Public Meetings - Bend, Oregon

The Bend City Council held a work session beginning at 5:00 p.m. covering municipal court programs, the transportation fee process, and formation of a council compensation committee. The regular meeting began at 7:00 p.m., featuring a brief consent agenda, council committee reports, and the city manager's report including the launch of a police data dashboard. Consent Calendar - Approved minutes of July 19, 2023 (work session and regular session) - Accepted OLCC report - Accepted Quarterly Investment Report - Authorized a contract amendment with Jacobs Engineering Group Inc. for the Firerock Bridge Project (up to $239,285.73) - Authorized an agreement with K&E Excavating, Inc. for upgrade of 365 residential meter boxes (up to $270,400) - All consent items approved unanimously. Public Comments & Testimony - No public comments were received. Discussion Items - Municipal Court Programs (Judge Angela Rocco): Judge Rocco reported on her first year as presiding judge. She detailed programs including a language docket for non-English speakers (with in-person or phone translator), a new virtual docket (starting August 29, every other Tuesday), an expanded young driver program (increased age limit to 25), and an uninsured driver probationary program. She noted a monthly average of 426 cases (100-case increase from the prior fiscal term) and a reduction in license suspensions. Councillor Mendez asked about comparative workload; Judge Rocco stated Bend has a very busy court but that the new virtual docket will relieve pressure. Councillor Campbell expressed interest in attending court sessions. Mayor and council agreed that Mayor Kebler and Councillor Campbell will conduct the annual review of the judge. - Transportation Fee Process (Russ Grayson and Sarah): The presentation outlined the funding gap: $10 million per year needed for core operations and maintenance (O&M) and an additional $5 million for programs recommended in the Transportation System Plan (TSP). Proposed fee estimates: $10–$15/month for single-family homes, $7–$12/month for multi-family units. Non-residential fees were estimated at $140–$215/month if flat, but the city intends to use a tiered structure based on trip generation, business type, etc. A roundtable with 15 community organizations is scheduled for August 9 to gather input on rate tolerance and program priorities. Council discussion revealed divergent views: Councillor Broadman argued the council should direct the roundtable to assume full TSP funding ($15M total) because it is established policy; Councillor Campbell emphasized equity concerns, noting visitors contribute little and that other funding sources (like a gas tax) should be pursued to avoid overburdening residents. Mayor Kebler clarified that the transportation fee is not the only revenue tool and that the funding puzzle includes multiple options. Council ultimately agreed the roundtable should focus on which TSP programs to prioritize first, rather than whether to fund them at all. - Council Compensation Committee: City Manager Mary discussed forming a committee to review council compensation per a five-year requirement. Council discussed committee size (7–9 members), desired composition (former elected officials, community members with financial/benefits expertise, equity-focused individuals), and scope (comparative data from Oregon cities, best practices for diversity, potential changes to the current AMI-based formula). The committee is expected to deliver recommendations by February/March 2024. No formal vote was taken; staff will bring a resolution to the next meeting. Key Outcomes - Municipal Court: Mayor Kebler and Councillor Campbell will conduct Judge Rocco’s annual review. - Transportation Fee: Council gave general direction to staff to proceed with the August 9 roundtable using the $15M baseline-plus-programs framework, with emphasis on prioritizing TSP programs rather than debating overall funding level. - Compensation Committee: Staff will prepare a resolution for the next meeting with proposed committee membership categories and scope. - Consent Agenda: All items approved unanimously. - City Manager's Report: Staff will bring a code package in October to remove maximum density from the RH zone, remove drive aisle height requirements, and remove framing requirements for middle housing platting. The Bend Police data dashboard (police.data.bendoregon.gov) went live, featuring five dashboards: calls for service, case offenses, mental health calls, bias crimes, and drone launches. The dashboard will be discussed in more depth at the September 6 meeting.

The Bend City Council held a hybrid work session from 3:00 p.m. and a regular meeting from 7:00 p.m. on July 19, 2023, at City Hall. The work session included quarterly updates, growth management planning, Juniper Ridge development, transportation fee engagement, Midtown Crossing funding updates, and a middle-income housing pilot program. The regular meeting featured public comment, consent agenda approvals, grant acceptances, and a design contract for the Bear Creek Road and 27th Street project. Consent Calendar - Approved minutes from June 21, 2023, work session and regular session. - Accepted the OLCC Report, EIPD Quarterly Report, and May 2023 Monthly Financial Report. - Authorized software license purchase from SHI International Corp. not to exceed $255,450 for the 2023–2025 biennium. - Authorized purchase of two Freightliner 3000 Gallon BXT Tenders and two Pierce Velocity Engines from Hughes Fire Equipment, Inc. not to exceed $3,168,129, plus $120,000 for future upfitting. - Authorized purchase of four Horton Medic Rechassis Units from Professional Sales and Service, L.C. not to exceed $995,476. - Authorized Contract Amendment 3 with Jacobs Engineering Group for Awbrey Glen and Westside Pump Station improvements not to exceed $289,307. - Authorized agreement with Anderson Perry & Associates for NEPA consulting on forest land expansion for the Outback Site not to exceed $236,005. - Authorized amendment with Northwest Code Professionals for building plan review not to exceed $160,000. - Authorized purchase of Minor Hot Mixed Asphalt Concrete from three suppliers not to exceed $850,000 for the 2023–2025 biennium. Public Comments & Testimony - Multiple speakers criticized the city's homeless camp sweeps, describing them as traumatic, counterproductive, and inhumane. Speakers included residents, service providers, and advocates such as Eric Gardy (Bend Equity Project), Joanne Mina (Human Rights and Equity Commission), and Nicholas Schindler, who argued the sweeps violate constitutional rights. Speakers demanded more shelter, safe parking, and a humane approach. One speaker shared personal experience of homelessness while employed. Some comments were confrontational, accusing the council of harming vulnerable people. The council heard from 12 in-person and online speakers. Discussion Items - Quarterly Council- Board/Commission Update: City Manager presented highlights: 60% of 45 actions from the previous biennium were complete; 529 shelter beds (exceeded 500 goal); 886 affordable housing units in pipeline; 150 new child care slots; $31.2 million anticipated external funding for Hawthorne crossing; air traffic control tower fully funded. Permitting process improvements showed progress: building permit first review averaged 35 days (goal met), commercial 90 days (met since March), engineering tier-3 reviews exceeded 45-day goal in June/July due to high volume of large master plans. - Growth Management Update: Staff (Brian Rankin, Brianne Gale, Damien Cernick) presented housing capacity analysis for 2025–2045. Key points: forecast 45,000 new people and 20,000 additional housing units; current UGB has capacity for 23,000 units; projected residential land need of 240–700 acres depending on housing mix. Climate-friendly area (CFA) study underway (275–350 acres needed to accommodate 30% of new housing); anti-displacement analysis required. State legislation (House Bill 2001/ONA) will mandate housing production targets and mix, reducing local discretion. Staff recommended focusing on housing production strategies and affordability while awaiting state rules, with a two-year work plan starting 2024. - Juniper Ridge Development & Strategy: Real estate manager Matt Stewart outlined plans to subdivide 200 acres of city-owned light-industrial land into eight tracts for sale, with an RFP targeted for late 2023. Approximately 25 acres proposed for affordable housing under Senate Bill 8. Public Works campus design is 130, with grading starting August 2023 and move-in by end of 2025. Financing: $130M project cost, $128M in long-term debt, debt service $8.5M/year allocated to departments. Land sale proceeds will support general fund and streets operations. - Transportation Fee Process: Staff (Sarah Hutson) reported that the transportation fee engagement roundtables will begin August 9, 2023, with focus on fee tolerance, program prioritization, and uses. A consultant is developing rate models. Council will set baseline street preservation funding at August 2 work session before roundtable input. Goal to reach decision by end of 2023. - Midtown Crossing Update: Staff announced approximately $31 million in external grants (including $20M RAISE grant) for the Hawthorne bridge and related projects. The city will reissue an RFP for design services including Greenwood Quick Build, Second Street corridor, Franklin upgrades, and Hawthorne bridge concept design. Construction timeline: Second Street and Franklin in 2023-2025, Hawthorne design in 2025-2026, construction likely 2027. - Middle Income Housing Pilot Program: Housing coordinator Carrie presented four priorities for the $500,000 pilot: income qualification (80-120% AMI), production now, replicability, and innovation. Four written proposals received: two for rental projects needing gap funding, one for homeownership using mass timber, and one for sewer infrastructure assistance. Application release by end of July, award recommendation to council October 4, 2023. Council expressed interest in direct benefit to residents over indirect market subsidies. Key Outcomes - Council unanimously approved the consent agenda (all items A–K). - Council unanimously authorized acceptance of two grants: $320,000 from Bend MPO for bicycle/pedestrian maintenance equipment, and $932,582 from COIC for shelter operations. - Council unanimously authorized agreement with HDR Engineering, Inc. for alternatives analysis and design of Bear Creek Road and 27th Street Improvements, not to exceed $1,985,556. - Council gave consensus to support moving the Coordinated Houseless Response Office (CHRO) to COIC for administration, pending formal approval. - Council directed staff to proceed with the growth management work plan as outlined, including seeking an extension to align with ONA rules and focusing on housing production strategies. - Council provided thumbs-up on Juniper Ridge land disposition strategy and public works campus timeline. - Council indicated preference for the transportation fee roundtables to first address a baseline street preservation fee (to be set at August 2 work session), then discuss additional programs. - Council agreed to allow staff to continue developing the middle-income housing pilot application with the four priorities, and to return with final criteria and award recommendation.

