Public Meetings - Portage, Michigan

The Portage City Council met on January 13, 2026, for a regular meeting that included recognitions, public comments, appointments, and a key vote on the single-hauler trash petition. The meeting opened with the Pledge of Allegiance and roll call, with Mayor Pro Tem Jim Pearson participating remotely. The meeting featured a holiday lighting contest award ceremony, a resolution honoring former Mayor Betty Lee Ongley on her 100th birthday, and a state resolution honoring outgoing Councilmember Terry Urban for decades of service. Public comments were dominated by the single-hauler trash issue, with many speakers expressing strong opinions. The council voted 4-0 to place the question of repealing the single-hauler ordinance on the May 5, 2026, special election ballot. Councilmember Burns recused himself due to a conflict of interest. The meeting also included a presentation from the Environmental Board on 2025 accomplishments and 2026 goals, and a year-in-review presentation by the City Manager. Consent Calendar - The consent agenda was approved unanimously by roll call vote (all present in favor). Public Comments & Testimony - Doris Antonetti (Zap Zone XL) introduced the new family entertainment center opening February 9, 2026, in the former Sears building at Crossroads Mall, noting it will employ 150 people and has already begun community engagement. - Judy Salters (9240 Portage Road) expressed support for the single-hauler plan, stated that Best Way holds similar contracts in other cities, and raised concerns about contract liability if the city reverses the decision. - Unnamed speaker (6862 Shallford Way) argued against the petition, calling it based on "three lies": (1) that a majority opposed single-hauler – he said the 2020 survey asked about a tax increase, not about single-hauler itself; (2) that the movement is grassroots – he claimed it was funded and led by Best Way and its owners, who donated over $20,000 to local campaigns; (3) that the issue is about choice – he said it is about Best Way losing money, noting they hold exclusive contracts in other communities. - Cindy Raymond (1102 Prosperity Drive) opposed the single-hauler plan, stating she is happy with Best Way, that Waste Management is not BBB accredited, and that she was not given a choice. - Joy Giro (609 Larksburg) opposed the plan, stating she wants to keep Best Way and that the city should not dictate services. - Jerry Warnamendi (3043 St. Anthony Drive) clarified that the primary issue for him and his neighbors is lack of choice, not the specific carrier. - Leah Owens (state streets) conducted a hand-raising poll among attendees, showing many opposed to the single-hauler plan. She expressed frustration that the city does not consider residents who are not computer-literate, and stated her family will not go with the current plan. - Liz Maida (6736 Evergreen Street) asked about the criteria for selecting Waste Management, noting Best Way has an A+ BBB rating while Waste Management does not, and demanded an answer. - Mary Stillman (Forest Drive) opposed the single-hauler plan, stating it is about control and a slippery slope, and rejected the accusation of being manipulated by Best Way. - Linda Fry (9244 Chapel Street, also on Zoning Board of Appeals) asked about the next step after petition signatures were verified; the Mayor indicated it would be addressed later in the meeting. - Jane Ghosh (3608 Clover Leaf Lane) supported the single-hauler plan, citing price transparency, lower rates, and fewer trucks. She urged the council to put the question on the May ballot and continue with the plan through March so voters can experience both systems. - Brittany Hall (4409 R Side Avenue) encouraged the council to put the issue to a vote, emphasizing the importance of democracy and noting that not everyone can attend meetings or sign petitions. - Carolyn Pashek (6745 Shoreham Street) announced that the family shelter is on track to open this spring, and noted the city decided not to fund it, suggesting money go to other homeless services. - Eric Shigoda (9510 Corduroy Street) supported the single-hauler decision, called the petition disingenuous, and pointed out Best Way holds exclusive contracts in other communities, including Kentucky. He called on petitioners to withdraw and expressed trust in the council. - Unnamed speaker (comment on Best Way) defended Best Way, noting they compete and won 70% of the business, and that Waste Management is owned by Bill Gates. - Richard Block (Victory Road) argued that trash truck tire pressure is less than a pickup truck, defended Best Way as a local company that does other work, and opposed the single-hauler mandate, calling it a dictatorship. - Richard Santec (7537 Autumn Street, 80-year resident) opposed being told what to do, and said the issue should go to a vote. - Kirk Mills (7250 Ball4) supported the single-hauler plan because his current bill is $195 per quarter, and the proposed $14/month through taxes would save him money. Discussion Items - Holiday Lighting Contest Winners: City Manager Pat McGuinness awarded prizes sponsored by Consumers Energy: Judge's Choice ($150) to the Morris family at 1404 Woodview Drive; Third Place ($150) to the Barron family at 6117 Rothbury; Second Place ($150) to the Hengst family at 414 Garberdean Avenue; First Place ($150) to the Mulaski family at 5807 Copperleaf Trail. - Recognition of Betty Lee Ongley: Councilmember Terry Urban read a resolution of respect honoring Betty Lee Ongley, the first female mayor of Portage, on her 100th birthday (January 25, 2026). The resolution highlighted her 20 years of service on council, her role in establishing parks (including the Betty Lee Ongley Nature Preserve), and her many community contributions. The council proclaimed January 25, 2026, as Betty Lee Ongley Day in Portage. Betty Lee's daughters and family were present. - State Recognition for Terry Urban: State Representatives Julie Rogers, Matt Longjohn, and Senator Sean McCann presented a state resolution honoring Councilmember Terry Urban for his five decades of public service, including 1997-2025 on council, his work on the non-discrimination ordinance, parks, zoning, and numerous boards. Urban noted he may continue serving on some boards. - Environmental Board Presentation: Chair David Lancaster reviewed 