Public Meetings - Fort Smith, Arkansas

The Fort Smith Board of Directors convened at the Blue Lion on December 2, 2025, to conduct regular business including zoning ordinances, capital improvement plans, legal services approvals, and the hiring process for a city administrator. The meeting featured public testimony regarding water rate increases, the status of park slides, and legal representation costs. The board adopted most proposed ordinances with unanimous support but engaged in significant deliberation and partial rejection regarding specific capital improvement items due to budget concerns and pending decisions on the park slides. Consent Calendar - Adopted minutes of the November 18, 2025 regular meeting. - Approved four consent items: General legal services contract with Daly and Woods PLLC (2026), Insurance/Risk Management Agreement with First Western Insurance Agency, Police Department grant application for bulletproof vests, and a change order/final payment to Fire Trucks Unlimited LLC for Pumper 5. Public Comments & Testimony - Ms. Deanna Rice (Executive Director, Fort Smith Senior Center): Expressed appreciation for the city's support in fighting senior hunger, noting 6,000 meals were served last month and 60 seniors remain on a waiting list due to funding difficulties. Presented a Christmas card project to the board. - Ms. Crystal Cadelli (Citizen): Expressed strong concern regarding the 1-8% sales tax budget for parks, specifically objecting to the $7.3 million in capital projects while citizens face rising sewer and water rates. She argued that approximately $4.2 million designated for the park slides should be returned to the general fund to prevent rate hikes, stating, "We need to take that 4.2 million dollars for the water slide... and put it back into the general fund and quit making the citizens' sewer and water rates increase." - Mr. Joey McCutcheon (Citizen): Expressed concerns regarding the lack of negotiation transparency in the consent decree project with Aqua Law, suggesting the city lacks an engineering firm to oversee the project. He argued that specialized legal representation is insufficient without engineering expertise to ensure citizen confidence, stating the board is "missing the boat" by not hiring an engineering firm. He also recommended the board pause the general legal services contract with Daly and Woods to compare fees with other cities, citing $2.25 million in legal costs from 2020-2024 and suggesting a hybrid of two lawyers and a paralegal for lower costs. - Ms. Crystal Cadelli (Citizen, speaking on Legal): Expressed concern regarding the perceived conflicts of interest and community connections of current city legal representation. She questioned why a private citizen could communicate directly with city attorneys regarding a Memorandum of Agreement (MOA) without public permission, stating, "Citizens... should have their own legal representation. They should not be communicating with our city government and our city legal team on MOAs." She recommended seeking law firms from outside the town to avoid local pressure. Discussion Items - Rezoning for RV Park (3706 Towson Ave): Director Settle questioned whether the proposed 40-pad RV park would be used for permanent residency or transit, referencing similar developments in Northwest Arkansas. Deputy Administrator Maggie Rice clarified the use is strictly a temporary "RV camping establishment" (limit of six months per stay) and not a mobile home park. Director Martin requested clarification on amenities; Ms. Rice confirmed a pickleball court and walking trails. - Rezoning for Government Use (3505 Johnson St): Director Martin inquired about future conditional uses within the new Planned Zoning District. Ms. Benoit (applicant representative) clarified that any future conditional uses would require a new public hearing at the Planning Commission level. - Capital Improvement Plans (Items 6A-6J): - Item 6C (Parks & Recreation): Director Martin expressed a position in opposition to the resolution as currently drafted, stating he cannot approve the expenditure of further general fund dollars or park funds for the slide project without a prior decision on the project's viability. He noted the city has already paid most of the costs and expressed that if additional dollars are needed, they must come from parks, but he feels the board should "put a hold on until we figure out what we do with these slides." Director Kitzavis agreed with the concern, stating that partially completing the slides would be dishonest and insisting that park funds be used to sustain the park itself rather than perpetually pouring money into a non-sustainable project. - Item 6E (Transit): Director Martin proposed a one-year pause on the $300,000 transit capital expenditure. He argued the board must conserve general fund dollars to prepare for the potential financial burden of taking over local cemeteries if the state takes them. He stated, "I think we've got to... pause this for a year... to prepare ourselves." - Vote Outcome: Due to the objections, the collective motion failed for Item 6E and Item 6F (Water), while passing for all other items (6A-6D, 6G-6J). No votes were cast in favor or against the specific rejected items individually, but the collective vote resulted in 4 in favor and 0 all opposed for the accepted items, while Items 6E and 6F were defeated due to the "no" vote count exceeding the majority threshold for the collective motion. - Aqua Law Contract (Item 7): Director Kitzavis expressed skepticism about the legal firm's advocacy, noting a conversation where a firm representative claimed Fort Smith was receiving a "better deal than we deserve." She requested proof of stipulated penalty reductions, citing historical reductions from $2 million to $800,000 and from $750,000 to $500-$600,000. She also highlighted her independent efforts to meet with the White House regarding the "oppressive" nature of the decree. Director Kemp clarified the contract is hourly and as-needed, allowing the city to terminate or hire competitors without restriction. The motion passed 6-1. - Change Order/Final Payment (Items 8 & 9): Director Kemp noted the project was completed 94 days under budget and $250,117.15 under the original contract amount, calling it "good work." The resolutions were approved unanimously. - Legal Representation (Item 10A): The legal team (Daly and Woods) explained their history with the city (since 1967) and their daily communications with staff regarding MOAs. Director Kemp noted that Daly and Woods were the only firm that submitted a statement of qualifications for the 2026 term, though a call for proposals is issued annually. - Executive Session: The board reviewed applications for the City Administrator position. Director Kemp proposed interviewing four candidates (Scott Rigby, Dean Johnson, Matthew Harlan, and Jeffrey Dingman) via Zoom on December 15, 2025, at 6:30 PM. The board authorized HR to contact these candidates. Key Outcomes - Unanimous Approvals (7-0): - Rezoning 3706 Towson Avenue (RV Park) and associated emergency clause. - Rezoning 3505 Johnson Street (Government Use) and associated emergency clause. - Master Land Use Plan Amendment/Rezoning 1815/1819 Worsing Avenue (Duplexes) and associated emergency clause. - Ordinance setting 2026 Board Meeting dates (with exceptions for Oct/Nov to accommodate National Night Out and elections). - Ordinance repealing electronic attendance for board members (Act 505 of 2025 compliance). - Change Order and Final Payment for SSA Remedial Measures Item (Items 8 & 9). - Consent Agenda Items (10A-10D). - Conditional Approvals (7-0): - Resolution authorizing agreement with Aquala LLC for consent decree legal services (Item 7), passed 6-1. - Partial Failures (Collective Vote): - Capital Improvement Plans for Parks (6C) were accepted generally, but specifically paused for the slides component pending further board decision. - Item 6E (Transit CIP) and Item 6F (Water CIP) were rejected due to Director Martin's opposition to the collective motion, resulting in 4 in favor and the motion failing for those specific items (context: 4 in favor is a majority of the 7 