Public Meetings - Spearfish, South Dakota

The Spearfish Planning Commission met in regular session on September 15, 2026 at 4:00 PM in the Council Chambers of City Hall and via Zoom. The meeting covered a consent agenda, one action item, and one discussion item. Key actions included unanimous approval of the agenda, prior meeting minutes, and a sketch plat to combine two residential lots within the extraterritorial jurisdiction (ETJ) area. Commissioners also received an informational preview of the Spring Creek Ranch Estates sketch plat and heard several departmental updates. Consent Calendar - Approved the agenda as presented (motion by Wilde, second by Davison; passed 6–0). - Approved the minutes from the 9/1/2026 regular meeting (motion by Wilde, second by Moths; passed 6–0). Public Comments & Testimony - No public comment was offered for issues not on the agenda. Discussion Items - Sketch Plat of Lot A, B, and C Spring Creek Ranch Estates (Informational): Assistant Planning Director Jaymia Ecker presented the proposed sketch plat for discussion. Property owner Rick Furnish commented on the proposed layout. Commissioners and staff discussed right-of-way dedication locations, access, and planning for future development of the properties. No action was taken. New Business - Lot Combination Sketch Plat – 2630 Lookout Mountain Road (ETJ Area): The applicant, Loren Vrem (represented by Terry Liddick), requested approval of a sketch plat combining two residential lots into one within the extraterritorial jurisdiction (ETJ) area. Planning Technician Vasiliki Pistoftzian presented the staff report recommending approval based on consistency with the ETJ Subdivision Ordinance and Lawrence County A-1 zoning standards. The Commission voted 6–0 to approve the sketch plat as presented. Departmental Updates & Informational Items - Community Development Director Peter Wysocki reported that on September 30th, Clarion and the Community Development Department will host an open house for the Shape Spearfish Title XV code re-write, with the steering committee also meeting that day. - Wysocki said the ETJ Subdivision Ordinance working group will kick off in early October to review subdivision code revisions. - Wysocki announced he has been selected as the next City Administrator and will transition to that role starting the following week. Public Comment & Testimony - No public comment was offered during the public comment period. Adjournment - The meeting adjourned at 4:28 p.m. Key Outcomes - Approved the agenda 6-0. - Approved the minutes from the 9/1/2026 regular meeting 6-0. - Approved the sketch plat for 2630 Lookout Mountain Road (combining two residential lots into one within the ETJ) 6-0. - Held a discussion-only review of the Spring Creek Ranch Estates sketch plat (Lots A, B, and C); no action was taken.

The Spearfish City Council met for a regular session on Monday, September 8, 2026, at 5:30 PM in the City Council Chambers. Mayor Senden presided over a packed agenda featuring the acceptance of the 2025 audit, budget discussions, development agreements, and a significant operational update on the ongoing Lookout Mountain Fire. Councilmembers Hafner, Hourigan, Jacobs, Klarenbeek, Myers, and Rath were present. Councilmember Jacobs left the meeting at 6:30 PM and the meeting adjourned at 7:04 PM. Lookout Mountain Fire Update Before public comments, Mayor Senden and Fire Chief Scott Deaver provided a detailed update on the Lookout Mountain Fire. The state has assumed incident command. The Mayor thanked the Governor for providing air support. - Fire Chief Deaver: Expressed deep emotion, emphasizing the relentless focus of firefighters on life safety and protection of the community. He reported no structure loss and no injuries, but noted the fire was 0% contained, adding that containment reflects the management of the fire perimeter. He highlighted that the Spearfish Fire Department is over 90% volunteer and the response was "phenomenal, if not a miracle." - Police Chief Smith: Noted updates were being pushed through CivicReady, NotifyMe, and social media. He clarified evacuations in the Sandstone and Woodlands area were precautionary. A later update allowed residents of Kerwin Road and Lookout Vista Road to return home with proof of residency. Consent Calendar - The Council unanimously approved minutes from the August 12 study session, August 17 regular session, and August 26 special session. - Nicc Quinones, Elijah Eve, and Austin Nelson were added to the 2026 volunteer firefighter list. Public Comments & Testimony - Rosalie Aslesen (1810 St. Joe): Expressed admiration for the firefighters' efforts and opposed assigning blame for the fire. - John Dale (239 West Jackson Blvd): Voiced strong support for the fire department and discussed his expertise in software technology. - Heidi McKenzie (1004 Stampede Drive): Thanked first responders and requested clear guidance on official notification channels for evacuation updates. - Joe Jorgensen (1905 Stage Barn Circle): Thanked the state government for providing firefighting equipment and described the rapid movement of the fire and the saving of his farm buildings. - Thais Johnson (1244 North Ames): During a public hearing, spoke in support of alcohol license applications for the Joy Krautchun Alumni Welcome Center. Discussion Items 2025 Audited Financial Statements: Jeff Yennie of Ketel Thorstenson, LLP presented a clean audit with three minor findings: audit adjustments, a building permit fee calculation issue, and an adjustment of federal expenditures for an AIP project. The Council accepted the statements. Resolution 2026-18 - Snow Removal Assistance Program: - Councilmember Myers moved to amend the resolution to remove the income requirement and instead require applicants to either be aged 65 or older or have a disability. The motion was seconded by Councilmember Hafner. - Councilmember Klarenbeek supported the amendment, stating a preference against income guidelines and arguing that financially capable individuals would not rely on the program. - Councilmember McDonald expressed concern about expanding eligibility without first testing a restricted version. - Vote on Amendment: The amendment to remove income and require age/disability failed (Myers and Hafner voting aye; Hourigan, Klarenbeek, and Rath voting nay). - Vote on Original Resolution: The original resolution including the 60% Area Median Income requirement was then voted on (Rath/Hourigan). It failed to pass due to a lack of majority (Hourigan, Klarenbeek, and Rath voting aye; Myers and Hafner