Public Meetings - Fairfield, Ohio

The Fairfield City Council met at 7:00 PM on Monday, October 26, 2026, at 5350 Pleasant Avenue, Fairfield, OH. Mayor Tim Meyers presided, and Councilmember Adam Kraft offered the invocation and led the Pledge of Allegiance. Councilmember Leslie Besl was excused by voice vote. There were no agenda modifications and no request for executive session. A pre-meeting Council-Manager Briefing at 5:30 PM reviewed the 2027 Annual Operating Budget. Council adopted the Safe Streets and Roads for All Plan, appointed Douglas Meece to the vacant At-Large seat, approved a TIF agreement amendment, and authorized Public Utilities contracts and related appropriations. Consent Calendar / Approval of Minutes - Special meeting minutes of October 12, 2026, and regular meeting minutes of October 13, 2026, were approved without changes. Public Comments & Testimony - Elaine Decker, a resident of Twin Lakes in Fairfield, asked council to investigate helping the HOA with a research fund, noting financial challenges and potential impacts on property values for 128 units and adjacent new development. Mayor Meyers acknowledged her letter, explained that help would be difficult because the association is an HOA, and said the city would review it without making promises. Special Presentations - Mayor Meyers proclaimed October 26, 2026, as Purple Monkey Project Day. The Purple Monkey Project, formed in October 2021 after the passing of 10-year-old Reagan Banas, has invested more than $200,000 in Southwest Ohio, awarded 20 continuing education scholarships, presented 88 Reagan Banas Spirit Awards, and impacted youth in 17 schools. - Arleace Green, Public Affairs Specialist for the Office of Disaster Assistance, Small Business Administration, was listed for a special presentation but did not address the meeting. Council Reports - Councilmember Kraft reported Halloween on the Green had 45 vendors and 1,400 attendees, and the final movie in the park drew about 850 people; the movie was 'Casper.' - Councilmember Pennington reported Public Works crews tested leaf equipment, leaf pickup starts the following week, and the Great Miami River Trail Extension contractor will mobilize at Marsh Park. - Councilmember Paullus praised the first 2027 budget review and highlighted the city's expanded social media work by Alex, Benjamin, and Brianna Wolf. Old Business - Zoning Map Amendment: Council heard the second reading of an ordinance amending Section 1130.01(B)(2) of the Codified Ordinances; the Planning Commission had issued a recommendation on October 14, 2026. No final vote was taken. - Safe Streets and Roads for All (SS4A) Plan: Council held the third reading and adopted the plan dated October 11, 2026, by voice vote. New Business - Council voted to read all new business by title only before considering the following items. - Appointment: Council appointed Douglas Meece to the At-Large Councilmember seat for the unexpired term under Section 3.10 of the City Charter, effective November 9, 2026, by roll-call vote with all five present members voting yes. Councilmembers praised his Parks Board leadership, and Councilmember Pennington noted 13 or 14 resumes were submitted. - TIF Amendment: Council approved an ordinance amending Ordinance No. 95-26 to authorize the City Manager to execute a Development and Tax Increment Financing Agreement with NP Butler County TC, LLC, an affiliate of NorthPoint Development, LLC, for the Butler County Trade Center speculative industrial park at Jacquemin Farm (transcript also refers to it as 'Shockman Farm'). Staff described it as a name change to a subsidiary with no material changes. Suspension of readings was approved, and the ordinance was adopted. - Liquor Permits: Council approved motions not to request hearings on liquor permit applications for Jay Madhusudan Investment LLC, 4613 Dixie Highway (Class C-2), and Mountains and Meals LLC, 6600 Dixie Highway, Unit N (Class D-5). - Public Utilities Contracts: Council approved three contracts, each with suspension of readings: - Benchmark Land Management, LLC, for the River Road Sanitary Sewer Extension, installing approximately 1,000 feet of low-pressure sewer force main and extending service to nine properties currently using septic systems; four bids were received. - TBH Construction for the Thunderbird Lane BCWS Water Interconnection, creating an additional connection between the city and Butler County water systems; seven bids were received. - Ashcraft Contracting, LLC, for the Fairfield WWTP Waterline Replacement, replacing more than 3,000 feet of aging water lines and rerouting a raw sludge pipeline; six bids were received. For each, staff recommended the listed contractor as the lowest and best bidder. - Contractual Appropriations: Council approved an ordinance amending Ordinance No. 148-25 with contractual appropriations totaling $1,388,103: $25,000 for asphalt and concrete repairs (existing contract, Public Utilities); $206,839 for River Road Sanitary Sewer Extension; $139,470 for Thunderbird Lane BCWS Water Interconnection; and $1,016,794 for Wastewater Treatment Plant Waterline Replacement. Suspension of readings was approved. - Non-Contractual Appropriations: Council approved an ordinance amending Ordinance No. 148-25 with non-contractual appropriations totaling $253,830: $13,984 for Wastewater Division-Admin Insulation; $8,000 for the 2026 Annual Drainage Program; $5,196 for Town Center Improvements; $12,000 for Water Division installation services and materials; $78,000 for guardrail replacements and upgrades at various locations; $60,000 for right of way services for the River and Groh Roundabout and River Road West Multiuse Trail; $9,705 for concrete crack sealing; $10,025 for Wastewater Treatment Plant concrete repairs; and $56,920 for CAC Theater equipment procurement. Suspension of readings was approved. Key Outcomes - Adopted the SS4A Plan. - Appointed Douglas Meece to the At-Large Council seat. - Approved the TIF agreement amendment with NorthPoint/NP Butler County TC, LLC. - Approved both liquor permit non-hearing motions. - Awarded Public Utilities construction contracts to Benchmark Land Management, TBH Construction, and Ashcraft Contracting. - Approved $1,388,103 in contractual appropriations and $253,830 in non-contractual appropriations. - Next meetings: November 9 (briefing 5:30 PM, regular 7:00 PM), November 23 (briefing 6:00 PM, regular 7:00 PM), and December 14 (briefing 6:00 PM, regular 7:00 PM).

