Public Meetings - Oswego, Illinois

The Oswego Economic Development Commission met at 6:00 PM on April 2, 2025, at Oswego Village Hall with a quorum present. Commissioners approved the February 5, 2025 minutes, heard an update on the Economic Development Incentive Award program, discussed financial incentive requests and available commercial lots, reviewed Business of the Month nominations and business retention visits, and received the Economic Development Director's report. No public comments were offered. Consent Calendar - The February 5, 2025 meeting minutes were approved by roll call; one commissioner abstained due to absence. EDIA Program Update and Financial Incentive Requests - The Economic Development Incentive Award program had run out of funds because of strong interest. The Village Board added $100,000 for this year, including $20,000 to fulfill an amended 2021 incentive agreement with Freddy's Off the Chain, which opened on April 1, 2025. About $80,000 remains. - The director said applicants should not let the funding balance deter them, because the village may find additional funds for a strong opportunity. - Freddy's qualified for a $40,000 incentive in 2021 but only received $20,000 at that time; an additional $20,000 is expected to be approved at the next Village Board meeting, bringing the total to $40,000. - A separate sales tax-sharing incentive request for the Duncan project near Plainfield Road and Route 71 is scheduled for the next board agenda because of substantial site issues; details were to be released with agenda materials. Available Commercial Development Lots Presentation - The director recapped the available commercial lots presentation requested by the Village Board and presented at the February 18 Committee of the Whole. Because the meeting room monitor was broken, the presentation was delivered verbally. - He explained that real estate location decisions are made by business owners, developers, and site selectors, while the village influences location through zoning, market information, incentives, and support. Oswego's average growth of about 600 new residential units per year for the past several years has been a major driver of commercial interest. - Route 34: The approximately 90-acre site north of Kendall Point is not actively marketed; the owner wants to sell only the entire property, has not named a price, and a ComEd easement cuts through the site. Two other large sites between Delta Sonic and Andes Frozen Custard need creative mixed-use development and a willing developer. - Orchard Road: New investment is occurring, but population density and traffic counts are not yet high enough for many site selectors. Outlots are filling before infill sites, and large infill parcels lack the utility and site preparation needed for pad-ready deals. - Downtown: Daytime foot traffic, on-site parking, and nightlife remain challenges, although the village added 60 parking spaces along Van Buren. Lighting and streetscape improvements are in the capital plan but not budgeted; commissioners discussed restoring white tree lights, safety concerns at the Washington Street crossing, music issues, and possible interim improvements. Available sites include the old chamber/fire station next to La Marimba, less than a quarter acre, and a village-owned pad-ready site behind the church/Fox River Academy suited to office or mixed use. - A Route 31 hotel/banquet site is ready environmentally but needs the right user; limited-service hotel construction costs were described as roughly $80,000 per key. Industrial space has low vacancy but limited new construction because Oswego is 8 to 10 miles from the nearest interstate. Business of the Month Award Nominations - Business of the Month is scheduled through July: Pam's Boutique in April, Old Second Bank in May, Prairie Pells in June, and Imagination Print Design in July; SAGE's Meat Market was moved to August. Fox Valley Winery substituted for SAGE's last month because SAGE's was too busy to receive the award. Business Retention & Expansion Visits - The director reported eight business retention visits completed recently, covering retail, restaurant, manufacturing, and hotel businesses. The visits were well received and connected businesses with schools, the park district, and the chamber. - Future visits are planned with Kohl's and Dollar Tree after announced closures, with follow-up already underway for other businesses. Commissioners emphasized that in-person visits create valuable two-way advocacy and positive relationships. Ongoing EDC Initiatives and Reports - The commission will restart the business retention and expansion survey and continue planning a real estate broker open house; the Whitetail Ridge Golf Dome owner offered a possible venue. - Director updates: Freddy's Off the Chain opened April 1 and has been busy; Nori Sushi is expected to open in the summer; Gas and Wash is under construction and expected before the end of the year; Skechers is under construction in the former Petco space and expected to finish in February; the Benderson project, a grocery-anchored development with 10,000 square feet of retail near Delta Sonic, was approved by the Village Board, though no grocery tenant has been named. - The Tap House closed despite earlier retention visits; the building owner has received multiple letters of intent and is close to selecting another restaurant user. - The chamber is starting a monthly business-to-business round table with 15 people already registered and a quarterly nonprofit networking session. Ryan and Brady received certificates marking their commission service and were encouraged to reapply; Rochelle Conig was also recognized on her final meeting. Key Outcomes - Minutes approved; one abstention. - Village Board added $100,000 to the Economic Development Incentive Award program. - Freddy's Off the Chain is expected to receive a total of $40,000 in incentives. - Duncan sales tax-sharing request will go to the next Village Board meeting. - Business of the Month schedule was set through August. - Eight business retention visits completed, with more planned. - No public comments; the meeting adjourned by motion.

