Public Meetings - Cleveland County, Oklahoma

The Employee Benefits Committee of Cleveland County met on Thursday, July 2, 2026, at 9:00 AM at the Cleveland County Office Building, 201 South Jones, Norman, OK. The meeting was called to order by Chairman Rod Cleveland. Key agenda items included approval of minutes, a status report from Classen Family Medicine, and discussions on retirement program outreach and the flex plan. The meeting adjourned after routine approvals and updates. Approval of Minutes - A motion was made and seconded to approve the minutes of the Regular Meeting held on June 4, 2026. The motion passed. Discussion Items - Status Report from Classen Family Medicine: Emergency Manager George Mauldin was scheduled to present, but the update was provided by Chairman Cleveland. He reported on cost-sharing adjustments: for a projected $10 increase, the county would cover part, the employee would cover $5, and the clinic picks up part. The arrangement was described as a two-thirds contract. The committee noted the update. - Nationwide Retirement Program: The committee discussed efforts to have a Nationwide representative present to county employees. The program is available but interest has been low. Chairman Cleveland indicated he will attempt to schedule a representative for a future meeting. - Flex Plan and Employee Check Distribution: The committee noted that a check has been dispersed for employee counts. Members discussed following up with Jennifer regarding the flex plan, including the possibility of employees maintaining current plans through payroll deductions. Revisiting the plan in August was suggested. Key Outcomes - The minutes of June 4, 2026, were approved. - The status report from Classen Family Medicine was received; no formal action taken. - The committee will engage Nationwide to arrange a presentation for employees. - Follow-up on flex plan details will be handled with Jennifer, with a potential revisit in August. - The meeting adjourned via a motion and second.

The Cleveland County Board of County Commissioners held a special meeting on July 1, 2026, at 1:00 PM in Norman, Oklahoma. The meeting included the election of officers for the new fiscal year, approval of numerous routine contracts, financial policies, and IT support agreements, all passed unanimously. No public comments were received. An executive session regarding employment of Michael Finley was stricken from the agenda by motion. Items of Business Election of Chairman and Vice-Chairman: Commissioner Rusty Grissom was elected Chairman, and Commissioner Jacob McHughes was elected Vice-Chairman for Fiscal Year 2026/2027. Both votes were unanimous (3-0). Contract with 929 Strategies: The Board approved the contract between Cleveland County and 929 Strategies for assistance with the American Rescue Plan Coronavirus Local Fiscal Recovery Fund. (Vote: 3-0) Resolution on Various Contracts: A resolution authorizing the re-authorization, continuance, or renewal of various contracts for FY 2026/2027 was approved. (Vote: 3-0) Investment Policy: The Cleveland County Investment Policy for Fiscal Year 2026-2027 was approved. (Vote: 3-0) Reimbursement Resolution: A resolution to reimburse officials or department heads for services of public employees or other purposes per Title 62 O.S. § 335, effective July 1, 2026 through June 30, 2027, was approved. (Vote: 3-0) Designation of County Depository Banks: A resolution designating county depository banks for FY 2026-2027 was approved. (Vote: 3-0) Schneider Geospatial Contract (Assessor): A contract with Schneider Geospatial-Spatialest for $42,197.40, including Comper for Citizen, Property Portal, and Community, was approved. (Vote: 3-0) Resale Property Fund Financial Statement (Treasurer): The Resale Property Fund Financial Statement was approved. (Vote: 3-0) IT Server Support Agreements: Two agreements with Dell Technologies were approved: one for $5,739.50 annually and another for $6,671.92 annually, both with terms from July 1, 2026 to June 30, 2027. (Vote: 3-0 each) Requisitioning and Receiving Officers List (County Clerk): The list of Requisitioning Officers and Receiving Officers in Work Flow for FY 2026-2027 was approved. (Vote: 3-0) Board Member Statements and Announcements Commissioner Grissom noted a warm American flag display and wished a happy 250th birthday to the United States. Executive Session Items 13 and 14, which concerned a possible executive session to discuss the employment of Michael Finley, were stricken from the agenda by unanimous motion (3-0). The meeting adjourned immediately after.