The Fairfield City Council held its regular meeting on Monday, September 28, 2026, at 7:00 PM, preceded by a Council-Manager Briefing on the Police Department's Flock ALPR technology. The council unanimously adopted seven ordinances (Ordinances 104-26 through 110-26), including approvals for a sidewalk contract on Route 4, a CDBG application, a Cultural Arts Advisory Commission fund, a mutual aid agreement for law enforcement, and two budget amendments. A joint public hearing was held regarding the re-zoning of 6638 Dixie Highway for a 7Brew coffee drive-thru. The meeting recessed to executive session at 7:35 PM and adjourned at 8:30 PM. Consent Calendar - The Regular Meeting Minutes from September 14, 2026, were approved as written. - The Mayor called for, and Council approved unanimously (6-0), an Executive Session to discuss employment/appointment of a public employee and the sale of public property. Public Comments & Testimony - There were no citizen comments during the public comment period. Council-Manager Briefing (6:00 PM) – Police Technology - Chief Maynard presented on the Flock Automatic License Plate Recognition (ALPR) system used by the Fairfield Police Department. The briefing detailed the system's 59 strategically placed cameras, its use for real-time alerts (stolen vehicles, Amber Alerts) and retrospective vehicle investigations, and the governance policies controlling data access, retention, and sharing. The system was characterized as a vehicle-identification tool and an investigative lead, not a substitute for traditional investigation. Joint Public Hearing – 6638 Dixie Highway Re-Zoning - The Council and Planning Commission opened a joint public hearing at 7:05 PM for a request to rezone 6638 Dixie Highway (the former Frisch's restaurant) from M2 (General Industrial) to C3A (General Business Modified) to facilitate a 7Brew coffee drive-thru. - Staff Presentation (Planning Manager Lynn): The site has been vacant for two years and is showing blight. The proposal consolidates two existing curb cuts into one, adds landscaping, and includes a 500-square-foot kiosk and a 320-square-foot walk-in cooler. Staff expressed strong support for eliminating the M2 zoning on the Route 4 corridor. - Applicant (AJ Scott, 7Brew Franchisee): Described the business as predominantly drive-thru (with minimal walk-up service, approximately 1% of sales). He projected an eight-week construction timeline with a target opening in spring 2027. Employee winter weather protocols include 15-minute outdoor rotations, canopy heaters, and provided cold-weather gear. - Council Questions / Discussion: - Councilmember Paullus inquired about the safety of left-hand turns onto southbound Dixie Highway. Development Services Director Kathman stated the combined access point is designed to improve safety, and Public Works Director Mann suggested internal signage to direct customers to the Seward Road exit. - Councilmember Brill questioned the choice of C3A zoning over C1. Planning Manager Lynn explained that C1 does not permit drive-throughs (essential for 7Brew), and that a C1 designation on the site could constitute spot zoning given the surrounding C3 corridor. - Councilmember Kraft asked about walk-up customers and employee protections against inclement weather. - Outcome: No public testimony was offered. The second reading of the ordinance was held pending the Planning Commission's written recommendation, scheduled for October 14, 2026. Council Reports - Councilmember Besl: Announced the Finance Department received the Ohio Auditor of State Award with Distinction for fiscal year 2025. - Councilmember Pennington: Reminded residents that October is the final month for curbside brush pickup; leaf pickup will begin the first full week of November. - Councilmember Kraft: Promoted several recent and upcoming Parks & Recreation events, including the Community Art Center opening, Great Miami River cleanup, and Cyclocross event. - Mayor Meyers: Congratulated Chris Addison on his promotion to Parks & Recreation Director and assigned Councilmember Davidson to oversee Public Utilities until the Council vacancy is filled. Old Business - Development Services (Councilmember Brill): - Zoning Map Amendment (3rd Reading, Ordinance 104-26): Adopted unanimously (6-0). - 6638 Dixie Highway Re-Zoning (2nd Reading): Second reading held pending Planning Commission recommendation. - $250,000 Commercial Revitalization Grant (2nd Reading): Ordinance to authorize a grant to the Fairfield Community Foundation for the Fairfield Commercial Revitalization Fund was presented as a second reading. - Public Works (Councilmember Pennington): - ADA Transition Plan & Title VI Plan (2nd Readings): Ordinances to approve and adopt the ADA Transition Plan and Title VI Plan, both dated September 14, 2026, were presented as second readings. No votes were taken. New Business The council voted unanimously (6-0) to read all new business items by title only. All following ordinances were adopted unanimously (6-0) after suspending the second and third readings. - Development Services (Ordinance 105-26): Authorized the City Manager to submit the FY 2027 Community Development Block Grant (CDBG) application for sidewalk construction on Donald Drive and North Gilmore Road. The project is estimated at $211,872 ($135,100 CDBG, $76,772 local match from Northeast Area TIF funds). - Parks & Recreation (Ordinance 106-26): Authorized the City Manager to establish a restricted fund at the Fairfield Community Foundation for the Cultural Arts Advisory Commission (CAAC) to accept charitable donations for arts programs and facilities. - Public Safety (Ordinance 107-26): Authorized the City Manager to enter into the Butler County Mutual Aid Agreement for Law Enforcement, declaring an emergency. - Public Works: - Safe Streets and Roads for All (SS4A) Plan (1st Reading): The draft plan, funded by a $120,000 planning grant (20% local match), was presented as a first reading. The plan has been open for public comment since August 10, 2026. - Route 4 Sidewalk Contract (Ordinance 108-26): Authorized a $219,487 contract with Adleta Construction for approximately 1,750 feet of ADA-compliant sidewalk along the east side of Route 4 between Holden Boulevard and Michael Lane. The project will complete a continuous paved path on at least one side of Route 4 from Bypass 4 to the Hamilton corporation limit. - Finance & Budget (Councilmember Besl): - Ordinance 109-26: Appropriated $269,487 in contractual funds ($219,487 for the Route 4 sidewalk, $50,000 for Electric Vehicle Charging Stations). - Ordinance 110-26: Appropriated $143,000 in non-contractual funds ($88,000 for computing equipment, $25,000 for parks building repairs, $30,000 for library repairs). Key Outcomes - Seven ordinances were adopted unanimously (6-0): Ordinances 104-26 through 110-26. - The 7Brew rezoning at 6638 Dixie Highway was referred to the Planning Commission for a recommendation, with a second council reading scheduled for October 26, 2026. - The meeting schedule was announced: Next Council-Manager Briefing is October 13 at 6:00 PM, next Regular Meeting is October 26 at 7:00 PM. - The council recessed to Executive Session at 7:35 PM and the regular meeting adjourned at 8:30 PM.