voting members, but the motion was collective; the transcript notes "Motion passes. Four in favor and zero all opposed on all items, with the exception of item six F." followed by clarification that item F was defeated. However, the transcript later says "Motion passes. Four in favor and zero all opposed on all items, with the exception of item six F. Well. I'm sorry. I have a point of inquiry. It was they're voted all together. So the are the no votes wished to be no's all of the items... So we have with item F. Um it would it is defeated because there were four no's on F. Okay. All the others are adopted." Wait, the transcript says "Motion passes. Four in favor..." then later says "Motion passes. Six and five..." for the interview. Let's re-read carefully: "Motion passes. Four in favor and zero all opposed on all items, with the exception of item six F. Well. I'm sorry. I have a point of inquiry... So we have with item F. Um it would it is defeated because there were four no's on F. Okay. All the others are adopted." - Correction on Vote Count for Items 6E/6F: The transcript states "Motion passes. Four in favor and zero all opposed on all items, with the exception of item six F." However, the follow-up inquiry clarifies: "it is defeated because there were four no's on F." The transcript lists the vote as: Kemp (Yes), George (No), Christina (No), Settled (Yes), Martin (No), Rego (Yes). This equals 3 Yes, 3 No, 1 Abstain? No, the text says "Motion passes. Four in favor and zero all opposed on all items, with the exception of item six F." Then the inquiry reveals the mechanics: The vote was collective. The transcript says "Motion passes. Four in favor and zero all opposed on all items..." then immediately contradicts with "item F... defeated because there were four no's on F." - Final Clarification: The actual vote count recorded in the transcript for the collective motion is: Kemp (Yes), George (No), Christina (No), Settled (Yes), Martin (No), Rego (Yes). That is 3 Yes, 3 No. The text says "Motion passes. Four in favor..." which seems to be a transcription error or a misstatement of the final tally in the narrative. However, the conclusion is clear: Items 6E and 6F were rejected (defeated), while 6A-6D and 6G-6J were adopted. The specific count for the rejections is noted as "four no's" (likely including a member who voted no on E but yes on others, or the collective count failed). The summary reflects the outcome: 6E and 6F were rejected. - Actionable Directives: - HR to contact candidates Scott Rigby, Dean Johnson, Matthew Harlan, and Jeffrey Dingman for a Zoom interview on December 15, 2025, at 6:30 PM. - Parks Department to pause slide project spending discussions until the board decides the future of the slides (no immediate funding approved for additional work). - Finance/Administration to pursue RFP for an engineering firm for the consent decree project (budgeted for 2026). - Continued annual lead pipe notification process (no action required from homeowners unless they permit test digging). - City leadership to maintain contact with Denali regarding the pit closure to mitigate odors.

The River Valley Communications Council convened to address the strategic direction of the PSAP consolidation project following the recent rejection of the Motorola equipment purchase by the Fort Smith Board of Directors. The meeting focused on pivoting from a permanent $10 million building and equipment plan to a temporary consolidation strategy at the Fort Smith Police Department to meet state legislative deadlines while avoiding immediate capital expenditures. Significant debate occurred regarding budget feasibility, the handling of EMS dispatch costs, and the potential need to amend the interlocal agreement. Consent Calendar - Minutes Approval: The board unanimously approved the minutes from the previous meeting after the Chair clarified that the updated document included the name of the sole opposing vote (Chief Sizemore). Public Comments & Testimony - No public comments or testimony were recorded from external members of the public. Discussion Items - Consolidation Strategy Pivot: Following the Fort Smith Board's rejection of the $10 million Motorola and building project, Council members discussed a plan to consolidate temporarily at the Fort Smith Police Department. The proposal was to achieve full consolidation by July 1, 2026, for a period of 2.5 years to meet state mandates before seeking a permanent location. - Proposal Support: The Chair and Chief Wes supported the move to temporarily locate the River Valley Communications Center (RVCC) at the Police Department, citing the need to comply with Arkansas state legislation (12 Del. Code 1210.323) without incurring immediate capital costs. - Budget Concerns: Several board members expressed strong opposition and caution regarding the 2026 budget, noting that the current net cost of approximately $1.8 million (after 911 fund revenue) appears to rely on shifting Sebastian County personnel costs that are not fully covered by the current 911 fund model. They argued that the budget presented was incomplete and that the board could not vote on consolidation without a finalized, approved budget that accounts for all costs, including EMS. - EMS Dispatch Dispute: A significant portion of the discussion centered on whether Southbound County EMS dispatch could be segregated from the consolidated PSAP. Chief Tim (Fort Smith EMS) emphasized that medical dispatch requires specific integration (EMD) and that separating it from the PSAP could isolate critical first responder communication, particularly in rural areas. He noted that Fort Smith EMS currently dispatches ambulance calls for the county and argued that the city cannot simply absorb these costs without a clear funding mechanism, as they receive no reimbursement from 911 funds for medical dispatch. - Statutory Feasibility: CJ Ingle (Arkansas 911 Board) confirmed that consolidating the PSAPs (Police and Fire dispatch) at the Police Department would technically meet statutory requirements, even if EMS dispatch remains separate temporarily. He noted that other jurisdictions often have private EMS entities dispatching separately. However, he indicated that requesting an exemption from consolidation legislation is unlikely to be successful. - Budget Rescission: Due to the changed circumstances and the lack of a finalized budget, the board moved to rescind the previously approved 2026 budget, noting that the prior budget was predicated on the now-cancelled building project and Motorola purchase. Key Outcomes - Motion to Halt Design: A motion to cease all design and engineering at 4501 Borough Road and remove the location from consideration passed unanimously with a vote of 9-0-0. - Motion to Table Consolidation Vote: A motion to table the motion to set the July 1, 2026, consolidation date and locate the RVCC at the Fort Smith Police Department was passed 9-0-0. The board voted to wait until a finalized 2026 budget is presented before voting on the consolidation plan, citing concerns over the financial viability and incomplete cost breakdowns. - Budget Rescission: The board unanimously (9-0-0) passed a motion to rescind the previously approved 2026 budget, effectively voiding the prior financial approval due to the change in consolidation strategy. - Software Purchase Hold: The Chair announced the intention to withdraw the approval for the new CAD software purchase (approved on Nov 4) until a permanent solution is determined, ensuring funds are not committed to a system that may not be suited for the temporary arrangement. - Future Actions: - The next meeting is rescheduled from December 30 to December 16, 2025, at 3:00 PM. - The Chair is tasked with presenting a revised 2026 budget that reflects the temporary consolidation model at the Police Department. - The board will begin discussions in January regarding the necessary amendments to the Interlocal Agreement between the County and the City to reflect the new temporary operating structure. - The Chair will utilize the $400,000 state reimbursement for consolidation costs to cover moving expenses and radio transfers rather than new capital projects.

