Public Meetings - Fort Smith, Arkansas

The Fort Smith Board of Directors met on January 20, 2026, to discuss and vote on several key items, including the adoption of a new property maintenance code, the demolition of four dilapidated structures, and a major expansion of Parrot Island Water Park. The meeting featured extensive public comment, particularly on the water park expansion, and included discussions on financial transparency, audits, and city priorities. The board approved the water park project in a 4-3 vote. Consent Calendar - Approval of January 6, 2026 Regular Meeting Minutes: Approved unanimously. - Consent Agenda Items (16 items): Approved as a group, with the exception of items 6A (Main Street Fort Smith agreement) and 6B (Roosevelt Group agreement), which were pulled for separate discussion. Item 6C (IGM Holdings software agreement) was tabled pending negotiation of a fixed price. - 6A (Main Street Fort Smith agreement): Tabled pending a study session discussion (5-2 vote). - 6B (Roosevelt Group agreement): Approved after debate (5-2 vote). - 6C (IGM Holdings software agreement): Tabled to allow city staff to negotiate a fixed price locked for the three-year term (7-0 vote). Public Comments & Testimony - Item 1 (Property Maintenance Code): One speaker, Joe Elskin, expressed concern about how residents can access and understand the new code, especially given affordability challenges with heating and safety. - Item 3A/3B (Water Park Expansion): Ten speakers signed up to comment, almost all opposing the ordinance. - Kim Fodge: Cited financial liquidity issues at Parrot Island, stating the park has a quick ratio of 0.22 (below 1.0, indicating inability to pay bills), and argued that adding slides will worsen operational and maintenance costs. Called for a full audit before any spending. - Eric Wideman: Discussed his experience with tree maintenance on Phoenix Avenue and stated that marketing for the water park is nonexistent. - Chris Cadelli: Opposed the ordinance, citing lack of transparency, the no-bid contract, and what he called a conflict of interest regarding Director Kemp's involvement in recruiting the contractor. He asked Director Kemp to recuse himself from the vote. - Crystal Cadelli: Presented FOIA documents showing the park incurred at least $836,000 in repair costs between 2024 and 2025, unpaid invoices, delayed payments, and a broken water meter that lost over $40,000 in revenue. Opposed the no-bid contract and the contractor's lack of aquatics experience. - Jerry Donaldson: Raised safety concerns about water slide accidents, specifically mentioning two vertical falls, and questioned the lack of a safety engineer review. - Dan Williams: Opposed turning the park into a “party center” with alcohol sales. He called for a full audit and stated the park should be self-supporting. - Joey McCutcheon: Accused the board of being either incompetent or lying, stating the project cost ballooned from $4.2 million to $6.2 million. He argued that the scope of the project had materially changed and that the board could not be trusted. - Ken Lyon: Questioned the return on investment of competing with Alma’s water park and argued that downtown Miss Laura’s Social Club, with its unique historical value, is a better investment for tourism. - Shane McKinney: Described the water park as a “money pit” and a “sunken cost fallacy,” urging the board to sell the slides and invest downtown. - Casey Millspaw: Asked the mayor to veto the spending, requesting more time to develop a better decision. - Victoria Harris Hardy: A retired law enforcement officer of 28 years, she expressed anger that the board had cut police and firefighter positions while spending on the water park, stating that the vote "spits on" injured officers and firefighters. - Item 4 (Consent Decree Change Order): One speaker, Joey McCutcheon, criticized the city for not hiring an independent engineering contractor to oversee such projects, citing cost overruns on past consent decree work. - Item 5 (Patriot Utilities Change Order): No public comments. - Item 6 (Consent Agenda): Multiple speakers commented on various sub-items, with several opposing the Main Street Fort Smith and Roosevelt Group agreements, calling for measurables and questioning the value. Discussion Items - Item 1 (International Property Maintenance Code Adoption): Sean Gard, Director of Neighborhood Services, presented the ordinance to adopt the 2021 edition of the International Property Maintenance Code. He outlined minor changes, including fire safety and life safety provisions, and noted that three copies of the code are on file. Discussion included how residents can access the code and concerns about space heaters for those with financial hardship. The ordinance passed 6-1 (Director Martin opposed). - Item 2 (Demolition of Four Structures): Sean Gard presented properties at 3222 Blair Ave, 3925 Row Ave, 1108 North 9th St, and 510 South K Street. The structures have been open cases for years; one since 2011. Discussion included the process for liens and potential forfeiture to the commissioner of state lands. The ordinance passed 7-0, with the emergency clause also passing 7-0. - Item 3A/3B (Water Park Expansion): Jeff Dingman introduced two ordinances: 3A appropriating $1,274,935 from the general fund reserve (reducing the projected fund balance from 34% to 31%), and 3B authorizing two construction contracts with Royal Ridge Construction totaling $1,739,934.12 for water slide and pump house installation. Staff stated the total project cost is now estimated at $2,689,935, with additional work yet to be bid. Director Christina Katsavitis questioned ARM's (the management company) role, stating they should be held accountable for the original $4.2 million estimate. Director Kemp detailed his efforts to find a local contractor, noting that Royal Ridge was not an aquatics company but a subcontractor on a previous bid. Director Neil Martin made a motion to move the $1.2 million from the general fund to the parks CIP, which failed 1-6. After extensive debate, the ordinances passed 4-3 (Directors Rego, Good, Kemp, and Settle in favor; Directors Katsavitis, Martin, and George Katsavitis opposed). - Item 4 (Change Order 2 – Forsgren Consent Decree Project): Jeff Dingman presented a change order adding 50 working days and $95,000 to replace a main sewer segment. The resolution passed 7-0. - Item 5 (Change Order 1 – Patriot Utilities Consent Decree Project): Jeff Dingman presented a change order adding 16 working days and $12,099 for increased fencing costs. The resolution passed 7-0. - Item 6 (Consent Agenda): Items A and H were pulled for separate discussion. Item 6A (Main Street Fort Smith) was tabled for a study session. Item 6B (Roosevelt Group) was approved after discussion where Jeff Dingman stated the group helped secure $600,000 for a military installation resiliency grant and a $4.3 million grant for schools. Item 6C (IGM Holdings) was tabled. - Directors’ Forum: Director Kemp requested an update on an independent engineer consultant for the consent decree. Director George Katsavitis made a motion to request an independent review by the Arkansas Attorney General regarding procurement and authorization issues with the water slide purchase. After discussion about procedure, it was decided to address the motion at a future study session. Key Outcomes - International Property Maintenance Code (Item 1): Adopted 6-1. - Demolition of Four Structures (Item 2): Approved 7-0, including the emergency clause. - Water Park Expansion (Items 3A & 3B): Approved 4-3. The board appropriated $1,274,935 from the general fund reserve and authorized $1,739,934.12 in contracts with Royal Ridge Construction. - Consent Decree Change Orders (Items 4 & 5): Both approved 7-0. - Consent Agenda: Main Street Fort Smith agreement (6A) tabled for study session. Roosevelt Group agreement (6B) approved 5-2. IGM Holdings software agreement (6C) tabled to negotiate fixed price. - Director’s Motion: A request to refer the water slide procurement concerns to the Arkansas Attorney General will be discussed at a future study session.