2025 accomplishments: adoption of rules of procedures, invasive species pulls, plastic bag recycling initiative (which earned a bench in three months), and subcommittees. Goals for 2026 include continued work on invasive species, advising council on climate change and renewable energy, B-City support, and collaboration with YAC on plastic bag recycling. The council received the report unanimously. - Appointments to Boards and Commissions: The council appointed individuals to the Board of Review, Historic District Commission, Zoning Board of Appeals, and Environmental Board via two motions. The first motion (appointments to Board of Review, HDC, ZBA) passed unanimously. The second motion (appointments to Environmental Board) passed 4-0-1, with Councilmember Olmsted abstaining. - Petition from Take Back the Trash Committee (D2): The city clerk presented the petition. Councilmember Burns recused himself due to a conflict of interest. The council moved to receive the petition (passed 4-0, with Burns recused). Then a motion was made to submit the proposed ordinance to the electors at a special election on May 5, 2026. The motion passed 4-0. The Mayor noted this is a new situation, and the city will engage an attorney to address legal questions about the contract, penalties, and next steps. - City Manager's 2025 Year in Review: Pat McGuinness presented a slideshow of accomplishments: housing (714 new units, neighborhood enterprise zones, code amendments), farmers market ($2.75M in grants, opening Memorial Day), garbage collection optimization, business-friendly initiatives (Zap Zone, Portage Pocket Pay, business directory), Lake Center improvements, sustainability efforts, opioid settlement programs, Hampton Bog flooding solutions, public safety tech (drone system, AI reporting), Michigan Mayor's Conference, tornado relief ($3M from state, 4,000 trees lost), Austin Lake Trail, and new council member and public safety director. Key Outcomes - Vote on Single-Hauler Referendum: The council voted 4-0 (Burns recused) to place the question of repealing the single-hauler ordinance on the May 5, 2026, special election ballot. The city will seek legal counsel to determine the status of the contract and potential penalties. - Appointments Approved: Carol Eady, Pat Buckley, Charlie Eldred, Amanda Bengston, Orville Smith, Justin Gish to the Board of Review (terms ending Jan 31, 2027); Carol Dunlevey Chandler to the Historic District Commission (term ending Dec 31, 2027); David Berger, Michael Stempahar, Hilary Taylor, Mark Martin, Dan Merkel to the Zoning Board of Appeals (terms ending Feb 28, 2029); Charlie Coss to the Environmental Board (partial term ending Oct 1, 2027) and Tapus a Chargee to the Environmental Board (term ending Oct 1, 2028). - Consent Agenda Approved: Unanimous approval of routine items. - Environmental Board Report Received: Unanimous acceptance. - Recognition of Betty Lee Ongley and Terry Urban: Resolutions adopted and presented.

The City Council held its final meeting of 2025 on December 16th, addressing a range of agenda items including a proclamation for the Portage West Middle School cross country teams, a public hearing and approval of a brownfield redevelopment plan for Center Point Apartments, the confirmation of Matt Wolf as Public Safety Director, the establishment of neighborhood enterprise zones (NEZ) for the Lake Center and City Center districts, approval of a 15-year NEZ certificate for the Center Point Apartments project, authorization to sell homes at Stanwood Crossings, and an ordinance amendment on historic preservation. Council members also provided committee reports and shared statements. Proclamation - Mayor Patricia M. Randall proclaimed December 16, 2025 as Portage West Cross Country Day in honor of the West Middle School Boys and Girls Cross Country Teams, which were ranked number one in Division One in Michigan and completed an undefeated regular season. Assistant Principal Sydney Bailey IV accepted the proclamation on behalf of the 101 athletes. Public Hearing – Center Point Apartments Brownfield Plan - The council held a public hearing to consider a brownfield redevelopment plan for the Center Point Apartments (formerly Center Port Apartments) at 7920 Portage Road. The project is a mixed-use development with 151 units (69 studios, 67 one-bedroom, 15 two-bedroom) and 1,500 square feet of ground-floor retail, with a total investment of $32 million. The brownfield plan requests $9,368,962 in eligible expenses, including a 43.2% state participation via Act 381, and a 25-year term plus a 5-year local brownfield fund. The developer agreed to provide 30 affordable units (14 studios, 13 one-bedroom, 3 two-bedroom) for 21 years, with an estimated annual gap of $6.25 million over that period. The Brownfield Board unanimously approved the plan with a cap on interest at 3.5% based on a TIFF without NEZ. The public hearing was opened and closed with no public comment. The council voted unanimously to approve the brownfield plan. Key Outcomes - Public Hearing Closed – Motion carried unanimously. - Approval of Center Point Apartments Brownfield Plan – Motion carried 6-0 (Miller, Olmstead, Pearson, Randall, Young, Burns all yes). - Appointment of Matt Wolf as Public Safety Director – City Manager Pat McGuinness appointed Matt Wolf, a 30-year veteran of the Portage Public Safety Department, as interim director effective 3 p.m. on December 16, 2025, and then submitted the appointment for council confirmation. The council approved the appointment effective immediately (December 16, 2025) with a unanimous vote after an amendment to the effective date. Council members praised Wolf's career progression and the city's investment in internal candidates. - Establishment of Lake Center Neighborhood Enterprise Zone (NEZ) – Resolution adopted unanimously (Olmstead, Pearson, Randall, Young, Burns, Miller all yes). - Establishment of City Center Neighborhood Enterprise Zone (NEZ) – Resolution adopted unanimously (Burns, Miller, Olmstead, Pearson, Randall, Young all yes). - Approval of 15-Year NEZ Certificate for 7920 Partners LLC – Resolution to approve a 15-year NEZ certificate in the Lake Center NEZ district authorized submission to the state tax commission. Motion carried unanimously (Miller, Pearson, Randall, Young, Burns all yes). - Authorization to Sell Real Property at