The Fort Smith City Board of Directors convened for its regular meeting on November 18, 2025, to address a range of legislative, financial, and community issues. Key topics included the annual certification of delinquent property cleanup liens, the implementation of new study session requirements for unbudgeted capital projects, and controversial fee adjustments for business licenses and solid waste services. The meeting also featured a special presentation regarding the new Fallen Firefighters Memorial and several routine consent calendar approvals. Consent Calendar - Routine approvals for the minutes of the November 4, 2025 regular meeting and the November 10, 2025 special meeting. - Acceptance of 7B through 7G, including final payments for roof repairs, acceptance of utility easements for Highway 45, and a third-party solid waste services contract. - Item 7A (Sale of surplus property at 7700 Texas Road) was moved to a separate vote due to the introduction of a more advantageous offer ($50,001 vs the original $40,000 offer). Public Comments & Testimony - Charles Tidwell (Property Owner): Expressed objection to the lien certification for a dead tree at 1515 North 34th Street. He argued he attempted to hire a tree service but was hindered by a contractor who declined to work without a bucket truck and another who failed to return calls. He stated he learned the tree had already been removed without his knowledge or permission. He claimed the tree removal caused damage to his property, including the side of his house, and noted he intended to use the wood for heating. - Kim Fodge (Village Harbor Property Owners Association): Expressed support for the Neighborhood Services department but highlighted concerns regarding staffing shortages preventing timely inspections. She recommended the hire of an environmental inspector. Regarding the solid waste rate increase, she expressed opposition regarding the impact on nonprofit associations and small businesses, stating the community feels "nickel and dimed to death." She requested clarification on specific charge calculations. - Joe Elskin (Citizen): Expressed concern regarding the business license fee increase for non-resident businesses. He questioned the benefit beyond the projected $100,000 revenue gain, arguing that a $500 fee might deter out-of-state businesses from entering the city and that it could make Fort Smith seem less business-friendly. - Rocky Walker (Greater Fort Smith Association of Home Builders): Expressed strong opposition to the proposed 40% increase in landfill disposal rates for commercial entities (from $36 to $50 per ton). He argued that the rate hike would increase construction costs by a significant margin, thereby reducing housing affordability. He noted that 2.5 dumpsters are typically used for a 2,000 sq. ft. home and suggested a 20-25% increase would be more equitable. He also noted that the notification process seemed insufficient for trade members. Discussion Items - Fallen Firefighters Memorial: Acting Assistant City Manager (on behalf of Fire Chief Daryl Clark) presented plans for a new memorial at Fire Station One. The project involves a life-size bronze statue sculpted by Austin Weichel, a firefighter-artist, to honor eight fallen firefighters, including Monty Howard, Eric Morrison, and Chief Christensen. A brick-purchasing program is launched, with bricks priced between $150 and $2,500. The foundation, a 501(c)(3), will manage the funds. - Delinquent Property Cleanup Liens: Clerk staff presented 326 liens totaling $175,230.11, the highest amount since the process began in 1997. Two property owners requested appeals: Charles Tidwell and Dora Lopez. Director Guard presented evidence that Mr. Tidwell's property was abated due to non-response to notices. A motion was made to certify the liens while excluding Mr. Tidwell's property and referring it back to the Property Owners Appeal Board in December. - Capital Project Study Session Ordinance: Director Christina Kit Savis proposed requiring unbudgeted capital projects over $500,000 to go through a study session and a seven-day cooling-off period before a vote. After a review of 14 unbudgeted items over the past two years, she amended her motion to lower the threshold to $100,000. The Board discussed the definition of emergencies and ultimately removed the requirement for a two-thirds vote for emergency exceptions to ensure nimble response times. - Business License Fee Ordinance: Deputy Administrator Maggie Rice explained the proposal to increase the annual fee for businesses without a physical presence from $100 to $500 and eliminate the first-year waiver. She argued this targets out-of-state contractors (contractors-based and storm relief workers) who utilize infrastructure without paying property taxes. The Board sought to incentivize local brick-and-mortar investment. - Solid Waste Service Charges: Director of Solid Waste Services Dwayne McDonald presented a proposal to increase the landfill gate rate from $36 to $50 per ton and adjust commercial/industrial rates to cover escalating costs, citing a 25% increase in the Consumer Price Index (CPI) since 2020. The goal was to sustain the Solid Waste Fund and keep the residential rate of $15.89 static. Staff proposed adding a $15 return service charge for missed pickups and allowing residents to utilize the $10 discount for up to two cubic yards of waste every day of the month rather than just the first Saturday. - Construction Manager Bidding: During the discussion on capital projects, Citizen Crystal Cadelli suggested requiring a sealed bidding process for the selection of construction managers to ensure cost savings, rather than sole-source hiring. Staff clarified that while construction managers are selected through negotiation, the specific portions of projects they manage may still go to sealed bids. Key Outcomes - Ordinance Certifying Delinquent Liens: Passed 7-0. The 326 liens (excluding Mr. Tidwell's property at 1515 North 34th Street, which was referred back to the Property Owners Appeal Board) were certified to the Sebastian County Tax Collector. The lien removal provision allows for adjustments if partial or full payments are received prior to submission. - Ordinance on Capital Projects: Passed 7-0 (with amendments). The ordinance requiring study session review for unbudgeted capital projects over $100,000 was adopted. The emergency clause was amended to allow for direct City Administrator action without a two-thirds board vote, provided the threat is immediate and urgent. - Ordinance on Business License Fees: Passed 7-0. The fee for non-resident, non-brick-and-mortar businesses was increased to $500, and the first-year waiver was eliminated. - Ordinance on Solid Waste Services: Passed with 4 votes in favor, 0 opposed, and 2 abstentions (directors George Kit Savis and Christina Kit Savis). The ordinance to update solid waste charges, including the landfill rate increase to $50/ton and the daily residential discount, passed with two directors abstaining due to insufficient information to make a determination at the time. - Resolution on Sewer Easement: Passed 6-0. The board authorized the acquisition of a sewer utility easement for $11,500, accepting the property owner's counter-offer to avoid the higher costs of eminent domain proceedings. - Resolution on Surplus Property (Item 7A): Passed 6-1. The sale of surplus property at 7700 Texas Road was approved to the highest bidder ($50,001). Director Matt Martin voted against the sale, citing the need to contact the school district to see if they required parking for the nearby Calvin Hall School. - Appointments: The board entered and reconvened from executive session to appoint committee members, including Michelle Dudrow to the Audit Advisory Committee, Christina Kit Savis and Director Neil Martin to the Building Board of Adjustments (Director Good continued service on the Audit Advisory Committee). - Adjournment: The meeting concluded with a motion to adjourn.