The Village Board of Oswego held its regular meeting on March 18, 2025, at 7:00 PM at Oswego Village Hall. The meeting included recognitions, public forum, consent agenda approval, new business on video gaming license waiting periods and an economic incentive amendment, and trustee reports. Key decisions included directing staff to prepare a text amendment reducing the downtown waiting period for ancillary/not-for-profit video gaming licenses to six months, and approving a first amendment to the economic incentive agreement with Freddie's Off the Chain Mexican Cuisine. Consent Calendar - Approved unanimously (7-0) the following items: - March 4, 2025 Committee of the Whole Minutes - March 4, 2025 Regular Village Board Minutes - March 4, 2025 Closed Session Minutes (approved but not released) - Resolution authorizing purchase of 1,800 tons of bulk rock salt through the State of Illinois joint purchasing agreement - Ordinance allocating $4,819,620 in 2025 volume cap to Upper Illinois River Valley Development Authority - Ordinance decreasing Class A-3 liquor and gaming license for JCR Gaming LLC (Players Corner) - Resolution authorizing intergovernmental agreement with Illinois Public Works Mutual Aid Network - Resolution approving professional services agreement with SAFEbuilt for building inspection services - Ordinance granting variance to eliminate curb and gutter for a 23-space parking lot at 2031 Farmington Lakes Drive - Resolution ratifying electricity purchase contract through NIMEC bid process - Resolution authorizing professional services agreement with Baxter & Woodman for inspection services related to Lake Michigan water receiving stations ($1,015,000) - Ordinance amending Title 9, Chapter 4 (mailbox parking regulations) Bill List - Approved the Bill List dated March 18, 2025, in the amount of $2,391,052.57. Public Comments & Testimony - Mona (owner of Freddie's Off the Chain Mexican Cuisine): Expressed frustration that her application for a video gaming license was not grandfathered, as she had applied before the village changed the ordinance to require a one-year waiting period. She also requested that the village honor its original commitment of a $40,000 economic incentive, stating that she had paid $25,000 toward the water main construction and that the village had contributed additional funds. She noted she has invested $629,000 in the building and is set to open April 1, 2025. Village President Kaufman clarified that the one-year waiting period applies to video gaming licenses, not liquor licenses (which she already has). The board acknowledged her prior application and showed support for considering an exception. Discussion Items - Video Gaming License Waiting Period for Downtown (J.1): Staff presented two options: (1) approve a license for Nash Vegas Saloon effective August 2, 2025 (after one year), or (2) direct staff to bring back a code amendment at the April 8 meeting to eliminate or reduce the one-year waiting period for downtown ancillary and not-for-profit establishments. After debate, a motion to approve the license for Nash Vegas effective August 2 failed (3-3). A second motion to direct staff to bring back a text amendment reducing the waiting period to six months for downtown Oswego ancillary and non-for-profit establishments passed (4-3). The board also expressed consensus to allow Mona (Freddie's) an exception because her application was submitted before the ordinance change; this will be brought back for formal approval on April 8. - Economic Incentive Agreement Amendment (J.2): Staff recommended approval of the first amendment to the economic incentive agreement with Freddie's Off the Chain Mexican Cuisine, updating the opening date and clarifying that the original incentive was $20,000 (not $40,000 as Mona claimed), with the village contributing an additional approximately $52,000 for water main work. The board approved the amendment unanimously. Discussion on whether to provide an additional $20,000 (based on a prior $100,000 allocation to the loan fund) was deferred; staff will review eligible expenses and bring back a recommendation. Key Outcomes - Consent Agenda and Bill List approved without dissent. - Text Amendment on Gaming Waiting Period: Staff directed to prepare an ordinance reducing the one-year waiting period to six months for downtown ancillary/not-for-profit video gaming license applicants, to be presented at the April 8, 2025 board meeting. The ordinances for Nash Vegas and Freddie's licenses will follow that discussion. - Economic Incentive Amendment for Freddie's: Approved. The board will consider additional $20,000 after staff review. - Recognition Items: Art contest awards presented (over 250 entries), $20,000 check presented to Oswego Senior and Community Center, Fox Valley Winery recognized as Business of the Month, and a proclamation declaring Earth Hour (March 22, 2025, 8:30-9:30 PM) was read. - Trustee Reports: Updates on the Springfield trip (meetings on LGDF funding and infrastructure requests), the public works building project (funded with cash on hand), and upcoming events (Wine on the Fox, community coffee at Fox Valley Winery on April 12).