Stanwood Crossings – Resolution authorized the city manager or designee to sell homes at Stanwood Crossings (9617 Portage Road) to eligible families at 75% of construction cost. Motion carried unanimously (Pearson, Randall, Young, Burns, Miller, Olmstead all yes). - Ordinance Amendment on Historic Preservation (Chapter 38) – Ordinance adopted unanimously (Pearson, Randall, Young, Burns, Miller, Olmstead all yes). Council Committee Reports & Statements - Councilmember Young reported on the retirement ceremony for former Public Safety Director Nick Arnold and highlighted the Portage tree lighting ceremony. She encouraged donations to Bronson Children's Hospital and support for local businesses via Portage Pocket Pay. - Councilmember Burns praised former Director Arnold for his leadership during the summer of 2020 and his emphasis on people, policies, and purpose. He also expressed confidence in new Director Wolf. - Councilmember Olmsted reiterated congratulations to both Arnold and Wolf and wished everyone happy holidays. - Councilmember Miller reported on efforts to support ice skating rinks and economic impacts from potential closures of Wings and Wings West. She noted committee interviews on January 13, 2025, and promoted Portage Pocket Pay. - Councilmember Pearson recounted the city's financial recovery since 2011, noting that Portage is now thriving, leading to the need for updated ordinances, enterprise zones, and housing initiatives like Stanwood Crossings. - Mayor Randall addressed leaf pickup complaints, noting that an early heavy snowfall delayed collection but public works is working diligently. She also reminded that City Hall will be closed December 26 and wished everyone a safe holiday season. Final Actions - The meeting adjourned after all business was completed.

The Portage City Council held a regular meeting on December 2, 2025. Key actions included honoring retiring Director of Public Safety Nicholas J. Armold with a resolution of respect, approving the purchase of a comprehensive drone first responder system from Axon for $255,043, and adopting the 2026 fee schedules. The council also heard a public comment from a resident concerning tree loss from the Oakland Commons development. Resolution of Respect for Nicholas J. Armold - A resolution was read into the record by Assistant Police Chief Matthew Wolf, Assistant Chief Brian Mayhu, PPCOA President Lieutenant Craig Beckhman, IAFF Representative Derek Dunn, and PPOA President Brett Stappert. The resolution recognized Director Armold’s 36 years of sworn law enforcement service in Michigan, including 8 years as Portage’s Director of Public Safety, and his contributions to professional development and regional law enforcement. The resolution will be placed in the heritage room of the Portage Public Library. Council and staff expressed gratitude, and Director Armold offered brief remarks. Public Comments & Testimony - Doug Brown (9626 Oakland Drive) addressed the council regarding the loss of over 100 trees (many over 100 years old) on his property and his neighbor’s property due to the encroachment of the Oakland Commons housing project. He stated that developer representatives Alan Edwin and Mike West had guaranteed the trees would not be removed, but the natural barrier was destroyed. He requested the council demand a beautification program to restore the barrier with 8–10-foot pine trees and relocate dead wood. He also expressed concern about property devaluation and car headlights shining into his home. The mayor stated that staff (Patrick McGuinness) would contact him within two days. - Council Member Burns noted a similar incident over 25 years ago on a Zoning Board of Appeals case where mature trees were cut after approval, and urged staff to be cognizant of the issue. - Council Member Ludbetter asked what “right questions” should have been asked; Mr. Brown replied that the energy infrastructure question was not raised, leading to a 40-foot power line corridor through his property. Discussion Items Drone First Responder System Purchase (Item 5 from Consent Agenda) - Council Member Ludbetter pulled this item for discussion. Staff (Chief and Sergeant Doster) explained the current drone had reached end of life (purchased 2018). The new Axon SkyDio system is LTE-based, with a 40-minute battery life, obstacle detection, and integration with the existing evidence.com system. It will be stationed on the public safety roof, allowing remote launch from patrol cars. Seven drone pilots (all FAA licensed) will require minimal additional training. - Council members questioned the $255,043 cost (including $50,000 annual service fee) and explored potential mutual aid cost-sharing. Staff noted the system can serve mutual aid but limited by range; a secondary backup drone may be needed. The council discussed data privacy policies (Policy 200-86 governs use, retention schedules for crime-related video). - After discussion, the council voted unanimously to approve the purchase using the Sourcewell cooperative purchasing agreement and authorize the city manager to execute documents. 2026 Fee Schedule Changes (Item 6 from Consent Agenda) - Council Member Miller pulled this item, specifically asking about the restored chicken coop application fee ($50). Staff (Pete Team) explained it covers inspection costs: a pre-installation site visit and a post-installation building permit inspection. The fee was left off the 2025 schedule and is being restored. Council Member Olmsted asked about the number of permits issued (staff to provide data). The council discussed enforcement: roosters are not allowed, and staff spends time chasing chickens. - The council voted unanimously to adopt the 2026 fee schedules for Freedom of Information Act, cemetery, community development and building permits, recreation and park facilities, and special assessment rates. Key Outcomes - Unanimous approval of the resolution of respect for Director Nicholas J. Armold. - Unanimous approval (7-0) of the drone first responder system purchase from Axon for $255,043 over five years. - Unanimous approval (7-0) of the 2026 fee schedules (items A through E). - Staff action: City Manager Patrick McGuinness will contact resident Doug Brown regarding tree concerns; staff will provide council with data on chicken coop permits issued. - Next steps: The final call for Director