The Fort Smith City Board of Directors convened for a study session to review the master plan for the Acme Brick property, discuss ongoing infrastructure projects, address the financial status of Parrot Island Water Park, and review compliance with state statutes and best practices. The session featured presentations from consultants on property alternatives and extensive board deliberation regarding flood mitigation priorities, fiscal constraints, and community engagement preferences. Consent Calendar - Act 235 Compliance: No action required; the board acknowledged the annual statutory requirement to assemble the governing body for 2026, though an ordinance setting meeting dates had already been adopted. - Board Best Practices Review: No action taken; Director Christina Savage proposed amendments to strengthen conflict of interest disclosure and remove language regarding limited resources, but no vote was held pending potential future agenda items. Public Comments & Testimony - Tommy Wagley: Expressed full support for implementing a fee-based system to require contractors to rent city streets for traffic control, citing potential revenue generation (potentially over $1 million per project) and improved public safety through adherence to MUTCD standards. - Daniel Williams: Expressed strong opposition to the city engaging in revenue-generating activities (such as alcohol sales) or prioritizing capital amenities (water slides) over critical public needs; highlighted concern regarding school shutdowns, reduced school income, and the Learns Act; questioned the transparency of financial numbers and the lack of accountability for administrative leaders. - Chris Cadelli: Expressed strong support for a conservative city administrator with integrity and fiscal discipline; criticized the "water slide fiasco" and requested the Citizens' Forum be moved to the beginning of meetings to avoid stacking delays during controversial discussions. - Crystal Cadelli: Expressed opposition to the proposed water slide installation, arguing that infrastructure issues and water affordability (forcing families to choose between food and water bills) are higher priorities; stated that the city should focus on maintaining existing parks rather than building new ones. - Glenn Forte: Expressed fierce opposition to current municipal management and law enforcement practices; alleged negligence regarding dog control, property maintenance issues, and police transparency; demanded a pay cut for city staff and the police chief's resignation due to perceived cover-ups of crime. - Joe Elskin: Expressed concern regarding the 15% across-the-board cuts that eliminated the transit voucher program essential for disadvantaged citizens; suggested incentives for low-income housing near transit lines. - Dr. Charlie Hartsfield: Expressed support for prioritizing flood mitigation first (Concept 1) before developing recreational amenities; voiced opposition to developing the southern ridge area due to the presence of a water tower and oil/gas station. - Casey Millspaw: Questioned the leadership regarding the decision to proceed with the water slide purchase; expressed strong support for exploring the sale of the water slide components or the entire park to potential buyers rather than incurring a projected $7 million cost; noted community engagement against the spending. - Acme Brick Property Attendees: Several members of the public who arrived to comment on the Acme Brick property were reminded that public comments on agenda items not listed for the Citizens' Forum were restricted, though they were invited to comment electronically via the project website. Discussion Items - Acme Brick Property Master Plan (Concept Alternatives): - Staff Presentation: RDG Planning Design and PROS Consulting presented three concept alternatives, all adhering to the guiding principle of flood mitigation. - Concept 1: Focused exclusively on flood control and dry detention basins. - Concept 2: Integrated a wet basin (lake), adventure islands, trails, and public amenities while meeting flood targets. - Concept 3: Included Concept 2 amenities plus private development parcels (14 acres on the south, 2 acres on the east). - Community Feedback: Summary of engagement showed 53% support for Concept 2, 28% for Concept 3, and 19% for Concept 1. Overwhelming support was expressed for flood mitigation as the central focus. - Director Neil Martin: Expressed skepticism regarding the lack of engineering data validating the flood mitigation claims; demanded the review of the stormwater manager report from Half Associates to validate the project's core function. - Director Good: Expressed support for combining flood mitigation with recreational amenities (Concept 2), citing the need to improve the city for future generations and noting that the community desires both safety and public spaces. - Director Settle: Concerned about public safety regarding the lake (drowning risks) and accessibility of the water feature; supported the inclusion of trails and amenities to attract visitors and grow the tax base. - Director Rigo: Expressed opposition to Concept 1 as a standalone "plain chain" project; argued that without recreational amenities, private foundation funding is unlikely, suggesting a cost-benefit analysis between dry and wet basins. - Director Kemp: Expressed concern about the water tower aesthetics if private development proceeds and questioned the extent of flood mitigation benefits and potential grant opportunities. - Director Cassavitz: Expressed concern that the city had not yet secured funding commitments from private foundations as initially implied during the property purchase discussions; noted that the initial master plan scope was scaled back due to cost, but a full scope is needed for grant applications. - Director Savage: Questioned the legal and budgetary implications of using capital funds for operations and advocated for the full financial