The Committee of the Whole meeting was held on March 18, 2025 at 6:00 PM in the Oswego Village Hall. The agenda included an annual update on the National Pump Discharge Elimination System (NPDES) permit and a presentation on the design and cost estimates for a new Public Works facility, with the Board providing direction on the next steps. Consent Calendar - No consent items were listed or discussed. Public Comments & Testimony - No members of the public addressed the Board. Discussion Items F.1 National Pump Discharge Elimination System (NPDES) Annual Update Alejandra Hardaway, Public Works Management Analyst, presented the annual update on the village's Ms4 permit (Illinois Statewide Permit IOR 40). She summarized the six minimum control measures: public education and outreach, public participation, illicit discharge detection and elination, construction site runoff control, post-construction runoff control, and good housekeeping (e.g., reducing chlorides and pesticides). The village has participated in the program since 2003. The permit was last issued on March 1, 2021. Residents can report stormwater concerns via the My Civic 311 app or by calling Public Works at 630-554-3242. The village's Stormwater Management Program Plan (SMPP) is available online. There was a brief question about construction site inspection; Ms. Hardaway confirmed that the village engineer serves as the enforcement officer and conducts spot checks. F.2 New Public Works Schematic Desig and Cost Estimate Presentation Steve, Public Works Director, introduced the long-standing project to expand the Public Works facility, which has been in discussion since 2002. Two options were presented by Andy Dogen (Williams Architects) and Jack Hayes (Frederick Quinn Corporation): - Option A (budget: $25 million): Renovate the existing 20-year-old building and construct a new facility to the south, including a 96-vehicle storage garage (with 6 maintenance bays), a wash bay, administration offices, a training room for up to 100 people, and support spaces. The existing building would be remodeled into shops, storage, and a sign shop. Future expansion of the garage (up to 24,000 sq ft) is planned. - Option B (budget: $41 million): Build all recommended space as new construction, repurposing the existing building only for storage. This adds additional vehicle maintenance bays (total 8) and more shop space. Funding sources for Option A include $18 million in general fund reserves (increased from the previously estimated $15 million), $3 million from the FY2024 surplus (unaudited, possibly more), $3.5 million from water and capital funds, and $500,000 from budget funds in 2026/27. The village has $18 million in reserves and a 40% fund balance after the contribution (policy minimum is 30%). Options for additional funding include grants, bonds, or reallocating capital project funds. Key capacity data: Current public works staff is 31, projected to grow to 62 by 2050 with village growth to 60,000 residents. Current fleet is 54 vehicles/equipment, projected to add 30. Option A can store 78 vehicles. Most police vehicle maintenance is performed at public works, and future growth will require additional maintenance capacity. Board discussion centered on Option A. Several trustees expressed strong support, citing fiscal responsibility (no debt needed), the ability to phase future expansion, and the value of repurposing the existing building. Concerns about market volatility (tariffs, material costs) were raised; the design and construction team noted that the budget is based on current market conditions and that they aim to bid aggressively in late 2025/early 2026. Options to mitigate cost overruns include using unspent capital funds or additional surplus. Specific alternatives were considered: - Alternate 1: Additional salt dome (about 2,100 tons) to allow storing a full year's supply and avoid losses from outside storage. Currently the village shares a dome with the school district and cannot store a full season. - Alternate2: Covered fuel island and composite catwalk/stair in the wash bay (estimated $175,000). These were cited for safety and equipment protection. Trustees unanimously supported including both alternates within the $25 million budget, acknowledging that the salt dome could be scaled down or funded through other means (e.g., school district partnership or smaller size). The Board directed staff to proceed with Option A and include alternates one and two. Key Outcomes - The Board provided direction to proceed with Option A for the Public Works facility, with a total project budget of approximately $25 million (including alternates). - The Board directed staff to include Alternate 1 (additional salt dome) and Alternate2 (covered fuel island and wash bay catwalk/stair) in the scope, with the understanding that the salt dome's size may be adjusted or additional funding sources identified. - Staff and consultants will move forward with design development, convene a steering committee, and aim for a construction start in fall 2025, with a projected 21-25 month timeline to completion. - The Board will be kept informed throughout the process.