The Fairfield City Council held its regular meeting on Monday, September 14, 2026, at 7:00 PM. The meeting featured public comments, the resignation of Mayor Steve Miller, the appointment of a new mayor, and the adoption of several ordinances and resolutions related to economic development, public works, and financial appropriations. Public Comments & Testimony - Donna Davis (5626 Kingsbury) requested Council consider regulations limiting seasonal holiday decorations to 30 days before and after the holiday, citing a neighbor's lost home sale due to excessive decorations. Law Director Walterman explained First Amendment challenges and enforcement difficulties. Development Services Director Kathman noted the city lacks a specific ordinance, though zoning inspectors have attempted personal outreach to the homeowner. Mayor Miller expressed sympathy but indicated the city's hands are tied. - Michelle Sparto (5500 Southgate Boulevard) expressed concerns about the Income Tax office's organization, communication, and security of personal information, claiming her documents were lost. She requested an independent state audit. City Manager Timmer stated a comprehensive process improvement review is underway but does not pause tax procedures. He noted annual state audits have returned clean results for the past ten years. - Adrian Rye (701 Symmes Road) opposed the use of Flock cameras, citing Supreme Court rulings on mass surveillance and national reports of officer misuse. Police Chief Maynard reported the city has used 59 cameras since 2023, with strict policies, quarterly audits, no incidents of misuse, and data stored only 30 days. He provided examples of successful investigations. Councilmembers debated privacy versus public safety, ultimately stating they will continue use pending state or federal directives. Council Reports - Councilmember Pennington announced the Federal Rail Administration awarded $40 million for the Symmes Road project, thanking staff and Councilmember Paullus. - Councilmember Kraft reported successful Village Green events (Movie in the Park, Grooving on the Green, Auto Fest) and that the Aquatic Center closed for the 2026 season with approximately 26,000 visitors, an 11% increase over 2025. - Councilmember Meyers noted the official grand opening of the solar field at the Wastewater Treatment Plant, which provides about 70% of the plant's electricity. He reported over $20,000 in savings in the past two weeks alone. Mayor Resignation and Appointment - Mayor Steve Miller submitted his resignation effective immediately, citing a loss of passion after nearly 30 years of service. He expressed confidence in Vice Mayor Tim Meyers as his successor. - Councilmember Paullus moved to appoint Councilmember Meyers as mayor for the unexpired term. The motion carried 6-0 (Meyers abstained). Meyers accepted and immediately appointed Councilmember Pennington as Vice Mayor. - Law Director Walterman outlined the charter process: Council has 60 days to fill the resulting at-large vacancy. Councilmember Davidson will lead the selection process. Discussion Items - Old Business – Development Services (Councilmember Brill): Second reading of an ordinance amending the Zoning Map (Section 1130.01(B)(2)) for property at 5145 Pleasant Avenue. A third reading will follow. - New Business – Development Services (Councilmember Brill): - First reading and joint public hearing (September 28, 2026) set for a zoning map amendment for 6638 Dixie Highway (former Frisch's site) to allow commercial redevelopment. - First reading of an ordinance authorizing the City Manager to execute a Development and Tax Increment Financing (TIF) Agreement with NorthPoint Development, LLC for the Butler County Trade Center speculative industrial park on approximately 140 acres of the Jacquemin Farm. The project represents at least $130 million investment and projected $22 million in new payroll. The city will reimburse up to 50% of costs for turn lanes (capped at $350,000 from the Northeast Area TIF Fund). NorthPoint will contribute $250,000 toward intersection improvements at Tylersville and Morris Roads. The ordinance was adopted 7-0 after suspension of readings. - First reading of an ordinance authorizing a $250,000 grant to the Fairfield Community Foundation for the Commercial Revitalization Fund, due to demand exceeding initial funding. - Public Safety (Councilmember Paullus): - Simple Motion 26-26: Withdrew Council's objection to the renewal of a liquor permit for JS Sizemore, LLC DBA Cobblestone Tavern (4735-4737 Dixie Highway). Approved 7-0. - Simple Motion 27-26: Voted not to request a hearing for a liquor permit application by Everyday Stop LLC (3152 Lighthouse Drive, Suite C1). Approved 7-0. - Ordinance 96-26: Declared a 2003 International Heavy Rescue vehicle surplus and authorized donation to the Hamilton Fire Department. Adopted 7-0 after suspension of readings. - Public Works (Councilmember Pennington): - Ordinance 97-26: Authorized application to OPWC Issue 1 for the 2028 Resurfacing Project ($500,000 grant on $1.8 million project covering 36 streets). Adopted 7-0. - Ordinance 98-26: Authorized application for River, Groh, Chateau Roundabout Improvements ($1,000,000 grant on $2.1 million project). Adopted 7-0. - Ordinance 99-26: Authorized contract with Ohio Heavy Equipment Leasing, LLC (Loveland Excavating) for the Great Miami River Trail Extension (approximately 9,000 feet of 11-foot trail, extending the existing trail by 1.68 miles, completing a loop at Marsh Park). Adopted 7-0. - First readings of the ADA Transition Plan and Title VI Plan, both dated September 14, 2026, with public comment open until October 11, 2026. - Finance & Budget (Councilmember Besl): - Ordinance 100-26: Issued $64,881.50 in bonds for sidewalk repair assessments (2.50% interest). Adopted 7-0. - Ordinance 101-26: Supplemental appropriation of $35,000 for Recreational Facilities Fund to cover unexpected water usage due to a leak at the Aquatic Center splash pad. Adopted 7-0. - Ordinance 102-26: Contractual appropriations of $2,050,000 ($250,000 for CIC Grant; $1,800,000 for Great Miami River Trail Extension). Adopted 7-0. - Ordinance 103-26: Non-contractual appropriations of $221,284 for 11 projects including Winton Water Tower access resurfacing, MFA hardware keys, Pleasant Avenue Multiuse Trail engineering, a slope mower, and park equipment. Adopted 7-0. Key Outcomes - Mayor Steve Miller resigned; Tim Meyers was appointed as Mayor (6-0, Meyers abstained). Debbie Pennington was appointed Vice Mayor. - All ordinances and simple motions on the agenda were approved, most by 7-0 votes. - Council approved the NorthPoint Development TIF agreement, several grant applications for public works projects, and multiple appropriations for capital improvements and equipment. - The meeting recessed to executive session at 8:30 PM and adjourned at 9:00 PM.