The Cleveland County Board of County Commissioners held a regular meeting on June 29, 2026, at 1:00 PM in Norman, Oklahoma. The meeting began with a prayer, pledge of allegiance, roll call, and approval of minutes from the June 19 special meeting and June 22 regular meeting. The board approved a large consent agenda, several insurance policies, multiple bids for county services, and entered executive session to discuss a personnel matter. Consent Calendar - The board approved the consent agenda in a single vote, which included over 60 routine items such as contracts for family reunification services (Hope Center Ministries), T-Mobile phone renewal, juvenile detention agreements, legal services (Fellers Snider), Family Drug Court administration, Sheriff’s Office contracts (evidence management, shredding, inmate communications, software, internet), County Clerk purchase orders and claims, Court Clerk equipment leases, Assessor software subscription, IT agreements, Health Department contracts (fire protection, fitness classes, document shredding, staffing), and Treasurer’s office copier/printer renewals. All items were approved unanimously. Public Comments & Testimony - No members of the public signed up to speak. The board noted that no public comment was received. Discussion Items - Property Liability Insurance (Item 69): The board approved a property and liability insurance premium of $1,924,710.89 from Steve Owens Insurance Group for fiscal year 2027. - Workers’ Compensation Insurance (Item 70): Four options were presented. The board selected Option 4, which carried a $3,000 deductible and a premium of $483,737. Commissioner Grissom noted that the county had operated under a $3,000 deductible in the prior year and saved approximately $40,000 in premiums despite paying some deductibles. The motion passed unanimously. - Bid BE-2209 – Kitchen Appliance Maintenance (Item 71): A one-year service/maintenance agreement for kitchen appliances at the Cleveland County Detention Center was accepted and postponed, with instructions for staff to tabulate and qualify the bids and report back to the board. - Unfinished Business – Bids (Items 72–78): - Item 72 (Fire Life Safety Inspection): Awarded to Fire Control for 12 county locations. - Item 73 (HVAC and Electrical Panel Replacement): Awarded to Metro 13 Mayor and Banker Brothers Electro Team for respective components. - Item 74 (Irrigation System at Fairgrounds): Awarded to LLCA Green Irrigation. - Item 75 (HVAC Maintenance for Health Departments): Awarded to United Communical Services. - Item 76 (Lawn Treatment & Weed Prevention): Postponed for one week. - Item 77 (Pest Control): Awarded to Evidence Affordable Pest. - Item 78 (Elevator Maintenance): Awarded (vendor not specified in the transcript) for a multi-year agreement covering seven hydraulic and three traction elevators. Key Outcomes - Approved Minutes: Minutes of the June 19, 2026 special meeting and June 22, 2026 regular meeting were approved. - Approved Consent Agenda: All consent items (Items 2–68) were approved unanimously. - Approved Insurance Premiums: Both property liability and workers’ compensation insurance (Option 4) were approved. - Bid Awards: Several bids were awarded as detailed above; one bid was postponed; the lawn treatment bid was delayed for a week. - Executive Session: The board entered executive session (Item 79) to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of Ted Woodhead, pursuant to 25 O.S. § 307(B)(1). Following the session, the board took action (Item 80) on the matter, but the specific outcome was not disclosed in the public portion of the meeting. - Adjournment: The meeting was adjourned with wishes for a safe Independence Day holiday.

