Public Meetings - Olympia, Washington

The Land Use and Environment Committee (LUEC) of Olympia, WA met on Thursday, January 22, 2026, at 4:00 PM in Room 112, online and via phone. The meeting was chaired by Robert Vanderpool, with committee members Clark Gilman and Paul Berendt present. Staff included City Manager Jay Burney, Community Planning & Economic Development Director Tim Smith, Economic Development Director Jennica Machado, and Housing Program Manager Jacinda Steltjes. The committee approved its December 18, 2025 meeting minutes and received presentations on the Community Planning and Economic Development (CPED) 2026 Work Plan and the LUEC 2026 Work Plan. The committee unanimously approved the LUEC work plan with amendments. An update on the West Bay Yard project was also provided. Consent Calendar - Approval of the agenda was moved and seconded, passed unanimously. - Approval of the December 18, 2025 LUEC meeting minutes was moved and seconded, passed unanimously. Public Comments & Testimony - No public comments were made. Discussion Items - Community Planning and Economic Development (CPED) 2026 Work Plan (Item 6.A): Tim Smith presented the CPED work plan, highlighting staffing capacities (three planners for development review, two for long-range planning, and one retiring soon) and a tiered list of projects. The tiers included: - Tier 1 (carryover from 2025): Subdivision code update (including unit lot subdivisions and lot splits per state law), miscellaneous code amendments (e.g., removing downtown commercial parking standards), and critical areas ordinance periodic update (due early 2027). - Tier 2 (initiated in 2026): Elimination of minimum commercial parking standards citywide, conditional use permit process for small-scale commercial uses (including home occupation updates), raising SEPA categorical exemptions for residential projects (from 10 to potentially 30 or 60 units), and code amendments to implement the comprehensive plan. - Tier 3 (scoping): Southeast Annexation urban growth area (2.5 square miles, study session in March 2026) and Plum Street East Side Street Subarea Plan (potentially starting in 2027, pending funding). - Tier 4 (as time allows): Domestic pet code amendments, mobile food regulations, and Capital Mall Triangle follow-up. - Tim Smith noted that tier one and two are doable, but if one item from tier three is pursued, tier four will likely slip to 2027. - Housing Program Manager Jacinda Steltjes presented housing items: manufactured home communities preservation (returning in March 2026 for direction), rent-to-own and tenant opportunity to purchase/acquire (paired, seeking direction on which to prioritize), affordable housing development incentives (including an update on the emergency declaration and land banking strategy), and housing action plan implementation (including Black Home Initiative update). - Land Use and Environment Committee (LUEC) 2026 Work Plan (Item 6.B): Tim Smith presented the proposed LUEC meeting schedule for 2026. Key discussions included: - Sidewalk repair policy: Originally planned for full council study session in May, but after discussion (Clark Gilman expressed preference for committee review first; Robert Vanderpool noted the need to deliver on commitments; Jay Burney confirmed the sidewalk crew would work regardless), the committee decided to retain the discussion on the LUEC agenda for May. - Hearing examiner recruitment: A special meeting on February 19, 2026, for interviews (online likely acceptable; preference for in-person but flexibility for remote applicants). Formal recommendation to council on February 26. - Hybrid meetings: The committee agreed to maintain hybrid options for staff work-life balance. - Engineering Design Standards (EDS) update: Robert Vanderpool asked that the update align with BPAC review; Tim Smith agreed to adjust the schedule. - Land banking strategy: Vanderpool inquired about coordination with the school district and port; Jay Burney noted upcoming joint meetings in spring. - Downtown commercial vacancy study: Not yet scheduled; Tim Smith noted that a state bill (6026) on first-floor vacancies likely won't impact the study. - Food system plan: Jay Burney updated that Parks will lead; an RFP will be shaped by meeting with the referral makers, with a study session likely later in 2026. - Reports and Updates: Tim Smith reported that a Determination of Non-Significance (DNS) for the West Bay Yard project will be issued at the end of the week, leading to a comment and appeal period, followed by a public hearing before the hearing examiner later in the spring. The project does not require city council approval unless the developer seeks an amendment to the existing agreement. Key Outcomes - The LUEC 2026 Work Plan was approved unanimously (3-0) with two amendments: retain the sidewalk repair policy discussion on the LUEC agenda for May, and adjust the Engineering Design Standards update to coincide with BPAC review. - The approved work plan will be forwarded to the February 3, 2026 City Council consent agenda for final approval. - The West Bay Yard DNS will be issued; a public hearing is anticipated in spring 2026 before the current hearing examiner (contract expires April 30). - Staff will prepare for hearing examiner interviews on February 19, 2026, with a recommendation to council on February 26.