Armold will be December 16, 2025. The council will receive new committee assignments before January 1, 2026. Council Member and City Manager Statements - Council Member Young thanked first responders and DPW for snow removal, reminded residents to check the Portage Tracks app, and encouraged holiday decorating and kindness. - Council Member Burns noted Giving Tuesday and thanked council members for personally funding the Portage Community Center Adopt-a-Family program (a family of seven this year). - Council Member Ludbetter expressed support for the drone technology despite cost concerns. - Council Member Miller promoted the Tree Lighting Ceremony on December 6 and the Santa Skate on December 20. - City Manager McGuinness reported on snow removal: crews worked 12-hour shifts from Thanksgiving morning; major streets were plowed six times before neighborhoods; the Plow Tracks app (with named plows such as "Slush Puppy" and "Darth Blader") is available for public tracking. - Mayor Pro Tem Pearson thanked staff and encouraged attendance at the retirement ceremony on December 16, noting the department’s positive community reputation.

This meeting marked the transition from the 30th to the 31st Portage City Council, featuring a proclamation for the state champion boys' soccer team, heartfelt tributes to outgoing Councilmember Terry Urban (28 years of service), and the swearing-in of Mayor Patricia Randall and Councilmembers Victor Ledbetter, Jihan Young, and Kathleen Olmsted. The council also addressed a request for a moratorium on the single-hauler waste ordinance, adopted an ordinance amendment on safety and sanitation, and set plans to revisit a 48-hour street parking limit. Consent Calendar - Approved the minutes of the November 5, 2025 regular council meeting (unanimous roll call: 7-0). - Approved the minutes of the November 8, 2025 special meeting (unanimous roll call: 7-0). - Received the November 4, 2025 City General Election Report from the Kalamazoo County Board of Canvassers as information only (unanimous voice vote). - Approved the consent agenda as presented (unanimous roll call: 7-0). Public Comments & Testimony - Lori Knapp (3131 Woodhams Ave): Spoke during the “statement of citizen” for the 30th Council, praising Terry Urban’s integrity, diligence, and willingness to debate. Called him a steadying presence who made the council stronger. - Claudette Reed (4563 West Hammett, former Portage councilmember): Recalled Terry Urban’s “Terryisms,” emphasizing his open-mindedness (e.g., “I have not yet made up my mind”) and the principle “Because I don’t agree with you does not mean I didn’t hear you.” Described him as a public servant, not a politician. - David Anderson (Mayor of Kalamazoo): Thanked Terry Urban for his long service and for collaborating on regional issues. Later returned to congratulate the new council and thank Councilmember Ledbetter for attending Kalamazoo’s swearing-in. - Jay Woodams (2223 Bayside Ave): Opposed the single-hauler waste ordinance, arguing that implementing it before a potential referendum (May 2026) violates citizens’ right to referendum. Noted the city’s own survey showed opposition. Requested a moratorium on implementation until after the vote. Challenged council to consider whose interests they serve. - Margaret O’Brien (1220 Forest Drive, former state representative): Congratulated re-elected and new council members, advised them to remember their passion, and thanked Erica for reminding her to celebrate the past and future. - Devin Loker (2410 Portside): Representing the Masons of Michigan, expressed interest in redeveloping the 9125 Portage Road building as a community flex space with retail, in coordination with the city’s walkable district goals. - Terry Tassari (647 Marlowe): Announced a trip to Madrid with his grandson for a soccer training experience, advocated for tree replanting after the tornado, and questioned why neighbors are removing trees. Recited a poem by Joyce Kilmer. Discussion Items - Farewell to Councilmember Terry Urban: Multiple current and former councilmembers, as well as the mayor of Kalamazoo, delivered tributes. Speakers (Councilmembers Young, Burns, Ledbetter, Miller, Pearson, Mayor Randall) highlighted his 28 years of service, historical knowledge, integrity, open-mindedness, and commitment to citizens. Terry Urban responded with a personal speech recounting his 45-year involvement with the city, thanked staff, and noted he might return. - Swearing-In of New Council: The 31st City Council was sworn in: Mayor Patricia Randall (re-elected), Councilmembers Victor Ledbetter (re-elected), Jihan Young (re-elected), and newly elected Kathleen Olmsted. Councilmember Jim Pearson was re-elected as Mayor Pro Tem (unanimous ballot: 7-0). - Adoption of City Council Rules of Order and Procedure: Passed unanimously (roll call: 7-0). - Resolution Honoring Terry Urban: Read by community member Tim Earle; a framed copy will be placed in the Portage District Library heritage room. - Unfinished Business – Ordinance Amendment (Chapter 24, Community Quality): Adopted unanimously (roll call: 7-0). City Manager McGuinness noted it cleans up previous language. Councilmember Miller raised a concern about the 48-hour parking restriction on streets, suggesting it may be too onerous for visitors. City Manager agreed to bring back a proposal for revision, possibly extending to 72 hours in summer, as suggested by Mayor Pro Tem Pearson. - Council Committee Reports: No subcommittees met; City Manager noted a Kalamazoo Water Reclamation Plant biosolids stakeholder meeting about rising costs (from $5M in 2019 to $14M in 2025) and potential capital projects. Key Outcomes - Farewell to Councilmember Terry Urban: Formal tributes delivered; resolution adopted to honor his service. - New Council Installed: 31st Portage City Council seated with Mayor Randall and Councilmembers Ledbetter, Young, Olmsted, Burns, Miller, Pearson, and Randall. - Mayor Pro Tem Elected: Jim Pearson unanimously re-elected (7-0). - Rules of Order Adopted: Unanimous (7-0). - Ordinance Amendment Adopted: Chapter 24 amendment passed unanimously (7-0). - Parking Limit Review: City Manager will bring a revised proposal on the 48-hour street parking rule to a future meeting. - Upcoming Events: Council goal-setting retreat on Thursday; Tree Lighting Ceremony December 6 at 6 p.m.