The Bend City Council held a work session beginning at 5:00 p.m. followed by a regular meeting at 7:00 p.m. on June 21, 2023. The work session included discussions on managing the Brooks Promenade (alley), a parking system update, and the Crosstown Bikeways (Key Routes) project to deliver one north-south and one east-west low-stress bike route within two years. The regular meeting included a consent agenda (with one item pulled), a series of budget resolutions, a public hearing to declare three city-owned properties surplus for affordable housing, second readings of multiple ordinances, and council actions. A major topic in public comment was the city's announced cleanup of the Hunnell Road camping area scheduled for July 17, 2023. The council also addressed safety concerns following a fatal e-bike collision over the prior weekend. Consent Calendar - Routine Approvals (Items A, B, C, D, E, F, G, H, I, J, L, M, N, O, P, Q, R): The council approved the consent agenda, which included approval of minutes, the OLCC report, software license renewal (Hexagon Infor, up to $143,418.26), IT hardware/software purchases (CompuNet, up to $727,000; CDW Government, up to $743,300; Chariot Group, up to $251,100; LTT Partners for security cameras, up to $165,000), a mobile outreach contract with REACH Out NP (up to $100,000), a design-build amendment for the Juniper Ridge Public Works Campus (zero cost), the Roosevelt Water Main Phase III project (up to $1,173,856), a Clean Water State Revolving Fund loan agreement, benefit plans renewals, worker's compensation insurance renewal ($1,494,021.14), property and liability insurance renewals, a right-of-way dedication on NE Franklin Avenue, certified election results, and a contract for the Southeast Area Plan Pump Station (Brown and Caldwell, up to $360,443). All approved unanimously. Public Comments & Testimony - Hunnell Road Cleanup (Multiple speakers): More than a dozen residents and advocates provided emotional testimony opposing the city's planned cleanup of the Hunnell Road encampment on July 17, 2023. Speakers described the area as a supportive community and argued that the city had not provided adequate shelter alternatives. Several noted that many residents are seniors or have disabilities and would be left homeless. Eric Gardy cited a study showing displacement increases overdose mortality by 151% and reduces life expectancy. Chuck Hemingway, a service provider, requested a new health and safety assessment, calling the October 2022 assessment inaccurate and outdated. - Surplus Properties for Affordable Housing (Multiple speakers): Several residents spoke against the proposed sale of three city-owned parcels (Bear Creek, Franklin/Larch, and Emkay) for affordable housing. Concerns included traffic, loss of green space, and impacts on neighborhood character. Jeremy Bada and Jeff Hasegawa urged rejection of the sales. Tamara Houston proposed using the Bear Creek parcel for a community library instead. - Other Public Comments: David Green (Bend Bikes) expressed support for the Crosstown Bikeways project, stressing the need for all-ages-and-abilities infrastructure. Robert Luecke and Kathleen Moore raised safety concerns on Purcell Boulevard and Chamberlain Street, respectively. Katie Catherine and Matthias Pearl called on the council to take a stronger public stand against Nazi and white supremacist threats. Several people commented on the Hunnell Road closure as noted above. Discussion Items - Brooks Promenade (Work Session): Staff presented a stakeholder-engagement process to manage the alley (Brooks Street). After reviewing five options, staff recommended a north-end automatic gate, improved signage, a loading zone, in-ground lights, and bollards to slow traffic and prevent wrong-way driving. Council directed staff to proceed with the recommendation, to collect data, and to return in a year with an update. Councilor Broadman noted the solution may not fully address unauthorized vehicle entry but was a good step. Councilor Méndez supported trying different signage first. - Parking Update (Work Session): Toby (parking staff) presented the need to modernize the parking code, streamline parking districts, and prepare for citywide parking challenges. Council gave direction to use the Community Building Subcommittee to work through details before bringing any code changes to the full council. No formal vote. - Crosstown Bikeways / Key Routes (Work Session): Ryan Oster and Kevin Howard presented proposed east-west and north-south low-stress bike routes. For the east-west route, council directed staff to use Franklin Avenue rather than Hawthorne, and to incorporate the Larkspur Trail. For the north-south route, council supported using the Larkspur Trail and engaging the Nottingham neighborhood to formalize a canal trail connection. The goal is to deliver both routes within the 2023-2025 biennium using existing and bond-funded projects. - EDCO Contract (Item K pulled from Consent): The council discussed and then approved a $364,800 contract with Economic Development for Central Oregon (EDCO) for 2023-2025 economic development services. Staff clarified that EDCO focuses on traded-sector businesses (e.g., Lonza, Les Schwab). Councilor Riley asked for more background information, but the contract passed unanimously. - Budget Resolutions (Items 6.1-6.4): After a public hearing, the council approved a series of budget adjustments, the 2023-2025 biennial budget, state shared revenue resolutions, the Capital Improvement Program (CIP) totaling $537 million over five years, the levy of city property taxes, an intent-to-reimburse resolution, the staffing schedule (997.62 FTE), updated fiscal policies, and updated investment policies. The solid waste collection rate increase (12%) was also approved. Councilor Riley added an amendment to the fee resolution (Item 6.3) directing staff to return with an updated fee schedule, implementation plan, and timeline by the second meeting in November 2023. - Surplus Property for Affordable Housing (Item 7): The council adopted a resolution declaring three city-owned parcels (Bear Creek, Franklin/Larch, and Emkay) surplus for affordable housing. The properties will go through an RFP process reviewed by the Affordable Housing Advisory Committee (AHAC), with final council approval for sale. Lynn and Matt presented the sites, and council affirmed that deed restrictions (typically 30-60 years) will ensure permanent affordability. The motion passed unanimously. - Second Readings of Ordinances (Items 9-14): All second readings passed on roll-call votes: Timber Yards Master Planned Development (9-0), vacation of SW 17th Street right-of-way (unanimous), Simpson Avenue partition for affordable housing (unanimous), Affordable Housing Fee amendment (unanimous), Fee Setting and Cost Recovery amendment (unanimous), and Sewer Rates amendment (unanimous). - Council Actions and Reports: Councilor Riley moved to direct staff to bring back a resolution to condemn private access easements on Bachelor View Road if necessary; approved unanimously. Council approved appointments to the Tree Regulation Update Advisory Committee (TRUAC) and reappointments to the Affordable Housing Advisory Committee (AHAC) and the County Bicycle and Pedestrian Advisory Committee. Councilor Campbell announced a "Summer of Safety" initiative coordinated with COACT and Commute Options. Councilor Perkins announced a planned e-bike safety roundtable with state legislators by end of July. The City Manager reported significant improvements in building permit turnaround times. Key Outcomes - Consent Agenda Approved (Item K pulled and then approved). - Brooks Promenade Direction: Staff to implement north-end gate and safety improvements, collect data, and report back in one year. - Parking Code Modernization: Approved in concept; to be developed by Community Building Subcommittee. - Crosstown Bikeways Direction: East-west route via Franklin Avenue; north-south route via Larkspur Trail and Nottingham neighborhood canal trail. - EDCO Contract Approved ($364,800 for 2023-2025). - Budget and Fee Resolutions Approved (including 12% solid waste rate increase; fee resolution amended to require updated schedule by November 2023). - Surplus Properties Declared (Bear Creek, Franklin/Larch, Emkay) for affordable housing; RFP process to follow. - All Second Readings Passed (Timber Yards, 17th St ROW vacation, Simpson partition, Affordable Housing Fee, Fee Setting, Sewer Rates). - Condemnation Resolution Authorized for Bachelor View Road easements if necessary. - Appointments Made: TRUAC committee members, AHAC reappointment (Joanna Gardner), and Bend representative to County Bike/Ped Committee (David Roth). - Hunnell Road Cleanup Announced for July 17, 2023, with city pledging to connect residents with services. - E-bike Safety Roundtable Planned for late July, led by Councilor Perkins and Representative Levy.