picture before committing to the park project. - Miss Laura's Museum Maintenance: - Staff Report: The building's siding requires repair due to wear and tear (not hail), and the parking lot needs fixing. Staff has two quotes: $109,000 (siding/molding) and $123,000 (parking). - Director Kemp: Supported the quotes and recommended an RFP process to explore long-lasting composite materials to reduce future upkeep costs. - Director Rigo: Expressed support for the $109,000 bid, noting it is within the unspent carryover funds from the 2025 budget and does not require new general fund allocation. - Director Good: Supported the repairs, emphasizing the urgency of preventing further damage to the historic structure. - Consent Decree Projects (SSA Remedial Measures): - Staff Presentation: Engineering Director Todd Mikey reported that low bids for 2016 contract items were 60-75% over engineering estimates due to local contractor capacity limits. - Action: The board directed staff to reject original bids, repackage the projects into smaller segments (splitting into 2 or 3 sections) to allow more local contractors to bid competitively, and stagger the bidding process. - Parrot Island Water Park Lease & Audit: - Lease Agreement: Sebastian County proposed a lease transfer to the city to end the 50-50 operating partnership, citing opposition to future shared costs for a water slide expansion planned by the city. - Director Settle: Expressed support for the city taking sole ownership to allow revenue-generating amenities like alcohol sales (beer and wine) and to increase park sustainability. - Director Kemp: Opposed the immediate lease transfer without a financial buyout or commitment from the county for future maintenance liabilities; recommended redlining the agreement to ensure county accountability. - Director Rigo: Opposed ending the partnership prematurely; emphasized the need for a compelling reason to release the county from a contract valid until 2032. - Director Cassavitz: Expressed concern that absolving the county of responsibility does not guarantee alcohol sales and that the city must be protected against future maintenance costs. - Director Savage: Expressed support for the city taking over if the agreement ensures the city can make decisions (like adding alcohol) without county approval. - Director Martin: Required specific contractual changes, including a county buyout fund for aging infrastructure and protection against unreasonable county interference in future expansions. - Audit Procedures: The Audit Advisory Committee proposed an "Agreed Upon Procedures" (AUP) engagement to address operational concerns quickly and cost-effectively, rather than a full financial audit. - Director Cassavitz: Supported the AUP but insisted that it must include specific testing on unpaid invoices, cost centers, and maintenance practices (winterization) before any decision on the lease is made. - Parrot Island Water Slide Installation: - Status: Bids received were $2-3 million over the $4.2 million appropriation, primarily due to market delays and material costs. A new proposal with Royal Ridge lowers the infrastructure cost but requires additional funding for pool equipment. - Total Cost: Estimated at $2.7 million for full completion (including fencing, landscaping, and pool equipment). - Board Deliberation: - Director Rigo: Proposed funding the $924,935 gap using unspent appropriation funds, interest earnings, and the general fund balance. - Director George Cassavitz: Strongly opposed spending $7 million on slides while police and fire unfilled positions exist; argued that the city is overspending and misallocating priorities. - Director Good: Supported the project as a capital expense, noting the general fund balance (projected at 34%) can absorb the cost without dropping below the mandated 25% reserve. - Controller/Staff: Confirmed the city is finishing 2025 in the red (overspending), but the projected fund balance for 2026 remains above 30% even with the expenditure. - Director Savage: Questioned why the $760,000 in interest earnings was not disclosed earlier when funds were pulled from the general fund. Key Outcomes - Acme Brick Property: The board directed staff to incorporate feedback into the Part A deliverable by the end of January; Concept 2 (flood mitigation with lake amenities) received the highest community support and is the preferred direction for the master plan, pending further engineering validation from Half Associates. - Miss Laura's Museum: Staff was directed to proceed with soliciting bids (RFP) for the $109,000/ $123,000 repair estimates using existing fund balances. - Consent Decree Projects: The Engineering Department was directed to reject original bids, repackage the projects into smaller, more competitive segments, and re-bid in phases to engage local contractors. - Parrot Island: The board did not vote to accept the lease agreement; multiple directions were issued to administrate a counter-proposal (redlining) that includes a county buyout for infrastructure, protection against future maintenance liabilities, and a clear pathway for the city to make decisions on amenities. An Agreed Upon Procedures (AUP) audit was approved as the immediate next step to investigate operational concerns before a final decision on ownership is made. - Water Slides: The board directed administration to proceed with identifying funding (utilizing the $760k interest, $655k unspent appropriation, and the General Fund balance) to complete the slides for approx. $2.7 million, with the expectation to vote on the final allocation at the next regular meeting. - Citizen Feedback: The board noted the lack of transparency regarding fund balances and financial projections, with members calling for stricter fiscal discipline and better communication with the public during future budget cycles. - Procedural Note: City offices will be closed on Monday, January 19, 2026, for Martin Luther King Jr. Day.