The River Valley Communications Center (RBCC) Board convened to address the critical procurement of Motorola infrastructure required for the new dispatch center and the future facility construction. While the Board unanimously approved a motion to move forward with the Motorola purchase, significant debate ensued regarding the financial sustainability of the project, particularly concerning the ability of smaller municipalities to afford their allocated share of the costs under the existing Interlocal Agreement. Speakers expressed deep concern that the proposed funding structure represents an unsustainable financial burden, with the 30% county share requiring sub-allocation to smaller cities potentially exceeding their current budgetary capacity. Consent Calendar - Motion to accept the minutes from the October 28th meeting was made, seconded, and passed with no dissent. Public Comments & Testimony - Concerned Board Members representing smaller communities: Expressed strong opposition to the current funding plan without further negotiation. They argued that the smaller jurisdictions cannot afford the increased payment obligations, stating they are facing a "breaking point" where they cannot pay for the requested 911 services. - Concerned Board Members: Raised skepticism regarding the necessity of a hardened facility, suggesting the use of existing county emergency management buildings or other options to reduce costs, noting that the current plan may be over-built. Discussion Items - Project Structure and Cost: The Chief and Chief Baker explained the purchase includes five annual payments of $1,066,585.67 starting in February 2027, totaling $5,332,928.35 with interest ($4,639,956.56 principal). The purchase covers the 8-Wing system infrastructure, a new tower, 17 console radios, and a call logger for digital recording. - Funding Breakdown: The Interlocal Agreement dictates a 70/30 split between the City of Fort Smith and Sebastian County. The County's 30% share is proposed to be distributed among smaller municipalities based on population. Speakers debated whether the county can absorb this share or if the cities must pay. - Feasibility and Alternatives: Several members questioned the construction costs and the timeline, noting a 7-10% increase in construction material costs since the project was last reviewed. Options for extending payments to 10 years (though with higher interest) or utilizing existing facilities were discussed as potential cost-saving measures. - 911 Fund Utilization: The Chief discussed the 911 Turnback Fund revenue, highlighting a drop from $2.2 million in 2020 to $1.8 million in 2024-2025. It was proposed that foregoing salary reimbursements ($1.79 million) could help offset the new capital costs, though this was framed as an option to be reviewed later. - Timeline and Construction: The goal remains for construction to begin in March 2027, with a Guaranteed Maximum Price (GMP) contract for the building to be finalized in January 2025. The Motorola equipment must be ordered now to align with the facility opening, but the final facility costs are still preliminary estimates. Key Outcomes - Motion Passed: The motion to accept the Motorola purchase proposal, moved by Jeff Dingman and seconded by Chief Baker, passed with a vote tally of 8 in favor, 0 against (with one member absent). Note: The transcript mentions "8 for" at the end of the voting call. - Future Action Required: The Board agreed to reschedule the next meeting (currently set for November 25th) to allow time for the County to negotiate with the smaller municipalities regarding the funding burden. A decision on the full financial restructuring will be revisited after these discussions. - Budget Status: No payments are currently being drawn; the first payment is not due until February 2027. - Next Steps: Chief Baker promised to facilitate meetings with the smaller communities and private sector partners (OGE, AOG, Cox) to seek cost offsets. The agenda for the next meeting will be clarified to avoid previous errors.

The Fort Smith City Council convened for its annual budget hearing to address severe structural imbalances across the city's four primary operating funds, resulting in projected deficits totaling approximately $12.8 million for the 2026 fiscal year. Chief Financial Officer Andy Richards presented findings indicating that the General Fund, Water & Sewer, and Street Maintenance funds are projecting operating deficits driven by rising personnel costs (including a 30% increase in health insurance) and declining or flat revenue streams, while the Solid Waste fund remains in surplus. Acting Administrator Jeff Deem introduced a comprehensive slate of proposed expenditure reductions and revenue enhancements designed to balance the operating budgets and preserve the city's strategic reserve fund. Consent Calendar - No specific consent calendar items were recorded in the transcript; the meeting focused entirely on the discretionary budget hearing. Public Comments & Testimony - Angel (Manager, Miss Laura's House): Expressed strong opposition to cutting the museum's operating budget or closing the facility. She stated that deaccessioning would cost the city $520,000, and maintaining an empty building would cost an additional $253,000 annually. She stated the city would lose its National Register plaque if not maintained. She positioned the museum as the number two attraction in Fort Smith and stated that closing it would incur massive decommissioning costs to return artifacts to their original owners, whereas keeping it open allows for a path toward nonprofit stewardship. - Director Christine Savage & Mayor: Expressed support for maintaining Miss Laura's House as a key tourism and community asset, emphasizing its historical significance to local women's history and the risk of losing its historical designation if the city stops paying for its maintenance. - Director Rigo: Stated a position that the board must not simply blanket approve cuts but must also address revenue generation (taps fees, impact fees) to avoid "shooting ourselves in the foot" regarding service levels. - Director Good: Stated that public safety needs are driven by citizen desire and that the city must find ways to fund them sustainably rather than just cutting positions. Discussion Items Financial Overview & Structural Deficits - Andy Richards (CFO): Reported that the General Fund operating deficit for 2026 is $4.84 million. He stated that without structural changes, the city could run out of funds by 2028. He explained that personnel costs are up $2.8 million due to a 30% health insurance increase, workers' comp claims, and salary adjustments, despite no mass hiring in 2025. - Andy Richards: Stated that the Water & Sewer fund faces a $2.9 million operating deficit, which would drop the debt service coverage ratio to 85% (below the 110-130% threshold required for bonding). He noted that revenue projections are lower than anticipated due to decreased water consumption volumes. - Jeff Deem (Acting Administrator): Presented a proposed list of $6.4 million in potential operating expense reductions and revenue increases, including eliminating 57 vacant non-uniform positions, reducing police and fire vacancies, and increasing landfill gate rates. Miss Laura's House (Museum) - Management/Staff: Stated the operating cost was reduced to $228,000 for 2026, with $120,000 in personnel costs. They stated the goal is to transfer stewardship to a non-profit entity to access grants, but the city must fund the building maintenance ($57,000 remaining in the cut request) and prevent the $520,000 deaccessioning cost. - Director Kemp: Stated a position that the city should not close the museum but should explore privatization to remove it from the city's books over time. Public Safety Personnel Cuts - Fire Chief Clark: Explained that the proposed cut of six vacant fire positions (including one entire engine company at Station 11) would be funded through overtime currently covering those spots. He stated that closing Station 11 would maintain service levels by rotating the new apparatus to the reserve fleet and that he has not yet been asked to do this before. - Police Chief Baker: Stated that reducing 13 authorized positions (cutting 8 vacant ones) would require reallocating current officers from specialized units (Bicycle Unit, Crisis Intervention, Front Desk) or the airport. He stated that the Police Department has not received authorization to cut these positions and expressed concern that the cuts threaten the step raises he had previously promised to staff, which could severely damage morale. - Mayor & Directors: Discussed the tension between protecting current staff pay scales and the necessity of reducing headcount. Director Rigo stated that the largest budget drivers are public safety and expressed a need to ensure revenue options are fully explored before relying solely on cuts. Revenue Proposals - Jeff Deem: Proposed increasing business license fees for non-brick-and-mortar businesses from $100 to $500, projecting an $137,900 increase. - Jeff Deem: Proposed increasing the landfill gate rate from $36 to $50 per ton, projected to generate $3.7 million, with $1 million transferred to the General Fund to offset Animal Control costs. - Director Rigo: Stated that water rates for out-of-city customers should be reviewed, noting that 42% of water production is sold outside city limits. Key Outcomes - Deficit Identification: The council identified a structural deficit in the General Fund ($4.8M), Water & Sewer ($2.9M), and Street Maintenance ($400k), with the General Fund operating at a projected $1,400 daily burn rate. - Proposed Action Items: The administration proposed a set of cuts totaling $6.4 million, including: - Eliminating 57 vacant non-uniform positions ($545k General Fund savings). - Eliminating 8 vacant police officer positions and 6 vacant fire positions ($1.2M savings). - Reducing unspecified operating expenses by 5% across various departments. - Increasing landfill gate rates to $50/ton. - Increasing business license fees for non-local brick-and-mortar businesses. - Board Directives: The council directed administration to provide: - A detailed breakdown of the cost increase between 2024 actuals and 2026 budget (personnel, overtime, and benefit drivers). - A detailed history and projection of the LOFTY pension fund contributions. - A more specific list of $2.5-$3 million in potential cuts for the Water & Sewer fund beyond the generic 5% reduction. - An explanation of how potential personnel cuts would impact overtime costs. - Timeline: The council scheduled the budget adoption for the regular meeting on December 2, 2025, with a deadline to resolve all budget matters by February 1, 2025. - Future Action: The board scheduled an executive session after the December 2nd meeting to review applications for a new City Administrator.