The Cleveland County Infrastructure Committee met on June 25, 2026, at 10:37 AM (agenda listed 10:30 AM) in Norman, Oklahoma. The meeting was called to order by Chairman Warr, with a quorum present. The committee reviewed and approved the minutes of the May 28, 2026 meeting, received an infrastructure report from Facilities Manager Brian Wint, and discussed several ongoing projects including parking lot improvements, building maintenance, and future plans. Approval of Minutes - Item 1: The committee unanimously approved the minutes of the regular meeting held on May 28, 2026. (Motion and second; no opposition noted.) Public Comments - No members of the public signed up to speak. Discussion Items – Infrastructure Report Brian Wint provided a comprehensive update on county facilities: - Elevators: No new developments. - Lighting Controls: Approved funding to be moved; parts ordered next week. - Air Handler: Parts arriving; installation postponed to fall 2026 to minimize disruption. The work will take 7–8 days and affect the first floor of the new courthouse. - Parking Lot Painting: All county-owned lots (except Thompson lot) painted green. Total 388 parking spaces (140–150 added with the new lot). Green spaces designated for public/juror parking. A color-coded permit system (green, orange, blue, yellow, purple) will be implemented with numbered assigned spots. Placards will be issued to departments. Signage expected within 30 days. - Election Board Glass: Installation underway, replacing all glass with high-insulation (R30) panels, funded by ARPA. - Couch Center: East Drive to be repaved in concrete by end of July; front parking lot to be converted to concrete with ADA-compliant sidewalk. - Sixth Floor, Vista: Clearing out old sheriff’s office furniture and equipment over the next 30–60 days. Items (desks, chairs, bookcases) available for transfer to county offices. Computers and monitors to be wiped. - RVS Bank Building: County now owns the main building; some items inside. No immediate need for additional staff. - Jury Chairs: Many chairs deteriorating; new style being explored for future replacement. Budget constraints noted ($11,000 remaining in furniture account). Discussion Items – Other Business - Window Leak: A board member reported water leaking through a single window on the west side during a recent storm. Brian Wint will have the glass company inspect the weep holes. The leak was isolated to one window. - Handicap Parking: A board member raised concern about insufficient handicap parking, noting elderly and disabled visitors struggling. Wint agreed and suggested waiting 4–6 months for a long-term plan (possible parking garage or north lot development) before making permanent changes. The committee discussed asking the city for additional handicap spaces in the interim. Wint noted that the city currently does not ticket vehicles with handicap placards parked in regular spots around the courthouse. Key Outcomes - Minutes approved unanimously. - Parking permit system to be implemented within 30 days, with green public parking and color-coded assignments for employees. Two unassigned spots per lot will be available as overflow. - Handicap parking issue to be revisited after the city parking plan is clarified (4–6 months). No immediate action taken. - Window leak to be inspected by glass company. - Meeting adjourned without further business.

The Cleveland County Excise Board held its regular meeting on Thursday, June 25, 2026, at the Cleveland County Office Building in Norman, OK. The meeting was scheduled for 10:00 AM; the chair called the meeting to order at approximately 10:20 AM according to the transcript. All five agenda items were approved unanimously. No public comments were made, and no board member statements were offered. Approval of Minutes - Approved the Excise Board minutes of the Regular Meeting held on May 28, 2026, and the Special Meeting held on June 11, 2026, as presented. The motion carried unanimously. Cleveland County Budget Financing Plan - Approved the Cleveland County Budget Financing Plan following its examination and review. One board member noted that the document had been received as the board sat down, and while they had not personally examined it, they stated they knew it to be true and correct. The motion carried unanimously. ARPA Fund Transfer - Approved the transfer of $115,517.00 from ARPA M&O account 112120-54000 to ARPA Project 3.009 account 112120-54827, designated for concrete replacement at Couch Center and a lighting project for controls in courtrooms. The motion carried unanimously. Lexington Public Schools Temporary Appropriations - Approved the Application for Temporary Appropriations of Needs for Lexington Public Schools District No. I-057 for fiscal year 2026-27: General Fund current expense $11,839,349; Building Fund $1,082,576; Child Nutrition Fund $645,017. The motion carried unanimously. Robin Hill District Temporary Appropriations - Approved the Application of the Board of Education of Robin Hill District No. C-16 for fiscal year 2026-27: General Fund $3,653,832; Building Fund $286,181; Child Nutrition Fund $140,506; Building Bond Fund $535,000. The motion carried unanimously. Key Outcomes - All agenda items were approved unanimously with no dissenting votes. - No public comments were received on any agenda item. - The board adjourned after completing its business, with no new business or board member statements.

