assistant Finance Director presented the audited year-end financials, showing an unallocated balance of $915,936. Staff recommended splitting 50% to the pension trust and 50% to general fund balance. After debate, council adopted an amended motion: 50% to pension trust, 30% to roads, and 20% set aside as a safety net for possible loss of Community Development Block Grant (CDBG) funding. If CDBG funds are received, the 20% would be released for roads. The motion carried 7-0 (Reso 2025-029). - Item 10b – First Reading of Rental Registry Ordinance: The Community Development Director presented the proposed ordinance to add Chapter 4-45 to the municipal code, creating a rental registry to collect data on approximately 16,000–20,000 rental units. The program would be funded by a fee (maximum $100/unit/year) with an estimated annual budget of $650,000 for two new staff and a database consultant. Exemptions include affordable housing developments, emergency shelters, hotels, mobile homes (already under separate ordinance), and owner-occupied homesharing. Council discussed confidentiality for survivors of domestic violence; the motion included a clarification to protect confidential information. The first reading was approved 7-0 (Ord 2025-002). A second reading will follow. Council then discussed next steps for additional housing protections. After ranking priorities, consensus was reached to direct staff to prioritize a rent stabilization (rent control) ordinance, with the mobile home rent stabilization ordinance as a secondary priority. Council also asked staff to return with an economic analysis of reasonable rate of return. Key Outcomes - Proclamation: March 2025 declared Women's History Month. - Consent Calendar: Approved 7-0. - Budget Amendment (Item 10a): Approved as amended with a 50/30/20 split for pension, roads, and CDBG contingency; 7-0. - Rental Registry (Item 10b): First reading approved 7-0; second reading scheduled. - Direction on Housing Protections: Council directed staff to prioritize drafting a rent stabilization (rent control) ordinance. Staff will also evaluate the mobile home rent stabilization ordinance. - Council Reports: Multiple councilmembers reported attending the National League of Cities conference in Washington, D.C. Vice Mayor Bowen disclosed a battery incident that occurred at the November 2024 NLC conference, noting that criminal charges have been filed. - Adjournment: The meeting was adjourned at 10:37 PM in memory of Leroy Smith.

The Arts, Culture and Library Commission of San Leandro met on February 18, 2025, at 6:36 PM in the Main Library Trustees Room. The meeting covered budget planning for the upcoming fiscal years, reports on grant programs and the Arts Endowment, and a public comment from a local artist. Commissioners also discussed rescheduling the March meeting to attend the Mayor's State of the City address. The meeting adjourned at 7:02 PM. Consent Calendar - Minutes of January 21, 2025: Approved unanimously with no discussion. Library Services Staff Reports and Announcements - Museum Exhibit Unveiling: The new museum exhibit, funded by the commission, will be unveiled on either Thursday, March 20 or Thursday, April 10, from 6:00 PM to 7:30 PM. A flyer will be distributed once a date is confirmed. - Budget Update: The library department has requested $75,000 per year for the commission for Fiscal Years 2026 and 2027, consistent with current funding. The city is asking all departments to cut 3-4% of their budgets; the library is cutting approximately $200,000 in operational expenses (no staff cuts) and aims to hold the commission harmless. Commissioner Stephen expressed a desire to restore funding to $150,000 per year, but staff recommended maintaining $75,000 given the city's budget constraints and projected deficit spending within five years without cuts. Public Comments & Testimony - Nancy Brown: A local visual artist and two-time grant recipient introduced herself, expressed interest in an arts district, and noted she has applied to join the commission. Commission Reports and Announcements Arts Endowment Committee - Commissioner Stephen reported meeting with the city manager. He requested an additional $75,000 to restore funding, which the city manager said she would not support, but she was more open to adding $75,000 for new funding. Stephen also advocated for a city ordinance requiring major developers to contribute to an arts fund or build art on-site, citing a missed opportunity with a large Prologis development. He encouraged commissioners