The Planning & Zoning Commission convened on March 6, 2025, at 7:00 PM at Village Hall to hold a public hearing on a variance request for a parking lot at Farmington Lakes Park and to approve the minutes from the previous meeting. Consent Calendar - Approval of January 9, 2025 Minutes: The minutes from the January 9, 2025 meeting were approved by a unanimous roll call vote (Commissioners Collins, Hillman, Coon, McCallum, Pager, Pyle, Sather, Thomas). Public Comments & Testimony - No members of the public spoke during the public hearing or the public forum portion of the meeting. Discussion Items - Farmington Lakes Parking Lot Variance (Project No. 1242.25): - Applicant: Oswegoland Park District. - Proposal: Construction of a 23-space parking lot as part of site improvements at Farmington Lakes Park. The applicant requested a variance from Section 8.605 of the Subdivision and Development Regulations, which requires curb and gutter around all parking lots. - Staff Report (presented by Rachel Riemenschneider, Project Manager): The village engineer reviewed the proposal and determined that stormwater will naturally flow into the rain garden surrounding the parking area and will not negatively affect neighboring properties. Staff recommended approval of the variance. - Applicant Q&A: - A commissioner asked about preventing cars from driving off the parking lot into the lawn at the end of the lot. The applicant responded that the area will be planted (rain garden and turf) and that additional trees may be added as a visual barrier. Similar variances were recently granted for Bluegrass and Andover parks. - A commissioner asked about the project timeline; the applicant stated completion is expected by late fall 2025. - Informal discussion (after public hearing closed): Commissioners asked about the size of the adjacent pond. The park district representative stated it is 30 acres (the largest lake in Oswego), 10–14 feet deep, and only allows non-motorized boats (canoes and kayaks). No motorized vehicles, including trolling motors, are permitted. - Oswegoland Park District Report: An update on the district’s new building was provided: carpet and flooring installation is underway, office furniture delivery is scheduled for April 1, and substantial completion is expected April 17, with move-in the following week. - Development Services Report: The next meeting (April 10, 2025) will have two agenda items, including a previously approved project for Trader Joe's (though the speaker jokingly referred to a store “which shall not be named” – White Hen, Scooters, a bank, and a mattress store). Key Outcomes - Motion to Approve Variance: A motion was made and seconded to accept the findings of fact and recommend approval of the variance to Section 8.605 to eliminate curb and gutter requirements for the proposed parking lot at 2031 Farmington Lakes Drive. The motion carried unanimously on a roll call vote (all eight commissioners present voted in favor). - Next Meeting: Scheduled for April 10, 2025.

The Oswego Village Board convened on March 4, 2025, at 7:00 PM. The meeting featured the swearing-in of a new police officer, a proclamation for National Athletic Training Month, unanimous approval of a 14‑item consent agenda, and a resolution authorizing a professional services agreement for a new public works facility. Trustee Kurt proposed a long‑term fund using grocery tax revenue to offset resident water bills, to be discussed further on April 22. Recognitions & Appointments - Police Officer Oath: Patryk Bednarz was sworn in as a patrol officer. He is a lateral transfer from Orland Park with prior service in Chicago. - Proclamation: March 2025 was declared National Athletic Training Month, recognizing the Oswego Athletic Training Program (founded 1998). - Service Award: Officer Anthony Snow received a 20‑year service award (Police Department). Consent Calendar (Items G1–G14) All consent items were approved unanimously (7‑0). Key items included: - Approval of February 18, 2025 Committee of the Whole and Regular Board minutes. - Resolutions approving temporary road closures for Memorial Day, PrairieFest, Oswego High School Homecoming, Gobbler Hobbler 10K/Mashed Potato Mile, and Christmas Walk parades. - Ordinance decreasing Class C liquor and video gaming licenses for Tap House Grill (123 W. Washington St., Ste. 101). - Annual MFT road maintenance: $1,500,000 in Motor Fuel Tax funds for pavement resurfacing, plus a $71,425 engineering contract with HR Green. - Resolutions authorizing ComEd (approx. $1,700,000) and Nicor Gas (approx. $360,000) to bury/relocate utilities along Wolfs Crossing Road at Douglas Road, funded through impact fees. - Ordinance accepting plat of easement for Hudson Pointe Unit 2. - Virtual appliance upgrade: purchase of a four‑node VxRail hyper‑converged server cluster ($190,309) and a five‑year VMware subscription ($95,000 paid in $19,000 annual increments) from [Re]Design Group. - Purchase of one 2025 Ford Explorer Police Interceptor from Sutton Ford ($48,012) via state contract. Discussion Items - New Public Works Facility (J1): The Board authorized a professional services agreement with Frederick Quinn Corporation (FQC) for schematic design and construction services, subject to attorney review. Staff reported eight bids were received; FQC was selected based on committee rankings and lowest adjusted cost. Pre‑construction phase fee: $35,000; general conditions: $27,500/month; construction fee: 2.5% of total cost. Project timeline estimated at 13–18 months. A steering committee will be formed in late April/early May. A fuller budget and option presentation (Option A vs. B) is planned for the March 18 meeting. - Grocery Tax Fund Proposal (Trustee Kurt): Trustee Kurt proposed keeping the village’s grocery tax (estimated $1 million