The Fairfield City Council held a Regular Meeting on Monday, August 10, 2026, at 7:00 PM. The meeting was preceded by a Council-Manager Briefing at 6:00 PM covering the ADA Transition Plan, Title VI Plan, and the Safe Streets and Roads for All (SS4A) Safety Action Plan. Key actions included the adoption of the Whispering Hill Planned Unit Development, a major contract for police technology with Axon Enterprises, and the appropriation of property for the Pleasant Avenue Road Improvement Project. All roll-call votes passed 6-0. Special Presentations - Police Department Oath of Office: Mayor Miller administered the oath of office to four new police officers: Connor Helms, Adam Lawson, Nicholas Beckham, and Samuel Lohrey. - Hayden & Crue Project: Co-founders Kelsey Hambrick and Nicole Campbell presented their organization, which provides Angel Suites in local hospitals for families experiencing the loss of an infant. Mayor Miller presented them with Keys to the City. Public Comments & Testimony - David Schultz (5559 Lakeside Drive): Asked about a planned pathway from Lakeside Drive to Marsh Lake. Mayor Miller confirmed the necessary easements exist and the connection is in the city's plans. Mr. Schultz also inquired about canoe rentals at the lake. City Manager Timmer noted that kayak rentals are currently available and that adding canoe rentals is under consideration. Discussion Items - Pleasant Avenue Re-Zoning (Public Hearing): A joint public hearing with the Planning Commission was held for the rezoning of the rear portion of 5145 Pleasant Avenue from R3 (multifamily) to D1 (downtown). Planning Manager Erin Lynn explained that the site, owned by the CIC, previously housed a commercial building and two apartment buildings now demolished. The CIC is marketing the site for redevelopment. No public comments were offered. A second reading is pending a recommendation from the Planning Commission. - Whispering Hill Planned Unit Development (Final Development Plan): The council approved the final development plan for an 18-acre site on South Gilmore Road. Mitchell Development and M/I Homes are building 68 owner-occupied paired villas (34 buildings). The units range from 1,476 to 3,284 square feet, featuring brick and vinyl siding. The plan includes a pond, a 290-foot retaining wall, landscaping with 260 trees, and a sidewalk connection to South Gilmore Road. A condition of approval was added to consider a rental limitation clause in HOA documents. The ordinance was adopted 6-0. - Axon Enterprises Contract: Council authorized a 5-year, $2,359,318.66 contract with Axon Enterprises. The agreement provides the police department with tasers, body-worn cameras, fleet cameras, VR training simulators, and a suite of AI software. Funding is provided through the police department's operating budget. The ordinance was adopted 6-0. - Liquor Permit Simple Motion: Council passed a motion (6-0) not to request a hearing regarding a D-5J liquor permit application for Lockstop Capital LLC, doing business as Wings & Rings, at 5486 Dixie Highway. - Public Utilities Agreements: Council adopted two resolutions (6-0 each) authorizing the City Manager to execute service agreements with Butler County. The first formalizes retail sewer service for specific parcels on the city's far east side. The second establishes reciprocal retail water service between the City of Fairfield and West Chester Township. - Pleasant Avenue Road Improvement Project (Property Appropriation): Council debated and ultimately voted 6-0 to adopt an ordinance appropriating property interests for the Pleasant Avenue Road Improvement Project from Hunter Road to Nilles Road. - Scott Lepsky (7 Carousel Circle) opposed the design, which reallocates a southbound lane into a center turn lane. He argued this would worsen traffic congestion, that the final plan had not been transparently shared with the public, and requested a dedicated safety study before proceeding with the project. - Public Works Director Ben Mann stated the center turn lane is intended to provide a safe refuge for left-turning vehicles and that the design was stamped by ODOT-approved engineers. Law Director Walterman clarified the ordinance was needed to meet a September 1st property acquisition deadline and did not represent a final approval of the overall project design. - Councilmember Kraft noted the design aims to prevent rear-end collisions caused by vehicles passing stopped cars attempting to turn left. - Finance & Budget Items: - An ordinance updating Municipal Court employee staffing was adopted (6-0), correcting a prior mistake by converting a Bailiff position into a third Deputy Bailiff position due to difficulty hiring part-time candidates. - A non-contractual appropriation ordinance was adopted (6-0) for a total of $186,253, funding ESRI software training ($23,000), wastewater engineering services ($47,535), a sewage pump replacement ($63,600), a generator transfer switch ($9,058), and fleet management software ($43,060). Council Reports - Councilmember Pennington reported that Precision Safe Sidewalks work is beginning, and the roundabout at Ross Road and Woodridge Boulevard is scheduled to open on August 21. - Councilmember Kraft reported a paved trail was added at Oakwood Park. Village Green hosted a record attendance of 5,800 people for the Who's Bad concert, along with other successful events. - Councilmember Meyers announced the commissioning ceremony for the new solar array at the wastewater treatment plant is scheduled for August 27 at 5:30 PM. Key Outcomes - Votes: All legislative items requiring a roll-call vote were approved unanimously (6-0). - Ordinances Adopted: 90-26 (Whispering Hill PUD), 91-26 (Axon Contract), 92-26 (Pleasant Ave Appropriation), 93-26 (Court Staffing), 94-26 (Non-Contractual Appropriations). - Resolutions Adopted: 12-26 (Sewer Agreement), 13-26 (Water Agreement). - Simple Motion: 24-26 (Liquor Permit - no hearing requested). - Executive Session: Council recessed to executive session at 8:05 PM to discuss confidential matters concerning economic development, pending or imminent litigation, and property purchases. The meeting adjourned at 9:00 PM. - Next Scheduled Meetings: September 14, September 28, and October 13, 2026.