The Bend City Council met on June 7, 2023, in a hybrid format (work session at 5:30 p.m. and regular meeting at 7:00 p.m.) to address a range of topics including hate crime reporting, fee adjustments, a master planned development, affordable housing initiatives, and various code amendments. The council approved several major items, including the Timber Yards Master Planned Development and the Simpson Avenue affordable housing project, and discussed fiscal year 2023-24 fee adjustments and the Visit Bend budget. Consent Calendar - Approved minutes from May 17, 2023 work session and regular session. - Accepted the Oregon Liquor and Cannabis Commission (OLCC) report. - Approved monthly financials for April 2023. - Authorized an agreement with Olson, LLC for backflow testing and maintenance services (not to exceed $326,286.24). - Approved a sole source contract with Karen Yank, LLC for roundabout art at Columbia and Colorado (not to exceed $130,000, funded by the Bend Foundation at $136,500). - Authorized a fuel purchase agreement with Ed Staub and Sons (up to $980,000 for FY 2023-24, renewable annually through 2028). - Approved a contract amendment with HDR Inc. for Neff and Purcell Intersection Improvements (not to exceed $227,644). Public Comments & Testimony - Chuck Hemingway (community member): Urged creation of a special zone on Huddle Clausen to manage homeless camping, citing county plans to remove campers from Juniper Ridge and potential liability concerns. - Rita Sinkelberg (community member): Expressed dismay at county commissioners' and sheriff's comments about treating long-term residents, urging the city to take a different, compassionate approach. - John Halen (resident and business owner): Criticized a neighborhood association meeting where a group called "Bend United" presented false information about homelessness; called for transparency and accountability in neighborhood associations. - Public testimony on Timber Yards: Five speakers supported the project, including John Halen (YIMBY), David Welton (YIMBY, presented petition with 30 signatures), Chris Martin (YIMBY, advocated for energy efficiency), and Larry Sidor (Crux Fermentation Project owner) who expressed support but requested planning to ensure business access during construction; one commenter asked for tree preservation. - Public testimony on Simpson Avenue affordable housing: Five speakers supported the project, including Chris Martin (noted Westside has diverse housing), David Sullivan (Rooted Homes board member, stressed need for workforce housing), John Halen (business owner offering to help employees with closing costs), and David Welton (YIMBY); one commenter, Kristen Tone, requested tree preservation. Discussion Items - Council Schedule Request – Hate Crimes and Speech: Councilor Perkins proposed a work session for late summer/early fall to hear from a coalition of impacted community members and the Human Rights and Equity Commission on bias reporting and resources. Council unanimously supported the proposal. - FY 2023-24 Fee Adjustments (Work Session): Staff presented proposed fee changes across departments: development fees (12-20% increase), system development charges (SDCs) (2.2% ENR index increase, plus 11.4% for parks by Bend Park & Rec), utility fees (3.5% increase), cemetery fees (73% increase, from $3,000 to $5,200 for a full grave site, including a new 15% admin fee), solid waste (12% increase, $2/month for 32-gallon can), and other fees (airport +3%, fire, lab, etc.). The council noted the general fund subsidy for cemeteries ($800,000 per biennium) and requested more information on revenue impacts. The formal adoption and public hearing will occur on June 21, 2023. - Visit Bend Business Plan and Budget (FY 2023-24): Kevin Dugan (Visit Bend) presented the $5,111,974 budget, highlighting a projected 10% drop in transient room tax (TRT) collections due to softening travel demand. The plan shifts marketing focus to the Portland/Seattle area and reduces allocations to the Bend Cultural Tourism Fund (from 10% to 7.5%) and the Bend Sustainability Fund (from 20% to 15%). Councilor Norris expressed concern about the cuts and requested future presentations include year-to-date actuals. The council approved the budget unanimously. - Timber Yards Master Planned Development (PLSPD20230065): A 32-acre major community master plan (former Core Pine particle board plant and Hooker Creek property) proposing 1,600 housing units (including 250 senior affordable units), a 180-room hotel, 120,000 sq ft office, 70,000 sq ft retail, and 3.2 acres of open space. Code deviations sought: height increase from 65 to 75 feet, exemption from on-site loading standards, and removal of "transit station" language from mobility hub code. The Planning Commission recommended approval unanimously. The project will generate an estimated $25.8 million in SDCs, $2.5 million in construction excise tax for affordable housing, and over $75 million in tax increment for the Core Area. Public comments were largely supportive, with Larry Sidor (Crux) requesting routine detour planning. The council approved the first reading, including staff-proposed language to minimize construction impacts on existing businesses. - Transportation System Development Charge (SDC) Project List Amendment: Updated the fiscally constrained project list to add projects from the Timber Yards development (roundabouts at Bond/Industrial and Division/Ani/Scale House, collector upgrades on Seissmore) and Parkside Place (Bear Creek improvements), and removed projects funded by other sources (9th Street/Wilson, 15th Street sidewalk infill, Simpson/Colorado). Councilor Norris recused due to conflict of interest (Hayden Homes). Approved. - SW 17th Street Right-of-Way Vacation (PLMISC20220927): Vacated an undeveloped 60-foot by 140-foot right-of-way to allow affordable housing development on 7.12 acres at Simpson Avenue. Conditions include a 20-foot utility easement for a water main, a pedestrian path, and a deed restriction for affordable housing at 80% AMI. One written comment in opposition. Approved. - Simpson Avenue Statutory Development Agreement (PLRPDA20220926): Partitioned 7.12 acres into two parcels for affordable housing: 40 single-family cottages by Rooted Homes (formerly Core Community Land Trust) and 59 apartments by Housing Works, serving households at 30-80% area median income. The development agreement allows phased infrastructure improvements. An emergency clause was added to expedite construction. Approved unanimously. - Code Amendments: - BMC 9.40.030 (Affordable Housing Fee): Removed the 10% administrative cost cap goal and revised indirect cost cap to 15% of annual fee revenue, consistent with other city funds. - BMC 12.15.005 (Fee Setting, Cost Recovery): Removed the 50% cost recovery cap for sign permits and planning general services, allowing full cost recovery; ambulance fees remain at 50%. - BMC 15.90.030 (Sewer Rates): Added a per-pound rate for high-strength wastewater (BOD and TSS) for industrial/commercial customers, enabling more equitable billing and incentivizing pre-treatment. - Southeast Area Plan Pump Station Project (1SEMP): Authorized a progressive design-build contract with Slayden Constructors, Inc. for pre-construction services (not to exceed $1,697,505, with city manager authorized to approve change orders up to $170,000). The project will provide sewer capacity for the Southeast Expansion Area, supporting future development. Councilor Norris recused. Approved. Key Outcomes - Timber Yards Master Plan: First reading approved; will proceed to second reading and final adoption. - SW 17th Street ROW Vacation: First reading approved; vacation will be recorded upon completion of conditions (affordable housing development, easement, path). - Simpson Avenue Development Agreement: Ordinance approved with emergency clause, allowing immediate recording and partition. - Visit Bend Business Plan: Approved for FY 2023-24. - TSDC Project List: Resolution adopted. - Pump Station Contract: Authorized. - Code Amendments: First readings approved for all three ordinances (BMC 9.40, 12.15, 15.90). - Appointments: Council approved several appointments to boards and commissions (Affordable Housing Committee, Economic Development Advisory Board, ECC, Landmarks Commission, and reappointments to TBOK). - Next Steps: The fee adjustments and public hearing will be on June 21, 2023. The council will hold a joint meeting with Parks & Rec on June 14 to discuss Mirror Pond. A work session on hate crimes and bias reporting is planned for late summer/early fall.