annually) and placing it into a dedicated, untouchable fund. The fund would accrue interest over time; once the annual interest reached a target (e.g., $1.2 million), it would be applied to residents’ water bills, then potentially to Fox Metro bills and eventually property taxes. President said the idea will be discussed at the April 22 meeting, with financial feasibility analysis requested from staff. Several trustees noted the tax would be paid partly by current residents and that the timeline could be long (20+ years at current rates). Key Outcomes - Consent Agenda: Approved 7‑0. - Bill List ($1,549,305.01): Approved 7‑0. - Professional Services Agreement with FQC (New Public Works Facility): Approved 7‑0. - Grocery Tax Discussion: Deferred to April 22, 2025 meeting; staff asked to research feasibility of the proposed fund. - Closed Session: Motion carried to enter closed session for pending litigation, personnel, collective bargaining, and property acquisition. No action was taken afterward. Other Reports - Trustee Reports: Comments on the Hometown Expo, Polar Plunge (raised $500 for Special Olympics), and thanks to Tap House Grill for community support. Trustee Torres requested a marketing push for restaurant spaces in downtown. - President’s Report: President highlighted the State of the Village event, upcoming legislative trip to Springfield to seek $15 million from the state for widening Wolf’s Crossing Road and Route 30 (total project cost $20 million). - Staff Reports: None. - Public Forum: No members of the public spoke.

The Oswego Village Board met as a Committee of the Whole on Tuesday, March 4, 2025 at 6:00 PM to discuss the downtown parking deck operations and the Downtown EDIA (Economic Development Incentive Award) program. No public comments were received. The board heard staff presentations and engaged in extensive deliberation on parking fee structures, fund usage, and program funding. Public Comments & Testimony - No members of the public addressed the board. Discussion Items - F1: Village Parking Deck Discussion – Staff provided an overview of the 339-space parking structure (159 upper, 180 lower). The deck is free from 5 AM to 2 AM; overnight parking requires a pass. Two pass types exist: resident monthly permits ($50 first car, $83 second car) and daily permits ($5). The village cannot reserve specific areas for residents due to TIF restrictions. Average occupancy in the 2024 summer survey was 32%, with a peak of 37% at 7 PM. Operational costs are shared with Shodin via a CRE agreement. The village is responsible for portions of stairwells (25%), elevators (25%), exterior (40%), etc. A $100,000 escrow target was set based on municipal peers. Revenue in 2024 totaled $110,912 ($101,471 from permits, $9,435 from fines). The parking fund balance is $317,000, used for striping and future cameras. The second deck (116 spaces) under construction will require amended agreements. Board members discussed the need to raise permit fees to cover rising costs (utilities, construction) and avoid a future deficit similar to the water fund. Some members favored an immediate increase, while others preferred to await a consultant’s structural evaluation (already underway for deck two) to determine actual reserve needs. The board also considered using parking funds for off-site parking at 6 and 12 Van Buren (asphalt $200k, gravel $50k), but several members expressed concern about diverting funds from deck maintenance before a study is completed. Staff will return with study results and fee increase options. - F2: Downtown EDIA Program Discussion – Staff reported that the $80,000 budgeted for FY2025 grants is nearly exhausted (only $1,400 remains) after two approved grants. The program historically budgeted $40,000 annually for facade and interior improvements. Two options were presented: review applications case-by-case or budget additional funds. Funding could come from year-end surplus or excess fund balance. A specific case was raised: Freddie’s Off the Chain received a $20,000 grant in June 2021 but failed to meet deadlines due to construction delays. The owner now seeks the original $20,000 plus an additional $20,000, believing the total was $40,000. The village also contributed $52,000 (over budget) for a water main extension that benefits the block, using TIF funds. The board reached consensus to amend the RDA to allow Freddie’s to receive the original $20,000 despite the missed deadline. For the broader EDIA fund, the board discussed replenishing it with $100,000 (including the $20,000 for Freddie’s), with a preference that the additional money be targeted toward new businesses that generate sales tax revenue, rather than existing businesses or routine maintenance. Staff noted several prospective tenants (5 South Madison, 174 Harrison, Denny’s Train space, Reserve Hudson Crossing, Danelli’s) have inquired about grants. The board agreed to allocate $100,000 total, with $20,000 for Freddie’s and $80,000 for other grants, to be funded via a budget amendment using surplus or excess fund balance. The money will roll over if unspent. Key Outcomes - Parking Deck: No formal vote was taken. The board directed staff to complete a structural evaluation of deck one (building on the deck two consultant work) and return with maintenance cost projections before considering any fee increase or fund reallocation. The idea of raising permit fees (both first and second car) will be revisited after the study. - EDIA Program: The board unanimously agreed to amend Freddie’s Off the Chain’s RDA to extend the deadline and release the original $20,000 grant. They also approved a $100,000 budget amendment (20+80) to replenish the EDIA grant fund for the remainder of FY2025. Staff will bring back formal documents for these actions at a future meeting.