The Olympia City Council Finance Committee held a special meeting on January 27, 2026 (noted as Monday, January 26 in the transcript but instructed to use January 27). The meeting was called to order at 4:30 PM and adjourned at 5:41 PM, lasting 71 minutes. Chair Clark Gilman presided, joined by Committee members Kelly Green (who arrived later) and Robert Vanderpool. The committee reviewed a budget snapshot on fund accounting, approved the 2026 workplan, and provided direction on renewing an investment advisory contract. Consent Calendar - Approval of Agenda: Moved and seconded; approved unanimously by voice vote. - Approval of Minutes (November 19, 2025): Postponed until the next meeting due to the absence of one member; no vote taken. Public Comments & Testimony - No members of the public spoke, either in person or online. Discussion Items - 6.A – Budget Snapshot: The Color of Money Senior Finance Manager Joan Lutz presented an overview of how the city categorizes revenues into funds (General Fund, Special Revenue, Enterprise, Capital Project, Internal Service, and Fiduciary). She explained the restrictions and challenges of each fund type, emphasizing that General Fund is the most flexible but often strained, and that capital projects require concurrent operating funds. Committee members discussed: - The treatment of the Development Fee Fund and Parking Fund as sub-funds within the General Fund. - How Parks funding is restricted by the OMPD ILA but remains within the General Fund. - City Manager Jay Burney clarified that operating maintenance is considered in capital planning, but a capital fund can hold millions without sufficient operating dollars. - Councilmember Vanderpool inquired about the long-term funding of the Public Works Service Center; Finance Director Mike Githens explained that current indirect rates cover repair and replacement of major systems but not full replacement, and that utility rates would need to double to fully fund future replacements. - 6.B – Approval of 2026 Finance Committee Workplan Finance Director Mike Githens presented the draft workplan for 2026. Committee members requested: - An early look at year-end projections for 2025. - An update on new revenue sources. - City Manager Burney suggested sharing the quarterly financial updates he receives with the committee. Additional potential budget spotlight topics were discussed, including reserve levels, revenue forecasting, sales tax sources, and legislative tax reform bills. Councilmember Vanderpool expressed interest in state tax reform bills currently under consideration. The committee also discussed integrating Priority Based Budgeting into the annual process. After discussion, the committee moved to forward the workplan to full Council. - Investment Advisory Contract Renewal Director Githens reported that the city’s contract with Government Portfolio Advisors (GPA) expires in April 2026. The city holds approximately $170 million in investments (plus $214 million including bond proceeds) and relies on GPA for investment advice since there is no dedicated staff investment officer. GPA charges a monthly fee of about $5,000. Committee members discussed: - The last RFP was in 2015. - Councilmember Green supported a one-time renewal with a plan to issue an RFP before the next renewal. - Councilmember Vanderpool agreed, noting he wants to understand the types of investments made (mostly U.S. Treasuries and other government bonds). - Chair Gilman indicated the investment policy discussion planned for February will be important regardless of the advisory firm. No formal vote was taken; the committee reached consensus to renew the GPA contract for two years and to conduct an RFP prior to the next renewal. Key Outcomes - 2026 Finance Committee Workplan: Approved by a unanimous vote of 3–0 (Chair Gilman, Councilmembers Green and Vanderpool) to recommend to the full City Council. - Investment Contract: The committee provided direction to renew the GPA contract for two years and plan a request for proposals (RFP) before the subsequent renewal. - Direction on Staff Reports: The committee requested an early look at 2025 year-end projections and quarterly financial updates from the City Manager. - No Action on Minutes: The November 19, 2025 meeting minutes were postponed. - Future Agenda Items: The committee agreed to schedule a presentation on the Fire Capital Facility Plan in February, an investment policy discussion in February, and a spring overview of legislative session outcomes. The committee also discussed adding a budget spotlight on reserves and revenue forecasting to future meetings.

The Olympia City Council met on Tuesday, January 13, 2026, at 6:00 PM in Council Chambers. The meeting included three special recognitions, public comment, approval of the consent calendar, a first reading of an ordinance updating urban agriculture codes, and a referral to introduce a diverse family structure nondiscrimination ordinance. The meeting adjourned at 9:07 PM. Special Recognitions - Proclamation Recognizing Dr. Martin Luther King Jr. Day (January 19, 2026): Councilmembers read the proclamation. Dr. Thelma Jackson (Community Engagement Leader, New Life Baptist Church) and Stephanie Cholmondeley (Community Design Manager) spoke in support. Councilmembers expressed gratitude and emphasized accountability. - Proclamation Recognizing National Day of Racial Healing (January 20, 2026): Councilmembers read the proclamation. Victoria Harmon (Regional Manager, Olympia Timberland Regional Library), Talauna Reed (Vice President, NAACP Thurston County), and Zoe McRae (Program Director, South Sound YMCA) spoke. Councilmembers highlighted the importance of action beyond words. - Proclamation Recognizing Immigrant and Refugee Advocacy Day (January 22, 2026): Councilmembers read the proclamation. Ernesto Oliva (Campaign Manager, Washington Immigrant Solidarity Network) spoke about the policy platform and urged continued advocacy. Councilmembers reaffirmed Olympia's sanctuary city status. Consent Calendar - Approved January 6, 2026 meeting minutes. - Approved 2026 City of Olympia State Legislative Agenda. - Authorized lease agreement with Vantage Financial, LLC for mobile computer terminals and protection warranty. - Authorized application for Recreation and Conservation Office Brian Abbott Fish Barrier Removal Board Grant for Ellis Creek Fish Passage Design Project. - Adopted unanimously (7-0). Public Comments & Testimony - Christina McVeigh (Director, Franklin Street Harm Reduction): Introduced the organization's services (support groups, partnerships). Councilmember Barrett expressed concerns about neighborhood impacts; others offered support and tours. - Sarah Hawk (Executive