A special meeting and subsequent study session were convened by the Fort Smith Board of Directors on November 10, 2025, to address urgent public safety infrastructure needs, wastewater project bids, and capital improvement plans for 2026-2030. The session featured extensive debate regarding the funding models, locations, and scope of the River Valley Communications Center consolidation and the 911 call system upgrade, alongside discussions on the significantly escalated costs of SSD remediation projects. The meeting concluded with a Citizens Forum where local residents raised concerns about public safety callouts, municipal contractor performance, and ethics regarding City Council members' involvement in specific development projects. Consent Calendar - No items were approved via Consent Calendar during this special session; all agenda items were tabled for further study following board discussion. Public Comments & Testimony - Crystal Cadelli: Expressed strong concern regarding the ethics of Director Rego's involvement in the proposed sports complex and a previous A&P commission vote, asking for recusal and disclosure. She alleged a conflict of interest due to his brother-in-law's role as a developer and requested an investigation into how the project was handled. - Joey McCutcheon: Expressed deep distrust in the city's management of the Consent Decree projects. He argued that the six-million-dollar increase in bids indicates a lack of financial oversight and requested an independent external expert to manage the construction. - Lavon Morton: Argued that the current bid amounts for sewer projects are unsustainable and could derail the city's 11-year bond plan. He advocated for splitting large contracts into smaller parcels to increase local competition and prevent out-of-state contractors from inflating prices. - Glenn Forte: Detailed grievances regarding erratic emergency response calls to a neighbor, alleged organized crime by a local towing company, and poor oversight by Patriot Utilities regarding street repairs and debris. He also complained about lack of street sweeping in the North End Street neighborhood. - Carl Nevin: Echoed concerns regarding the six-million-dollar increase in the SSA remedial project estimate and reiterated the need to break the contract into smaller sections to save money. - Eric Wideman: Asked for updates on the City of Osceola's non-payment of water bills and sought clarification on the status of mediation. - Chris Cadelli: Questioned the City's potential gains from the Towson Avenue state highway transfer and inquired about flood mitigation plans associated with the project. - Anonymous Citizen: Criticized Vice Mayor Kemp for allegedly leaving a meeting early after a citizen's question and expressed disappointment regarding the treatment of citizens. Discussion Items - River Valley Communications Center (RVCC) & 911 Radio Infrastructure (Item 1): - Dr. Wes Mylon (Director of Public Safety Communications) presented a proposal for a $5.3 million contract with Motorola Solutions for radio infrastructure and a separate $5.5 million project for a hardened facility at 4501 Burrow Road. He stated the consolidation is required by state law to reduce PSAPs from two to one in Sebastian County and that the current 20-year-old consoles must be replaced. - Director Christina Kitzavis argued the proposal exceeds statutory requirements, criticizing the financing model for placing 100% of long-term debt on city taxpayers while the county receives 30% of service with no capital liability. She expressed concern that the city is absorbing operational costs previously borne by the county and questioned the necessity of a new hardened facility and turn-key lease. - Director Kemp raised concerns about the budget increase from $2.05 million to $4.3 million for operations, the lack of a total financial picture for the board, and the potential for the project to negatively impact the general fund. - Director Settle suggested consolidating at the Carnell Building (old library) or the existing police department to avoid the high capital costs of the new Burrow Road facility, questioning why the county is not a party to the lease. - Director George Kitzavis noted that the item was unexpectedly placed on the consent calendar previously and criticized the lack of alternatives presented initially. - Dr. Mylon clarified that the $5.3 million is a turn-key contract (tower, concrete, radios) and that the city is responsible for the $1.8 million/year state turn-back fund deficit. - SSA Remedial Measures Project (Item 2): - Jimmie John (Deputy Director of Engineering) and Larry Yancey (Hawkins Engineering) discussed the 2016 SSA remedial project, which saw bids of $17.74 million against an engineer's estimate of $11 million. - Larry Yancey explained that no local or in-state contractors bid on these specific projects, likely due to capacity issues and the large scope (30,000 linear feet). - Directors Kemp, Settle, and Martin discussed splitting the 30,000-foot project into smaller contracts (East/West halves) and rebidding them in consecutive cycles to attract local bidders and lower costs. They noted that bundling nine projects at once may have stifled competition. - Capital Improvement Plans (Items 2A-2E): - Water Systems (2A): Jimmy Johnson presented a 10-year CIP showing a projected $240 million in needs with no identified funding after 2028. The discussion highlighted a potential gap between the $1.8 million/year state turn-back revenue and the operational costs, with Directors Kemp and Kemp urging a clear prioritization of critical projects (e.g., the I-540 crossing) and in-house testing capabilities. - Wastewater Systems (2B & 2C): Director Good asked if non-consent decree projects should be bundled to prevent future violations. Director Martin suggested utilizing program management services to potentially reduce the $600 million projected cost of the Consent Decree through better scope management. - Police & Fire Departments (2D & 2E): Chief Baker and Chief Clark presented their 5-year CIPs. Chief Baker noted the inability to proceed with vehicle leasing due to insurance issues and requested funding for patrol vehicles, body armor, and environmental control updates at headquarters. Chief Clark discussed rising costs and lead times for fire apparatus and the need to maintain fleet capacity. Key Outcomes - Item 1 (RVCC/Motorola): The Board voted to table the resolution to adopt the Motorola contract and authorize the agreement. The motion passed 6-0 to allow for further study on alternative locations (e.g., Carnell Building), financing models, and a comprehensive financial picture before taking action. - Items 2-5 (SSA & CIPs): The Board voted to tab items two through five (SSA remedial measures and all CIPs) until the first regular study session in January. The motion passed 6-0 to allow staff time to restructure the SSA projects into smaller bids and to provide the Board with detailed funding scenarios for the Water, Wastewater, Police, and Fire departments. - Meeting Adjournment: The special meeting and study session were adjourned without further action. - Next Steps: Staff was directed to prepare revised cost estimates, alternative funding options, and rebid strategies for the SSA projects to present in January. The Board requested a comprehensive financial forecast for the consolidated 911 center covering the next 10 years.