The Bend City Council held a hybrid work session starting at 5:30 p.m. followed by a regular meeting at 7:00 p.m. on May 17, 2023, in the City Council Chambers at Bend City Hall, 710 NW Wall Street, Bend, Oregon. The work session focused on the FY 2023-2025 Council Goal Workplan, including proposed metrics, advisory board assignments, and community engagement strategy. The regular meeting included proclamations, public testimony, approval of a low-barrier shelter contract with Shepherd's House Ministries, establishment of a Middle-Income Housing Pilot Program, and amendments to two Clean Water State Revolving Fund loans. Consent Calendar - Approved the minutes from the May 3, 2023 work session and regular session. - Accepted the OLCC Report. - Authorized a contract renewal amendment with Pathway Enterprises, Inc. for janitorial services in an amount not to exceed $717,811.93. - Authorized the purchase of water meter hardware and related equipment from Bend WinSupply Company, General Pacific, Inc., and Ferguson Waterworks in a total amount not to exceed $499,137.50. Public Comments & Testimony - Carl Shoemaker approached the podium but was informed that the Timber Yards development (a 1,600-unit complex) was not on the agenda; he did not speak. - Jim Tudor (the Coffee Dude), an advocate for unsheltered individuals, requested a delay in the evacuation of the Huddle Road encampment until alternative shelter is found for the 50 people living there. He introduced two residents, Shadow and John. - Chuck Hemingway, a service provider for unsheltered residents on Huddle and Clausen Roads, appealed the city's denial of a petition to create a special district or overlay zone permitting campers and RVs. He argued the city council, as the road authority, should consider the request directly. - Michelle Hester, a resident of Huddle Road, described dangerous conditions, harassment, and a fire incident, urging the council to recognize the survival needs of the camp residents. - Nicholas Schindler, pastor of Redemption Railroad Ministries and a homeless advocate living on Clausen Road, quoted the Statue of Liberty and referenced Jesus' homelessness to argue for compassion and for the community to remain in place. - Smokey criticized the city's lack of affordable housing, noting that the city's charter requires 5% low-income housing but currently has a negative number. He stated that people on Social Security cannot afford rent and that the city seizes materials he uses to help others. Discussion Items - Work Session on Council Goals & Community Engagement (5:30 p.m.): Staff presented draft metrics for five goal areas: Accessible and Effective Government, Affordable Housing and Sustainable Development, Environment and Climate, Public Safety, and Transportation Infrastructure. Councilors provided feedback on each, including suggestions to track trust in government, website redesign, follow-up on public comments, and broader engagement metrics. A significant discussion centered on community engagement, with councilors supporting a pause on the Neighborhood Leadership Alliance (NLA) in favor of direct engagement with neighborhood associations through quarterly roundtables in different quadrants of the city, possibly using the city's new community trailer. Council also discussed the role of advisory boards and committees, including the potential creation of a standing transportation and infrastructure committee. - Item 6 – Franklin Avenue Shelter Contract (Regular Meeting): Housing Director Lynn McConnell and staff presented a contract with Shepherd's House Ministries to operate a low-barrier shelter at the city-owned property at 154 NE Franklin Avenue. Brooke O'Keefe, shelter coordinator, noted a 28% increase in homelessness since 2022, with 73% of adults and children unsheltered. She reported that 45% of homeless individuals in Central Oregon have lived in the area for more than 20 years, and over 80% have been unhoused for more than one year. The proposed 18-month contract, not to exceed $1,308,000, would fund 50 rooms with 24/7 support, case management, and meals. The city had applied for $1.2 million in state emergency shelter funding but was denied earlier that day; the project will proceed using ARPA funds from the city and county. Shepherd's House Executive Director John confirmed the shelter would use coordinated entry, prioritize families and medical respite, and maintain a good neighbor agreement. The contract was approved unanimously. - Item 7 – Middle-Income Housing Pilot Program: Carrie Bell, Middle-Income Housing Coordinator, presented a resolution to establish a pilot program targeting households earning 80–120% of Area Median Income (AMI). After discussion, Councilor Riley proposed an amendment to clarify the target range as 60–120% AMI (with 61% as the effective floor for rental affordability). The resolution originally authorized the Affordable Housing Advisory Committee (AHAC) to award funds without further council approval. Councilors expressed a desire for final council approval to ensure oversight while not unduly delaying the process. The motion was amended to include the 60–120% AMI range and to require final council approval of awards. The amended resolution passed unanimously. - Item 8 – Clean Water State Revolving Fund Loan Amendments: Joe Duvall, financial accountant, presented a resolution to increase loan amounts for two projects: the Newport Corridor Improvements (from $13.4 million to $18.1 million) and the Neff and Purcell Intersection Improvement Project (from $1.4 million to $1.8 million). The increases were due to material inflation and labor shortages during the COVID-19 pandemic. Interest rates remain at 1.22% and 1.31% respectively, significantly lower than current bond rates. The resolution was approved unanimously. Key Outcomes - Votes: - Consent Agenda approved unanimously. - Item 6 (Franklin Avenue Shelter contract) approved unanimously. - Item 7 (Middle-Income Housing Pilot Program) approved unanimously with amendments to target 60–120% AMI and require final council approval of awards. - Item 8 (Clean Water State Revolving Fund loan amendments) approved unanimously. - Directives: - Staff will incorporate council feedback on metrics for the FY 2023-2025 Council Goal Workplan, including refined measures for community engagement and housing continuum tracking. - The council directed staff to pause the Neighborhood Leadership Alliance and develop a plan for direct quarterly roundtables with neighborhood associations, beginning in summer 2023. - Staff will continue to pursue state funding for the Franklin Avenue Shelter and work with regional partners to address the shelter funding gap. - Next Steps: - The Middle-Income Housing Pilot Program application process will open in June 2023, with a workshop to gather input from potential partners before drafting the RFP. - Budget meetings for FY 2023-2025 are scheduled for May 22 and 23, 2023. - The council will hold a work session on Brooks Alley safety improvements in June 2023. - Proclamations: The council adopted proclamations recognizing Blue Star and Gold Star Families City, National Gun Violence Awareness Day (June 2, 2023), and Nurses Week (May 6–12, 2023). Councilor Campbell also acknowledged National Police Week.