to speak with their council members to generate political will for such an ordinance. Grants Committee - All grant reports from the previous cycle have been received; a presentation on results will be given at the March 18 meeting. Grants for the new cycle are now open for applications. Last year, 26 applications were submitted requesting $160,000; 12 grants totaling approximately $80,000 were awarded. The Public Information Officer contributed $1,000 from his promotion budget for Google and YouTube ads to promote the grant opportunity. At least two applications have already been received. Commissioner Alvarez raised the question of translating promotional materials and applications, noting that no translations were done this year. Doing so would require budgeting for translation costs and considering how to review applications in other languages. The commission discussed the need to address this for future cycles. Grants Mixer Committee - The mixer was held on a rainy night, resulting in lower turnout than the previous year (estimated 20-30 attendees). However, new attendees and thoughtful questions were noted, making the event worthwhile. Commissioners suggested re-evaluating the need for the mixer in future years, possibly reallocating funds for translation services. General Commissioner Comments & Future Meeting - Chair Scotland noted that the Mayor's State of the City address is scheduled for March 18 at 6:30 PM, conflicting with the regular commission meeting. He proposed changing the March meeting date so commissioners can attend both events. Staff will survey commissioners for an alternative date (ideally the same week) and post a cancellation notice. The March meeting is critical because it includes elections for Chair and Vice Chair and the grant program report. Commissioner Velasquez praised the library for its multicultural atmosphere and support during challenging times. Key Outcomes - Minutes approved. - Budget request: The library will continue to request $75,000 per year for the commission; no formal action was taken to increase that amount. - Grant cycle: Applications are open; the grants committee will review and present recommendations at the April meeting. - March meeting date: The commission will cancel the March 18 regular meeting and schedule a special meeting on an alternative date to allow attendance at the State of the City address. - No action items were formally voted on beyond the consent calendar.

Note: The agenda, minutes, and transcript all indicate the meeting occurred on February 20, 2025, but the metadata provided for this summary states the date is March 11, 2025. This summary uses the metadata date as instructed, but the discrepancy is noted. The Senior Commission met on March 11, 2025 (per metadata) at the Senior Community Center. The meeting was called to order at 10:05 a.m. and adjourned at 12:09 p.m. Eight commissioners were present: Chair Woycheshin, Vice Chair Comelo, and Commissioners McHenry, Dillon, Lopez Nacario, McMichael-Cady, Peña, and Brennan. Also present were Mike King of Pear Street Consulting and Commission Secretary Pedro Naranjo. The main focus was an update on the Age-Friendly Implementation Plan, with commissioners prioritizing projects across six areas. Two other action items were tabled. Consent Calendar - Approved (7 ayes, 0 nays, 1 abstention): Agenda for February 20, 2025 and minutes of January 16, 2025. Commissioner Comelo made the motion, seconded by Commissioner Lopez Nacario. Public Comments & Testimony - Darlene Jeannie Evans (GJ77 and a half) spoke about the lack of useful books and puzzles dominating the senior center, suggesting intergenerational programs and better displays of commission information. She requested more diversity in activities. - No e-comments were received. Discussion Items Age-Friendly Implementation Plan Update and Next Steps (Item 7.A) - Mike King and Pedro Naranjo presented updates on stakeholder meetings since January, including: - Emergency services collaboration with Elizabeth Bessman (City Emergency Services Specialist): workshops, the Great California Shakeout drill, updating the hazard mitigation plan, and coordinating evacuation transportation contracts. - Housing security: meetings with Housing Manager Kerri Heusler exploring new tenant protections, the HUD consolidated plan, housing rehabilitation funding, and a home match program. - A February 11 food and meal provider convening with 14 organizations (30 attendees) to form a local food network, address funding gaps, and coordinate