Director, Joint Animal Services): Supported raising pet limits, specifically removing the three-of-any-species restriction. Encouraged a higher cap (8 or 10) to facilitate adoptions/fosters. - Terry Ballard: Argued that county seat operations are unconstitutional; provided packets to council. Council directed staff to follow up. - Andrelyn Izquierdo (online): Opposed the diverse family structure nondiscrimination ordinance, claiming it would harm heterosexuals and women. Mayor Payne and Mayor Pro Tem Huỳnh responded, emphasizing the ordinance expands protections without taking away rights. Discussion Items - 6A: Ordinance Amending OMC for Urban Agriculture - Associate Planner Casey Schaufler presented the proposal to allow urban agriculture as primary/accessory use in additional zones, update pet definitions, and clarify land use processes. - Key discussion points: - Pet limit: Staff recommended 8 pets (up from 6) and remove the three-of-any-species limit. Joint Animal Services preferred 10 or no cap. Councilmember Madrone proposed keeping 6 but removing the species limit, with future land use committee discussion on fosters, small mammal definitions, breeding, and registration. Motion carried. - Animal units: For parcels over 2 acres, USDA animal units apply. For 2 acres or less, non-agricultural animals limited. - Nuisance clauses: Code enforcement can address sanitation, noise, pests; voluntary compliance prioritized. - Amendment: "No more than six pet animals, and no more than three of any species, are permitted per dwelling unit." (Council later removed the three-species limit) - Outcome: Approved on first reading (forward to second reading) by voice vote. - 8A: Referral for Diverse Family Structure Nondiscrimination Ordinance - Councilmember Vanderpool moved to refer the introduction of an ordinance adding "family and relationship structure" as a protected category in city code, based on model legislation, with City Attorney review and public comment. - Councilmembers expressed support, noting it expands civil rights protections for diverse family structures (e.g., single-parent, multi-generational, chosen, non-monogamous, polyamorous). - Outcome: Motion carried unanimously (7-0). Key Outcomes - Urban Agriculture Ordinance: Approved on first reading; second reading scheduled for a future meeting. - Diverse Family Structure Nondiscrimination Referral: Approved; staff will draft ordinance for council consideration. - Council Retreat Follow-up: Council calendar and interjurisdictional assignments to be brought forward on January 27. - Public Comment Follow-up: City Manager Burney will organize tours of Franklin Street Harm Reduction; staff will review Terry Ballard's concerns. Council Reports - Mayor Payne reported on the council retreat and attending the governor's State of the State address. - Councilmember Gilman reported on the Thurston County Board of Health meeting, noting reduced fatal overdoses and flu season updates. - Councilmember Barrett reported on attending a protest against ICE activity, the Coalition of Neighborhood Associations meeting, and signing up for the point-in-time count. - City Manager Burney thanked law enforcement for Law Enforcement Appreciation Day and provided retreat follow-up updates.

Note: The meeting minutes and transcript indicate the meeting took place on Tuesday, January 6, 2026, but the provided date is January 7, 2026. This summary uses the given date but notes the discrepancy. The Olympia City Council held its first regular meeting of 2026, starting at 6:00 PM and adjourning at 8:21 PM. The meeting included the ceremonial swearing-in of four newly elected councilmembers, public testimony on food system planning and tenant screening, approval of consent items, a 5–2 vote on a tenant screening ordinance, and unanimous referral of speed enforcement cameras and a food system plan to committee and staff. Swearing-In of Newly Elected Councilmembers - Councilmembers Clark Gilman (Position 4), Kelly Green (Position 5), Robert Vanderpool (Position 6), and Paul Berendt (Position 7) were ceremonially sworn in. They had officially taken office on November 25, 2025. Each shared brief remarks thanking the community and expressing eagerness to serve. Existing council members welcomed them. Consent Calendar - The following items were approved unanimously (7–0) as a block, with Item 4E pulled for separate action: - Adoption of December 16, 2025 meeting minutes. - Approval of recommended updates to the City Council Guidebook. - Renewal and extension of a lease agreement with Great India Cuisine for city-owned property at 116 4th Avenue West. - Authorization of an agreement with Thurston County for paramedic services. Public Comments & Testimony - Grace Fletcher (Olympia resident) expressed support for developing a strong local food system plan. She proposed expanding community gardens with dedicated plots for food banks, coordinating fruit tree harvesting, and supporting community fridges. She noted that investing in food access strengthens public safety and social cohesion. - Heather Spratlin (landlord/property manager) voiced opposition to proposed changes to tenant screening practices in Olympia Municipal Code 5.82. She argued the changes place burdens on small local landlords and would not address root issues. She suggested alternatives such as requiring clear alternative identification documents and offering tenant financial literacy programs. - John Ficker (Executive Director, Thurston County Food Bank) thanked the council for recent funding and reported that visits have increased nearly 30% (with 25% of total visits being first‑time users). He expressed concern about declining federal funding and urged the council to include the food bank in planning for a food system plan. - Peter Gutchen (Vice President, Northeast Neighborhood Association) strongly supported Councilmember Madrone’s request for a study session on a comprehensive food system plan. He described the Joy Food Forest (over 300 edible plants) and the community’s readiness to partner with the city. - Councilmembers responded, thanking speakers and acknowledging the passion for food system work and tenant protection issues. Discussion Items - Tenant Screening Ordinance (Item 4E): Council debated an ordinance amending OMC 5.82 to require landlords to accept alternative forms of identity (e.g., ITIN, birth certificate) and to cap income-to-rent screening at 2.5 times the rent plus utilities. Councilmember Berendt opposed, arguing it would burden small landlords, was unenforceable, and could incentivize property conversion to Airbnbs. Councilmember Madrone countered that the ordinance helps tenants who are currently screened out by large property