The City of Bend held a combined Budget Committee meeting, City Council Work Session, and Regular Meeting on May 3, 2023, starting at 5:00 PM. The meeting covered the proposed 2023-2025 biennial budget, solid waste franchise updates, legislative priorities, and a series of consent and regular agenda items including infrastructure projects, code amendments, and proclamations. Consent Calendar - Approved minutes from April 19, 2023 work session and regular session. - Accepted the OLCC report, investment report, and monthly financials for March 2023. - Authorized a two-year contract with CivicPlus, LLC for the SeeClickFix public service request platform, not to exceed $112,750. Public Comments & Testimony - Chuck Hemingway (county resident, service provider on Hunnell and Clausen) requested the city create a special district or overlay zone for the Hunnell/Clausen encampment, citing a petition from residents and support from private citizens. He urged the council to allow unhoused persons to live in dignity and community. - Nicholas Schindler (Bend resident, service provider) supported the Hunnell/Clausen encampment, describing it as a productive neighborhood of people helping each other. He urged the council to make it a sanctioned camp. - Michelle Hester (Bend resident) presented a petition supporting the encampment and asked the council to work together to find a solution. - Eric Gardy (Prineville resident, works in Bend) criticized the city's camping code, arguing that 72-hour notices and sweeps prevent people from accessing services, exacerbate trauma, and invite legal scrutiny. He urged the council to repeal the code. - James Tudor (Bend resident, known as “the coffee dude”) thanked the council for a timeout on enforcement and asked for a low-barrier encampment for 50–60 people, noting that the Hunnell/Clausen neighborhood consists of fine people who are not drug addicts or criminals. Discussion Items - Budget Committee (5:00 PM – 5:30 PM) - City Manager Eric King presented the proposed 2023-2025 biennial budget, highlighting revenue pressures (property tax rate of $2.80 per $1,000 TAV, low compared to peers) and the structural challenge of 78% of general fund going to public safety. The five-year CIP includes $545 million in infrastructure investments, with $260 million in the biennium. The budget assumes $64 million in long-term debt issuance for the transportation bond. Fee increases of 10–30% for development services are proposed, along with a new transportation fee. Shelter operations rely on state and federal funding. - Public hearing held on state shared revenues for FY2023-24: $3.7 million for general fund (police, fire, street maintenance) and $8.2 million for street operations from state gas tax. The hearing was closed, and the proposed uses were approved unanimously. - Solid Waste Franchise Reporting (Work Session, 5:30 PM) - Representatives from Cascade Disposal (Waste Connections) and Republic Services presented on rising costs: labor (wage increases of 11% over 365 days), fuel (doubled from 2021 to 2022), and recyclable commodities (negative $130/ton in 2022, sliding to negative $180/ton in Q1 2023). Disposal tip fees at the landfill are also rising due to the need to site a new landfill. The franchisees indicated they will request a rate increase; the city manager reported that parity has been reached between the two companies. Discussions are underway to potentially transfer franchise oversight to Deschutes County for consistency. - Legislative Priorities (Work Session) - Eric Kancler, city lobbyist, reported on capital requests: $10 million for the Hawthorne Overpass, $19 million for Outback water filtration, and $8 million for Southeast sewer improvements. An operational ask for shelter funding ($4 million range) is being pursued, with city staff heading to Salem for meetings. The Climate Friendly and Equitable Communities (CFEC) implementation funding is uncertain, with the city projecting $2.5–3 million in needs. Housing bills SB 1096/HB 3620 on UGB expansion and urban reserves are being shaped, and infrastructure bills HB 2980 and HB 2981 (revolving loan fund for affordable housing infrastructure) are seen as critical. - Tree Regulation Update Advisory Committee (Item 6) - Staff presented a resolution to create the Tree Regulation Update Advisory Committee (TRUAC) to propose amendments to city codes for tree preservation. The committee will have 11–15 members including one councilor and one planning commissioner as non-voting liaisons, plus representatives from the Human Rights and Equity Commission, Environmental Climate Committee, Affordable Housing, and Neighborhood Leadership Alliance, as well as arborists, developers, and community organizations. The council amended the resolution to broaden the community organization slots and make Bend Park & Recreation District an ex-officio member. The resolution was adopted. - CDBG Consolidated Plan and Funding Awards (Item 7) - The 2023-2027 Community Development Block Grant (CDBG) Consolidated Plan and 2023-2024 funding awards were approved. Awards include $300,000 for Simpson’s pre-development and $66,000 for down payment assistance, plus four public service programs. The public service cap limits total to $106,000; $594,000 in commercial and industrial construction tax funds were also awarded. The plan remains open for public comment through May 31. - Wilson Avenue Corridor Project GMP Amendment (Item 8) - Authorized a $10,577,015.85 guaranteed maximum price amendment to the CMGC contract with K&E Excavating for the western portion (2nd to 9th Street) of the Wilson Avenue Corridor Project. The project includes a new signal at 3rd and Wilson, two roundabouts, water and stormwater upgrades, and bike/pedestrian improvements. Inflation (15–25%) and scope expansion (additional $5–7 million) contributed to cost overruns. - Awbrey Butte Distribution Improvements (Items 9, 10, 11) - Three items approved: (9) A resolution authorizing eminent domain for a waterline easement if negotiations fail; (10) A $11,658,645.51 amendment to the design-build contract with K&E Excavating for the first construction package (including early procurement of 30-inch pipe); (11) A $420,409 amendment to the contract with Consor North America for construction management services. The project replaces aging water infrastructure (70-year-old 18-inch pipe) and includes synergies for future in-conduit hydro. - Second Readings of Ordinances (Items 12, 13, 14) - Item 12: Amended BMC 1.40.060 to change appeals of civil infraction decisions in Municipal Court. Approved unanimously. - Item 13: Amended BMC 1.60.015 to remove the requirement that the City Manager submit emergency declarations to Deschutes County. Approved unanimously. - Item 14: Amended BMC 1.50.040 to add a process for selling city-owned real property for affordable housing development. Approved unanimously. Key Outcomes - Budget Committee: Approved proposed uses of state shared revenues for FY2023-24. Next budget deliberations are set for May 22–23 at the Fire Training Center, with fee work session on June 7 and adoption on June 21. - Solid Waste: Rate increase will be presented at the June 7 work session. Potential transition of franchise oversight to the county is under consideration. - Legislative: City will continue to pursue capital requests, shelter funding, CFEC implementation funding, and housing/infrastructure state bills. - Tree Committee: TRUAC established; applications due May 12; committee appointments to be confirmed June 7. - CDBG: Five-year consolidated plan and funding awards approved. - Wilson Avenue: GMP amendment approved; construction continues with 15th Street roundabout opening expected by end of next week. - Awbrey Butte: Eminent domain authorized; construction contracts approved; public meeting set for May 9 at Westside Church. - Ordinances: All three second readings passed unanimously. - Council Reports: Councilors reported on committee updates, including fire levy campaign (2.8% ballot return as of May 3), core area planning, neighborhood association meetings, and enforcement efforts at Hunnell/Clausen encampment. - City Manager's Report: Bond sale completed at 3.7% interest with AA+ rating; paving season underway; Newport Avenue paving expected to be complete in two weeks; Pettigrew septic-to-sewer project delayed to start after Wilson roundabout opens.