services. - Intergenerational programming with the Youth Advisory Commission and upcoming meetings with the school district and Boys & Girls Club. - Commissioners discussed prioritization of projects from the Age-Friendly Implementation Plan priority projects list, focusing on year one must-haves vs. nice-to-haves. Key suggestions included: - Must-haves: Emergency services workshops (2.11), cybersecurity/technology education (2.7, 2.8), Uber subsidy program (5.2), housing protections education (3.1, 3.2), and a phone tree for isolated seniors. - Year two items: Alzheimer's/dementia training (4.3), walking audits, ADA access plan. - Commissioner Brennan proposed moving some personal protection items to transportation and adding intersection safety and ADU promotion. - The discussion was cut short due to time; the commission agreed to continue prioritization at the next meeting. Commission Priorities Update and Next Steps (Item 7.B) - Motion to table passed (8 ayes, 0 nays, 0 abstentions). Motion by Lopez Nacario, second by Brennan. Discussion Regarding Crime Update and Next Steps (Item 7.C) - Motion to table passed (8 ayes, 0 nays, 0 abstentions). Motion by Lopez Nacario, second by Brennan. Key Outcomes - Consent Calendar approved (7-0-1). - Items 7.B and 7.C tabled to the next meeting. - Age-Friendly Implementation Plan prioritization will continue at the March 20, 2025 meeting (per agenda, but note date discrepancy). - Several commissioners were reappointed for another term at the February 18 City Council meeting (Comelo, Lopez Nacario, Peña). - Upcoming outreach events: Farmers Market April 16 & 30 (3-7 pm), VACCEB Health Fair April 26 (10 am-3 pm). - The Lewelling Interim Housing and Drop-in Center will open in late February; an open house is planned for spring/summer. - The Warming Center still needs volunteer cooks; contact Mo Fry. - The City is developing the FY 2025-27 budget with community forums. - The State of the City Address is March 18 at 6 pm at the Senior Community Center. - The Recreation and Parks Master Plan draft is under review. - The commission will discuss involvement in the Cherry Festival (June 7) at the next meeting. - Commissioner Lopez Nacario reported attending a community police review board meeting; Commissioner Brennan attended a post-gas-leak community meeting. - Issues raised: need for more handicapped parking, video system repair, beautification of the senior center, and inviting Supervisor Lena Tam for a visit.

Note: The original agenda and transcript identify this meeting as January 16, 2025; however, per user instruction, the meeting date is recorded as March 11, 2025. The summary below reflects the content of that meeting. The meeting was called to order at 10:05 AM by Chair Watchison. The commission focused on updates from staff, the Age-Friendly Implementation Plan (AFP) priority projects, and next steps for the commission’s work program. Key themes included emergency preparedness, housing security, food access, and transportation safety. The meeting also featured public comment and commission reports. Consent Calendar - Approved the agenda for January 16, 2025 (as specified in the original documents) and the minutes of November 21, 2024. The motion passed unanimously via roll call. Public Comments & Testimony - Darlene Jeannie Evans (local resident) expressed support for more intergenerational activities, useful books, and better displays to promote existing programs at the senior center. She suggested partnering with teenagers and seeking grants for cross-generational projects. City Staff Reports & Announcements - Budget Process: The second community budget forum is scheduled for March 1 (9:30-11:30 AM at Sterling Grant Community Room), and a virtual forum on April 29 (1-3 PM). - State of the City Address: March 18 at 6 PM at the Senior Community Center (in-person only). - Parks & Recreation Master Plan: Draft under staff review; scheduled for Facilities Committee and Recreation & Parks Commission in March. - Senior Commission Appointments: Commissioners Comelo, Lopez Nicario, and Pena were reappointed for another term. - Lewelling Interim Housing & Drop-In Center: Opening at the end of March. The drop-in center will operate Monday–Friday, 9 AM–5 PM, offering basic needs, assessments, and referrals. An open house is planned for late spring/summer. - Community Health Education Workshops: Archived videos are now available on the Human Services webpage. - Outreach Events: Staff will have booths at the farmers markets (April 16 and 30, 3-7 PM) and the