The Fairfield City Council held its regular meeting on Monday, July 13, 2026, at 7:00 PM at 5350 Pleasant Avenue, Fairfield, Ohio, following a 6:00 PM Council-Manager Briefing on the Income Tax Process Improvement Initiative. Six councilmembers were present; Councilmember Adam Kraft was excused. The Council approved a two-item agenda addition, heard citizen comments, administered oaths, and acted on a range of development, public safety, public works, and finance items. All votes on adopted items were 6-0 unless otherwise noted. Council-Manager Briefing: Income Tax Process Improvement Initiative - City Manager Scott Timmer and Utility Billing Supervisor Christine Roach presented a Lean-based review of the Income Tax Division, requested by Mayor Miller in January 2026. - The objective is continuous improvement, not evaluation of individual employees. It covers workflow, communication, service delivery, complaint trends, staff interviews, and operational improvements; personnel evaluations, tax policy changes, software replacement, and individual taxpayer case reviews are out of scope. - Project leadership: Scott Timmer (sponsor), Diana Davenport (Finance Director/champion), Christine Roach (project manager). - Work to date includes a project charter, resident sensing sessions, staff interviews and workflow observations, a community survey, current-state process mapping, complaint trend analysis, and Voice of the Customer input including a meeting with a local CPA. - Resident feedback consistently identified notice clarity, documentation requirements, processing timelines, account status and domicile questions, and penalties/filing expectations. - The project follows DMAIC; current-state analysis is expected to be completed in summer 2026, improvement pilots in fall 2026, and SOPs, training plan, KPIs, and implementation roadmap by year-end 2026. - Income Tax Administrator resignation is effective July 24, 2026. Special Presentations & Ceremonies - Mayor Miller administered the Fire Department oath of office to Firefighter Tyler Todhunter and Firefighter Jacob Schoch. - Mayor Miller presented Chris Ferguson with a Key to the City for repairing and re-selling donated bicycles to raise money for local animal shelters; Ferguson has raised nearly $15,000 (just under $15,000 since March 3, per transcript). - Mayor and Councilmembers read the Declaration of Independence to mark the 250th anniversary of the United States; Councilmember Tim Meyers proposed the reading. Public Comments & Testimony - Scott Lepsky (7 Carousel Circle; transcript spells Leipski) asked for status updates on the Whispering Hills and Pleasant/John Gray Road residential developments. He asked whether the city was having conversations about alleviating traffic concerns at intersections identified as gateways in the Fairfield Forward Vision and whether tools such as a TIF could be used. Development Services Director Adam Kathman said new Whispering Hills engineering drawings had just arrived and would go to Planning Commission, then Council; the John Gray/Pleasant project is still being worked on by the developer, with zoning in place. Mayor Miller said he was not willing to create a TIF for the John Gray/Pleasant project unless it was completely focused on intersection safety; Lepsky said he hoped Council would use every tool at its disposal. - Jason Levline (5638 Lindenwood Lane; transcript spells Leveline) said a house at 5648 Lindenwood Lane operated by Inclusive Housing Inc. was functioning as a mental health triage center. He said children with disabilities had entered his home, his daughter could not play outside, and he had about 25-26 police reports. He asserted the company has 19 other houses in Fairfield; staff said the county auditor website showed about five Fairfield properties, and the company has around 69 properties across Butler, Warren, and Clermont Counties. Staff and Police Chief Steve Maynard explained that state law preempts local zoning for residential facilities with fewer than six people, but agreed to review this location, discuss the matter with the company, and continue documenting calls for service. Councilmember Meyers asked staff and Chief Maynard to meet with the company. The resident was encouraged to contact State Representative Jennifer Gross and State Senator George Lang about possible state-level changes. (Name spellings follow the minutes.) Council Reports - Councilmember Leslie Besl congratulated the Finance Department on receiving the Distinguished Budget Presentation Award for the 2026 Budget Book from the Government Finance Officers Association, the highest recognition in government budgeting. She also reported that five Grooving on the Green concerts averaged about 1,500 attendees and Fairfield Fest drew about 4,500 attendees. - Councilmember Debbie Pennington reported Barrett Paving completed the paving portion of the city's resurfacing project, and the EV charging station contractor will begin work this month. - Councilmember Tim Meyers thanked Mayor Miller for allowing him to present a Miracle League proclamation to Sean Casey; he said the event included all-star athletes from six states, a police escort, and a drone show. New Business – Development Services - Ordinance 76-26 (approved 6-0): Authorized the City Manager to execute a Restricted Fund Agreement with the Fairfield Community Foundation to create the Fairfield Commercial Revitalization Fund, helping private owners or tenants with exterior upgrades to commercial properties. The fund supports the Commercial Revitalization Grant Program implemented with the Community Improvement Corporation. - Zoning Map Amendment, 5145 Pleasant Avenue (first reading only): Would rezone the rear portion of the 1.68-acre parcel from R-3 to D-1, matching the front D-1 zoning, to facilitate commercial redevelopment. A joint public hearing was set for August 10, 2026. New Business – Public Safety - Simple Motion 23-26 (approved 6-0): Council voted not to request a hearing regarding a Class D5 liquor permit application for Eastly NW LLC dba Wildwood Pub, 5877 Ross Road, Fairfield. New Business – Public Works - Resolution 11-26 (approved 6-0): Declared intent and necessity of the BUT US127-0.61 Pleasant Avenue Road Improvement Project, which involves 11 parcels with 7 owners and includes sidewalks on the west side of Pleasant Avenue from Hunter Road to Nilles Road. - Ordinance 77-26 (approved 6-0): Authorized the ODOT Consent Agreement for PID 114653 Bypass 4 Culvert Invert Paving Project; the state will bear 100% of the cost. - Ordinance 78-26 (approved 6-0): Authorized a contract with Choice One Engineering for preliminary engineering, alternatives, and design for Pleasant Avenue pedestrian improvements from Augusta to Happy Valley. - Ordinance 79-26 (approved 6-0): Authorized a contract with Henderson Products Inc. to outfit a Freightliner 108SD single axle truck cab/chassis with snow equipment for the Street Department, replacing unit 29; the old unit will be auctioned. - Ordinance 80-26 (approved 6-0): Authorized a contract with Prodigy Building Solutions LLC for bathroom additions at Firestation 32 (Dixie), adding three shower stalls and remodeling two, for a total of five. - Ordinance 81-26 (approved 6-0): Authorized a contract with Prodigy Building Solutions LLC for construction of an additional maintenance building at the Public Works campus, about 9,000 square feet, for emergency response equipment storage; funded at $800,000 in the 2026-2030 CIP. - Ordinance 82-26 (approved 6-0): Authorized a contract with Cargill Inc. for road salt at $110.68 per ton, about 14.8% higher than the 2025 price of $96.40. Council confirmed the city is locked into the Butler County joint purchase price. New Business – Finance & Budget - Ordinance 83-26 (approved 6-0): Levied special assessments for sidewalk repairs. Invoices totaling $149,050.75 were sent to benefited property