voting nay). - Outcome: The resolution was not approved. The item is expected to be revisited at a future meeting. Community Development Agreements: - A Development Agreement with Thevery, LLC for the Nedifi Way Commercial Development was approved, which includes relocating a city water main. - Dedication of Public Improvements Agreements were approved for both the Nedifi Way Commercial Development and Centennial Mountain Development Phase 2. - The sale of eight additional lots to Hills View Homes in the Sky Ridge Subdivision was approved, along with the real property transfer to the Spearfish Economic Development Corporation (SEDC). - Director Wysocki noted the Planning Commission updated its bylaws to allow the chair to vote and require dissenting voters to provide written reasons. Finance & Budget: - First Reading of Ordinance 1431 (2027 Appropriations): Finance Officer DeNeui presented the budget. Projected revenues are $52,258,546, expenses are $54,107,971, representing a use of cash of $1,849,425 for one-time capital projects. The budget is structurally balanced. - Airport Grants: Approved a $4,403,000 Airport Improvement Program Grant and a $478,545 Airport Infrastructure Grant for the airport apron expansion project (City share is approx. $128,000, or 2.5%). - Alcohol permits for BHSU football games and the Joy Krautchun Alumni Welcome Center were approved. Human Resources: - Second Reading of Ordinance 1430: Adopted revisions to the City Personnel Policies and Procedures Manual, including a new paid parental leave policy effective January 1, 2027. The motion passed on a 6-0 roll call vote. Public Works: - Approved Change Order 1 for the Colorado Boulevard Sanitary Sewer Upsize Phase 2 Project with an increase of $185,101.97 for rock excavation and box culvert boring. - Authorized the purchase of a Curbtender garbage truck for $392,151, a 2027 budgeted purchase, to secure long-lead pricing. - Approved the Sandstone Remediation project services from HDR ($24,461) and Campground Water Line engineering from Interstate Engineering ($2,500). - Approved final Change Order 4 for the East Low Zone Water System Improvements Project reflecting a net decrease of $202,974.11, and accepted the Certificate of Final Completion. - Approved an Assumption of Lease for a private hangar ground lease at the airport. Key Outcomes - Consent Agenda, Financial Statements, Wage Additions, Development Agreements, Airport Grants, and Alcohol Permits were all unanimously approved. - Resolution 2026-18 (Snow Removal Program) failed to pass. - First Reading of Ordinance 1431 (2027 Budget) was unanimously approved. - Second Reading of Ordinance 1430 (Personnel Policies) was approved (6-0). - Public Works Contracts: Multiple contracts, change orders ($185K increase, $202K decrease), and a $392K vehicle purchase were authorized. - Bills and Payroll: Approved general bills totaling $2,143,276.92, additional contractor bills of $710,683.16, and August payroll/bank fees of $1,293,376.62. - Fire Response: The Council acknowledged the successful community response to the Lookout Fire, including the rescue of 120 head of cattle by volunteers. Lookout Mountain remains closed to recreation.

The Spearfish City Council held a study session on September 2, 2026, from 4:15 PM to 6:08 PM, to review the upcoming regular council agenda, discuss a proposed snow removal assistance program, receive the Community Development Department's annual report, and gather input on 2027 budgets. The meeting included public comments and detailed departmental discussion. Consent Calendar - Approved the agenda as presented. - Reviewed the draft agenda for the September 8, 2026, regular council meeting, including items related to the 2025 financial audit, consent agenda (meeting minutes, new hires, real estate purchase agreement for Sky Ridge subdivision), development agreements, liquor license applications, grant agreements, and various public works items (change orders, equipment purchases, lease transfers). No objections were raised. Public Comments & Testimony - Jessica Rear, representing Enso Mental Health, requested the city designate an ADA accessible parking space near their facility. She noted that she had been pursuing this since April 2025 and asked for a clear lead department and a target date for approval. The council acknowledged the request and asked for her contact information to follow up. - Joe Jorgensen, a resident, offered tours of the new Centennial Mountain Development ahead of the dedication agreement approval at the next council meeting. He thanked the council for their investment. Discussion Items Snow Removal Assistance Program (Proposed Resolution 2026-18) - Public Works Director Adam McMahon presented the proposed program, modeled after the City of Fargo. Eligibility requires meeting both criteria: (1) a physical disability or mobility issue preventing snow removal, with no able-bodied person in the household, and (2) household income at or below 60% of area median income (e.g., $40,740 for one person, $58,200 for a household of four). Applicants would self-certify. The program would be administered by city staff; a pilot last spring had only five participants, so staff expect to handle demand without additional equipment. - Councilmember Dean questioned the restrictiveness of requiring both criteria, suggesting that meeting any one criterion might be more appropriate. Other members (Scott, Larry) supported running the program as proposed, noting that the city already provides a good snow removal service and that additional social layers were not needed. McMahon noted that residents can still call for one-time assistance in emergencies. - Councilmember Hafner asked about the number of toolcats (four) and pickup plows (eleven) and whether additional equipment was needed. Staff indicated that current equipment is sufficient for the anticipated participation rate, but will evaluate after the program's first winter. 