On Thursday, November 6, 2025, the City of Portage Planning Commission met and unanimously approved three special land use permits: a Gurdwara Sikh religious institution at 4401 Bishop Avenue, an indoor play area (SOAR and Bounce) at 669 Mall Drive, and an indoor pickleball facility (Pickle Rage) at 525 Romance Road. The commission also approved the October 2, 2025 meeting minutes and welcomed new Commissioner Anthony Ladd. Consent Calendar / Minutes - The commission approved the October 2, 2025 meeting minutes as presented by voice vote with no opposition. Public Comments & Testimony - No audience members spoke at any of the three public hearings. - For the Bishop Avenue church, staff had received a letter from a nearby resident expressing concerns; staff noted the same resident raised similar concerns during the prior submittal about a year earlier. - No public comments were received for the SOAR and Bounce or Pickle Rage proposals. Discussion Items 4401 Bishop Avenue - Gurdwara Singh Sabah of Kalamazoo - Staff planner Eric Felt presented a request for a special land use permit for a proposed approximately 16,000-square-foot, single-story religious institution with about 100 parking spaces on a site of just over six acres. - The property is split-zoned, with the southern half OS-1 Service Office and the northern half I-1 Light Industrial; the religious institution is permitted only in the OS-1 district through the special land use permit process. - No outdoor functions are proposed. Staff assessed traffic and utility impacts as low and typical of a church, with peak volumes during infrequent hours. - Public notice was distributed around October 21 to property owners within 300 feet. The applicant said peak Sunday attendance is currently about 100 people. - A nearby resident's letter mentioned a 50-foot monument; the applicant said the monument height could be reduced if it was a concern. - Staff noted the same project had come before the commission about a year earlier and was approved with a site plan condition, but the applicant did not own the property then; the applicant has since purchased the property and filed this new application. - Staff recommended approval with a condition requiring submission of a complete site plan application, drawings, and fee under Section 42-481, with final planning commission review and approval. - Staff confirmed the special land use permit is valid for one year. - Note: The transcript shows a possible name discrepancy. Staff identified the applicant as Margit Dualal, but the applicant stated his name as Amaditko Dalibal. 669 Mall Drive - SOAR and Bounce - This request combined a special land use permit and site plan for redevelopment of an approximately 35,000-square-foot tenant space into an indoor play area, with the remainder of the building occupied by Dunham's Sports. - The proposal includes play stations, dodgeball, jump zones, slides, party rooms, a ropes course, climbing wall, basketball and soccer areas. - No exterior changes are proposed, and the existing approximately 400-space parking lot and access drives were found sufficient. No public comments were received. - Applicant Jared Lee said the owners plan to start work quickly and that opening depends on delivery of equipment. He said he would suggest annual memberships to the owners. 525 Romance Road - Pickle Rage - This request combined a special land use permit and site plan for an indoor recreation facility with 10 proposed pickleball courts, a lounge, offices, retail space, lockers, storage, and a mezzanine in an approximately 49,000-square-foot tenant space within the Shops at Romance Village. - The proposal involves interior renovations only; staff found no negative neighborhood, traffic, or utility impacts because operations are indoors, and existing parking and the landscape buffer mitigate concerns. No public comments were received. - Applicant Keith Goodridge/Robin Goodrich said court rates are still being determined, with walk-in play likely around $15 per hour and lower rates for members. Construction could start the following week, with a possible January/February 2026 opening. - The applicant confirmed the facility will have an AED and CPR-certified staff. Commissioner Comments and Announcements - New Commissioner Anthony Ladd introduced himself as a civil engineer and Portage resident of four years. - Commissioners offered condolences regarding two Portage Northern students killed in an accident and a former Western Michigan University/Dallas Cowboys player who died, and celebrated recent Portage Central athletic achievements. Key Outcomes - Motion to approve the 4401 Bishop Avenue special land use permit passed by voice vote with no opposition, including the staff-recommended site plan condition. - Motion to approve the 669 Mall Drive special land use permit and site plan passed by voice vote with no opposition. - Motion to approve the 525 Romance Road special land use permit and site plan passed by voice vote with no opposition. - The next Portage Planning Commission meeting is scheduled for Thursday, November 20, 2025, subject to cancellation.