managers and aligns with the city’s sanctuary policies. Mayor Pro Tem Huỳnh noted the need for data on impacts. The ordinance passed 5–2, with Councilmembers Green and Berendt voting no. - Approval of 2026 City Council Retreat Agenda (Item 6A): City Manager Burney presented the retreat agenda (January 9–10, 2026). Day One (Friday, Jan 9, noon–5:00 PM) includes tribal sovereignty training, committee assignments, and working agreements. Day Two (Saturday, Jan 10, 9:00 AM–3:00 PM) includes priority‑based budgeting, the 2026 work plan, community survey discussion, and a drum circle activity. The agenda was approved unanimously. - Election of Mayor Pro Tem (Item 6B): Mayor Payne opened nominations. Councilmember Madrone nominated current Mayor Pro Tem Yến Huỳnh. No other nominations were made. Huỳnh accepted and was unanimously elected to serve a two‑year term. Councilmembers praised her leadership and partnership with the mayor. - Referral on Speed Enforcement Cameras (Item 8A): Councilmember Green introduced a referral to research designing a speed safety camera program, noting a rise in pedestrian fatalities and a recent sheriff’s operation that issued 15 tickets in a school zone in 25 minutes. Councilmembers raised concerns about equity, privacy, and the distinction from Flock cameras. Gilman urged broader discussion of road design (e.g., narrowing lanes) as a more permanent solution. The referral was unanimously approved for addition to the 2026 Community Livability and Public Safety Committee work plan. - Referral on Olympia Food System Plan (Item 8B): Councilmember Madrone presented a referral to develop a comprehensive food system plan. She emphasized the need for tangible actions, not just a document, and noted that many community organizations (Food Bank, conservation district, neighborhood associations) already have data and are ready to collaborate. Councilmembers expressed strong support, citing affordability, resilience against supply disruptions, and the opportunity to learn from Tumwater’s existing efforts. The referral was unanimously approved for staff to incorporate into the 2026 City Council Work Plan. Key Outcomes - Consent calendar adopted (unanimous, minus 4E). - Ordinance amending tenant screening practices (OMC 5.82) approved on a 5–2 vote. - 2026 City Council Retreat agenda approved (unanimous). - Councilmember Yến Huỳnh unanimously re‑elected Mayor Pro Tem. - Referral to study speed enforcement cameras added to the Community Livability and Public Safety Committee work plan (unanimous). - Referral to develop a local food system plan added to the 2026 City Council Work Plan (unanimous). - City Manager Burney reported that Oly on Ice attendance is up 10% year‑over‑year and revenues increased, with a week and a half left in the season.

The Olympia Land Use & Environment Committee held a special meeting on December 26, 2025, from 4:00 p.m. to 6:02 p.m. chaired by Dani Madrone, with committee members Jim Cooper and Robert Vanderpool present. The meeting addressed several key items: termination of the Briggs Urban Village Development Agreement, approval of the Hearing Examiner Request for Qualifications process, and discussions on the 2026 work plans for both the Department of Community Planning & Economic Development (CPED) and the committee itself. The meeting began with public comment, and concluded with a vote to forward the termination recommendation to the full City Council. Consent Calendar - The meeting agenda was approved. - The October 23, 2025 Land Use & Environment Committee meeting minutes were approved. Public Comments & Testimony - Meegan Cronk (owner of Humble Cow Ice Cream in Briggs Village) initially declined to speak but later emphasized the importance of the city keeping its promises to businesses and residents to maintain trust in local government. - Karen Caton inquired about the impact on residents if the Briggs Village designation was removed, indicating she would listen to staff presentations for clarification. - Brian Faller proposed two minor amendments to the Briggs Urban Village code amendments: (1) adding the word “entire” before “village” in the commercial space calculation to prevent excluding open space and critical areas, and (2) restoring the minimum grocery store size to 12,000 square feet but allowing reduction to 9,200 square feet if a tenant is secured between those thresholds. He argued the changes would protect the community’s interests. - Mike McCormick (representing himself and Kathy McCormick) expressed full support for terminating the development agreement, stating Briggs Village is ideal for new housing due to existing infrastructure and transit. He thanked outgoing council member Jim Cooper for his service. - Chris Wickham (Briggs Village resident) supported Faller’s amendments and requested that the minimum grocery size remain 12,000 square feet with a flexible reduction only if a tenant is committed. He also urged that open spaces be included in the commercial acreage calculation, noting that the developer has not made serious efforts to develop commercial space. - Andrew Peterson (Briggs Village resident for over a decade) supported Faller’s proposed compromise and criticized the developer’s attempt to reduce obligations regarding commercial acreage. He called for preserving the original village plan. - David Merchant echoed earlier speakers and questioned the timing of terminating the agreement while other code amendments are still pending. He criticized the staff report’s passive language, insisting that the developer’s choices should be clearly identified. - Jim Lazar (nearby resident for 33 years) urged the committee to honor the original deal requiring a grocery store, noting the developer received benefits from density, parking, and street standards. He supported the 12,000-square-foot minimum, citing existing small grocery stores in Olympia. - Jason Roberts (nearby resident) agreed with previous speakers and encouraged the city to stick to the plan for walkable businesses and a grocery store. Discussion Items 1. Termination of the Briggs Urban Village Development Agreement - Senior Planner Jackson Ewing presented the agreement, originally capping residential units at 810 and mostly now obsolete except for the unit cap. Terminating the agreement would allow increased housing density to support commercial development and permit ADUs. Staff recommended termination. - Council members Cooper and Vanderpool supported the recommendation, noting the current owner did not negotiate the original deal and that the cap hinders needed housing. A brief discussion confirmed that staff would include public comments in the council packet. - Vote: 3-0 to approve the recommendation and forward to the full City Council. 