2025 Community Development and Comprehensive Plan Annual Progress Report - Community Development Director Peter Wysocki, along with staff Shelby and Vana, presented the department’s first annual report. Key statistics for 2025: - 340 building permits issued; total project valuation of $82 million. - 1,932 building inspections conducted, with a 92% pass rate. - Residential construction: consistent trend in single-family with median lot size of 0.2 acres; 104 multifamily units added (from Hollow Gulch apartments). - 30,000 square feet of commercial construction (additions and new). - Planning and zoning: 89 applications processed, 33 lots created through subdivision, first TIF district for Stone Ridge Commons processed. - The report tracks progress on the city's Comprehensive Plan goals, including housing affordability, economic development, and land use. Staff noted the need for a Spearfish-specific housing needs assessment (requested in 2027 budget). The report is posted on the city's website. - Council members praised the report and suggested finding ways to share highlights with the public (e.g., via local newspaper inserts). Departmental Discussion 2027 Budget Amendments and Overview - Finance Officer Michelle DeNeui reviewed amendments since the last meeting: - General Fund: Added $50,000 for IT software upgrade (carryover from 2026); reduced $400,000 for Main Street Mill & Overlay (project completed in 2026); reduced $120,000 for Sandstone Hills Remediation (project moved to 2027) and reallocated to street repair; removed $250,000 transfer to E911 fund due to consolidation with Lawrence County. - 911 Fund: Removed $900,000 in operational costs (8 staff, contracts) as calls will be consolidated by December 2027; added $250,000 for contractual obligations. - Water Fund: Reduced transfer to airport by $750,000 (airport waterline project bid came in lower); now $350,000 in 2027. - Downtown BID Parking Fund: Removed anticipated revenue from increased special assessment (unable to meet certification deadline); trimmed $2,000 in supplies. - Overall, the 2027 budget shows a projected use of cash of $1,825,425 (down from nearly $5.5 million in 2026). DeNeui explained that recurring revenues ($44.7M) exceed recurring expenditures ($37.5M), meaning the city uses accumulated savings for one-time capital projects. The general fund reserve of 30% remains untouched. - Councilmember Bill and citizen Jeremy Smith raised concerns about relying on savings for two consecutive years and the perception of overspending. DeNeui clarified that the reserve is separate and that unassigned fund balance is being used for planned projects. Mayor Senden noted that in 2025, the budget ended with a surplus despite a projected deficit. - Council discussed contingency funds: currently $250,000 for weather and $250,000 general contingency. After hearing Finance Officer’s explanation of the advantage of contingency over budget supplements (easier council action, no publication costs), the consensus was to retain both at $250,000 each. - Councilmember Larry proposed increasing hospitality tax allocations to three organizations (Booth Society, High Plains Heritage Center, Matthews Opera House) from the committee-recommended total of $260,000 back to the requested $284,000 (an increase of $24,000). After discussion, council reached consensus to adopt the $24,000 increase, citing the fund’s purpose and available cash. Key Outcomes - Snow Removal Assistance Program (Resolution 2026-18): Council reached consensus to move forward with the proposed program as presented. Staff will monitor participation and adjust if needed. The resolution will be placed on the September 8 council agenda for formal approval. - 2027 Budget Directions: - Finance Officer will incorporate the $24,000 increase in hospitality tax allocations. - Contingency funds will remain at $500,000 total ($250,000 each for weather and general). - Sandstone Hills Remediation budget of $520,000 was retained as planned (construction in spring 2027). - The first reading of the 2027 appropriations ordinance (Ordinance 1431) will be on the September 8 council agenda. - ADA Parking Request: Mayor Senden committed to identifying a lead contact from the city to follow up with Jessica Rear and determine a target date for resolution. - Public Participation: The meeting included 14 minutes of public comment (5:14 PM to 5:18 PM). - Adjournment at 6:08 PM.

The Spearfish Planning Commission met in regular session at 4:00 p.m. on September 1, 2026, in City Hall Council Chambers and via Zoom. Commissioners present: Davison, Duncan, Bordewyk, Wilde, Moths, and Tysdal; Byrum was absent. Staff present: Community Development Director Peter Wysocki, Assistant Planning Director Jaymia Ecker, and Planning Technician Vasiliki Pistoftzian. The Commission approved an amended agenda and the prior meeting minutes, received two informational presentations, and adjourned at 4:57 p.m. Consent Calendar - Agenda amended by removing item F.1, a variance application for 1407 Charles Street, after the applicant withdrew; motion passed 6-0 (Davison/Bordewyk). - Minutes from the August 21, 2026 Planning Commission meeting approved as presented; motion passed 6-0 (Bordewyk/Davison). Public Comments & Testimony - No public comment was offered. Discussion Items - Western Planner Conference trail presentation: Wysocki and Ecker presented an abbreviated version of their session on Spearfish’s trail development. They described a public-private partnership with the Spearfish Trails Coalition (STC), including the $15,000 STC-funded vision plan, roughly $250,000 for design and construction of the Lunch Loops trails, the Sandstone Connector completed through an AARP grant and volunteer labor, and IMBA trail-maintenance schools that trained about 30 volunteers and city staff. They cited Strava Metro data showing e-bike trail use rising from about 2% in 2023 to 7% in 2026. - Commissioners responded positively and discussed questions: - A commissioner asked about e-bike regulation; staff responded that natural-surface trails currently do not restrict pedal-assist e-bikes, while electric motorcycles are treated as dirt bikes and are not allowed on trails. - A commissioner asked whether economic-development impact data were included; presenters said no and cited IMBA and Headwaters Economics studies as useful future resources. - Several commissioners described trails as economic development assets and expressed interest in Spearfish becoming a destination trail town similar to Moab or Fruita, noting events like the Dakota 5.0 bring visitors. - Community Development Annual Report and Comprehensive Plan Progress: Wysocki and Pistoftzian presented the department’s first annual report, covering 2025 data and baseline KPIs tied to the comprehensive plan, Adventure Ahead. Highlights included 340 building permits issued in 2025, up from 334 in 2024; 1,932 building inspections with 92% passing; 673 contractor licenses applied for or renewed; 29,000 square feet of commercial and industrial space approved; 85% of permits in DRD-zoned areas; a median lot size of 0.2 acres; and 73% of Sky Ridge lots having permits issued. Housing tracker data