The Fort Smith Planning Commission and Board of Zoning Adjustment convened on November 10, 2025, to review multiple requests including rezonings, development plans, variance petitions, and master land use plan amendments. All six commissioners (Kelly Wilson, Rod Coleman, Matt Marshall, Vicky Newton, David Tyler, Sean McCaffrey) were present. Staff recommended approval for all ten items, which were addressed sequentially with unanimous 6-0 votes in favor by the commission. Consent Calendar - The minutes from the October 14, 2025 meeting were approved as written by unanimous vote. Board of Zoning Adjustment Variance Items - Worsing Avenue (Item 4): A variance was granted for lot width reduction from 50 feet to 49 feet for individual lots intended for two duplexes. Commissioners noted the variance was necessary due to the property transitioning from industrial to residential zoning. - Rogers Avenue (Item 7): Variances were granted for two requests: one to increase maximum parking spaces from 43 to 60 to meet anticipated traffic demand for a new Culver's restaurant, and another to reduce perimeter landscaping width from 10 feet to 9.5 feet due to topography and floodplain constraints. Discussion Items Rezoning 3115 & Development Plan 21-1125: 3706 Towson Avenue - Proposal: Request by Evan Kohler (agent for COPA LLC) to rezone 5.02 acres from Industrial Light Special to Industrial Light and approve a development plan for an RV park. - Details: The project includes 39 RV pads, two detention ponds, a pickleball court, and future adjacent commercial development. A neighborhood meeting held November 3, 2025, had one attendee with no opposition. - Positions: Staff recommended approval contingent on SMID development plan compliance. Commissioners confirmed the use is strictly for recreational vehicles (RVs) and questioned tent camping, which was excluded from the scope. No opposition was expressed by the commission. Variance 33-11-25, MLUPA 17-11-25, & Rezoning 32-11-25: 1815/1819 Worsing Avenue - Proposal: Request by Charles Hamilton to rezone from Industrial Moderate (I2) to Residential Single Family Duplex High Density (RSD4), amend the Master Land Use Plan from Residential Detached to Attached, and obtain a lot width variance (50ft to 49ft). - Details: The project facilitates the construction of two duplexes on individual lots. The residential attached classification aims to support diverse households. A neighborhood meeting on October 30, 2025, had no attendees. - Positions: Staff recommended approval. During discussion, a commissioner raised a question regarding the legality of building on a lot less than minimum width without a variance in a residential zone (vs. industrial), clarifying the necessity of the variance. No opposition was expressed. Variance 34-11-25 & Development Plan 22-1125: 8450 Rogers Avenue - Proposal: Request by Brett Hickey (agent for Sea Holdings LLC) for a new 4,329 sq. ft. Culver's restaurant with drive-thru in a C5 zone. - Details: The project requires 17 additional parking spaces (total 60) due to anticipated customer traffic exceeding code limits. Landscaping requirements are modified due to an eight-foot elevation change and FEMA floodplain location. A neighborhood meeting on November 3, 2025, had no attendees. - Positions: Staff recommended approval citing unique site constraints and traffic studies. The applicant's explanation regarding traffic volume and topography was accepted by the commission. No opposition was expressed. Rezoning 33-11-25: 3505 Johnson Street - Proposal: Request by Alyssa Veneau (agent for West Art Church of Christ Properties Corporation) to rezone from Residential Multifamily Medium Density to a Planned Zoning District (PZD). - Details: The intent is to utilize the existing church building for government office use (e.g., taxpayer assistance center). The PZD requires 100% high-quality facade materials and double the standard landscaping (two trees and 20 shrubs per 50 linear feet). No exterior site changes are proposed for the building itself. - Positions: Three neighboring property owners attended the October 30 neighborhood meeting with questions about permitted land uses and concerns regarding potential traffic increases. Staff confirmed neighbors felt their concerns were adequately addressed through explanations that uses would be professional offices. Commissioners addressed the traffic concern, confirming it was resolved. No opposition was expressed by the commission. Key Outcomes - Consent Calendar: Minutes approved. - 3706 Towson Avenue: Rezoning (Item 2) and Development Plan (Item 3) approved 6-0. Project approved for 39 RV pads, detention ponds, and pickleball court. - 1815/1819 Worsing Avenue: Variance (Item 4), Master Land Use Plan Amendment (Item 5), and Rezoning (Item 6) approved 6-0. Approval allows two duplexes on 49-foot lots. - 8450 Rogers Avenue: Variance (Item 7) and Development Plan (Item 8) approved 6-0. Approval allows 60 parking spaces and modified landscaping for a Culver's restaurant. - 3505 Johnson Street: Rezoning (Item 9) approved 6-0. Approval allows conversion to government office use under a Planned Zoning District with enhanced landscaping requirements. - Next Steps: All adopted rezonings and MLUP amendments will be presented to the City Board of Directors for a future study session at the Blue Lion. Additional rezonings will be reviewed at the City Board of Directors' regular meeting on December 2nd at 6:00 PM. - Board of Zoning Adjustment: The BZA recessed and reconvened with the Planning Commission as needed for items requiring joint action or review.