2. Approval of the Hearing Examiner Request for Qualifications Process - Director Tim Smith outlined the four-year RFQ process: release in late December 2025, responses due in late January 2026, interviews in February, and a recommendation to council by late February 2026. - Members requested adding criteria for succession planning/mentorship, “plain talk” communication skills, and consideration of candidates from larger cities with progressive codes. Staff agreed to incorporate these elements. - Vote: 3-0 to approve the RFQ process as discussed. 3. Community Planning & Economic Development 2026 Work Plan - Smith and Housing Program Manager Jacinda Steltjes reviewed planning projects (e.g., Southeast UGA annexation, Plum Street rezoning, elimination of commercial parking standards, mobile food regulations) and housing projects (e.g., manufactured home community preservation, rent-to-own opportunities, affordable housing incentives). - Discussion emphasized the need for a council study session before starting the Southeast UGA annexation, a visioning process for Plum Street, and careful consideration of funding availability for housing programs. Members requested clarity on whether certain projects should proceed given potential state legislation. - No vote taken; discussion will inform the final work plan. 4. Land Use and Environment Committee 2026 Work Plann - Smith presented a draft schedule with items from various departments. Members suggested adding topics: commercial and residential vacancy studies, zoning reform check-in, urban land banking for affordable housing, post-legislative session housing updates, drive-through policy, single driveway per lot limits, a usable lands inventory, and property acquisition in the Capitol Mall Triangle. - The committee agreed to finalize the work plan at the January 2026 meeting after the council retreat. Key Outcomes - Approved (3-0) to recommend terminating the Briggs Urban Village Development Agreement. - Approved (3-0) the Hearing Examiner RFQ process with added criteria. - Discussions on both 2026 work plans will continue; a final committee work plan will be adopted in January 2026. - Committee member Jim Cooper was thanked for his service as his term on the council and committee concluded.

The Olympia City Council held its final regular business meeting of 2025 with all seven council members present: Mayor Dontae Payne, Mayor Pro Tem Yến Huỳnh, and Councilmembers Jim Cooper, Clark Gilman, Kelly Green, Dani Madrone, and Robert Vanderpool. The meeting was held in Council Chambers, online, and by phone. It included a special recognition for outgoing Councilmember Cooper, public comment, a large consent calendar, a public hearing on the 2026 Parking Business Improvement Area (PBIA) rate, a first-reading vote on tenant screening changes, a 2025 year-end video, and council and city manager reports. The minutes record the meeting as Tuesday, December 16, 2025, at 6:00 p.m.; this summary uses the supplied date of December 17, 2025. The PBIA public hearing was open from 8:07 p.m. to 8:08 p.m., and the meeting adjourned at 9:08 p.m. Consent Calendar - The council adopted the consent calendar unanimously (7-0). It included the December 9, 2025 minutes; bill and payroll certifications totaling $2,370,072.67 in direct deposit transmissions for payroll periods October 15, 2025 through November 30, 2025, and $33,048,351.06 in claim expenditures from September 11, 2025 through December 3, 2025. - The council authorized playground equipment purchases for Yelm Highway Community Park through the Sourcewell cooperative purchasing contract. - The council authorized an agreement with the Washington Traffic Safety Commission for a Target Zero grant. - The council authorized renewal of the lease with Senior Services for South Sound for space at The Olympia Center. - The council authorized a contract with Gordon Truck Centers, Inc., doing business as Freightliner Northwest, for two step vans. - As part of the consent calendar, the council adopted second-reading ordinances for the Olympia 2045 Comprehensive Plan and associated development regulations; the fourth quarter budget amendment; permit fees; impact fees; utility rates, fees, and charges; alternative public works contracting procedures; parking code amendments; and the 2026 operating, special funds, and capital budget and 2026-2031 Capital Facilities Plan. Public Comments & Testimony - Mark Kitabayashi, president of a Thurston County realtor organization, thanked Councilmember Cooper for his service. He reported that the November 8 regional home buyer expo, with Olympia as a strategic partner, drew 80 targeted attendees, about 75 of whom stayed for the seminar; three attendees are closing on homes in December and about a dozen are on the way to buying their first home. He also said the next seminar will be on April 18 at The Olympia Center. He expressed concern that regulations are pushing small homeowners and investors out of Olympia, saying he lost a client with five rental units in the city, and urged the council to consider consequences on the other side. - Heather Spradun, a property manager for 12 years, said she did not have as many concerns about the Social Security number proposal, but argued the 2.5-times-income rule would increase delinquency and set tenants up for failure. She said her properties require 2.5 times total household income and already face 20% to 25% of tenants who are regularly late or carry past due balances, and that rental assistance waitlists are full or closed. She offered to work with the council on a more reasonable solution. - Judy Bardin urged the council not to regulate tenant screening, saying recent rental regulations should be allowed to settle before adding more. She stated that as of August only 28% of units were registered under the rental registry, predicted problems once the rental inspection process is fully underway, and argued the city's rental surveys are biased and flawed. She said small landlords use a hands-on approach, and raised concerns about combined-income rules and difficulty screening tenants without Social Security numbers. - Rob Penny and Thomas Benson did not join online. Councilmembers responded by acknowledging the comments; Mayor Pro Tem Huỳnh said she would bring up letting current changes settle when the council sets its 2026 work plan and appreciated the offer of collaboration. Special Recognition of Outgoing Councilmember Jim Cooper - The council read and presented a proclamation honoring Councilmember Cooper's 15 years of service, including his work on the finance committee, support for law enforcement and firefighter disability boards, regional