The Portage City Council met on November 5, 2025, addressing several agenda items including proclamations, public safety concerns, contract approvals, and farewell tributes to outgoing Councilmember Terry Urban after 28 years of service. The meeting featured public comments on traffic safety and solid waste contract issues, a proclamation declaring Family Court Awareness Month, recognition of Halloween decorating contest winners, and adoption of amended ordinances. Proclamations and Recognitions - Family Court Awareness Month Proclamation: Mayor Patricia M. Randall proclaimed November 2025 as Family Court Awareness Month, highlighting child safety priorities in family court and domestic violence prevention. The proclamation noted that one in three Michigan families are exposed to domestic abuse and that 58,000 children in the U.S. are ordered into unsupervised contact with abusive parents each year. - Halloween Decorating Contest Winners: City Manager Pat McGuinness announced winners of the fourth annual "Tricked Out Home" contest. First place: Brad and Gwen Matthews (408 Marigold Avenue), receiving a gift card to The Trove. Second place: Melaski family (5807 Copper Leaf Trail). Third place and Judge’s Choice: Dustin and Dusty Morton (5816 Iowa). Honorable mentions were also recognized. Public Comments & Testimony - Julia Aridi (4818 East Millam) raised safety concerns on East Millam Street due to increased traffic from nearby Abbey 42 apartments. She reported a near-accident and lack of sidewalks, requesting the city explore sidewalk installation to protect pedestrians and children at bus stops. - Timmerl (6862 Shaliford Way) honored outgoing Councilmember Terry Urban for 28 years of council service and approximately 40 years on boards and commissions, praising his dedication, thoroughness, and courage in passing the 2016 anti-discrimination ordinance protecting LGBTQ citizens. - Nathan Sackritz (2003 Brighton Lane, President of Brighton Lane Condominium Association) questioned the solid waste contract’s exclusivity clause, arguing that condo associations with individual carts but a single account should be exempt. He noted that the contract does not appear to cover their property and requested clarification. - Gerilyn (Protective Parents Michigan, caller) thanked the city for recognizing Family Court Awareness Month and advocated for Cadence Law, which would require family court judges to receive training on domestic violence and consider past abuse history in custody decisions. Discussion Items - Health Insurance Renewal (Blue Cross Blue Shield): Councilmember Burns pulled item 3 to discuss significant cost increases (25% last year, 15% this year). Human Resources staff explained that only Blue Cross Blue Shield responded to bids, and that employee premium shares are increasing. The city is exploring future pooling with other municipalities and consolidating union plans. The contract was approved. - Fire Station 3 Improvements: Councilmember Burns pulled item 6 to clarify that Miller Davis Company was the lowest responsible bidder after other bidders submitted incomplete proposals. The contract for facility improvements and a budget transfer were approved. - Public Hearing – Neighborhood Enterprise Zones: The council held a public hearing for proposed enterprise zones in City Center and Lake Center Sub-Area. No public comments were received. The council voted to confirm the resolutions at the December 16, 2025 meeting. - Ordinance Amendments: The council adopted amended Chapter 14: Article 4 (Solicitor and Canvasser Ordinance) and Article 18 (Second Hand Dealers Ordinance) without further discussion. Council Committee Reports - Councilmember Urban reported on the Gordon Lake/Long Lake Board meeting, noting that the current five-year special assessment period for aquatic plant management is ending. A complaint from a riparian owner is being addressed with the engineering firm. Public hearings will be held for the next assessment period. Key Outcomes - Consent Agenda Approved: Approved all consent agenda items except 3 and 6 (which were handled separately). Vote: unanimous. - Family Court Awareness Month Proclamation: Adopted. - Halloween Contest Winners: Recognized and awarded gift cards. - Health Insurance Contract Approved: One-year contract with Blue Cross Blue Shield and Blue Care Network (estimated $2,705,541.44), vision insurance renewal, and exemption from PA 152 requirements. Vote: unanimous. - Fire Station 3 Contract Approved: $40,014 contract with Miller Davis Company, plus $10,149 budget transfer from completed public safety projects. Vote: unanimous. - Enterprise Zone Resolutions: Public hearing closed; council confirmed (with corrected date of December 16, 2025). Vote: unanimous. - Solicitor/Canvasser Ordinance: Adopted. Vote: unanimous. - Second Hand Dealers Ordinance: Adopted. Vote: unanimous. - Council Comments: Councilmembers expressed gratitude to Terry Urban for his decades of service. Mayor Randall announced a community tribute for Urban at the next meeting on November 18, 2025. Also noted: Portage Central boys soccer state championship recognition will occur in two weeks; condolences for recent traffic fatalities involving Portage students; appreciation for election workers and voters (35% turnout, 62.5% absentee).