On April 19, 2023, the Bend City Council held a 3:30 p.m. work session focused on housing, homelessness, permitting, and water resources, followed by a 7:00 p.m. regular meeting. The regular meeting included the consent agenda, public comments, several first-reading ordinances, a reimbursement resolution, a public hearing on a progressive design-build project, construction and design contract approvals, and two second-reading votes. All votes taken during the regular meeting were unanimous. Consent Calendar - Approved unanimously: - Minutes from the April 5, 2023 work session and regular meeting. - OLCC report. - Contract amendment with RiverFlow Psychology Services, Inc. for mental health wellness practitioner services, not to exceed $60,000, with two annual renewal options. Work Session: Housing and Homelessness - Staff provided a Council goals update: six goals, 19 strategies, and 45 actions; 24% are complete and 76% are on track, with many housing-related actions expected to carry forward into the next biennium. - Over the current biennium, about 2,100 residential units had been completed and about 1,500 were under construction. Staff said the market is shifting significantly toward multifamily development. - Market conditions were described as mixed: demand remains high, but rising interest rates, tighter credit, inflation, supply chain delays, and high construction costs are shrinking developers ability to make projects pencil. A median housing price around roughly $675,000 was cited during the discussion. - Staff reviewed recent housing policies and programs, including the pre-approved ADU program, middle housing code changes, reduced parking requirements, SDC deferrals, and efforts to support development in the core area. - Board and committee representatives spoke during the work session. The Core Area Advisory Board representative encouraged continued incentives for core area mixed-use development, including the new development assistance program and the tax exemption program. A development industry board representative said they understand the financial need for the proposed permit fee increases but want the city to monitor turnaround times and fees quarterly and explore alternatives to funding city development charges. The Affordable Housing Advisory Committee representative supported the consolidated plan priorities, said homelessness is a top priority, and noted that permitting delays and higher fees both add financial pressure to housing projects. Housing, Homeless Shelter, and Consolidated Plan Work Session - City staff reported on shelter and homelessness work: - The 2022 Point-in-Time count showed 785 people experiencing homelessness in Bend, which staff said is a significant undercount. About 396 shelter beds were reported in the community. - The Navigation Center, one of four state-supported navigation shelters operating, opened and has provided almost 30,000 nights of shelter over about nine months. More than 26 partners provide services there. Staff reported 70 guests moved to permanent housing and 75 to other more permanent housing arrangements. - Stepping Stone Shelter renovation was completed; together with other shelter programs, more than 13,000 nights of shelter were provided at about $21 per night. 50% of guests transitioned to more permanent housing. - The city has six safe parking sites, with 55 people supported by REACH, and 26 moving to more permanent housing in the last 18 months. - A temporary outdoor shelter on 27th Street and Bear Creek Road is expected to begin with pesticides and grow to 20 sites. - Staff warned that if all shelter beds remain open a $4.4 million operating deficit could emerge within about two years, and they are seeking state and county funding to help cover operations. - The five-year CDBG Consolidated Plan was presented for future council approval. The plan is required by HUD, is online, and HUD staff met with 31 agencies and surveyed 97 people. Bend lost more than 2,000 naturally occurring affordable housing units from 2015 to 2017. Over a quarter of residents report severe cost burdens, spending more than 50% of income on housing. The community experienced a 373% increase in unsheltered families with children since 2018. Proposed goals include shelter funding, preserving rental housing, assist public services, affordable homeownership, and infrastructure for affordable housing. Permitting Process Improvements and Fee Updates - Staff shared permit processing data and new efforts to be more transparent. Average residential first-review time was 57 days against a 35-day goal, and the month of March was below target. Commercial new construction was closer to the 90-day goal at 88 days. Existing total permit issuance time continues to include many days spent waiting on applicant corrections. - New improvements include plan pre-screening, clarified separate review tracks, 90% engineering plans, pre- and post-review consultations, a residential master reissue program, a three-week re-review commitment, and a 30-day wastewater and water analysis target. - Staff projected that without fee changes the building fund would drop from 13 months of reserves to about 6 months by the middle of the biennium then to 1 month by the end of the next biennium. The proposed fee increases were 20% each year for building safety, 30% each year for planning, and 10% each year for private development engineering. Staff requested first-year fee approval as part of the budget process and said they are discussing implementation with the development community. Water Resources Work Session - Snowpack was reported around 200% support normal and precipitation is near normal in the current water year, improving drought conditions. The city relies on surface water for about 60% of annual supply and groundwater for about 40%. - The city operates 20 active wells ranging from about 800 to 1,150 feet deep. Groundwater level measurements show little or no decline west of the Deschutes River and a 1-2 feet per year decline east of the river. The aquifer remains deep enough to provide substantial buffer. - Conservation program updates: since 2013 the city added about 20,000 customers while total consumption is lower than in 2013. A suite of conservation measures is forecast to reduce peak summer demand from 45 million gallons per day without conservation to 38 million gallons with conservation, offsetting about $21 million in infrastructure costs. - Water quality topics included lead service line inventory work, which may include inspections at about 350 private service lines to meet a later 2024 date; PFAS sampling was starting because EPA draft drinking water rules; no PFAS was found in 2014. A water quality consumer confidence report will be published starting in May. - The Forest Service is expected to publish public notice to begin the sale of 50 acres for a pre-sedimentation water treatment facility needed for wildfire resiliency. No council action water resources was requested. Public Comments & Testimony - Katie Anderson, Bend Chamber, expressed concern that proposed permit fee increases will significantly affect the community's ability to meet housing needs and future housing inventory goals. - Morgan Greenwood, Central Oregon Builders Association, said members are extremely concerned about permit fee increases, particularly the proposed 20% effective July 1, and asked for more time and more exploration of alternative revenue sources. - Todd Dow, who said he lives in Sisters and works for High Desert Frameworks in Bend, supported the city's special event process when it works broadly, oppose individual small street closures that heavily affect nearby businesses, and thanked the special events outreach team. - Jennifer Lingard expressed concerns about the coordination houseless services strategic plan, called homelessness an emergency, said the plan has undergone many recirculations and may be too broad, and asked for more immediate/focused results. Regular Meeting Discussion Items - Roll call was followed by a land recognition statement by Councilor Riley and a declaring Crime Victims Rights Week, April 23-29, 2023. A representative from the District Attorney's Office said the victim advocacy team supports about 3,100 victims per year. - First reading approved unanimously: - An ordinance amending Bend Municipal Code Section 1.40.060 to align municipal court appeals of civil infractions with state law by replacing the writ of review with a new trial in circuit court. - An ordinance amending Section 1.60.015 to remove the requirement that the City Manager submit emergency declarations to Deschutes County for approval, leaving the city council with the declaration review process. - An ordinance amending Section 1.50.040 to add a process for selling city-owned real property to develop affordable housing. Under the new process, the Affordable Housing Advisory