The Oswego Village Board held a regular meeting on February 18, 2025, at 7:00 PM. Key actions included approving a final planned unit development (PUD) for a commercial project at Route 34 and Kendall Point Drive, and authorizing a $185,000 professional services agreement for a comprehensive plan update. Trustee Tom Geist participated electronically. Consent Calendar - Approved the February 4, 2025 Committee of the Whole and Regular Board Meeting minutes. - Approved engagement letters with Chapman and Cutler LLP for WIFIA loan, general obligation bonds, and taxable bond issuance. - Approved an ordinance amending Title 9 Chapter 4 (stop and yield signs) and adopting the regulatory traffic control signage map. - Approved a resolution approving an underwriting engagement letter with Robert W. Baird & Co. Incorporated. - Approved an ordinance amending various sections of the municipal code (Title 3 Chapters 5, 10, 11, 33, and Appendix A). - Approved a resolution authorizing the Finance Director to contract for street lighting electricity through the Northern Illinois Municipal Electric Collaborative Bid Process. - All consent items were approved unanimously by roll call vote (Trustees Johnson, McCarthy Lang, Novi, Torres, Kart, Geist all yes). Public Comments & Testimony - Fred Mahler (self-identified as representing Steeple Chase at Churchill subdivision) expressed concerns about the proposed grocery store development at Route 34 and Kendall Point Drive. He cited increased traffic from Delta Sonic, missing left-turn signs, unsafe sidewalks, and fear that the new development would bring more traffic cutting through the subdivision. He requested reinstatement of a no-left-turn sign to minimize turns into the subdivision. - President Coffin acknowledged the concerns and offered to look into the traffic signal and sidewalk issues. Discussion Items Item J1 – Final PUD for Commercial Development at Route 34 and Kendall Point Drive - Staff Presentation (Rod) : The five-acre site at the southwest corner of Route 34 and Kendall Point Drive is part of the Steeple Chase at Churchill Club development. The applicant seeks approval for a final PUD to allow a grocery store (with high-quality materials including brick, cultured stone, and stucco) and a 10,000 sq ft retail/restaurant building (potentially including a bank with drive-thru). Parking: 214 spaces proposed (required range 133–220). Three access points: a full-access drive on Route 34 (west side), a right-in-only on Kendall Point Drive (north), and a full-access drive on Kendall Point Drive (south). Variations to sign standards are requested (larger than normally allowed but similar to Prairie Market). Staff recommended approval. - Trustee Discussion: Trustees asked about setback from Route 34 (no minimum in B1 district), location of the monument sign (northeast corner of site), and landscaping to ensure vision triangles are maintained. No objections raised. - Vote: Motion to approve the ordinance passed 7–0 (Trustees Johnson, McCarthy Lang, Novi, Torres, Kart, Geist all yes; President Coffin also voting). Item J2 – Professional Services Agreement for Comprehensive Plan Update - Staff Presentation (Rod) : The village last updated its comprehensive plan in 2015. An RFP was issued in November 2024; eight firms applied; four were shortlisted. The selection committee recommended Ginkgo Planning and Design, Inc. (which worked on the 2015 plan) based on history, research methodology, community-first focus, and cost-effectiveness. The contract amount is $185,000. The process will take approximately 18 months, with plans to engage the community through multiple methods (newsletter, email, workshops, events like Wine on the Fox, Christmas Walk, Prairie Fest, and Village Board on Your Block). A key focus will be a study of the Wolf's Crossing area. - Trustee Discussion: Trustee Kit raised concerns about the value of such studies, noting past housing studies were not reflective of market realities and that much of the land is not within village limits. He questioned the usefulness of a $185,000 plan when development decisions are driven by builder profit. Other trustees (McCarthy Lang, Novi, Torres, Coffin) supported the plan, emphasizing it provides a strategic vision, community input, and a basis for responsible growth. They differentiated this from the earlier housing study by noting it is market-driven and includes a specific corridor study for Wolf's Crossing. Trustee Kit reiterated his skepticism but acknowledged the value of disagreement. - Vote: Motion to approve the resolution passed 6–1 (Trustees McCarthy Lang, Novi, Torres, Johnson, Senate, Geist yes; Trustee Kart no). Key Outcomes - Approved Final PUD (J1): Unanimous approval (7–0) for the commercial development at Route 34 and Kendall Point Drive. - Approved Comprehensive Plan Update (J2): Authorized $185,000 agreement with Ginkgo Planning and Design, Inc. by a 6–1 vote. - Approved Bill List: February 18, 2025 bill list in the amount of $1,155,529.69, approved unanimously. - Trustee Geist Electronic Participation: Approved unanimously to allow electronic attendance for the meeting. - Next Steps: Staff will follow up on traffic sign and sidewalk issues raised by a resident. The comprehensive plan process is expected to begin shortly, with community engagement throughout 2025.