Vietnamese American Community Center East Bay Health Fair (April 26, 10 AM-3 PM). - Warming Center Volunteers: Cooks are still needed; a sign-up sheet is available. Commissioner Comelo volunteered to provide food on one day. - Detox Services: A commissioner asked about alternatives to the Cherry Hill Detox Center (currently not operational). Staff will investigate other options. - Spectrum Community Services & Meals on Wheels: Volunteers are needed for meal service; commissioner requested a contact number. Action Item: Age-Friendly Implementation Plan Update and Next Steps Presenter: Mike King (Pear Street Consulting) - Stakeholder Engagement Update: - Emergency Services (Libby Besman): Plans include hosting workshops at the senior center, participating in the Great California Shakeout (Oct 16, 2025), updating the Local Hazard Mitigation Plan, and developing contracts with transportation operators (MV, AC Transit, Uber/Lyft) for emergency evacuations. Commissioners highlighted the need for outreach to non-English speakers, hearing-impaired seniors, and the importance of a phone tree for isolated individuals. - Housing Security (Carrie Hoosler, Housing Manager): Collaboration opportunities include educating seniors about new tenant protections (potentially rent control), aligning the HUD Consolidated Plan with age-friendly goals, reviving the housing rehabilitation program (funding lost), and launching a home match program. - Food Network Convening (Feb 11): 14 organizations (out of 15 invited) attended. Key challenges: loss of COVID-era funding, volunteer shortages, and fear among undocumented/non-English-speaking residents. The group expressed interest in a formal cooperative network with the city acting as convener and fiscal agent. Commissioner suggested connecting with high schools for food drives and volunteer credit. - Priority Projects Discussion: - Commissioners reviewed a list of projects across six priority areas: Plan Sustainability, Personal Protection, Housing Security, Health & Wellness, Transportation, Social Connection. - Must-haves for Year 1 (2025-2026): - Emergency preparedness workshops (2.11) and cybersecurity/technology education (2.7, 2.8). - Transportation subsidies (care driver program and Uber subsidy) (5.1, 5.2). - Social connection activities (6.1, 6.2). - Educating older adults on housing protections (3.1, 3.2). - IHSS informational workshops (4.2). - Nice-to-haves for Year 1 or Year 2: Alzheimer’s/dementia training (4.3), walking audits (5.3), ADA access plan (5.4), and neighborhood traffic calming programs. - Year 1 focus on coordination with city departments (e.g., Transportation & Engineering, Community Development) was emphasized. - New suggestions: Add intersection safety to transportation items; promote ADU utilization for seniors; beautify the city and senior center; include phone tree for emergency check-ins. - Bylaws: Draft age-friendly bylaws exist internally and will eventually require legal review and council adoption. - Next Steps: The commission ran out of time; the remaining discussion (including prioritization of all items) will continue at the next meeting (March 20, 2025). Public Comment on Age-Friendly Item - Darlene Jeannie Evans praised the project list but urged the commission to establish clear timelines and incorporate youth-senior collaboration, such as joint beautification projects near the high school. Other Action Items - 7B & 7C: Commission Priorities Update and Crime Update were tabled to the next meeting by motion (passed unanimously). Commission Reports & Announcements - Commissioners thanked staff for new nameplates. - Expressed interest in participating in the Cherry Festival parade (tentatively June 7, 2025) and inviting County Supervisor Lena Tam for a lunch meeting. - Reported on the post-gas leak community meeting at the Marina Center (December 2024 gas leak); suggested having snacks/water on hand at evacuation centers. - Noted the need for updated ADA-compliant handicap parking spaces at the senior center and fixing the video system. - Highlighted that a recent city beautification request was quickly addressed. Key Outcomes - The Age-Friendly Implementation Plan discussion will continue at the March 20, 2025 meeting to finalize year-by-year priorities. - Staff will investigate and report back on: Cherry Hill Detox Center status, housing rehabilitation funding loss, and the feasibility of a phone tree system. - The City’s legal and transportation departments will be engaged as needed. - The meeting adjourned at 12:09 PM.