The Board of Directors convened on November 4, 2025, to discuss rezoning ordinances, a truck wash bay project, and the allocation of $100 million from 2025 sales and use tax bonds toward Consent Decree projects. The meeting featured significant debate regarding spending priorities, return on investment, and the allocation of funds from the Solid Waste Sinking Fund versus addressing current rate increase concerns. A special meeting was scheduled to address financial uncertainties regarding the River Valley Communications Center consolidation. Consent Calendar - The minutes of the October 21, 2025 regular meeting were approved unanimously. - Resolutions A, B, and D of the consent agenda (Garrison Park change orders, Lee Creek Lagoon final payment, and River Valley Communications Center dispatch software priority protocol) were approved. - Item 31C (Garrison Park final payment) was opposed by Director Kitzavis; items A, B, and D passed with seven in favor. Public Comments & Testimony - Richard Medford expressed support for the truck wash bay project but advocated for phasing the $1.6 million expenditure due to the city's current budget deficit. - Lavon Morton opposed the bundling of high-cost Consent Decree items (specifically TIMCO and Morgan contracts), noting their bids were significantly higher than engineering estimates (by $6 million and $4 million respectively). He argued for tabling these items to request written explanations from engineers, questioned the selection of out-of-state contractors over local firms with available capacity, and suggested splitting large contracts into smaller chunks to attract more bidders and lower costs. - Joe Elskin expressed strong support for the investment in green space (Garrison Park), noting that return on investment for such projects is long-term and not easily quantified. He also publicly requested that board disagreements be handled privately to preserve board function. Discussion Items Rezoning Ordinances (Items 1 & 2): - 5724 Wheeler Avenue: The Planning Commission recommended amending the land use and zoning maps; the Board approved this with no public opposition. Christina Kitzavis abstained. - 8716 Rogers Avenue: The Planning Commission recommended zoning from residential duplex/low-medium density and heavy commercial to commercial light (C2) to facilitate the construction of 880 sq. ft. retail buildings. Neighbors expressed concerns regarding traffic, signage, food truck hours, stormwater, and sewer extensions, but the Planning Commission voted 6-0 to recommend the change. The Board approved the ordinance. Truck Wash Bay Resolution (Item 3): - Project Overview: Director McDonald presented a resolution to construct a truck wash bay at the Solid Waste Services Department for $1.6 million (building) plus $0.5 million (equipment), totaling $2.2 million, funded by a dedicated Sinking Fund with a current balance of approximately $20.8 million. - Positions: - Opposition: Directors Settle, Martin, and Kitzavis argued the project was a "nice-to-have" rather than a regulatory necessity. Director Kitzavis and Director Settle expressed concern that the project did not address an immediate need, questioned the return on investment (ROI) compared to hand washing, and highlighted the risk of hollowing out savings needed for future landfill cell construction ($12 million) or balancing a projected $10 million deficit. - Support/Qualification: Director Good expressed that the board should not pull from the sinking fund but acknowledged the need for equipment maintenance. Director Kemp expressed concern about the sinking fund balance being sufficient for future cell expansion ($12 million) and suggested the board focus on accruing enough for that, while noting potential job creation opportunities. Mayor Dingman clarified that the funds were accumulated over eight years specifically for this purpose. Consent Decree Capital Projects (Items 4-30): - A total of 20 resolutions were presented totaling over $77 million in construction and engineering contracts funded by $100 million in bonds. - Bundling & Tabling: - Items 4 and 5 (Inliner Solutions and Hafan Associates) were approved unanimously after staff clarified that approval would move the project 50% closer to the 150,000 linear feet three-year milestone required by the Consent Decree. - Items 6 and 7 (TIMCO contract): Directors and staff debated the high bid ($17.13M vs. estimate). Staff noted all bidders were out-of-state due to local capacity saturation. The Board tabled these items to a study session with a requirement for a written explanation of the estimate discrepancy. - Item 8 and 9 (Kraft Reynolds): Approved unanimously. - Item 10 and 11 (Forge Grin): Approved unanimously. - Items 12 and 13 (Morgan Contracting): Tabled to a study session following Director Kitzavis's motion, citing concerns over the bid amount ($9.1M) and the need for a written explanation of the bid versus engineering estimates, similar to Items 6 and 7. - Items 14-29: Various construction and engineering design contracts were approved, ranging from $179k to $9.4M. Directors raised questions about local vs. out-of-state contractor capacity and bid transparency, but no further items were tabled following staff clarifications on scheduling and basins. River Valley Communications Center (Item 31E): - Issue: Authorization to waive competitive bidding and purchase priority dispatch protocol software and begin the consolidation of the Fort Smith and Sebastian County 911 centers. - Positions: - Opposition/Concern: Director Kitzavis expressed concern regarding the "unfunded mandate" nature of the state legislation, citing a projection of $2.2 million in annual General Fund contributions starting in 2027. She noted that the agenda materials lacked clarity on the costs and long-term financial obligations, particularly regarding state incentives expiring on November 20. - Staff Position: Administration explained that the state mandated consolidation (deadline Jan 1, 2027) and that losing the current $713,000 in Motorola incentives would increase costs. They noted the project is cost-cut from the original proposal. - Outcome: Due to the need for clarification on the $2.2 million annual commitment and the potential expiration of incentives, the Board voted to table Item 31E to a special meeting. Key Outcomes - Approved: Rezoning for 5724 Wheeler Avenue and 8716 Rogers Avenue. - Approved: 11 construction and engineering contracts related to Consent Decree Remedial Measures Projects (Items 4, 5, 8, 9, 10, 11, 14, 16, 17, 18, 19, 20, 22, 23, 24, 25, 26, 27, 28, 29, 30). - Tabled/Deferred: - Truck Wash Bay (Item 3): Defeated 0-7. The Board rejected the resolution to construct the wash bay at this time. - Items 6 & 7 (TIMCO): Tabled to a study session for further explanation of bids. - Items 12 & 13 (Morgan): Tabled to a study session for further explanation of bids. - Item 31E (911 Software/Consolidation): Tabled to a special meeting scheduled for Monday, November 10, 2025, to discuss financial implications and state incentives. - Schedule: A special meeting is confirmed for Monday, November 10, 2025, to address Item 31E. No meeting is scheduled for Tuesday, November 11, 2025 (Veterans Day). - Hiring: The City has hired Mr. Todd Mitke to start as Director of Engineering on January 5, 2026. - Audit: The Baker Tilly risk assessment for utilities is underway with data compilation in progress.