showed the city is 110 single-family units above the 2030 benchmark and roughly 60 multifamily units short, with projected coverage from TIF 9 and TIF 10 projects. The report also showed planning commission activity in 2025: 23 meetings and 17 public hearings, and highlighted community engagement, Safe Streets for All, and the strategic housing trust fund. - Commissioners praised the report and trackers. One commissioner asked for more explanation of Section 8 versus LIHTC rental programs; staff said they would provide a more detailed explanation at a future meeting. Key Outcomes - Removed agenda item F.1, the variance request for 1407 Charles Street, because the applicant withdrew. The agenda had noted staff’s original recommendation was denial of the requested variance from a 10-foot to 5-foot side-yard setback, with staff supporting reduction from 10 feet to 8 feet as the minimum necessary relief. - Approved the amended agenda and the August 21, 2026 minutes, both 6-0. - Received the Western Planner Conference trail presentation as informational; no action taken. - Received the Community Development Department Annual Report and Comprehensive Plan Progress as informational; no action taken. - Departmental updates: Wysocki reported on the first Art in Public Places Advisory Board meeting and the upcoming 2027 budget adoption. Moths requested an update on the Unified Development Code rewrite; Wysocki said staff are finalizing steering committee members and targeting September 30, 2026, for the first committee meeting. - Meeting adjourned at 4:57 p.m.

Special Session called to order at 4:15 PM, all council members present except Jacobs. Agenda amended to add 8D and approved. No public comments. Awarded two bids to Johner & Sons Inc. Approved change order 1. Authorized staff field directive for Colorado Blvd Sewer Phase 2. Approved bill list. Discussed 2027 budget. Adjourned at 4:35 PM.

The Spearfish Planning Commission met on August 18, 2026, at 4:00 p.m. in City Hall, 625 5th Street, Spearfish, and via Zoom. All seven commissioners were present: Davison, Moths, Byrum, Tysdal, Bordewyk, Wilde, and Duncan. Staff present included Community Development Director Peter Wysocki, Assistant Planning Director Jaymia Ecker, and Planning Technician Vasiliki Pistoftzian. The commission approved the agenda and prior minutes, approved a conditional use permit for Camp K9 outdoor dog runs, and tabled a variance request for 1407 Charles Street until September 1, 2026. Consent Calendar - Approved the meeting agenda as presented (motion by Bordewyk, second by Davison; 7-0). - Approved the July 21, 2026 meeting minutes (motion by Wilde, second by Duncan; 7-0). Public Comments & Testimony - Jeremy Smith, 287 Evans Lane, commented on three topics: he asked for a clearer way for citizens to contact Planning Commissioners; encouraged the commission to use potential meeting dates for informational staff presentations rather than canceling meetings when there is no action agenda; and expressed concern about open space and agricultural land preservation as Spearfish grows. He noted that in comprehensive plan public input sessions, affordable housing and agricultural land preservation were top topics; the city has worked on affordable housing, but he saw no movement on protecting open space and agricultural land. He stated he operates a small mixed vegetable farm, estimated that roughly 18 acres in Spearfish are producing food for human consumption, and asked for more discussion about keeping agricultural land in production. - Staff responded that volunteer commissioners do not have city email addresses or city phone numbers; public comments can be directed through city staff, and written communications may become public records. - During the public hearing for the Camp K9 conditional use permit, no public comments were offered. New Business – Conditional Use Permit: Camp K9 Outdoor Dog Runs - Planning Technician Pistoftzian presented the staff report. The applicant, Richard Clayton of Camp K9, proposed outdoor dog runs on property zoned C-2 at the intersection of Maitland Road and Aspen Drive. Staff noted the City Council approved the second reading of the rezoning ordinance on August 17, 2026, effective 20 days after publication. - The proposal includes three outdoor dog runs enclosed by a six-foot chain-link fence with landscaping along the future road frontages. Staff found the request met the criteria in § 156.082 of city code and recommended approval with conditions. - Applicant Richard Clayton stated he had no problem with the recommended conditions. - The commission approved the conditional use permit with conditions: the dog runs must be set back at least 10 feet from property lines, screened with landscaping, and used only between 7:00 a.m. and 9:00 p.m. daily. Motion by Davison, second by Byrum; passed 7-0. New Business – Variance: 1407 Charles Street - The commission considered a variance request from Andy Van Deest to reduce the required west side-yard setback from 10 feet to 5 feet at 1407 Charles Street. This item is a recommendation to the Board of Adjustment rather than a final decision. Staff recommended denial of the variance as presented because it did not meet the evaluation criteria in § 156.081 D. Staff noted the property is in R-1 zoning, which generally requires an eight-foot side-yard setback for structures on lots platted after 1980, but the Ruby Ridge subdivision plat imposes a 10-foot side-yard setback and a 10-foot utility easement. Staff said the commission could consider a reduction to eight feet to align with current zoning, although even eight feet would still require a variance because of the plat note. - During discussion, commissioners questioned whether a variance could override a recorded plat note, whether the variance criteria were met, and how the utility easement would be addressed. Some suggested a plat amendment or replat might be the proper path but noted it would be more costly and time-consuming. Staff said utility locates found no utilities on the west side and that the applicant was working on a process to reduce or vacate the easement. The applicant said an eight-foot setback would work for his plan, while five feet would be ideal. - Bordewyk initially moved to recommend denial. After further discussion, he amended the motion to table the application until the next Planning Commission meeting on September 1, 2026, to give the applicant and staff additional time to review the request and possible paths, including a plat amendment. Wilde seconded the amended motion; it passed 