and tribal partnerships, and the Kato, Japan sister city relationship. - Councilmembers, City Manager Jay Burney, Public Works Director Mark Russell, Parks, Arts, and Recreation Director Sylvana Niehuser, former City Manager Steve Hall, ORCAA representative Jeff Johnston, State Representative Lisa Parshley, former Parks Director Paul Simmons, former mayors Bob Jacobs and Doug Mah, and former Councilmember Renata Rollins shared appreciation for Cooper's service, financial leadership, compassion, and role in creating the Metropolitan Park District, which Paul Simmons noted passed with a 60% supermajority and has leveraged over $12 million in state and federal funds. - Gifts included a plaque, a framed council photo, a mayor's coin, flowers for his family, and a street sign from Public Works. Parks Director Niehuser announced that a cedar tree of life would be planted at Kettleview Park on Thursday, December 18, 2025, at 9:30 a.m. with a plaque recognizing Cooper. - Councilmember Cooper thanked his family and community, said he helped appoint four current council members but was not himself appointed, and stated he plans to stay active as a housing authority commissioner and has no current plans to run for public office. Discussion Items 2026 Parking Business Improvement Area (PBIA) Rate – Public Hearing - Economic Development Director Jennica Machado presented the proposed ordinance. She explained that the PBIA was created in 2005 when 60% of downtown businesses petitioned to form a self-taxing district, currently represents about 500 businesses, and has an average nonpayment rate around 5% to 10%. Rates are based on business size by full-time equivalent employees: small 1-3, medium 4-6, and large 7 or more. - Machado said the PBIA Advisory Board decided in 2024 that a comprehensive program evaluation was needed, set the 2025 rate to zero to allow time for the evaluation, selected Common Bridges as the evaluation consultant in October 2025, and expects the evaluation to be completed by the end of February 2026. The ordinance would keep the 2026 assessment rate at $0 effective January 1, 2026. - The PBIA Advisory Board voted unanimously to support the ordinance. Mayor Payne opened the public hearing at 8:07 p.m.; no one testified, and the hearing closed at 8:08 p.m. The council approved the ordinance on first and final reading by a 7-0 vote. Tenant Screening Ordinance – First Reading - Senior Housing Program Specialist Christa Lenssen presented a proposed ordinance amending Olympia Municipal Code 5.82. Council direction followed a November 2024 Land Use and Environment Committee discussion, a March 2025 study session, and a community survey open for three weeks in July and August that received 283 responses. - The ordinance would limit income-to-rent requirements to no more than 2.5 times monthly rent, allow combined household income to qualify, and allow landlords to request a co-signer or successful rental payment history if income requirements are not met. It would allow landlords to request, but not require, Social Security numbers and require them to accept alternative documentation to verify identity and financial eligibility. It would not prevent landlords from rejecting applicants based on unfavorable screening results or complying with federal legal obligations. - Survey findings cited by staff: 84% of landlords reported verifying applicants' income; 55% of renters and service providers reported applications rejected because income was too low; more than half of Olympia renting households are housing cost burdened; 69% of landlords and property managers require a Social Security number; and 57% of survey respondents said they have no alternative process for applicants without one. - Staff also provided an update on education efforts, including a November webinar with the Fair Housing Center of Washington and guidance added to the city's landlord information webpage and emailed to rental registry subscribers. An April 2026 implementation date was referenced in the presentation and council discussion. - Councilmember Madrone, chair of the land use committee, explained that the committee considered broader limitations on considering criminal, eviction, or credit history but chose not to move those forward due to implementation complexity and potential for bias. Councilmember Gilman spoke in favor, and Councilmember Cooper supported the ordinance, noting he is an Olympia landlord and found the city's rental resources helpful. Councilmember Green opposed, saying she did not think the council had sufficiently engaged housing providers who must implement the changes and felt the pace of rental regulation changes had been too fast; she said she could have supported the Social Security number provision alone. - The council approved the ordinance on first reading and forwarded it to second reading by a 6-1 vote, with Councilmember Green voting no. It is due back before the council on January 6, 2026. 2025 Year-End Highlights - Assistant City Manager Stacey Ray presented a three-minute video produced by the Strategic Communications team, summarizing city accomplishments and challenges in 2025, including the transition of the municipal court to Thurston County, voter-approved initiatives, major projects, budget work, and staff contributions. - Councilmembers thanked staff and noted that the video could not capture all of the city's work. Mayor Payne welcomed incoming Councilmember-elect Paul Barrett and wished the community happy holidays. Council Reports and City Manager’s Report - Councilmember Gilman reported on a quarterly consultation on refugee resettlement, noting a federal pause on processing citizenship and work authorization for refugees and asylum seekers, and that community organizations, local government, and state government are working to support affected residents. - Mayor Pro Tem Huỳnh reported on an Experienced Olympian Beyond board meeting that included discussion of the county's request for a seat at the table; the board voted to welcome Thurston County Commissioner Wayne Fournier, with Commissioner Rachel Grant as alternate. The board also discussed fan zone watch parties and Canopy Journey planning. - City Manager Jay Burney thanked staff and council members and gave year-end gifts. Key Outcomes - Consent calendar adopted unanimously (7-0). - PBIA assessment rate set at $0 for 2026 by ordinance on first and final reading (7-0). - Tenant screening ordinance advanced to second reading on a 6-1 vote; Councilmember Green dissented. - Councilmember Cooper recognized; memorial tree planting scheduled for December 18, 2025, at 9:30 a.m. at Kettleview Park. - Next regular council business meeting will be January 6, 2026.