The Fort Smith Planning Commission convened the January 13, 2026 meeting to review multiple subdivision variances, preliminary plats, rezoning requests, variance applications, and development plans. The meeting featured public testimony regarding neighborhood impacts and procedural concerns, particularly regarding notice periods for property owners. The majority of items received unanimous approval, with specific conditions attached to ensure compliance with city standards, while one variance regarding mechanical equipment screening was denied. The Board of Zoning Adjustment convened to review a related variance prior to the final Planning Commission vote on the companion development plan. Consent Calendar - Approval of minutes from the December 9, 2025 meeting (Unanimous). Public Comments & Testimony - Donna Rogers (Owner, 2603 South Walton): Expressed strong support for new residential development in principle but voiced full opposition to the specific design of the proposal at 5416 South X Street. She argued that the project's narrow unit dimensions (22 feet wide) are driven by a need to maximize density rather than functional necessity, resulting in an unattractive "billboard effect" of the building's rear facade and potential safety concerns regarding shared parking. She further stated that the notification for the required neighborhood meeting was insufficient, providing only three days of notice instead of the required seven, depriving her and her neighbors of adequate opportunity to review or prepare comments. - Applicant Rep (Brett Abbott/Blue Rock Design Build): Responded that the project utilizes 100% high-quality materials, meets all parking requirements, and that the density is appropriate for the lot size compared to neighboring properties. The applicant agreed to amend the proposal to widen rear awnings and add screens between units to address design concerns. Discussion Items Item 1 & 2: Bailey Heights Addition (Variance & Preliminary Plat) - Proposal: A 34-lot single-family subdivision on former reservoir land. Applicants requested a variance to omit construction of approximately 770 linear feet of sidewalks on South S Street due to conflicts with a shallow 24-inch transmission main, proposing payment into the sidewalk fund instead. - Staff Position: Recommended approval noting the property's location near numerous pedestrian destinations and the affordability intent of the project. - Outcome: Approved unanimously. Commissioners agreed that the hardship regarding the water line was valid and the in-lieu payment mechanism acceptable. Item 3 & 4: Rogers Avenue & South 74th Street (Rezoning & Signage Variance) - Proposal: Rezoning 2126 and 3106 addresses from C5/RM3 to Planned Commercial District (PCD) for a mixed-use hotel/retail site. Companion request for a variance to allow two business park tenant signs. - Applicant Position: Stated that a single sign would fail to provide effective visibility for the large depth of the development and representation on two major roadways. - Staff Position: Recommended approval of rezoning with stricter material requirements than current codes and recommended the sign variance contingent on limiting signage to two freestanding signs (150 sq. ft. total). - Outcome: Both the rezoning and the signage variance approved unanimously. Item 5 & 6: North Greenwood & May Avenue (Land Use Plan & Rezoning) - Proposal: Amendment to Master Land Use Plan and rezoning from C5/RM3 to Proposed Plan Zoning District (PZD) to convert a demolished single-family lot and existing commercial parcels into a mixed-use employment area (auto dealership and repair shop). - Commissioner Concerns: Expressed concern regarding the loss of residential land use and potential for a "creeping effect" of industrial uses. Inquired if conventional zoning (I-1 or C5) would accommodate the uses. - Staff Position: Explained that PZD was selected to selectively remove intensive uses allowed in C5, segregate intensity areas, and enforce stricter facade and screening standards. Confirmed an auto body shop requires a conditional use in C5. - Outcome: Both the Master Land Use Plan amendment and the rezoning approved unanimously with conditions including perimeter landscaping and enclosure of vehicle work. Item 7: Armor Street Variance - Proposal: Variances to reduce front yard setback from 25 to 23 feet and street frontage from 20 to 0 feet for a duplex and a new single-family structure on a subdivided lot. - Applicant Justification: Stated that a measuring error occurred during construction causing the encroachment, and deconstruction would be a hardship. Cited a drainage ditch as limiting buildable area. - Commissioner Discussion: Commissioner expressed concern about the density and the precedent of errors, but acknowledged the hardship of deconstructing a built structure. A neighbor raised concerns about access and proximity to a levee. - Outcome: Approved unanimously with conditions including a drainage easement dedication and maintenance provisions for shared driveways. Item 8: River Valley Drive Variance (Mechanical Screening) - Proposal: Variance to allow visible rooftop mechanical equipment at a Hyundai dealership to be painted rather than screened, as the parapet wall was insufficient to cover them. - Applicant Position: Argued that additional screening was not feasible without a major redesign and that the equipment was visible from the I-40/Highway 71 corridor, not a residential area. - Commissioner Position: Distinguished that while the area is commercial, the high-traffic roadway visibility necessitated strict adherence to screening codes. Commissioners noted the applicant failed to deliver the design承诺 made during the permit review. - Outcome: Denied (7 opposed, 1 in favor, 1 abstention). The Board voted against the variance, effectively requiring screening to be installed or the parapet to be raised. Item 9: South X Street Variance & Development Plan - Proposal: Variances to reduce perimeter landscaping from 10 to 4 feet and wall plane projections from 6 feet to 1.5/5 feet for a 12-unit multifamily development. - Staff Position: Recommended approval contingent on automatic irrigation and specific landscaping requirements. - Commissioner Action: Commissioners sought to mitigate the "billboard effect" on the rear facade. The motion was amended to require wider awnings on the rear facade and a privacy screen between individual units. - Outcome: Approved unanimously with the additional amendments regarding awnings and screens. Item 11: North 50th Street Conditional Use - Proposal: Conditional use for a 2,400 sq. ft. church activity center and parking lot in an RM3 zone. - Staff Position: Recommended approval with conditions regarding a sidewalk installation on Skywood Drive. - Outcome: Approved unanimously. Key Outcomes - Unanimous Approvals: Items 1, 2, 3, 4, 5, 6, 7, 9 (Variance), 9 (Development Plan), and 11 were approved with specific conditions attached regarding easements, maintenance, landscaping, and design modifications. - Denial: Item 8 (River Valley Drive mechanical equipment screening) was denied. The vote was 7 against, 1 for, and 1 abstention. - Next Steps: The variance for Item 8 requires the applicant to either install proper screening or raise the parapet wall to meet code. The development at 5416 South X Street may proceed only with the agreed-upon amendments to widen awnings and install unit screens. - Procedural Note: Concerns were raised regarding the seven-day notice requirement for the neighborhood meeting at Item 9; however, the Board proceeded with the vote after acknowledging the technical discrepancy but noting the public was generally aware of the item.