7-0. Items from Commissioners - Commissioners Tysdal and Bordewyk noted their contact information is easily discoverable and said they are open to public communication about zoning regulations and related items. Departmental Discussion/Updates - Community Development Director Peter Wysocki provided updates: the Arts in Public Places Advisory Board held its first meeting on August 13, 2026; the Title XV land use code update, called Shape Spearfish, will begin with a kickoff meeting with Clarion Associates and a steering committee; the first annual Community Development Department annual report will be presented at the September 1, 2026 meeting; the 2027 budget request includes a new building inspector position and reclassification of two planning positions, as well as continued funding for the code rewrite and a potential housing needs assessment and action plan; new City Attorney Ashley McDonald starts September 8, 2026; and city administrator recruitment is ongoing. - Staff noted they would attend the Western Planner Conference in Sioux Falls and would share the presentation afterward. Key Outcomes - Approved the agenda and the July 21, 2026 minutes, both 7-0. - Approved the Camp K9 conditional use permit with conditions, 7-0. - Tabled the 1407 Charles Street variance request to September 1, 2026, 7-0. - No action was taken on items for discussion/informational presentations.

The Spearfish City Council met on Monday, August 17, 2026 at 5:30 p.m. in the City Council Chambers. Mayor John Senden presided with Councilmembers Hafner, Klarenbeek, Myers, and Rath present; Hourigan and Jacobs were absent. Staff included Finance Officer Michelle DeNeui, Community Development Director Peter Wysocki, Public Works Director Adam McMahon, Police Chief Colin Smith, Fire Chief Scott Deaver, Human Resources Director Jody Mathis, and others. The meeting adjourned at 7:14 p.m. Consent Calendar - Approved minutes from the July 29, 2026 study session, August 3 regular session, and August 3 Board of Adjustments meeting. - Approved the Treasurer’s Report dated July 31, 2026. - Approved Temporary Construction Easements for the Yellowstone Place Drainage project. Public Comments & Testimony - John Dale (239 West Jackson) spoke about unregulated technologies (citing U.S. Patents 5159703 and 4877027) and their potential for misuse. He urged the city to support open market improvements for such technologies and verify safety. No other public comments were received. Discussion Items - Proclamations: Mayor Senden proclaimed August 26, 2026 as Women’s Equality Day and August 30–September 6, 2026 as Spearfish Bike Week. Representatives from the bike community highlighted the week’s activities, including the Dakota Five-0 race. - Wage Additions: Approved three budgeted wage additions (Communication Officer $26.95/hr, Police Officer $32.84/hr, Recreation Assistant (pt) $22.67/hr) by roll call (4-0). - Rezoning (Ordinance 1428): Public hearing opened and closed with no comments. Council approved the second reading rezoning 4.7 acres at Maitland Road and Aspen Drive from Heavy Industrial (IH) to Highway Service Commercial (C2) (roll call 4-0). - Supplemental Appropriations (Ordinance 1429): Approved second reading, allowing early payoff of the 2015 rec center bond ($5,000–$7,000 estimated savings) and internal budget transfers (roll call 4-0). - Tax Increment Assignments (TIF 9): Acknowledged two assignments of TIF revenues—one to South Dakota Housing Development Authority and one to Minnwest Bank—both signed by Spearfish Multifamily, LLC. - Special Event Liquor Licenses: Approved four licenses: - Crow Peak Brewing (Aug 22, 5–7 p.m., Spearfish Museum fundraiser) - Sawyer Brewing (Aug 29, 11 a.m.–9:30 p.m., Campground Trails Grand Opening) - Spearfish Brewing Company (Aug 29, 4–9 p.m., same event) - Spearfish Public House (Sept 4, 3–9 p.m., Dakota Five-0 Pre-Party) - City Attorney Contract: Approved employment contract for Ashley McDonald at salary $166,150.40 (Grade 26, Step 7), with 80 hours credited PTO and 7.7 hours per pay period accrual, plus three months severance. She starts September 4, 2026 (roll call 4-0). - Personnel Policies (Ordinance 1430): Approved first reading of revisions, including a new paid parental leave policy (4 weeks for non-birthing/adoption, 6 weeks for birthing parent). Staff noted Rapid City offers the same benefit. - Camera System Replacements: - Rec Center: Approved Convergint proposal for $187,558.96 plus $1,200 software licenses (55 new cameras, servers, cabling). Funded via budget supplement from Mason Street project savings (roll call 4-0). - City Hall/Police: Approved Convergint proposal for $123,107.97 plus $1,200 software licenses, with system integration for public safety benefit (roll call 4-0). - Public Works: - Approved Mead & Hunt contract for Airport Water Main Extension construction staking and testing ($78,000 max). Project completion targeted for 2026 weather permitting. - Approved Change Order 4 for Colorado Boulevard Roadway Improvements ($29,434.35 increase) for phase two tie-in adjustments and subgrade stabilization. - Approved five vehicle/equipment orders (budgeted for 2027) to lock in prices and avoid long lead times: 1. Plow/dump truck ($272,980) from Sanitation Products Inc. 2. Dump truck ($207,188) from Sanitation Products Inc. 3. Front-end loader with V-plow ($293,205.48) from Butler Machinery 4. Camera van and camera ($311,647) from Flexible Pipe Tools 5. Sewer jet/vac truck ($569,957.21) from Aquatech All passed by roll call (4-0). A garbage truck will be brought later when quote is received. - Bills: Approved the bill list totaling $599,201.39. Key Outcomes - Decisions: All motions passed unanimously, with roll calls noted above. - Budget Discussion: Finance Officer DeNeui presented the 2027 proposed budget ($56,900,679 total expenditures, $53,524,006 revenue, $3.4 million use of cash balance). General fund expenditures increased 46.36% from 2023 vs. revenue increase of 18.7%; staff noted the increase is mainly due to wage equity adjustments and capital projects. Councilmembers raised concerns about cash balances (projected $13.4M end of 2026 and $10.9M end of 2027 above reserves) and the need for future rate adjustments for sewer SRF loan eligibility. Staff deferred further discussion to the next study session. - Next Steps: Final budget questions due before the September 8 study session; first reading of budget ordinance set for September 8, second reading September 21. The city will host a 9/11 remembrance ceremony on September 11 at 8:46 a.m. at the fire station.