Note: The user-supplied date for this meeting is December 10, 2025, but the official agenda and minutes list the meeting as Tuesday, December 9, 2025. This summary uses the date provided by the user, noting the discrepancy. The Olympia City Council held a regular business meeting on the evening of December 9, 2025 (per official records), with all seven council members present. The meeting included public comments, consent calendar approvals, public hearings on two right-of-way vacation petitions, and first reading of the Olympia 2045 Comprehensive Plan. An executive session on litigation concluded the meeting. Consent Calendar - Approved November 25, 2025, City Council meeting minutes. - Approved December 2, 2025, City Council Study Session minutes. - Approved bid award for the Old Port 1 Lift Station Project. - Approved a resolution to set a public hearing on a $0 PBIA (Parking Business Improvement Area) rate extension. - Approved a resolution adopting the Transportation Improvement Program. - Approved resolutions authorizing 2024-2026 Olympia Police Guild and 2026-2028 International Association of Fire Fighters collective bargaining agreements. - Approved an amendment to a Municipal Services Agreement with South Puget Sound Habitat for Humanity for Energize Thurston 2025 Subsidized Pathway Program Administration. - Approved on first reading ordinances relating to alternative public works contracting (OMC 3.16), parking (OMC 10.16, 10.20, 4.60), funds (OMC 3.04), fourth quarter budget amendment, utility rates/fees/charges, permit fees, impact fees, and the 2026 Operating, Special Funds, Capital Budget and Capital Facilities Plan. All first reading items were moved to second reading (due back 12/16/2025), except the OMC 3.04 amendment which passed on first and final reading. Public Comments & Testimony - Joby Winans (Faith Network for Immigrant Support) thanked Interim Chief Parker and Deputy Chief Brady for reaching out to the immigrant community and committing to safety and respect. - Rev. Dr. Janet Waggoner (St. John's Episcopal Church) thanked Chief Parker and Deputy Chief Brady for supporting the Spanish-speaking community, noting increased suicide and domestic violence incidents among immigrants. She emphasized the importance of police support. - Jill Barnes (Executive Director, Washington Center for the Performing Arts) reported the center is on track to welcome more than 85,000 patrons and students in 2025, hosting nearly 200 events, and contributing millions to the local economy. She thanked the council for their partnership. - David Webb (City of Olympia resident) thanked the council for removing “flock cameras” (speed enforcement cameras) and criticized the decision to postpone discussion. He alleged he was arrested while lawfully recording police and asked the city to discourage officers from obscuring name tags. He also urged the council to take action against deceptive crisis pregnancy centers that use misleading search engine optimization. - Shauna Stewart (Interim CEO, Experience Olympia and Beyond) introduced herself and highlighted the organization's efforts: digital advertising yielding $239 in visitor spending per $1 invested, a prominent Olympia advertisement at CTAC Airport, 76,000 Instagram views from fam tours, and marketing tied to the 2026 FIFA World Cup. Discussion Items - Public Hearing: Vacation Petition for Garfield Avenue Right-of-Way (5A) – City Surveyor Adam Dreller presented a proposal to vacate a 10-foot-wide, 1,000-square-foot portion of right-of-way along Garfield Avenue abutting West Bay Drive to facilitate a two-unit single-family housing project. Community member Joel Finch spoke in opposition, citing safety concerns (no sidewalk, speeding cars, accidents) and questioning the 50% compensation rate. Council discussion included questions about the timeline, sidewalk requirements, and the practice of charging half the appraised value. Councilmember Cooper suggested a future policy review. A motion to approve the petition with 50% compensation passed 6-1 (Mayor Pro Tem Huỳnh opposed). The City Manager noted that the final vacation ordinance will come back as a business item (not consent) for further discussion. - Public Hearing: Vacation Petition for Alley Right-of-Way South of Legion Way (5B) – Adam Dreller presented a proposal to vacate two sections (60 ft and 5 ft, both 10 ft wide) of an alley between Adams and Jefferson Streets. No public comment. The council voted unanimously (7-0) to approve the petition and direct staff to prepare a vacation ordinance with 50% of appraised value. - Olympia 2045 Comprehensive Plan and Development Regulation Updates (6A) – Planning Manager Joyce Phillips presented the plan, required every 10 years. She highlighted infusions of equity, climate, and housing throughout the plan, collaboration with the Squaxin Island Tribe, over 100 public meetings, and code amendments to align with new state requirements. Councilmembers expressed strong support, noting significant improvements in the public safety chapter and the breadth of community and departmental involvement. The ordinance was approved on first reading by a vote of 7-0 and forwarded to second reading. Key Outcomes - Consent calendar adopted 7-0. - Garfield Avenue right-of-way vacation petition approved 6-1 (Huỳnh nay). Final ordinance to be brought back as a business item. - Legion Way alley vacation petition approved 7-0. - Olympia 2045 Comprehensive Plan and associated development regulation updates approved on first reading 7-0; second reading scheduled for December 16, 2025. - Agenda item 8.A (Consider a referral regarding speed enforcement cameras) was postponed to a future date. - An executive session was held for 58 minutes (8:23 p.m. to 9:21 p.m.) pursuant to RCW 42.30.110(1)(i) for litigation and potential litigation. No decisions were made. - City Manager Burney reminded the council and community of the final Holiday Light Parade on December 18 in Southeast Olympia.