The Oswego Village Board Committee of the Whole met on February 18, 2025, at 6:00 PM. The primary agenda item was a detailed presentation from Economic Development staff on available commercial development lots in Oswego, along with a discussion of the site selection process, market challenges, and community strengths. The meeting also included approval of electronic participation for one trustee and public comments from two residents regarding traffic and proposed development. Consent Calendar - Approved Trustee Tom Geist to electronically attend the February 18, 2025 Committee of the Whole Meeting. Motion carried unanimously with a roll call vote (Trustees Johnson, McCarthy Lang, Kurt, Novi, Torres all voting yes; Trustee Geist absent). Public Comments & Testimony - Ann Barrett, a 23-year resident and retired registered nurse, expressed concerns about traffic congestion at the intersection of Route 30 and Route 34, citing severe delays, uncoordinated traffic lights, and safety issues. She urged the board to give concerted thought to infrastructure capacity before approving further development at that intersection. - Colleen Schmidt, a resident of the Steeplechase subdivision, opposed the proposed development at Kendall Point Drive and Route 34. She argued the lot is too small to handle existing traffic volume, noted frequent accidents and poor sight lines, and said emergency access could be blocked. She also criticized an outdated 2004 traffic study and asked for better signage and lane improvements. Discussion Items - Available Commercial Development Lots Presentation – Kevin, Economic Development staff, presented an overview of Oswego's commercial sites along Route 34, Orchard Road, Downtown, and industrial parks. He explained the site selection process (driven by private businesses and site selectors), market strengths (population growth 600 residential units/year, high median household income, business-friendly reputation), and roadblocks (high borrowing costs, restrictive covenants, lack of big-box tenants, specific site challenges). Key challenged sites include: - Site 6 (Route 34): 90 acres, not listed, odd layout, owner difficult to contact, requires all-or-nothing sale. - Sites 9 and 10: odd shapes, utility easements, lack of big-box tenants. - Orchard Road sites: need more population density and traffic counts (14,000-16,000 vehicles/day vs. 20,000 desired). - Downtown sites: 63 West Washington (stormwater vault, access issues), 6-12 Van Buren (pad-ready but poor visibility), 174 Harrison (proposed boardwalk shops). - Industrial: parks healthy but limited highway access; new opportunities on Route 30 and Orchard/Minkler for future industrial development. Key Outcomes - No formal votes were taken on the presentation. The board thanked Kevin and expressed interest in making such a presentation an annual update. - Trustees discussed outreach strategies including attending more industrial/warehouse-focused trade shows (BizNow, RE Journals) and continuing to build relationships with local restaurant groups (e.g., Let Us Entertain You, Scott Harris Hospitality). - Staff will continue to market available sites and address owner contact issues; the village will consider additional financial support, improved street lighting downtown, and connectivity projects (e.g., Route 31 sidewalk). - The board acknowledged a recent RFP for the old Traughber (school district) site; staff will meet with the district to discuss feasibility of mixed-use development.