The Spearfish City Council held a study session on August 12, 2026, at 4:15 PM in City Council Chambers. The council reviewed the upcoming regular meeting agenda, conducted the annual review of open meetings laws, and received a detailed presentation on the 2027 Public Works budget. The meeting adjourned at 5:31 PM. Consent Calendar - Agenda Approval: Council President Myers called the meeting to order. Councilmember Klarenbeek moved, seconded by Hafner, to approve the agenda. The motion passed unanimously. Public Comments & Testimony - Mark Watson (Editor, Black Hills Pioneer): Commented on the city's open meetings law briefing, noting that while South Dakota's open meetings laws are not the strongest, most local governments try to comply. He provided an update on the Open Meetings Commission, stating that since November 2024, 16 complaints had been filed statewide, with 75% (12 cases) resulting in findings of violations. He cited recent local violations in Central City, Sturgis, Piedmont, and Green Valley Sanitary District. He commended the city for holding the annual review. - No other public comments were received, either in person or via Zoom. Discussion Items Annual Review of Open Meetings Information - Finance Officer Michelle DeNeui led the review as required by SDCL 1-25-13. She outlined key points: open meeting laws ensure public access to government, with penalties including fines and jail time for violations. She explained what constitutes an official meeting (including electronic communications), agenda posting requirements (City Council agendas posted 75 hours in advance, study session agendas 25 hours in advance), packet materials (must be online 24 hours prior), and proper procedures for executive sessions. She cautioned against serial communication via email or text that could create a quorum for discussion. - Councilmembers and Mayor Senden affirmed that they do not engage in private discussions that circumvent open meeting rules; one-on-one conversations for education are acceptable, but no decisions are made outside meetings. Presentation of 2027 Public Works Budget Requests - Public Works Director Adam McMahon presented the preliminary 2027 budget for the Public Works division, covering 13 departments. Total request is a little over $31 million, a decrease of about $1.7 million (roughly 5%) from 2026's $32.7 million. This does not include transfers out (e.g., PILT to the general fund). - Personnel Changes: Three changes: an Electrician/Traffic Signal Technician (new position in Electric), a Facilities Supervisor (internal promotion only in Government Buildings), and a Project Engineer in Public Works Administration (budgeted for a regrade after obtaining professional license). - Capital Projects & Master Plans: Total of $12,065,249 (adjusted for a $1,100,000 transfer from water to airport for a waterline). Major projects include: airport apron expansion ($6M, heavily grant-funded), 10th Street improvements (design for 2028 construction), airport water main extension, Sandstone Hills Drive remediation, Yukon Place water main replacement, DOT highway 85 roundabout (city cost share), ADA crosswalk improvements, water meter tower software (to enable remote reading from city hall), pavement preservation, and Main Street mill and overlay ($400,000, out for bid with potential fall completion). Master plans: stormwater (completion in 2027, $125,000), water (completion, $120,000), and facility master plan (start, $100,000). Numerous projects were postponed due to budget constraints; the capital improvement plan will be updated and brought to council for future input. - Vehicles, Machinery, and Equipment: Total of $2.7 million, including: three pickups and one SUV ($1,254,000 from motor pool, $60,000 water, $980,000 sewer, $400,000 solid waste); plow/dump truck replacement ($300,000), dump truck ($ ? – actually a front end loader and other equipment specified, but total around $2.7M includes police vehicles $160,000 for two replacements and drill guards). The motor pool fleet has 62 vehicles (excluding police), with 14 vehicles over 20 years old and 17 vehicles between 15-20 years old. Requested authorization to start purchasing long-lead items early. - Council Questions: - Klarenbeek asked about productivity impacts from deferred equipment purchases; McMahon noted mowers are behind on replacements and they are exploring centralization. Klarenbeek also asked about raising the sewer fund reserve; McMahon agreed a capital plan is needed first. - Myers asked about remote water meter reading (currently done neighborhood by neighborhood; new software will allow reading from city hall). He inquired about the facility master plan (will assess growth needs, e.g., library expansion). On 10th Street project (scheduled 2028), McMahon noted no grants are available and schedule may shift due to budget. Main Street mill and overlay may be completed fall 2026 if weather permits. Fleet size (62 vehicles) – McMahon aims to build a capital plan to manage replacements and explore reducing fleet size through utilization audits. Pavement preservation projects will be guided by the recently completed pavement condition study. - Hafner asked who receives the three new pickups; McMahon said no specific assignments yet, but newer vehicles are prioritized for high-utilization areas while under warranty. Hafner asked if the city could skip some purchases; McMahon said that risks vehicle breakdowns, noting two large trucks have already become inoperable this year. - Police Chief Colin Smith provided a brief update on the Sturgis Rally, noting it is busy with all hands on deck, appreciation for three rally officers, and that the department has two officers certified for the motorcycle, increasing its use this year. Key Outcomes - No formal votes were taken on the budget or other agenda items; this was a study session for discussion only. - An agenda item to authorize early procurement of long-lead equipment will be considered at the August 17 council meeting. - Special Session Announced: Finance Officer DeNeui announced a special city council meeting for August 26, 2026 at 4:15 PM to award bids for public works projects (including Main Street mill and overlay and other projects out for bid). - The council will have one more study session on September 2, 2026 to finalize budget feedback before the first reading of the appropriation ordinance on September 8.