Committee would review Proposals and the Council would make final decisions. Renters would target households at or below 80% AMI; homeownership units would target households at or, at, or below 120% AMI. - The Council approved a resolution declaring official intent to reimburse allowed property acquisition expenditures from future debt. The Finance Director said this consolidated debt issuance for property purchases. - The Council held a public hearing on the Midtown Multimodal Connections and Streetscraping project and approved findings authorizing the progressive design-build delivery method. No sign-up public comments were offered at the public hearing. Staff noted the project will address drainage, note bike and pedestrian connections, and includes design work for the Hawthorne Avenue overcrossing because current funds are insufficient for construction. - The Council authorized a Knife River Construction Agreement for the 2023 Neighborhood St Shown Safety Program for construction not to exceed $942,544. - The Council authorized an AKS Engineering & Forestry design agreement for the 2024 Neighborhood Street Safety Program for design work not to exceed $476,707. The design scope includes remaining first-round Neighborhood Street Safety projects plus the Archie Briggs Trail Crossing and a second crossing on Century Drive. - Second-Reading: approved, on roll EQ votes, an ordinance to move 4.8 acres in the Wildflower Master Planned Development from the Mixed Employment (Edge) District to the Residential Medium Density District and to amend the corresponding Wildflower development code text. - Second-Reading: approved, on the roll call vote, the vacation of an undeveloped north-south right-of-way segment in the Skyline west subdivision and NW Sky and Pl Sky Place. Key Outcomes - All consent items, first readings, resolutions, public hearing findings, contracts, and second readings were approved unanimously. - The wildlife, for the water resources updates was informational and no council action was required. - Next steps: the consolidated plan and proposed fee funding requests will come back in the budget process; a Forest Service public notice for the 50-acre water treatment facility will enter the planned announcement process; and the city will continue outreach with stakeholder groups on permit fee issues.

The Bend City Council held a work session starting at 5:00 p.m. followed by a regular meeting at 7:00 p.m. on April 5, 2023. The work session included presentations on the Bend Police Department's 2023 Community Survey, a proposed Right-of-Way Code, and the Transportation Capital Improvement Program (CIP) update. The regular meeting featured proclamations, public comments on homelessness, consent agenda approvals, quasi-judicial hearings on the Wildflower Master Planned Development and a right-of-way vacation, and approval of a grant to the Environmental Center. The Bend Urban Renewal Agency (BURA) met immediately after to approve meeting minutes and adopt two new assistance programs for the Core Area. Consent Calendar - Approved the consent agenda (minutes, OLCC report, monthly financials, agreements for Aune Street Extension feasibility study ($196,283), REACH Out NP amendment ($60,000), and Riverfront Street reconstruction IGA with BPRD ($346,750)) with item F pulled for discussion. Councilor Campbell requested clarification that the Riverfront Street project would not preclude a people-priority design. Staff confirmed all options remain on the table. The IGA was then approved. Public Comments & Testimony - Allie Stoddard (Bend resident): Urged council to reconsider enforcement of camping codes against unhoused individuals, citing a case where a disabled woman was forced to move a propane tank and table, creating safety risks. Stated code enforcement and police are not trained for trauma-informed interactions. - Eric Gardi (Prineville, works in Bend): Representing ACLU and Bend Equity Project, argued that encampment sweeps and vehicle tows violate the ADA and Ninth Circuit precedent. Noted a woman with MS lost her vehicle and medication access. - David Jordan (Bend resident): Requested enforcement of Bend City Ordinance 4.20.030 prohibiting camping in residential zones, citing conflicts with police guidance not to move campers living in RVs. Reported drug dealing and trash on private property. Discussion Items - 2023 Bend Police Department Bi-Annual Community Survey: Chief Krance presented results. Key findings: nearly 80% of respondents trust BPD; 96% would call police if victim or witness; 32% feel less safe than in 2021. Public safety priorities: drugs/alcohol, property crimes. Survey recommended realigning police responsibilities with resources, expanding alternative responders, and improving communication. Police Chief’s Advisory Council members Hans Jorgensen and Laura Winberry spoke: Jorgensen advocated for staffing increases (currently <1 sworn officer per 1,000 residents; state average 1.5), while Winberry emphasized need for equity in outreach to marginalized communities and alternative responses for homelessness and mental health. - Right of Way Code: Associate City Attorney Michael Selkirk proposed replacing individual franchise agreements with a uniform code to streamline management and ensure fair compensation ($13M annually). Council directed staff to proceed with drafting and a 45-day stakeholder comment period. - Transportation CIP Update: Engineering Director Ryan Oester presented the five-year, $38M Transportation Capital Improvement Program, funded primarily by SDCs. Key projects: Wilson Avenue corridor ($5M in next biennium), Third Street/Reed Market intersection improvements, Galveston corridor design, and bike/pedestrian greenways. Council noted the connection to the GO Bond program. - Wildflower Master Planned Development (Item 6, Quasi-Judicial): Public hearing on an ordinance to rezone 4.8 acres from Mixed Employment (ME) to Residential Medium Density (RM) and amend the master plan for 586 units of middle housing. Applicant Evergreen Housing presented a reduced commercial concept (1.4 acres ME with flexible flex zone). Planning Commission recommended denial of the rezone due to reduction of commercial land, but recommended approval of text amendments. Council heard extensive public testimony: 8 speakers in favor (citing need for housing, safety concerns from encampments) and 4 opposed (favoring complete communities, retaining commercial potential). Council approved the motion as amended: (1) added a phasing requirement that the flex area (buildings M1 and F1) be held for potential commercial use and developed only after phase one completion; (2) rejected the applicant’s proposal to expand drive-through allowance (retained existing “coffee huts only” language). First reading passed. - Sisemore Road Right-of-Way Vacation (Item 7): Uncontested first reading to vacate an undeveloped historic right-of-way segment in Skyline West subdivision. Approved. - Environmental Center Grant (Item 8): Council authorized a $41,965 grant agreement for the Rethink Waste Community Innovation Fund to support waste reduction projects aligned with the Community Climate Action Plan. Councilor Riley recused due to conflict of interest (he is executive director of the Environmental Center). Approved. - Deschutes Plat Alley Vacation (Item 9): Second reading and adoption of ordinance to vacate a portion of an alley right-of-way bound by NW Arizona, Bond, Colorado, and Wall Streets. Approved by roll call. - Bend Urban Renewal Agency (BURA): Approved minutes from February 15, 2023. Received update on annual performance reporting framework (14 metrics). Adopted Core Area Business Assistance Program (grants up to $50,000) and Core Area Development Assistance Program (grants up to $750,000) as recommended by the Core Area Advisory Board, with direction to ensure accessibility for undercapitalized and BIPOC-owned businesses. Key Outcomes - Approved the 2023 Police Survey findings and directed staff to continue efforts on alternative response and community engagement. - Directed staff to draft a Right-of-Way Code and return for first reading by fall 2023. - Advance the Transportation CIP as presented; will be incorporated into biennial budget process. - Approved (with amendments) the Wildflower MPD rezone and text amendment (first reading). The motion included a phasing condition for potential commercial flex space and rejected the drive-through expansion. - Approved the Sisemore Road right-of-way vacation (first reading). - Approved the $41,965 grant to the Environmental Center for the Rethink Waste Community Innovation Fund. - Adopted the Deschutes Plat alley vacation ordinance (second reading, roll call 7-0). - Appointed David Johnson to the Neighborhood Leadership Alliance. - BURA: Adopted Core Area Business and Development Assistance Programs; approved February 15, 2023 meeting minutes.