Proclamations - Lights on After School 2025: Proclaimed October 23, 2025, as Lights on After School Day in Portage. Jackise Robertson from the Kalamazoo Youth Development Network accepted the proclamation and highlighted the organization's 25-year history supporting youth-serving programs. - Red Ribbon Week 2025: Proclaimed the week of October 23–31, 2025, as Red Ribbon Week, encouraging drug-free lifestyles. Portage Central and West Middle School students read the proclamation. The theme is "Life is a puzzle, solve it, drug-free." Public Comments & Testimony - Jay Woodams (2323 Bayside) urged Council to postpone the waste management contract from March 2026 to March 2027, citing a pending ballot initiative (Take Back the Trash) and potential litigation over the single-waste-seller project. He argued postponement would protect residents and prevent job losses. - Les Minor (2514 East Shore Drive) criticized the waste management contract for including a lien provision on resident properties for non-payment, and raised safety concerns about bulky waste collection not addressing hazardous items like refrigerator doors, referencing Michigan Penal Code 750.493d. - Andrew Larkin (8139 Mayfield) expressed support for the city’s cost-saving efforts and transparency in the RFP process, but urged the city manager to address the lien provision. He noted that another waste hauler has pursued small claims for unpaid bills. - Tom Wyman (former city employee) alleged unequal enforcement of ethics rules, claiming he was forced to retire while another employee continues to receive a stipend for using a personal vehicle alongside a city vehicle. He asked Council for an explanation. - Deborah Lyman (Tom’s wife) alleged that city staff (including Mr. Combs and Mr. Russell) covered up theft of millings and that her husband faced an ultimatum while others did not. The mayor noted public meetings are not the appropriate venue for personnel issues but said the city manager would address it. - James Bedoyne (8645 Belmoral Street) echoed Woodams, asking what it would cost the city to exit the waste contract and urged tabling the award. - Bill Davies asked about taxpayer money used for a new parking lot near Dan’s property on Forbes Street. The mayor directed him to contact the city manager. Discussion Items - Axon Draft One AI Report Writing Platform (Item 4): Councilmember Ledbetter expressed concerns about AI-generated police reports (bias, accuracy). Chief provided details: the platform uses body camera audio to draft reports, saving 25 minutes per report; a two-month pilot with 6–12 officers showed positive results; reports are reviewed by supervisors; the Kalamazoo County Prosecutor is on board; the system has built-in safeguards (e.g., inserted absurd phrases to prove review). The contract is three one-year terms at $93,898.42 for year one. Approved 8–0. - River Cadis PUD Extension (Item 6): Councilmember Miller requested discussion because of citizen inquiry. Chief Development Officer Pete Dame explained the request for a six-month extension to final plan approval due to infrastructure challenges (drain relocation). The developer has been actively working; final plan submitted early September; two-month public hearing process needed. Approved unanimously. - Sale of Property at 9246 Portage Industrial Drive: Council approved selling to Kalamazoo County for $600,000 (purchased for $740,000). The city retains 1,600 sq ft of climate-controlled storage for election equipment and a trail easement. If the county sells within 6 years, the city gets $140,000 back. The city plans to immediately solicit RFPs for its old dive shop property now used for storage. - Shared Emergency Management Staff with Kalamazoo County: Council debated a proposal to split a full-time emergency manager evenly with the county (Portage paying about $40,000). Concerns included: loss of control over the employee’s time, county underfunding, and that city staff performed excellently during the May 2024 tornado. Councilmember Ledbetter, Randall, Young, and Burns opposed; Urban and Miller supported. Motion to not approve carried 4–2 with one abstention? Wait: roll call from transcript: Urban no, Young yes, Burns yes, Miller no, Pearson yes, Randall yes. That's 3 no (Urban, Miller, Ledbetter? Actually Ledbetter not listed; let me re-check transcript excerpt: " Key Outcomes - Waste Management Contract: No action taken on public requests to postpone; Councilmember Urban noted the city cannot unilaterally change an existing contract. - Axon Draft One AI Report Writing: Approved (8–0). - River Cadis PUD Extension: Approved (8–0). - Property Sale to County: Approved (8–0). - Shared Emergency Management Staff: Denied (motion to not approve passed). Council will discuss alternatives at a future retreat. - Solicitors/Canvassers Ordinance: First reading approved; second reading November 5, 2025. - Secondhand Dealers Ordinance: First reading approved; second reading November 5, 2025. - Council Reports: Received. Other Updates - Plastic Bag Recycling Drive: Environmental board collected 1,000 lbs of plastic bags/film in 4 months, earning a recycled bench. Councilmember suggested relaunching with volunteer help; city manager offered to coordinate staff. - Battle of the Bins: Food drive collected 3,840 lbs for 12 Baskets. - Veterans Lunches: Meijer donated $10,000 to Portage Zhang Senior Center. - Tornado Timber: Residents can apply to harvest firewood from downed trees on city property; a staffed timber giveaway event planned for December. - Election Reminder: November 5, 2025, elections; absentee ballots available; polls open 7 AM–8 PM.