owners; outstanding assessments were $75,383.50 as of July 3, 2026. Unpaid amounts may be placed on tax bills over five years by the County Auditor. - Ordinance 84-26 (approved 6-0): Established salaries and hourly rates for Municipal Court employees and increased Deputy Bailiff positions from 2 to 3 full-time positions due to turnover and difficulty filling part-time positions. - Ordinance 85-26 (approved 6-0): Made supplemental appropriations to the 2026 budget; per the City Manager, these were administrative in nature, primarily travel and training. - Ordinance 86-26 (approved 6-0): Made contractual appropriations totaling $1,374,000: $800,000 for the Public Works maintenance building, $279,000 for Firestation 32 bathrooms, $220,000 for snow plow truck outfitting, and $75,000 for engineering consultant services. - Ordinance 87-26 (approved 6-0): Made non-contractual appropriations totaling $283,988, including $25,000 crack sealing, $10,000 wastewater electrical equipment, $10,000 water electrical equipment, $21,317 wastewater grit conveyor replacement, $33,000 storm sewer cleaning and televising, $25,000 Oakwood Park pedestrian path extension, $75,000 for the 2026 Sustainable Business Technical Assistance Program, $35,000 network/WiFi infrastructure, and $49,671 police personal protective equipment. - Ordinance 88-26 (approved 6-0): Authorized the City Manager to enter into the IUOE Local 20 collective bargaining agreement for wages, hours, and terms of employment from March 1, 2026 through February 28, 2029. This item was added to the agenda by modification. - Ordinance 90-26 (approved 6-0): Established salaries and hourly rates for certain salaried and hourly city employees and repealed Ordinance 51-26. This item was also added to the agenda by modification. Key Outcomes - Roll call: six members present; Councilmember Adam Kraft excused 6-0. - Agenda modification to add two Finance & Budget ordinances approved 6-0. - Regular Meeting Minutes of June 8, 2026 approved as submitted. - Motion to read all new business by title only approved 6-0. - Zoning map amendment for 5145 Pleasant Avenue remains a first reading; public hearing set for August 10, 2026. - No public hearings and no executive session were held. - Next meetings: August 10, 2026; September 14, 2026; September 28, 2026, each with a 6:00 PM briefing and 7:00 PM regular meeting. - The meeting adjourned at 8:06 PM.

The Fairfield City Council held its regular meeting on Monday, June 8, 2026 at 7:00 PM at 5350 Pleasant Avenue, Fairfield, OH. The meeting lasted approximately 29 minutes, adjourning at 7:29 PM. All council members were present except for Councilmember Gwen Brill (At-Large), who was excused by unanimous vote (6-0). All votes during the meeting passed 6-0. Key actions included approval of the 2027 tax budget, a $375,000 grant to the Community Improvement Corporation, and authorization to apply for a FEMA grant for firefighter PPE. Special Presentations - Mayor's Youth Commission Year-End Presentation: Members Sarah (Secretary), Myra Marez (Vice President), Layla (Treasurer), and Jocelyn Moore (President) presented a review of the 2025–2026 year. Highlights included attending the National League of Cities Conference in Salt Lake City, Utah, where participants engaged in leadership workshops and met youth from other cities. They also reported on an HR department project aimed at attracting younger employees to the city. The outgoing seniors were thanked, and plans for the upcoming year—including the Nashville conference—were discussed. - Brenda Davenport, Community Crafters Crafting Community: Davenport invited council and staff to participate in the "Reading with Friends" events, where community leaders read stories to children. The group uses donated craft materials; donations from craft sales support local food banks (Free Store Food Bank, Shared Harvest Food Bank, and Appalachian Ministries). Davenport expressed a goal of obtaining a permanent building. Mayor Miller and several council members volunteered to read at the next event on July 20. Council Reports - Councilmember Besl: Reported that an income tax study report was distributed to council; a briefing is scheduled for the July Council-Manager briefing. - Councilmember Pennington: Announced a public open house on Tuesday, June 9, from 5–7 PM at the Community Arts Center to discuss plans for the River/Groh/Chateau roundabout and a multi-use path connecting Groh Lane and Wessel Drive. - Councilmember Kraft: Reported on recent and upcoming community events: Taylor Swift tribute concert attendance 1,600; Peter Frampton tribute 1,000; weekly Yoga on the Green (Tuesdays, no goats) and Dancing on the Green (Wednesdays); art gallery opening June 5; Fairfield Fest on June 27 with a drone show at 10 PM; Movie in the Park (Hamilton) on July 1 at Village Green; and Red, White and Kaboom on July 3 at Harbin Park. Goat Yoga was canceled due to weather. - Councilmember Meyers: Announced that a restoration company has been hired to renovate about 20% of the city's fire hydrants (blasting, priming, painting). Hydrants will remain in service during restoration. He also questioned whether the roundabout open house could be broadcast via Facebook Live; staff will consider the option after the meeting. Public Hearing - 2027 Tax Budget Hearing: Opened at 7:20 PM and closed at 7:21 PM with no comments or questions. The tax budget estimates revenues and expenditures for funds deriving from property taxes (General Fund and Fire/Paramedic Levy Fund) and must be submitted to the Butler County Auditor by July 15. Approval of Minutes - The regular meeting minutes of May 26, 2026 were approved as written and submitted. Old Business - Public Works – Emerald Lake Section 4 (High Point Court): Ordinance accepting public improvements and releasing the maintenance and performance bonds (Ordinance No. 70-26). Third reading; motion to adopt carried 6-0. New Business All new business items were read by title only, with motions to suspend second and third readings and motions to adopt. All passed 6-0. 1. Community & Public Relations – Environmental Commission Membership: Ordinance to amend Section 170.01 to eliminate the requirement for a minimum number of members (previously 9), while retaining a maximum of 12 members. (Ordinance No. 71-26) 2. Development Services – Community Improvement Corporation (CIC) Grant: Ordinance affirming the CIC of Fairfield as the city's development agency and authorizing a $375,000 grant from the Transformative Economic Development (TED) Fund and Downtown Development Fund for project implementation within targeted areas (Route 4 corridor, Town Center). (Ordinance No. 72-26) 3. Public Safety – Assistance to Firefighters Grant (AFG): Ordinance authorizing the City Manager to apply for a FEMA grant to purchase 71 additional sets of firefighter turnout gear. Total project estimated at $300,000; FEMA would fund 90% and the city 10%. The gear addresses increased cancer risk from carcinogen exposure. (Ordinance No. 73-26) 4. Finance & Budget: a. Resolution adopting the 2027 tax budget of the City of Fairfield and submitting it to the Butler County Auditor, declaring an emergency. (Resolution No. 10-26) b. Ordinance amending 2026 appropriations for contractual appropriations of $375,000 ($375,000 for CIC Grant). (Ordinance No. 74-26) c. Ordinance amending 2026 appropriations for non-contractual appropriations of $120,966, covering four items: Firebird Drive Metroparks Trailhead Parking Lot ($10,000), Water Division Raw Water Well 7 Pump Rebuild ($36,171), Purchase of SCBA compressor for Fire ($67,100), and Parks CAC Replacement Copier ($7,695). (Ordinance No. 75-26) Meeting Schedule The next meetings will be on Monday, July 13 (Council-Manager Briefing at 6:00 PM, Regular Meeting at 7:00 PM), Monday, August 10, and Monday, September 14, 2026. Adjournment The meeting adjourned at 7:29 PM by unanimous consent.