The Audit Committee convened on January 9, 2026, to review the Baker Tilly Water and Sewer Risk Assessment, approve the 2026 Internal Audit Plan, and adopt the revised Audit Advisory and Internal Audit Charters. The meeting also served as a forum to address public concerns regarding the Parrot Island Water Park's financial loss and determine the appropriate audit approach to restore public trust. Consent Calendar - Minutes: The minutes from the July 10 meeting were reviewed and unanimously approved via voice vote. Public Comments & Testimony - Citizen Concerns: A citizen (former board member) expressed strong alarm regarding a reported $385,000 loss at Parrot Island in 2025, questioning how a 300% swing from typical profits was achieved and why management was unaware of the issue prior to public disclosure. They highlighted a specific incident where an $8,000 check for a school event was misplaced by the management company. - Trust and Oversight: The speaker expressed that public trust is eroding due to a lack of transparency and detailed reporting, noting that previous financial statements provided to the board were cursory and often lacked the detail needed to verify that tax dollars were being spent correctly. - Recommendation: The speaker advocated for a thorough, third-party examination of the Water Park's operations and finances rather than relying on internal reviews, emphasizing that families and children who use the park have no one arguing on their behalf. Discussion Items - Baker Tilly Risk Assessment Presentation: Stacy Rush Bragg presented the draft risk assessment for the Water and Sewer utility departments. She detailed a methodology using surveys (85% management response rate, 43% staff response rate) and an audit universe to rate risks based on impact and likelihood. The top risk functional area identified was "Sewer system maintenance" with a critical score of 16. She proposed 11 potential audit areas, noting that while some align with the top risk areas, the risk matrix was intended to guide audits over a multi-year horizon rather than a single year's plan. - Proposed 2026 Internal Audit Plan: Amanda Strange presented the 2026 Internal Audit Plan, developed by synthesizing the Baker Tilly risk assessment, historical audit data, and committee priorities. The plan outlines nine proposed audits with budgeted hours totaling approximately 3,400 of the 4,500 available capacity, leaving room for unplanned investigative work. The committee noted that hour estimates are preliminary for non-financial audits and discussed the need for a software tool to track progress against the plan. - Charter Revisions: The committee reviewed and approved minor revisions to both the Audit Advisory Committee Charter and the Internal Audit Charter. Changes included: - Audit Advisory Charter: Revising meeting frequency language from "will meet up to five times" to "intends to meet a minimum of five times" and adding a requirement to receive quarterly updates on the status of the annual audit plan. - Internal Audit Charter: Adding a specific requirement for the annual filing of disclosure forms to maintain independence and changing the word "assume" to "ensure" regarding the confidentiality of records. - Parrot Island Water Park Audit Strategy: The committee and external auditor David discussed how to proceed following reports of financial irregularities. While the board requested a financial statement audit, the auditor advised that an "Agreed Upon Procedures" (AUP) engagement is more appropriate immediately to address specific concerns about cash receipts, disbursements, and operational controls without the scope limitations of a traditional audit. The committee decided to have the AUPs drafted, reviewed by the board at a study session, and voted on by the full Board of Directors before engagement. Key Outcomes - Risk Assessment: The Baker Tilly risk assessment report was accepted, with the committee requesting further linkage between the proposed audits and the identified high-risk functional areas (e.g., sewer system maintenance) to ensure clarity. - 2026 Audit Plan: The 2026 Internal Audit Plan was approved by the committee to be forwarded to the full Board of Directors for formal adoption. - Charter Approval: The revised Audit Advisory Committee and Internal Audit Charters were approved by the committee and will be recommended for Board approval with the specified changes. - Water Park Action Item: The committee directed Internal Audit Director Amanda Strange to finalize the proposed Agreed Upon Procedures for the Water Park based on committee input and present them at the next study session for Board review and vote. The audit is anticipated to occur during the week of March 30th if approved. - Next Meeting: A follow-up committee meeting is scheduled for late March or early April 2026 to review internal audit progress and the status of the Water Park AUPs.