The Bend City Council held a hybrid work session starting at 5:00 PM and a regular meeting at 7:00 PM on March 15, 2023. The work session covered tree preservation code updates and transportation fee public engagement strategies. The regular meeting included public hearings on a supplemental budget creating a new Houseless Fund, a right-of-way vacation, recommendations for Commercial and Industrial Construction Excise Tax (CET) and ARPA awards, street preservation contracts, approval of the 2023–2025 Council Goal Framework, and second readings of two annexations. Council also heard public comments on homelessness, tree policies, and other community issues. Consent Calendar - Approved the Consent Agenda unanimously, including minutes of March 1 work and regular sessions, OLCC report, software agreements (Fusus, Microsoft, SHI, Kronos), and an ODOT cooperative agreement amendment. Public Comments & Testimony - Eric Garerty (lives in Prineville, works in Bend) urged the council to center voices of people experiencing homelessness and to rely on service providers; expressed concern about confusion caused by the camping code. - Sarah Ladwig (Bend resident) called for stronger enforcement against vagrancy and drug use, and for programs that require sobriety and job training for homeless individuals. - Joanne Mina (Bend resident, coordinator for immigrant community) advocated for Senate Bill 907 on workplace safety during extreme weather. - Jill Martinison (Bend resident) asked the council to clarify what "misinformation" they claim exists regarding houseless decisions. - Ken Atwell (land use chair, Southeast Bend Neighborhood Association) requested enforcement of a non-conforming commercial lot and praised planner Elizabeth LaFleur. - Corey Harlan (Cities and Towns Program Manager, Central Oregon Land Watch) urged the council to address both development-related tree removal and overall urban tree canopy, stressing that housing and tree preservation can coexist. - Roberta Silverman (land use chair, Southern Crossing Neighborhood Association) commended the council for starting tree code updates and suggested reducing street right-of-way width from 60 to 50 feet. - Carl Shoemaker opposed a proposed natural gas pipeline along East 27th Avenue, citing health risks. - During the public hearing on the supplemental budget (Item 6): Kevin Guadano (lives in county) opposed the new Houseless Fund, saying current efforts have failed and that the city is enabling homelessness. Dan Daly (Bend resident) opposed redirecting funds and criticized the city's property purchases for homeless services. Discussion Items - Tree Preservation Code Update (Work Session): Staff presented inconsistencies between Title 16 (grading code) and Bend Development Code, the need for clear and objective standards (especially for residential development), and examples of tree removal in recent projects. Councilors discussed scope: favoring protection of large trees (e.g., using Southeast Area Plan standards citywide), focusing on large lots, avoiding barriers to affordable housing, and considering a tree inventory and in-lieu fees. Staff was directed to create consistency, clear and objective standards, and a discretionary track, with further discussion on public engagement at a future meeting. - Transportation Fee Update/Public Engagement (Work Session): Staff outlined three engagement options (council/staff-led, advisory group, work group) and key questions on revenue use, rate structure, equity, and accountability. Council converged on the middle option (advisory group engagement, 3–6 months) combined with targeted roundtables and a holistic approach that includes other funding tools (e.g., fuel tax, food and beverage tax). Councilor Riley was designated as the council contact. - Supplemental Budget and Houseless Fund (Item 6): Finance Director Jeanette Townsend explained the creation of a new Houseless Fund by moving existing appropriations ($7.2 million, mostly state/federal grants) from the General Fund for better transparency. Council emphasized this is an accounting change, not new spending. Approved unanimously. - Alley Right-of-Way Vacation (Item 7): Staff and applicant Greg Blackmore (for Big Red Block LLC) requested vacation of 160 feet of a 12-foot alley to facilitate a mixed-use development. Conditions include compensation ($96,000), utility easements, and retaining alley access for adjacent lots. Council discussed value and public benefit; approved first reading with an amendment to exclude the portion abutting lots 5, 6, 11, and 12 (retaining 20-foot alley). - 2023 CET and ARPA Funding Recommendations (Item 8): Housing Director Lynn McConnell and Affordable Housing Coordinator Melissa Camania presented recommendations from AHAC. Funding of $500,000 ($100,000 CET + $400,000 ARPA) was awarded to eight organizations: Don's House (staffing/social services), Housing Impact (permanent supportive housing at Cleveland Commons), Neighbor Impact (rent/mortgage assistance), St. Vincent de Paul (food, outdoor living support), Thrive Central Oregon (rental assistance), Volunteers in Medicine (free healthcare), and Council on Aging (building rehabilitation). The fund is underperforming; total requests were $2.4 million. Council approved the recommendations. - 2023 Street Preservation Contracts (Items 9 & 10): David Abbas presented the life-cycle cost benefits of slurry seal and paving. Approved contract with Knife River Corporation-Northwest for paving ($3,012,545) and with VSS International for slurry ($268,325). Both include bike lane improvements and ADA upgrades. Approved. - 2023–2025 Council Goal Framework (Item 11): City Manager Eric King presented the framework developed through community surveys, listening sessions, and a council retreat. The framework includes goal focus areas, strategies, and actions, with a detailed work plan to be adopted with the biennial budget. Approved. - Second Readings of Annexations (Items 12 & 13): Council unanimously approved the annexation of Cooley Road right-of-way (1.9 acres) and the Ferguson annexation (approx. 40 acres) via roll call votes. Key Outcomes - Tree Code Update: Staff will proceed with code consistency, clear and objective standards, and a discretionary path; further discussion planned on public engagement. - Transportation Fee: Council selected the advisory group engagement path (3–6 months) with targeted roundtables; Councilor Riley will serve as council contact. - Supplemental Budget/Houseless Fund: Resolution adopted (7-0) creating the Houseless Fund, moving $7.2 million in appropriations for transparency. - Alley Vacation: First reading of ordinance approved (7-0) with amendment to exclude portion abutting lots 5, 6, 11, 12; applicant must pay $96,000 and meet conditions. - CET/ARPA Awards: Approved $500,000 in funding to eight organizations for housing and services. - Street Contracts: Authorized $3,012,545 for paving (Knife River) and $268,325 for slurry seal (VSS International). - 2023–2025 Council Goal Framework: Approved framework; work plan to be developed with biennial budget. - Annexations: Cooley Road annexation (1.9 acres) and Ferguson annexation (approx. 40 acres) approved on second reading. - Council Assignments: Councilor Riley to be transportation fee contact; Councilor Broadman to join Deschutes Forest Collaborative steering committee (general consent).