The Fairfield City Council held its regular meeting on May 26, 2026, at 7:00 PM, following a Council-Manager Briefing beginning at 6:00 PM. All seven council members were present. The meeting included a fire department oath of office, a detailed update on the Fairfield Forward comprehensive plan, and unanimous approval of all legislative items. Council-Manager Briefing: Fairfield Forward Update Development Services Director Greg Kathman and Planning Manager Erin Lynn presented a 5-year update to the city's comprehensive plan, Fairfield Forward. The presentation covered a community survey, development trends from 2020-2025, and proposed future concepts such as Mixed Use Nodes and expanded housing options. Key survey findings showed 78% of respondents wanted more restaurants to make the Town Center livelier, and residents strongly praised the city's parks and public safety. Fairfield saw nearly $1 billion in industrial investment and over 3.75 million square feet of speculative construction fully leased. The plan update will focus on four small areas: the Route 4 Corridor, Town Center, John Gray/Pleasant, and South Gilmore/Mack. An online open house for the plan runs from May 18 to June 19. Special Presentations Mayor Steve Miller administered the Oath of Office to three members of the Fairfield Fire Department: Fire Chief Chad Cooper, Lieutenant Sean Loy, and Fire Apparatus Operator Steve Smith. Consent Calendar / Approval of Minutes The regular meeting minutes from May 11, 2026, were approved as written. Public Comments & Testimony No members of the public provided comments. Old Business - Development Services: Council held the third reading and adopted an ordinance authorizing a $100,000 grant to the Fairfield Helping Neighbors Fund to assist residents with exterior home repairs (Ordinance No. 61-26). - Development Services: Council held the third reading and adopted an ordinance affirming the Community Improvement Corporation (CIC) as the city's development agency and authorizing a $100,000 grant (Ordinance No. 62-26). - Public Works: Councilmember Pennington presented the second reading of an ordinance accepting improvements and releasing bonds for Emerald Lake Section 4. No final vote was taken. New Business All new business items were read by title only. Council suspended second and third readings on most items and adopted them unanimously. - Development Services: Council approved a Community Reinvestment Area (CRA) agreement with NorthPoint Development, LLC for the “Butler County Trade Center” on the former Jacquemin Farm (noted in the agenda and minutes as “Jacquemin Farm”, though the developer referred to it as the “Jackman family farm” in verbal comments). The project includes five speculative industrial buildings totaling 1.29 million square feet, with an anticipated investment of over $130.7 million. The incentive provides a 10-year, 75% property tax abatement. NorthPoint estimates creating 520 jobs with a payroll exceeding $22.3 million. A separate TIF request for infrastructure costs remains under staff evaluation. - Public Utilities: Council authorized a permanent easement to Duke Energy to connect the city’s new 1.5-megawatt solar array at the wastewater treatment plant to the electrical grid. - Public Utilities: Council approved a contract with L and T Painting Inc. for the 2026 Hunter Water Tank Rehabilitation Project. The $244,560 project involves repairing and repainting the 3.0 million gallon water storage tank. - Public Utilities: Council authorized the purchase of primary clarifier parts from the Henry P. Thompson Company for $93,263 to maintain continuous operation at the wastewater plant. - Public Works: Council authorized the City Manager to apply for an OKI grant to fund paving improvements on Pleasant Avenue between Hunter and Wessel. The grant requires a 20% local match. - Finance & Budget: Council adopted an ordinance establishing salaries for Municipal Court employees on a Pay for Performance system. - Finance & Budget: Council approved a $337,823 contractual appropriation and a $275,572 non-contractual appropriation covering items like a Fire Department Chevrolet Tahoe, HVAC upgrades, and sewer smoke testing. Key Outcomes All votes on legislation were unanimous (7-0). Council recessed to an Executive Session at 7:32 PM to discuss the purchase of property for public use, and the regular meeting was adjourned at 7:45 PM.