The meeting was called to order at 9:30 AM with Chairman Jacob McHughes, Vice-Chairman Chuck R. Thompson, and Member Douglas Warr present. The board approved previous meeting minutes and addressed multiple tax correction petitions, including four related to First Presbyterian Church that were tabled for further review. Unfinished business concerning a veteran's benefits petition was also tabled. Consent Calendar - Approval of Minutes (May 28, 2026): Motion by Thompson, second by Warr, passed unanimously (McHughes, Thompson, Warr all yes). - Bulk Approval of Petitions: Motion to approve all tax correction petitions except petitions 39995, 39996, 39997, and 39998 (the First Presbyterian Church petitions). Motion by Thompson, second by Warr, passed unanimously. Public Comments & Testimony - No public comments were signed up. Discussion Items - First Presbyterian Church Petitions (39995–39998): These four petitions concern parcels owned by First Presbyterian Church that the County Assessor reclassified as taxable in 2025. Jan Meadows, a church trustee, testified that the parcels are part of a contiguous property used primarily for church parking, with some spaces leased to the Norman hotel (approximately 18–20 spaces) and others used for paid public parking (university students and events). The church received about $85,000 in parking revenue in 2025, which is directed toward church mission work. Assessor's representative Doug Warr presented details: parcel 33199 (petition 39998) includes the hotel patio and building footprint, used exclusively by the hotel; parcel 3322 (petition 39995) is parking used by the hotel; parcel 3320 (petition 39996) is a large paid parking lot with QR code payment; and parcel 3320 (petition 39997) includes spots restricted for hotel guests. The assessor argued these uses are not exclusively religious. Board member Thompson inquired about unrelated business income and potential implications for other churches with game‑day parking. The board voted to table all four petitions to allow time to review the church's tax returns and obtain a survey of other church parking lots in the area bounded by Timberdell, Main, Jones, and University. The district attorney's office also requested a copy of the survey. - Petition 39948 – Stephanie Harris (Unfinished Business): This item, postponed from May 28, 2026, involved a request for tax correction related to VA benefits. Stephanie Harris provided an update: she contacted Senator Weaver's and Senator Kennedy's offices, and her husband's case has been opened in Washington D.C. She presented documentation showing a favorable decision. The board tabled the petition pending further action. Key Outcomes - Approved minutes of May 28, 2026 (unanimous). - Approved all tax correction petitions except the four church-related ones (unanimous). - Tabled action on First Presbyterian Church petitions 39995–39998 to allow for additional information: the church's 990 tax returns and a survey of other church parking lots in the specified area. The assessor's office was directed to provide the survey. - Tabled action on petition 39948 (Stephanie Harris) pending further development of her federal VA case. Documentation was provided to the county clerk for file. Board Member Statements and Announcements - No additional announcements. Meeting adjourned.

The Cleveland County Board of County Commissioners met on June 22, 2026, at 7:00 PM. Commissioners McHughes, Grissom, and Cleveland were present. The meeting opened with prayer and the Pledge of Allegiance. Notice of the meeting was posted on June 19, 2026. The board approved minutes from prior meetings, handled consent items, considered several bids, entered executive session, and appointed a new sheriff. Consent Calendar - Approval of Minutes: Approved minutes of the special meeting of June 11, 2026, the regular meeting of June 15, 2026, and the special meeting of June 18, 2026. - Consent Docket: Approved the consent docket minus item number five, which was stricken as a duplication. Public Comments & Testimony - No members of the public signed up to speak. Discussion Items - Bid COM-2202 (Elevator Maintenance): Two bids received (American Elevators and TK Elevators). Motion to accept and postpone to purchasing for tabulation and qualification. Carried. - Bid COM-2203 (HVAC/Electrical Panel Replacement): Bids from Baker Brothers Electric Inc., Metro Flex Electric Heat and Air, and Streets OLC. Motion to accept and postpone. Carried. - Bid FB-2204 (Irrigation System at Fairgrounds): Bids from Everything Green Irrigation, Green Shade, Brooms Irrigation and Landscape, Hernandez Total Management Inc., and Hammond Bellis Landscape and Irrigation. Motion to accept and postpone. Carried. - Bid 2205 (HVAC Maintenance for Moore and Norman Health Departments): Only two bids received (United Mechanical Services and one other). Motion to accept and postpone. Carried. - Bid 2206 (Lawn Treatment and Weed Prevention): Single bid from Central Staffing Solutions. Motion to accept and postpone. Carried. - Bid 2207 (Pest Control): Single bid from Irwin's Affordable Pest Control Inc. Motion to accept and postpone for department review. Carried. - Bid 2208 (Fire Life Safety Inspection): Single bid from Fire Drill Protection Systems. Motion to accept and postpone for tabulation. Carried. - Bid 2209? (Kitchen Appliances & Equipment at Detention Center): Bid had not closed. Item 41 postponed to next week. Carried. - Unfinished Business: - Bid 2199 (Inmate & Detention Supplies): Motion to award to multiple vendors. Carried. - Bid 2201 (Election Ballot Printing): Awarded to Midwest Printing Company as low bidder. Carried. - Bid 2200 (Voting Equipment Delivery): Motion to enter executive session. Carried. - Executive Session: Board entered executive session pursuant to Title 25 for discussion of employment, hiring, appointment, promotion, disciplining, or resignation of the Cleveland County Sheriff. Key Outcomes - Appointment of Sheriff: After executive session, the board voted to appoint Daryl Weaver as Cleveland County Sheriff, effective Monday, July 6, 2026. All commissioners voted in favor. A formal press conference was announced for 2:00 PM at the sheriff's headquarters. - Postponements: Several bids (COM-2202, COM-2203, FB-2204, 2205, 2206, 2207, 2208, 2209) were postponed to purchasing for tabulation and qualification. Item 41 (kitchen maintenance) postponed to the next meeting. - Meeting Adjourned: Motion to adjourn carried unanimously.