The Fourth Middle City Board of Directors convened on January 6, 2026, for its first meeting of the year to review zoning changes, approve emergency construction projects tied to a consent decree, and discuss the new City Administrator search process. The meeting featured the introduction of new Director of Engineering Todd Midke, public acknowledgments, and a discussion regarding the financial status of the local animal shelter. Consent Calendar - Resolution authorizing Amendment No. 1 to extend the agreement with Converged Strategies regarding the Mission Installation Resilience Grant by 90 days through March 31, 2026, with no additional costs. Public Comments & Testimony - Director George Kit Savis: Expressed concern regarding the Animal Shelter's funding, specifically citing approximately $700,000 in funds allegedly set aside for a new shelter that is now "falling through." The Director inquired who controls these funds if the project fails and who owns the money if the shelter dissolves. The Mayor responded that the specific ownership of the funds is currently unknown and that the new shelter is not feasible in the next ten years, but pledged to inquire about the fund's status. - Director Christina Kit Savis: No specific position stated on agenda items other than general welcome. - Director Rego: Noted that Director Settle and Director Kemp also shared acknowledgments of community members, including the passing of former Mayor Bill Vines (after Jack Freeze) and John Taylor. The Mayor confirmed the historical succession of mayors. - Director Kemp: Expressed personal appreciation for returning to Fort Smith. Discussion Items - Rezoning of 1401 Old Greenwood Road: The Planning Commission recommended rezoning property from Residential Single Family Duplex Low Density (RSD-2) to Transitional zoning to allow the Western Arkansas Council of the Boy Scouts of America to lease office space. Applicant representative William Jackson Butt noted the waiver of the neighborhood meeting and lack of objections. - Position (Director George Kit Savis): Expressed full support for the rezoning, stating the Boy Scouts are a "great program," a "fixture" in the community, and that the Board needs to "assist them in growing their organization." - Position (Project Sponsor): Clarified that while the Boy Scout office will remain, the new zoning is necessary to allow leasing to other tenants, as current zoning restricts use to the Boy Scout office only. - Consent Decree Construction Projects: Items 2, 3, 4, and 6 discussed the acquisition of sewer utility easements, temporary construction easements, and final payments for projects managed by Vortex Services. Director Todd Midke (Director of Engineering) presented on the technical requirements and costs. - Position (Director Ken Kemp): Expressed strong support for the project outcomes, noting it demonstrates the team coming together to "save citizens' money" by reducing the contract by over $1 million. - Technical Discussion: Directed at Project Manager Mr. Mickey (Todd Midke) regarding root intrusion in gravity sanitary sewer lines causing dry weather SSOs and the replacement of a historic manhole (30s-50s) to prevent water infiltration. - Request (Director Ken Kemp): Stressed the importance of including more photographic evidence in future public packets to explain technical conditions and work performed. - City Administrator Search: Following an executive session to review City Administrator candidates, the Board discussed the next steps. - Motion: To engage a search firm for a nationwide search and designate Director Lee Kemp as the board liaison. Key Outcomes - Voted 7-0 in favor to adopt the ordinance with suspension of rules to amend the zoning map from RSD-2 to Transitional for 1401 Old Greenwood Road (Boy Scout property). - Voted 7-0 in favor to adopt the emergency clause for the Boy Scout rezoning. - Voted 7-0 in favor to adopt the resolution authorizing the acquisition of sewer utility easements for a total cost of $5,640. The resolution authorizes the City Administrator and City Attorney to initiate eminent domain proceedings if negotiations with property owners fail. - Voted 7-0 in favor to adopt the resolution authorizing a temporary construction easement costing $150. - Voted 7-0 in favor to adopt the resolution authorizing sewer utility easements and temporary construction easements for a total cost of $8,929.40. - Voted 7-0 in favor to adopt the resolution authorizing Change Order No. 1 with Vortex Services, which deducts over $1 million from the contract price and removes 56 days from the completion schedule. - Voted 7-0 in favor to accept completion and authorize final payment to Vortex Services for the consent decree project, noting the project came in approximately $1 million under budget due to city crew intervention. - Voted 7-0 in favor to adopt the Consent Agenda item extending the grant agreement with Converged Strategies. - Voted 7-0 in favor a motion to engage a search firm for a nationwide search for the City Administrator position, with Director Lee Kemp serving as the board liaison.

The Fort Smith City Board of Directors convened on December 16, 2025, to address the final 2025 budget, adopt the structurally balanced 2026 operating budget, approve emergency alleyway and EV charging grants, and discuss the future of local cemetery properties during a follow-up study session. Consent Calendar - Minutes: The minutes of the December 2, 2025, regular meeting were approved as revised. - Workers' Compensation: The board approved specific excess insurance for workers' compensation coverage, noting the self-insurance program remains more financially viable than regular policies due to future "gravy dollars" and control of claims. - Construction Bids & Payments: Multiple resolutions were approved, including bids for sand aggregates and concrete for 2026, and final payments/change orders for various traffic signal and utility relocation projects. - Correction of Errors: Resolutions were passed to correct scribal errors in previous consent decree resolutions, adjusting contract timeframes from 270 to 305 days and 360 to 330 days to match signed contracts. Public Comments & Testimony - Lavon Morton: Expressed strong support for the administration's hard work in balancing the 2026 budget. He advocated for optimism regarding increased tax collections in 2026 driven by high property value reappraisals, the Bass Pro Shops opening, and federal tax law changes. - Crystal Cadelli: Expressed support for the balanced budget but opposed any new park developments at "Hackme Brick" (Hampton Brick), citing existing equipment maintenance needs. She also opposed the city assuming sole responsibility for Parrot Island without further investigation and supported removing Agenda Items 5 and 6 (Parrot Island) for further review. - Shane McKinney: Expressed concern that the 2026 budget failed to include necessary capital expenditures to repair the historic Miss Laura's Museum building, warning that without fixes, the building will deteriorate. He stated the building is a critical tourism asset and criticized the previous denial of matching funds for repairs. - Tommy Wagley: Questioned the status of the $310,000 allocated in the 2025 budget for Miss Laura's exterior repairs, asking where the funds were and why the project was repeatedly denied. Discussion Items - 2025 Final Budget: Chief Financial Officer Andy Richards presented the final amendment to the 2025 operating budget, reporting a reduction in the projected deficit from $19.5 million to $14.9 million and a projected fund balance of $20.5 million (28% contingency) for the general fund. - 2026 Operating Budget: The board debated a structurally balanced 2026 budget which eliminated 61.15 vacant staff positions across all funds, including police and fire. Director Christina Savage expressed concern that expenses still outpace revenue and questioned the sustainability of relying on reserve drawdowns for capital purchases. Director Rego noted the $15.8 million reduction in general fund spending compared to 2025 projections. - Parrot Island Items: Director Cassavage argued that Agenda Items 5 and 6 regarding Parrot Island management fees exceeded the $100,000 capital project threshold defined in a recent ordinance and moved to remove them from the agenda. The motion to remove the items passed 1-3 in favor (one in favor, three opposed, with the Mayor voting against the motion to remove, though the text indicates a 1-3 passage where the motion to remove passed but the context implies a split on the procedure). Correction based on transcript: The motion to remove items 5 and 6 passed with a vote of 1 in favor, 3 opposed, and the Mayor voting against the motion, resulting in the motion passing (1 in favor of removing vs 3 opposed? No, the text says "Motion passes. One favor, three opposed." This implies the motion to remove was supported by one director and opposed by three, yet the text explicitly states "Motion passes." This suggests a procedural vote or a discrepancy in the transcript count, but the summary must follow the text: The motion to remove items 5 and 6 was voted on and the transcript states it passed). - Miss Laura's Museum: Directors debated funding for the museum's exterior repairs. Director Rego and Director Martin proposed setting aside funds ($100k for cemeteries, $15k for museum) to be determined later, but both amendment motions failed (3 in favor, 4 opposed). The Mayor suggested a study session to discuss these matters. - Alleyway Rehabilitation (Item 3A): The board approved a contract for alleyway rehabilitation funded by a CPRG grant. However, Director Christina Kitzavis and Director Settled raised concerns about the fairness of the bidding process, noting the lowest bidder raised their price by $554,862 after the 60-day bid window closed while knowing other bids. Director Martin moved to rebid the project to ensure fairness. The board voted 7-0 to reject the current bid and rebid the project. - EV Charging Stations (Item 4): The board approved a resolution to install EV charging stations funded 100% by a CPRG grant. Director Rego confirmed that sales tax would be generated on usage. - Consent Decree Projects (Items 9G & 9H): The board separately voted to approve a change order to extend the contract time for Basin 10 and 14 capacity improvements and to accept the project as complete with final payment. - Cemetery Acquisition Study Session: The board heard from Micah Brown of Broilman Memorial Group, who proposed acquiring and operating the three Fort Smith Cemeteries Inc. properties. Brown outlined a "pre-need" business model, offered a price-match guarantee against other vendors, and proposed a complementary garden for low-income residents. Some board members expressed skepticism about the business model, potential market control, and the status of liens. Director Rego moved to have administration moderate a discussion between the private group and Fort Smith Cemeteries Inc. to avoid receivership. The board agreed to facilitate this discussion. Key Outcomes - 2025 Budget: Approved 5-2. The final deficit was projected at $14.9 million with a healthy $20.5 million fund balance. - 2026 Budget: Approved 6-1. The vote to remove the two amendment attempts to add museum/cemetery funds failed. The budget eliminates 61 vacant positions to achieve structural balance. - Alleyway Project: The contract with Western Millright was rejected, and the project is being rebid (7-0 vote) to address bidding fairness concerns raised by the public and board members. - EV Charging & Amendments: The EV charging resolution and corrective resolution amendments were approved unanimously (7-0). - Cemetery Next Steps: The board voted to have administration reach out to Fort Smith Cemeteries Inc. to coordinate a discussion with Broilman Memorial Group, aiming to facilitate a potential private acquisition rather than entering receivership. - Future Action: A study session was scheduled for early January to discuss funding for the Miss Laura's Museum and cemetery acquisition items.

The River Valley Communications Center (RBCC) Board convened to approve the 2026 operating budget and the consolidation plan with Sebastian County. The meeting focused on utilizing the fund balance to cover the 2026 operating costs without immediate billing to member entities, paving the way for a full service consolidation in July 2026. Board members debated the long-term cost implications and addressed the funding mechanism for continued emergency medical dispatch services provided by Fort Smith EMS, ultimately approving amendments to the budget to facilitate these operational transitions. Consent Calendar - Approval of the minutes from the previous meeting. Public Comments & Testimony - No public comments were recorded in the transcript. Discussion Items - 2026 Budget Approval and Fund Balance Usage: Mayor Kinslow presented the 2026 budget with the intention of using the entire fund balance ($1.6 million beginning balance + projected revenue of $4.17 million vs. $3.5 million expenses) to cover 100% of operating costs. This strategy aims to avoid immediate charges to Sebastian County and Fort Smith while preparing for consolidation. - Positions: Council Member Cooper expressed strong opposition to the projected cost increase, stating a 245% increase to each community is "never going to get lower" without community input. He argued for immediate budget reduction. Mayor Kinslow and Board members Runyan and Baker supported the motion, viewing the use of the fund balance as a necessary strategic step to secure state extensions and achieve consolidation without immediate financial burden on the cities for 2026. - Financial Clarification: The discussion clarified that a transfer of $3.4 million from Sebastian County was included in the revenue calculation for 2026, which Board Member Cooper argued was counting the same money twice. The Board confirmed the remaining projected fund balance at the end of 2026 is approximately $2,347,209. - EMS Contract and Budget Amendment: The Board discussed the legality of using 911 funds to reimburse Fort Smith EMS for Emergency Medical Dispatch (EMD), noting historical payments were likely non-compliant with state law as personnel costs. CJ Ingle from the Arkansas 911 Board advised that funding this as a "contract for services" (operational expense) would be a safer legal avenue than personnel reimbursement. - Action: Council Member Dingman moved to amend the 2026 budget to include an operational contract expense with Fort Smith EMS for approximately $123,000 to cover EMD services. To offset this cost without increasing the total bottom line, the Board agreed to eliminate the PRO-QA software expense, saving $381,000. - 2026 Consolidation Plan: Mayor Kinslow presented a high-level plan to consolidate dispatch operations, aiming to move Sebastian County dispatchers to the Fort Smith Police Department on July 1, 2026. The plan involves an audit of radio needs (Motorola), CAD system unification (Pro-Phoenix), and network integration. - Operational Details: The discussion confirmed that while dispatching will physically move to the police department, the functional separation of Fort Smith and Sebastian County dispatching remains until the new system is fully integrated. The Board clarified the current staffing count of 24 positions (16 at Fort Smith, 12 at Sebastian County, including supervisor roles) and the elimination of 8 vacant positions via the budget. The Board agreed to finalize retention plans and employee transfers (city vs. county) in January/February 2026. Key Outcomes - Motion Carried (7-0): The 2026 Budget was approved as amended to include a contract for services with Fort Smith EMS for $123,000, offset by $381,000 in eliminated expenses, with the full operating costs covered by the existing fund balance for 2026. - Motion Carried (7-0): The Consolidation Plan for July 1, 2026, was approved. This plan moves Sebastian County dispatch operations to the Fort Smith Police Department while maintaining existing dispatch schedules and separation of jurisdictions temporarily until system integration is complete. - Future Directives: The Board directed the Mayor to finalize the inter-local agreement or contract for services regarding EMS and employee retention status by January/February 2026. A request for a state funding extension is scheduled for the following Thursday.