The Spearfish Board of Adjustments and City Council met on Monday, August 3, 2026 at 5:30 p.m. in the City Council Chambers. The Board of Adjustments portion considered a variance request for a carport, followed by the regular City Council meeting which included multiple public hearings, budget presentations from three departments, and an executive session. Consent Calendar - Approved the consent agenda for the City Council meeting, which included minutes from previous meetings. - Approved the bill list dated August 3, 2026, and salary expense/bank fees/credit card fees for July 2026, both by unanimous roll call votes. Public Comments & Testimony - John Dale (address 239 W. Jackson) spoke during the Board of Adjustments public hearing on the variance, asking for clarification on the setback location and expressing support for the carport ("I think a car port goes really nice there"). - During City Council public comment, John Dale spoke again, reciting the Pledge of Allegiance in German, mentioning a yellow jacket sting, and inviting everyone to the Neighbors to Neighbors Farmers Market (Saturdays 9 a.m. – noon). He did not address any specific agenda item. Discussion Items - Board of Adjustments – Variance for 345 N 8th Street (5:30–5:39 p.m.): A public hearing was held to consider reducing the front yard setback from 25 feet to 5 feet for a carport construction. Planning Technician Vaughan Pistofzian presented the request (applicant S.J. Bailey, property owner Lare Hamstra). The Planning Commission had unanimously recommended approval on July 21, based on three criteria: not contrary to public interest (carport over existing parking), property within original town subdivision with lot width ≤75 feet (65 feet), and unusual hardship (significant grade drop along north property line, no plan to connect 7th and 8th Street across E. Federal). No online public comments. Motion to approve carried unanimously (Klarenbeek/Hourigan). - Ordinance 1428 – Rezone from Heavy Industrial to Highway Service Commercial (C2) at Maitland Road and Aspen Drive: First reading. Applicant Richard Clayton (Camp Canine) plans mixed-use including dog boarding, grooming, med spa, and housing. Planning Commission unanimously recommended approval. Council approved first reading unanimously. - Final Plat – Extraterritorial Jurisdiction (500 Thonstone Road): Dividing 142.51 acres into two residential lots. Variance for right-of-way platting granted in 2024 with conservation easement recorded in 2025. Planning Commission voted 4-2 to recommend approval (nay due to non-conforming setbacks). Public hearing held with no comments. Council approved unanimously. - Special Event Malt Beverage Licenses: - Crow Peak Brewing for Dakota 5.0 (Sept. 6, 7 a.m.–6 p.m., City Park) – approved unanimously. - Crow Peak Brewing for Black Hills Fly-In (Sept. 19, 12 p.m.–9 p.m., Black Hills Airport) – approved unanimously. - Crow Peak Brewing for Pit 14 Rally Event (Aug. 12–13, 11 a.m.–8 p.m., Home Source Furniture parking lot) – new location; public hearing held with no comments; approved unanimously. - Ordinance 1429 – Budget Supplement (first reading): Adjusts budgets for administration, IT, streets, cemetery, planning & zoning, general fund, and second penny sales tax to account for insurance proceeds, Rainbow Road box culvert savings, Mr. Falcon's buyout, new city administrator hiring (Oct. 1), IT professional fees, and paying off 2015 sales tax bond. Only impact is reduction in general fund cash balance. Approved unanimously. - Bank Signers Update: Authorized Michelle DeNeui, Angelica Tyler, Rex McDonald, and Brett Roderick as signers for city account at Black Hills Community Bank (replacing former Parks Director). Approved unanimously. - Sports Field Agreements: Three items related to soccer/football field use agreements among City, Spearfish School District, and Black Hills State University (BHSU). - Second amendment to agreement with School District for Black Hills Energy Sports Complex: removes Black Hills Rapids, updates priority use period to June 1–Oct. 31, defines "Spearfish-based" as ≥51% players residing in district. Approved unanimously. - First amendment to BHSU agreement for Ronnie Tys Field (Sawmill Complex): extends term to 5 years, allows BHSU to provide free use of softball fields 1 & 3 to local organizations in lieu of $75/hour fee. Approved unanimously. - First amendment to BHSU agreement for Black Hills Energy Sports Complex: extends term to 5 years, removes Spearfish Soccer Association, updates priority use (School District first June–Oct., BHSU secondary Aug.