The Cleveland County Budget Board met on June 22, 2026, to approve routine financial items, including the certification of the county budget, appropriations, and a fund transfer for ARPA projects. The board also received updates on infrastructure projects and a brief safety briefing. All votes were unanimous. Consent Calendar - Approval of Minutes: The board approved the minutes of the May 26, 2026 regular meeting and the June 8, 2026 special meeting. (Note: Transcript does not explicitly capture this vote, but it was on the agenda and assumed approved.) - Certification of Adoption of County Budget: Approved unanimously. - Cash Fund Request for Appropriations (May 16 – June 15, 2026): Approved unanimously. - FY 2025-2026 Lapsed Appropriations: Approved unanimously. - Transfer of Funds from ARPA M&O to ARPA Project 3/009 ($115,517): Approved unanimously. The funds are for concrete replacement at Couch Center and lighting controls in courtrooms. Public Comments & Testimony No members of the public signed up to speak. Discussion Items - Employee Benefits Committee Update: No report was provided; the chair noted nothing to report. - Infrastructure Committee Update: Facilities Manager Brian reported on several projects: - Elevator upgrade at the courthouse – ongoing, expected later this year. - Lighting control ARPA project – completed, with additional adjustments in courtrooms, restrooms, and break room. - Courthouse air handler – parts scheduled, but installation delayed to fall to minimize impact; first floor west building will be without air during installation. - Roof on the NX building – 100% complete. - East side parking lot – opened, spaces painted green for courthouse visitors and juror parking; employee parking will use color-coded placards. - Appraisal on the old RBS building – the county received a significant discount (over $1 million undervalued); two lots still pending. - Election board glass replacement – started that day, paid for by ARPA funds; all panes were broken and filled with debris. - Couch Center concrete project – front drive and east drive replacement; money transfer needed to proceed. Also a sidewalk from east parking lot to front entrance, with ADA-compliant handicapped spaces. - Safety & Emergency Management Director Presentation: George Mauldin was not present; a board member noted severe weather risks for tomorrow and Wednesday and later in the week. Key Outcomes - All votes on the consent calendar items were unanimous (members present: McHughes, Howlett, Cleveland, Williams, Richards, and others; Grissom and Warr not mentioned in transcript). - The board approved the transfer of $115,517 from ARPA M&O to ARPA Project 3/009 for concrete and lighting projects. - Board member reminded that CARES Act (COs) grants must be closed out by September 30, 2026. - Meeting adjourned after board member statements.

The Cleveland County Board of Commissioners held a special meeting on June 19, 2026, at 8:00 AM in Norman, Oklahoma. The meeting focused on a single executive session topic regarding the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of the Cleveland County Sheriff. All three commissioners were present: Chairman Jacob McHughes, Vice Chairman Rusty Grissom, and Member Rod Cleveland. The meeting adjourned at 2:32 PM. Public Comments & Testimony - No public comments were made during the meeting. Discussion Items - Executive Session Discussion (Agenda Item 1): The board considered a motion to return to open session from the executive session discussion. The motion was made by Chairman McHughes, seconded by Vice Chairman Grissom, but it failed. The minutes record all three commissioners voting aye, which appears contradictory (a motion to return to open session failing with all ayes may indicate a recording or transcription error). Subsequently, a motion to adjourn to executive session, made by Chairman McHughes and seconded by Member Cleveland, carried unanimously (3-0). The board then entered executive session under 25 O.S. § 307(B)(1) to discuss personnel matters concerning the Sheriff. - Action Regarding Executive Session (Agenda Item 2): After the executive session, the board returned to open session. No action was taken on this item; it was continued to a future meeting. Key Outcomes - Vote on returning to open session: Motion failed (recorded as 3-0 aye, possible error). - Vote to adjourn to executive session: Motion carried (3-0). - No action taken on Sheriff personnel matter: Item continued. - Adjournment: Motion to adjourn at 2:32 PM carried unanimously (3-0).