Date: February 5, 2025, 6:00 PM Location: Village Hall, 100 Parkers Mill, Oswego, Illinois The Economic Development Commission (EDC) convened to approve prior minutes, introduce two new student commissioners, review recent financial incentive grants, outline 2025 initiatives, and receive updates on Oswego's business climate, developments, and upcoming projects. The meeting concluded without a public forum and adjourned by consensus. Consent Calendar - Approval of Minutes: The December 4, 2024 EDC meeting minutes were approved unanimously via roll call (6-0). Public Comments & Testimony - No members of the public spoke. Introduction of New Student Commissioners - Ryan Wilson – A senior at Oswego High School, plans to attend the United States Naval Academy and pursue a military career. He is a member of the U.S. Naval Sea Cadet Corps. He stated interest in supporting local businesses and Oswego’s economic growth. - Brady Travis – A junior at Oswego High School, plays volleyball and aspires to own a business. He expressed interest in understanding how villages foster economic growth and how businesses act as catalysts for community development. - Both were welcomed by the commission, and existing commissioners introduced themselves and their affiliations. Discussion Items Financial Incentive Requests (C.2) - 76–78 Main Street (Hudson Design House): Owner Greg Dady received a grant of just under $40,000 for substantial renovations (roof, brickwork, awning). Unanimously approved; work to begin when weather permits. - 19 East Jackson: Received approximately $38,000 to upgrade a shared sanitary sewer line, also benefiting the adjacent Chamber of Commerce building. Unanimously approved. - Budget Status: The EDC had $80,000 budgeted for 2025 incentives. With these two grants, only about $5,000 remains. Additional funding may be discussed at the March 4 Committee of the Whole. Staff indicated that highly desirable projects could still be brought forward for board consideration. - Downtown Awnings: Commissioner noted that the same awning spans three buildings; adjacent property owners are considering grant applications. A suggestion was made to consider a joint downtown beautification effort. - CBD Store Building (code enforcement): The landlord has received repeated fines (most recent $500) for a deteriorating parapet and brick facade. Work is expected in spring; fines will resume if not completed. The tenant has no village recourse. EDC Initiatives for 2025 (C.3) - Real Estate Broker Open House / Fam Tour: Proposed for summer or early fall to showcase available spaces, vacant lots, and development opportunities. Budget around $1,000. Commissioners offered planning assistance; a subcommittee may be formed. Kevin to coordinate with staff and volunteers. - Collaboration with Cultural Arts Commission: Staff presented to that commission regarding public art’s role in economic development; further collaboration to be explored. - Student Business Pitch Competition: An initiative to engage high school and/or Waubonsee Community College students in developing business pitches, possibly modeled after NIU Business Olympics. Two new student commissioners and Andy Clements will form a work group to propose a program structure, targeting school business clubs rather than classroom assignments. Angie will reach out to Oswego High School teacher Elizabeth Augustine to gauge interest. - Business Retention & Expansion Survey: The survey is complete but not yet deployed. Commissioners emphasized making it a 2025 priority; the survey may include questions gleaned from recent Village Board inquiries about why businesses choose (or avoid) Oswego. A subcommittee will refine the survey and interview questions for business owners and C-suite leaders. Business of the Month Award Nominations (D.1) - Current nominations extend through June (Meyer’s, Pam’s Boutique, Old Second Bank, Prairie Pals). - A motion was made and seconded to add Imagination Print in July (15th anniversary in business) – approved. - Commissioners encouraged broader participation in award presentations. 2025 Illinois Real Estate Journal Chicago Forecast Recap (D.3) - Kevin, Angie, and Terry Anderson attended the January 24 event in Rosemont (approx. 400 attendees). Oswego exhibited and sponsored; Kevin spoke on a regional economic development panel. - Feedback: The back-to-back panel format limited networking. Kevin provided feedback to organizers; attendance likely to be reevaluated next year. Economic Development Director’s Report (E.1) - New Openings / Recent: School of Rock, Smart Beginnings Academy (daycare), DISO (10,000 sq ft, opening Feb 8), Skechers (future, in Petco center), Nori Sushi (behind Starbucks), Candy Cloud (boba tea shop). - Under Construction / Planned: Brayborn (spring start), HomeGoods (permit plans submitted, awaiting board date), Starbucks and Valvoline on Orchard Road now open, Gooseneck gas station/wash (vertical construction), Shodeen Building II (100 residential units with parking garage, spring start). - Vacant Spaces/Updates: TGI Fridays (multiple showings), old Arby’s (inquiries for liquor license), old LA Fitness (45,000 sq ft, single-tenant layout), Dairy Barn/5 South Madison (high interest, rent/lease terms issue), Freddie’s (opening soon – staff confirmed nearly ready). - Competitive Disadvantages: Kevin will present to Village Board on Feb 18 regarding why Oswego’s side of Route 34 (near 30/34) lags in development; factors include anchor tenants, traffic access, and private decisions. - Other: Pop-up business concept raised; Kevin indicated it’s possible with landlord approval and temporary permits. - Noted: Denelli’s restaurant space has had offers below asking; Big Life Community Church across the street is under contract to another church. Key Outcomes - Minutes approved unanimously. - Two incentive grants approved (76–78 Main St. and 19 E. Jackson), nearly exhausting the $80,000 budget. Additional funding to be discussed March 4. - Student business pitch work group formed (Andy Clements + two student commissioners) to propose a program. - Imagination Print added as July Business of the Month. - Subcommittee to finalize Business Retention & Expansion Survey and develop questions for local business owners who do not operate in Oswego. - No public forum; meeting adjourned without further action.