–Oct., BHSU priority in November for playoffs), removes maintenance schedule. Approved unanimously. - Indoor Training Facility – Spearfish Baseball Association: Council authorized staff to continue working with the association to develop bid documents and a lease agreement for constructing an indoor training facility. Motion approved unanimously. - Memorandum of Understanding with BHSU for Campus Police Officer: Chief Smith presented the MOU for a 40-hour/week officer on campus (Monday–Friday) for three years, covering criminal offenses but not student policy violations. BHSU pays wages and equipment; city pays overtime/benefits beyond single plan. One officer to start; option to add second after evaluation. Approved unanimously. - PSAP Consolidation with Lawrence County: Chief Smith reported a tight timeline (911 switch requires 2 months, can't be done in December). Council approved continued contract negotiations for PSAP services at a cost not to exceed $300,000 in 2027. Sheriff Dean's budget preliminarily approved by county commissioners. Motion passed 5-0 on roll call. - Easement Agreement – Elkhorn Ridge Grazing Ranches, LLC: Temporary easement for constructing a sidewalk along Colorado Loop near Sky Ridge (until permanent sidewalk installed). Approved unanimously. - Change Order 1 – Mountain View Elementary Project: Net increase of $14,023.60 due to discovery of oil tank and other small changes (typo in agenda noted). Majority of costs reimbursable by school district. Approved on roll call 5-0. - Certificate of Final Completion – Airport Terminal Project: Warranty start date Nov. 14, 2025; final pay estimate $31,000. Previous change orders totaled $85,000 (2.8% of project). Approved unanimously. - Advertising for Replacement Mechanic: Authorized to advertise for a mechanic position due to upcoming retirement, to allow cross-training during transition. Approved on roll call 5-0. - Budget Presentations: Three departments presented their proposed 2027 budgets: - Community Development (Director Peter Wysocki): Requested reclassification of two positions (Assistant Planning Director to Planning Manager, Planning Technician to Assistant Planner) with $12,000 total budget impact; added a second Building Inspector position starting April 1, 2027; highlighted initiatives including Title 15 rewrite (Shape Spearfish), ETJ policy update, housing needs assessment ($50,000, potentially funded by Black Hills Area Community Foundation), TIF policy review, and public art advisory board. - Parks and Recreation (Director Rex McDonald): Proposed operating budget $1,968,301 (decrease of $56,438 from 2026). Notable projects: ABI infield maintenance machine ($50,000), infield material for Legion field ($15,000), mini excavator for trails ($40,000 via donation), Lookout Mountain conservation easement transfer ($30,000), public art fund ($25,000). Rec Center budget $2,467,674 (increase of $186,091) due to waterslide recoding project ($200,000) and credit card fee savings (new vendor saving $10,000/month). Campground budget $663,590 (decrease due to water line project closure and cancellations from gas prices). Rose Hill Cemetery budget $157,266 (decrease due to completed ground penetrating radar project); expansion master planning to begin in 2–5 years. - Fire Department (Chief Scott Deaver): Requested one new full-time firefighter FTE (justified by call volume increase and risk of burnout). Noted volunteer stipend of $15 per call. Wildland Fire Fund budget includes zero-call scenario with revenue plug of $355,000; program is revenue generator. Capital requests: Fire training tower construction (on track for September completion), classroom building fully funded by volunteer fire association ($355,000 donation), engine replacement (2006 unit; chassis replacement option costing $500,000–$800,000 vs. $1.4 million new). Discussed need for emergency burn ban ordinance to align with county/state restrictions. - Executive Session: Council held an executive session under SDCL 1-25-20 for discussion of building/security records. Motion to enter and later exit; adjourned immediately after. Key Outcomes - Variance Approved: The Board of Adjustments approved reducing the front yard setback for 345 N 8th Street from 25 feet to 5 feet for a carport (unanimous). - Rezone Ordinance (First Reading): Ordinance 1428 rezoning from Heavy Industrial to Highway Service Commercial (C2) at Maitland Road and Aspen Drive passed unanimously. - Final Plat Approved: The minor plat dividing 142.51 acres into two residential lots in the ETJ (500 Thonstone Road) was approved (unanimous). - Three Special Event Liquor Licenses Approved: Crow Peak Brewing for Dakota 5.0, Black Hills Fly-In, and Pit 14 Rally Event (all unanimous). - Budget Supplement (First Reading): Ordinance 1429 passed unanimously; second reading scheduled for next meeting. - Sports Field Agreements Approved: All three amendments with Spearfish School District and BHSU for soccer/softball fields passed unanimously. - Indoor Training Facility Go-Ahead: Staff authorized to pursue bid documents and lease with Spearfish Baseball Association. - BHSU Campus Police MOU Approved: Three-year agreement for one officer with option to add second after evaluation. - PSAP Negotiations Authorized: Council approved continuing negotiations with Lawrence County for PSAP consolidation at not to exceed $300,000 in 2027 (roll call 5-0). - Sidewalk Easement Granted: Temporary easement for Colorado Loop sidewalk (unanimous). - Change Order Approved for Mountain View Elementary: Net increase of $14,023.60 (roll call 5-0). - Airport Terminal Final Completion Accepted: Warranty period begins Nov. 14, 2025. - Mechanic Position Advertised: Replacement mechanic position authorized due to upcoming retirement (roll call 5-0). - 2027 Budget Presentations Accepted: Community Development, Parks & Rec, and Fire Department budgets presented for initial review; further discussions expected at future meetings.