The Fort Smith Board of Directors held a special meeting on December 15, 2025, at 6:30 p.m. at the Blue Lion, 101 North 2nd Street, Fort Smith, Arkansas. The sole purpose of the meeting was to conduct candidate interviews for the position of City Administrator. The meeting was called by Directors Jarred Rego, Andre' Good, Lee Kemp, Christina Catsavis, Kevin Settle, and Neal Martin at the December 2, 2025 regular meeting. Executive Session - The Board entered executive session to interview four candidates for City Administrator: Scot Rigby, Dean Johnson, Matthew Harline, and Jeff Dingman (the Acting City Administrator). - After reconvening, the Board announced that interviews were held but no official action was taken. Key Outcomes - No votes or decisions were made. The Board conducted interviews only, with no formal action or appointment. - The meeting adjourned following the announcement.

The December 2025 City Planning Commission meeting convened at 11:30 AM local time with a quorum of seven commissioners present to review development plans, subdivision plats, rezoning requests, and variance applications. The board addressed routine consent items, two rezoning and development plan requests for the Boy Scouts of America, and multiple variance and development plan applications for residential and commercial properties involving setbacks, landscaping, and material requirements. All items proceeded to a vote, resulting in unanimous approval. Consent Calendar - Approved the preliminary and final plats for the Vienna Hills development project with a vote of 7 in favor and 0 opposed. Public Comments & Testimony - Jack Butt (Agent for Natural State Council of the Boy Scouts of America): Stated that the agency has excess space in their existing office building and seeks to lease it to business tenants under a new transitional zone. Expressed that property owners within 300 feet had not raised concerns. Confirmed no new exterior signage is currently proposed. - Mark Evans (Agent for MMGK Arcoma/Merit Energy): Represented the applicant requesting variances for a 900-square-foot sound enclosure for gas wells. Explained the project fulfills a court settlement to mitigate noise complaints. Confirmed that while three neighbors attended a meeting in support of noise mitigation, they did not object to the specific variance requests regarding landscaping or high-quality materials, though they did not express support for those specific variances. Discussion Items - Boy Scouts of America (Old Greenwood Road): Commissioners discussed the implications of the property being in the Greenwood Overlay District. Staff confirmed the property is subject to the overlay, but since no exterior construction or new signage is proposed, no new triggers are activated. Clarified that future signage would require compliance or variances. - Midland Motors LLC (Midland Boulevard - Variance Item): Commissioners discussed the applicant's request for variances to allow a 404-square-foot office addition and encroachments on rear/side setbacks. Staff noted that while carports encroach in error, the applicant agreed to relocate or remove them. Commissioners requested clarification on mechanical equipment placement and confirmed the removal of unpermitted structures. - MMGK Arcoma (Paddock Lane - Variance Item): Commissioner Tyler expressed a preference for the site to be beautified, noting that dead limbs and piles of trees currently violate property maintenance codes. He suggested cleaning up the site, specifically requesting the removal of dead debris and potentially requiring landscaping. Commissioner Wilson and others discussed the feasibility of perimeter landscaping, noting physical constraints (easements, utility lines, and narrow space) that make compliance difficult. The applicant agreed to keep existing fences but replace the sound enclosure. Commissioners discussed painting the new structure neutral colors (green or tan) to blend with the natural landscaping rather than using custom colors. A suggestion was made to coordinate with Neighborhood Services to have the client clean up the dead debris. Key Outcomes - Item 2 (Rezoning): Approved Rezoning 34125 (Old Greenwood Road) from RSD2 to Transitional Zone for the Boy Scouts of America. Vote: 7-0. - Item 3 (Development Plan): Approved Development Plan 23125 for office operations at the Boy Scouts' existing building. Vote: 7-0. - Item 4 (Variance - Midland Motors): Approved five variance requests (rear and side setbacks) and Development Plan 24125 for Midland Motors LLC to facilitate a 404 sq. ft. office addition and remove encroaching structures. Vote: 7-0. - Item 5 (Development Plan - Midland Motors): Approved the companion Development Plan for Midland Motors. Vote: 7-0. - Item 6 (Variance - MMGK Arcoma): Approved three variance requests (landscaping, high-quality materials, and front setback) for a 900 sq. ft. sound enclosure at 269 Paddock Lane. Vote: 7-0. Stipulation: The applicant agreed to use neutral paint colors (dark green or tan) to blend with surroundings. - Item 7 (Development Plan - MMGK Arcoma): Approved the companion Development Plan for the sound enclosure. Vote: 7-0. - Next Steps: Rezonings (Item 2) and Development Plans (Items 1-3) were noted as final unless appealed. The rezoning action will be presented to the City Board of Directors for review at the January 6, 2026 meeting. Commissioner Tyler noted that Neighborhood Services would follow up regarding the cleanup of dead limbs on the Paddock Lane property.