The City of Fairfield City Council held a regular meeting on Monday, May 11, 2026, at 7:00 PM at 5350 Pleasant Avenue. Mayor Steve Miller presided. All councilmembers except Gwen Brill (excused) were present. The meeting included special presentations, public comment, council reports, and votes on several ordinances and motions, all passed 6-0. Council recessed to executive session at 7:37 PM and adjourned at 7:58 PM. Special Presentations - America250 Gift to Fairfield: Mayor Miller and Councilmember Tim Meyers presented a handcrafted commemorative flag to the City in honor of the 250th birthday of the United States. The flag is dedicated to the city's commitment to public service and community. - Mayor's Youth Commission – Human Resources Presentation: Members of the Youth Commission presented findings from a project on recruiting recent graduates to city government. Key highlights: Fairfield has 319 full‑time and 123 part‑time employees. A survey of 400 Fairfield High School students at Careerfest 2026 found that 55.1% had never considered government employment. Of 343 respondents, 57.4% search for jobs on social media and 44.9% consider salary most important. The Commission recommended increasing social media presence, improving job listings with buzzwords, and more outreach to high schools and trade schools. Mayor Rhodus commended the students. Public Comments & Testimony - Marc Conter (5772 Gray Road) submitted written comments (distributed after the meeting) raising multiple concerns about the Marsh Park Improvements Project. He questioned environmental compliance with clean water restrictions, the $12 million cost without a clear return on investment, the sample size of community engagement (832 survey respondents vs. city population), and whether opposition to a restaurant was tracked separately from support for other park improvements. He also questioned the lack of a feasibility study for the commercial component, the use of an emergency measure for the Prus contract, the selection process for the Ad Hoc Committee, and the potential for taxpayer-subsidized operational deficits. Conter provided a set of "Marsh Park Design Considerations" advocating for a community-scaled design subordinate to the natural landscape. Council Reports - Councilmember Tim Meyers reported that the solar field is progressing well and is expected to be online in July. - Councilmember Adam Kraft announced the Memorial Day Parade on May 25 at 10:00 AM, the first summer farmers market on May 13 at the Community Arts Center, the aquatic center opening on May 23 at noon, and the Harbin Park splash pad opening on May 22. - Councilmember Debbie Pennington announced the Ross/Woodridge intersection closure for roundabout construction beginning after school ends. Discussion Items - Approval of Minutes: The regular meeting minutes of April 27, 2026, were approved as written. - Old Business – Development Services (Councilmember Gwen Brill, presented by Tim Meyers): - Ordinance (2nd Reading) to authorize a $100,000 grant to the Fairfield Helping Neighbors Fund at the Fairfield Community Foundation for exterior home repairs for residents unable to physically or financially complete them. Held for second reading. - Ordinance (2nd Reading) to affirm the Community Improvement Corporation of Fairfield as the city's development agency and authorize a $100,000 grant to the CIC for public purposes. Held for second reading. - Old Business – Parks & Recreation (Councilmember Adam Kraft): - Ordinance (3rd Reading, emergency) to authorize a professional services contract with Prus Construction Co. for Construction Manager‑at‑Risk (CMR) services for the Marsh Park Improvements Project. Estimated total project cost: $12 million. Councilmember Meyers noted the project was scaled from 30 acres/$30 million to 5 acres/$12 million based on community input. City Manager Scott Timmer read prepared responses to correspondence addressing conflicts of interest (none identified), environmental protections (all site restrictions incorporated), no eminent domain actions, and that the flexible‑use building is only one component. Councilmember Kraft detailed the extensive community engagement process including an online survey (832 respondents, 83% city residents) and multiple public meetings. He noted that 166 respondents supported a restaurant and 150 supported a taproom. Motion to adopt carried 6‑0 (Ordinance No. 55‑26). - New Business – Community & Public Relations (Councilmember Matt Davidson): - Simple motion to approve the Marsh Park Ad Hoc Committee nominations: Scott Willis (Ward 1), Sheri Sparks (Ward 2), Zach Ketring (Ward 3), Tim Jung (Ward 4), Jeremy Hatfield (At‑Large), Justin Janszen (At‑Large), Kevin Clark (At‑Large), and Nathan Gibbs (by City Manager). Carried 6‑0 (Simple Motion No. 17‑26). - New Business – Parks & Recreation (Councilmember Adam Kraft): - Ordinance (1st Reading, emergency) to authorize the purchase of Flex Lighting Equipment from Cincy Entertainment Services for use at Parks and Recreation events. The equipment is proprietary and compatible with existing Village Green infrastructure. Motion to suspend second and third readings carried 6‑0; motion to adopt carried 6‑0 (Ordinance No. 56‑26). - New Business – Public Safety (Councilmember Dale Paullus): - Five separate simple motions not to request a hearing regarding liquor permit applications for the following establishments: 1. Chavez Marin Restaurants (Las Cazuelitas Taqueria), 4600 Dixie Hwy, Suite B (Class D1) 2. Oaxaquena Mexican Restaurant, 6116 Winton Road (Class D1 & D3) 3. Everyday Stop LLC, 3152 Lighthouse Dr, Suite C1 (Class C2) 4. Multinicks Inc., 5000 River Road (Class C1 & C2) 5. Jay Madhusudan Investment LLC, 4613 Dixie Highway (Class D1 & D2) All five motions carried 6‑0 (Simple Motions Nos. 18‑26 through 22‑26). - New Business – Public Works (Councilmember Debbie Pennington): - Ordinance (1st Reading) to accept public improvements and release maintenance/performance bonds for Emerald Lakes Section 4 (High Point Court). Held for first reading. - Ordinance (emergency) to authorize a contract with Atlantic Emergency Solutions Inc. for a Horton Ambulance (replacing a 2016 unit) and a Stryker Power Pro 2 custom cot, purchased under State of Ohio contract. Motion to suspend second and third readings carried 6‑0; motion to adopt carried 6‑0 (Ordinance No. 57‑26). - Ordinance (emergency) to authorize a contract with FYDA Freightliner Cincinnati for a Freightliner 108SD single‑axle truck cab/chassis for the Street Division (replacing a 2006 snowplow truck), purchased under ODOT contract. Motion to suspend second and third readings carried 6‑0; motion to adopt carried 6‑0 (Ordinance No. 58‑26). - New Business – Finance & Budget (Councilmember Leslie Besl): - Ordinance (1st Reading, emergency) to amend Ordinance No. 148‑25 (2026 appropriations) for contractual appropriations totaling $823,791: $145,000 for Village Green lighting system, $133,000 for snowplow truck, and $545,791 for Horton ambulance. Motion to suspend second and third readings carried 6‑0; motion to adopt carried 6‑0 (Ordinance No. 59‑26). - Ordinance (1st Reading, emergency) to amend Ordinance No. 148‑25 for non‑contractual appropriations totaling $130,108: $7,168 for Golf Course Upgrades (Parks & Rec), $71,000 for Firehouse Repairs (Public Works), and $51,940 for Public Works Repairs and Upgrades. Motion to suspend second and third readings carried 6‑0; motion to adopt carried 6‑0 (Ordinance No. 60‑26). Key Outcomes - All 14 votes taken during the business meeting passed unanimously (6‑0). - The Marsh Park Improvements Project CMR contract (Prus Construction) was approved, moving the $12 million project forward. - Five liquor permit applications (Las Cazuelitas Taqueria, Oaxaquena Mexican Restaurant, Everyday Stop, Multinicks Inc., Jay Madhusudan Investment) were allowed to proceed without a city hearing. - Emergency purchases were authorized: a Horton ambulance ($545,791), a Freightliner snowplow truck ($133,000), and Flex Lighting equipment ($145,000), partially funded through contractual appropriations. - The 2026 appropriations were increased by $953,899 ($823,791 contractual + $130,108 non‑contractual). - The Marsh Park Ad Hoc Committee was appointed with eight members. - Council recessed to executive session at 7:37 PM to discuss collective bargaining and pending litigation; the regular meeting adjourned at 7:58 PM.