This summary covers the Olympia PBIA Advisory Board meeting documented at City Hall, 601 4th Avenue E, Olympia WA. The official minutes state the meeting was called to order on Wednesday, December 3, 2025 at 6:12 p.m. and adjourned at 7:36 p.m.; however, the provided meeting metadata indicates the meeting took place on 2025-12-08 at 14:00:00+00:00. This date discrepancy is noted. Roll call recorded 7 board members present and 3 excused. Consent Calendar - The agenda was approved as presented. - The November 5, 2025 PBIA meeting minutes were approved. Public Comments & Testimony - None. Announcements - Altitude 15 will hold a New Year's Eve party supporting two non-profits. Discussion Items - PBIA Evaluation Update: Uncommon Bridges staff led discussions about the current state and future of the PBIA. The discussion was completed. - 2026 Flower Basket Discussion: The board discussed flower basket colors. A request was made for specific plans on where the baskets will be placed. The discussion was completed. - New Meeting Date/Time: The board discussed changing the PBIA meeting time. Key Outcomes - Vice Chair Davis moved, seconded by Boardmember Ossa, to change the PBIA meeting time to 11:30 a.m. on the first Wednesday of the month. The motion passed unanimously with 7 votes in favor. - No other formal votes were taken; the PBIA Evaluation Update and 2026 Flower Basket Discussion were completed as discussion items.

This study session covered two major agenda items: a briefing on Intercity Transit's planned system redesign and a briefing on the Flock Automated License Plate Reader (ALPR) camera program. Councilmembers asked clarifying questions and discussed implications. For the Flock program, Interim Police Chief Shelby Parker recommended suspension, which the City Manager accepted. Councilmembers expressed support and called for future surveillance policy discussions. Intercity Transit Bus Routes Briefing - Intercity Transit Communications Officer Nick Demerice presented the agency's major service expansion scheduled for May 2026, including a near-complete network redesign that introduces 25 new routes (for a total of 29) and a high-frequency corridor with bus rapid transit features. The expansion is funded by Proposition One, approved by 67% of voters in 2018. Key principles include investing in corridors, providing better connectivity to high schools, SPSCC, and Evergreen, and providing new service throughout the community (e.g., Black Lake Boulevard, Henderson Boulevard). The system will use overlapping frequency and interlining to improve efficiency. - Councilmembers asked about outreach to youth, integration with Google Maps/transit apps, post-implementation data review, and the impact of new routes on public infrastructure (e.g., Watershed Park). Intercity Transit staff noted that a preview trip planner will be available in January 2026, and they will use peer-to-peer marketing and travel trainers. Ridership has recovered to pre-pandemic levels, currently around 4.3 million and poised to exceed 5 million—the highest in 10 years. Flock Automated License Plate Reader Camera Briefing - Interim Police Chief Shelby Parker presented an overview of the Flock ALPR pilot program launched in March 2024 with a state grant (total cost $98,550). She outlined the stringent privacy safeguards implemented: keyword-based filters to block immigration and reproductive health searches, manual review of all data-sharing requests, comprehensive audit trails, and no automatic data sharing. The University of Washington's "Leaving the Door Wide Open" report confirmed Olympia's strong compliance. She noted that Flock has assisted in 112 arrests, including 29 stolen vehicle recoveries, and 39 arrests for assaults and domestic violence. - Chief Parker acknowledged legitimate community concerns, particularly about immigration enforcement and federal data-access rules changing. She recommended suspending the program to fully evaluate risks and monitor state and federal developments. City Manager Jay Burney accepted the recommendation immediately. - Councilmembers expressed support for the suspension. Many called for removal of the cameras (not just covering), and for developing a comprehensive city surveillance policy. Councilmember Cooper suggested working with state legislators on ALPR regulation. Mayor Dontae Payne read absent members' comments: Councilmember Madrone supported suspension citing fear among immigrant communities; Mayor Pro Tem Huỳnh supported a pause but cautioned against permanent abandonment without exploring alternatives. Key Outcomes - Intercity Transit: No formal decision; briefing only. The Intercity Transit Board will consider formal adoption of the service change on December 3–4, 2025. Councilmember Gilman requested a map of 15-minute service stops to align with the city's comprehensive plan. - Flock ALPR Program: The City Manager accepted the Chief's recommendation to suspend the program. Cameras will be deactivated within 24 hours, covered with hoods by Public Works, and then removed by Flock contractors as soon as possible. OPD will issue public communication about the decision. Council expressed interest in a future community conversation about surveillance policy and potential state-level legislation.