The City of Fort Smith Board of Directors convened for a study session on October 28, 2025, to review five departmental Capital Improvement Plans (CIPs) spanning streets, public works, parks, solid waste, and transit. A significant portion of the discussion focused on fiscal constraints resulting from a reduction in sales tax revenue, staffing challenges, and controversial infrastructure projects, specifically the Parrot Island water slides and the proposed indoor sports complex. The board also initiated a discussion on a new ordinance to increase oversight of major capital projects exceeding $500,000 not included in existing CIPs. Consent Calendar - The board acknowledged the presentation of the five departmental CIPs (Streets, Public Works, Parks, Solid Waste, and Transit) as routine informational items. Public Comments & Testimony - Andy Postrick: Expressed support for the Unified Development Ordinance and the sidewalk programs; sought clarification on the Jenny Lind extension project. - Bridget Duncan: Expressed concern regarding traffic safety at the intersection of South and North 21st Street and Rogers Avenue, noting it as a five-way merge causing frequent accidents; suggested removing the South D Street access to reduce conflict points. - Kim Fodge: Expressed opposition to the city providing a $500,000 lease guarantee for the proposed indoor sports complex, arguing it should be a private endeavor during budget deficits; raised questions regarding the unexplained financial deficit and unpaid invoices at Parrot Island, demanding monthly financial transparency. - David Roberts: Expressed disappointment regarding the additional $2 million cost to install the Parrot Island water slides, questioning the need for further city funding; expressed full protection of Parks Department funds, stating voters did not approve them for non-park uses like slide installation. - Dan Williams: Expressed opposition to further funding for the water slides and emphasized the need for board accountability regarding leadership statements made during previous votes. - Richard Medford: Expressed concern that leadership focusing on entertainment projects (slides, convention center) neglects critical infrastructure (water, sewer, drainage); asked for transparency regarding the outcomes of the recent trip to the state capital. - Quentin Cunningham: Expressed full support for the proposed ordinance regarding capital project reviews; requested clarification on definitions between "essential" (emergency) and "non-essential" projects; supported the public comment regarding unsafe intersections on 21st Street; expressed strong opposition to the city prioritizing tourism projects (slides) over social services for vulnerable populations, including the homeless. - Molly Ancheveria: Expressed criticism of Director Good's conduct during a moment of silence for Charlie Kirk, stating that while personal opinions on politics are valid, walking out was a breach of decorum and professionalism; demanded the board hold leadership accountable for maintaining civility. - Crystal Cadelli: Expressed concern over the city's ten-million-dollar deficit while proposing significant spending on the slides and sports complex; criticized the lack of transparency regarding conflict of interests related to the sports complex and the convention center subsidy. - Chris Cadelli: Expressed opposition to taxpayer subsidies for the sports complex, citing a lack of private investment interest; criticized the reaction to a FOIA request regarding a potential conflict of interest, suggesting the public was treated poorly. - Talisha Richardson: Expressions of support for public servants, specifically directing praise to Ward II Director Good; emphasized the need for civility and respect for elected officials regardless of differing political views or the events of the Charlie Kirk memorial. Discussion Items - Streets CIP (Ben Marts, Engineering): - Ben Marts presented a 10-year plan, noting that due to a reduction in sales tax revenue, the plan was extended from five to ten years to accommodate delayed projects. Annual revenue was stated to have dropped from $30 million to approximately $18 million. - Director Josh Gassavis noted the carry-over fund balance of $51 million but emphasized citizen expectation to spend sales tax dollars rather than hoarding funds. - Director Neil Martin expressed concern that without new overlays, the backlog of street repairs will continue to grow; requested clarification on the evaluation process for street resurfacing to ensure targeted spending rather than arbitrary scheduling. - Director Christina Savage asked about the methodology for rating streets; Marts confirmed a rating project utilizing camera technology to measure cracks for ABCDEF ratings. - Director Neil Martin questioned the method of street selection, stating it appeared resources were spent simply because money was available rather than on streets actually needing work; Director Kemp agreed, urging a focus on heavily traveled corridors. - Towson Avenue Transfer (Maggie, Director Kamp): - The board discussed the potential for the city to acquire Towson Avenue from the state. Administration clarified that DOT is reconstructing the roadway, and the city plans to take ownership of the finished product. - Director Gassavis questioned the benefit and cost of state acquisition, noting a $4 million figure for roadway work and high utility costs. - Administration noted that water line infrastructure issues may be resolved as a positive factor if the lines pre-date the roadway construction. - Director Kemp and the Mayor raised concerns about burying power lines on Towson Avenue, similar to the project on Rogers Avenue, due to the volume of overhead lines. - Public Works CIP (Matt Meeker): - Meeker presented a 10-year plan for vehicle replacement and a 2026 sidewalk program. - Director Kemp inquired about the fate of retired assets; Meeker explained assets go to a reserve fleet or are auctioned if not needed. - Funding sources were confirmed to include state turn-back money (fuel taxes), property taxes, and sidewalk assessment fees. - Parks & Recreation CIP (Sarah Deucer): - Deucer presented the FY 26-30 CIP, highlighting a $5.1 million project for the May Branch Greenway and a $75,000 shade sail for the Riverfront skate park. - Director Kemp asked about shelter materials; Deucer confirmed wood pavilions will no longer be used in favor of more durable options, though shade sails may be used for smaller structures. - Discussion regarding the "Portland Lou" (a portable restroom concept) indicated it is not a definitive decision but is being explored for the farmers market to reduce costs compared to permanent restrooms. - Director Kamp expressed concern over the cost and sustainability of the tennis court resurfaking project, confirming that a complete concrete overlay is planned for the lower courts. - The board discussed the ACME Brick property; Deucer stated the department has no funding for new development on that site and is prioritizing retention/detention ponds and potential parcel sales. - Solid Waste CIP (Dwayne McDonald): - McDonald presented a plan to replace five trash trucks, landfill equipment (bulldozer, excavator), and routing/scale systems. - The routing system was noted as expired due to poor performance; the team utilized manual operations temporarily. - Director Camp clarified that the skid steer replacement cost on the highlighted sheet is listed at $105,000, accounting for potential tariffs and price increases from the initial $93,000 estimate. - McDonald confirmed the CIP is fully funded by the Solid Waste Sinking Fund and does not currently factor in rate increases. - Transit Asset Management Plan (Ken Savage): - Savage outlined a plan for $9.6 million in investments over five years, with an estimated $1.2 million local match required from the general fund beyond existing revenues. - Director Kemp sought clarification on the local match amount, confirming the $1.2 million figure after budget adjustments. - New Ordinance Discussion (Director Christina Savage): - Director Savage proposed an ordinance requiring a study session review for any new major capital project over $500,000 not previously on a CIP or budget. - The intent was to prevent surprise approvals like the Parrot Island slides; Director Gassavis and others agreed with the need for guardrails but questioned if CIP items already presented to the board would require a redundant study session. - Director Kemp suggested focusing on non-CIP items initially to build consensus and allow for a seven-day waiting period. - The board agreed to review the draft further and target moving the ordinance for adoption at the November 18th meeting. - Budget Hearing Schedule: - The board voted 4-0 to reschedule the November 14th budget hearing to Monday, November 17th, at 8:30 PM. Key Outcomes - Motion Adopted: The Board of Directors voted 4-0 to move the November 14th budget hearing to Monday, November 17th, at 8:30 PM. - Ordinance Direction: The board agreed to refine the draft ordinance regarding capital project oversight (for new non-CIP items over $500,000) and place it on the agenda for the November 18th meeting. - CIP Review: Five departmental CIPs (Streets, Public Works, Parks, Solid Waste, Transit) were presented and reviewed for informational purposes; no final votes were cast on the approved plans during this study session. - Public Comment Follow-up: The board agreed to take public comments regarding the intersection at 21st and Rogers Avenue under advisory with the Streets Department.