The Portage City Council held its regular meeting on October 7, 2025. Key actions included awarding a contract for the new Farmers Market pavilion, approving a tax abatement transfer, making appointments to boards and commissions, and delaying first readings of two revised ordinances (solicitor/canvassers and secondhand dealers) to the next meeting. The council also heard public comments on cell tower regulation, storm debris removal, a proposed data center, and the new waste contract. The Planning Commission presented its annual report. Consent Calendar - The council approved the consent agenda as presented, excluding items 3, 6, 10, 11, and 12 which were pulled for individual discussion. Public Comments & Testimony - Alan Lovridge (53965 88th Ave, Marcellus, MI) requested the city create an ordinance requiring cell tower owners to pay 10% of fair market rental value to homeowners within 1,500 feet, fund a trust for mitigation measures, and disclose radiation levels. He cited property value declines and increased cancer risk. - Justin Williams (City Purchasing Manager) introduced a group from the Southwestern Michigan chapter of Jack and Jill. Frederick Miles (Team President) asked the city to allow residents to cut up and use trees still on the ground from the May 2024 tornado, citing fire hazards and other issues. - John Paver (5811 Forest Harbor Dr) expressed concerns about a proposed 1‑gigawatt data center in Pavilion Township and a battery energy storage system in Comstock Township. He argued the facility would consume 5–7 million gallons of water per day, provide few permanent jobs, and not generate sufficient tax revenue. He noted the state recently granted a sales/use tax exemption for such facilities. - Jay Woodhams (4902 Bayside) questioned provisions of the newly adopted waste management contract, stating it did not match the original RFP. He raised concerns about a potential lien on property for non‑payment and asked about the opt‑out process, requesting clearer public explanation. Discussion Items - Planning Commission Annual Report (2025‑26) – Chair Dan Cardini presented the report. He highlighted the adoption of the Lake Center District Corridor placemaking study, the new Master Plan (August 15), continued work on Redevelopment Ready Communities certification, and zoning code updates (projected completion May 2026). He noted there are currently 11 active housing projects in the city. City Manager Pat McGinness added that the commission has approved 1,046 housing units in the past three years, contributing to 5–6% annual growth in the tax base. The council received the report. - Public Hearing: Tax Abatement Transfer – The council held a public hearing on Resolution No. 4 to transfer an industrial facilities tax abatement certificate from DePay to CalBlue Group, Inc. for Unit One at 5870 South Sprinkle Road. The abatement runs through December 30, 2033, and the transfer involves no changes to terms. No public comments were offered, and the council approved the resolution unanimously. - Appointments to Boards and Commissions – Following interviews, the council appointed individuals to the Construction Board of Appeals, Downtown Development Authority, Environmental Board, Park Board, Planning Commission, Senior Citizens Advisory Board, and others (see motion for full list). Approved by voice vote. - Contract for Farmers Market Construction (Item 3) – Councilmember Young explained the item was pulled to highlight the project’s significance. Chief Operating Officer Haringa reported the city received eight bids for the $1,626,424.06 contract awarded to Quest Design Build. A groundbreaking ceremony is scheduled for October 8, 2025, at 1:30 p.m. The council approved the contract unanimously. - BSNA Software Maintenance Fees (Item 6) – Councilmember Burns pulled the item to discuss a provision allowing future renewals with up to 10% price increases without council approval. After discussion, City Manager McGinness and IT Director McKinder agreed to strike that language. The council voted to approve the amended motion (total $75,745) unanimously. - Revised Solicitor and Canvassers Ordinance (Item 10) – Councilmember Urban expressed concerns about moving appeal authority from the city council to the city manager. He noted errors in the redline document and inconsistencies in language (e.g., "chief of police" vs. "director of public safety" and "moral turpitude"). The city manager explained the change was in response to a recent appeal that was awkwardly public. The city attorney clarified that closed‑session review might be possible under the Open Meetings Act only with a written legal opinion. Councilmember Urban moved to table the item to the next meeting (October 21) to correct language and consider the closed‑session option. The motion passed 7‑0. - Revised Second Hand Dealers Ordinance (Item 11) – Councilmember Urban similarly objected to moving appeals from council to the city manager and noted identical inconsistencies. He moved to table the item to the next meeting concurrently with Item 10. The council approved the motion unanimously. - Charitable Gaming License – Lady Husky Hoops (Item 12) – Councilmember Young explained that state law requires high school teams to obtain a gaming license for fundraisers like 50/50 raffles. The council adopted the resolution recognizing Portage Northern Women’s Basketball, Inc. as a nonprofit organization, allowing it to conduct charitable gaming. Key Outcomes - Farmers Market construction contract awarded to Quest Design Build ($1,626,424.06) – approved 7‑0. - BSNA software maintenance fees approved as amended – approved 7‑0. - Tax abatement transferred to CalBlue Group – approved 7‑0. - Revisions to the Solicitor/Canvassers and Second Hand Dealers ordinances tabled to October 21, 2025 meeting – approved 7‑0 each. - Charitable gaming license for Portage Northern Women’s Basketball – approved 7‑0. - Board and commission appointments as listed – approved by voice vote. - The council received the Planning Commission’s annual report. - City Manager clarified waste contract: no lien provision, opt‑out available. - Mayor announced Farmers Market funding: $1.75M from state appropriations and $1M from Charles and Lin Zhang.

The Portage Planning Commission met on October 2, 2025, to consider two site plan applications. Commissioners excused absent member Baldwin, approved minutes from August 21, 2025, and then reviewed and unanimously approved both proposals. Discussion Items - DePati Fluid Power Expansion (5960 South Sprinkle Road): Staff planner Eric Felt presented the application for a 60,750-square-foot addition to an existing 11,800-square-foot industrial building, totaling 72,000 square feet. The site includes 92 proposed parking spaces, exceeding the 65-space requirement. No public hearing was required. The applicant (AR Engineering) noted the extra parking accounts for potential employee growth. The commission approved the site plan as submitted. - Center Port Apartments (7920 Portage Road): Staff planner Eric Felt presented a four-story, 151-unit mixed-use building with a small café, 154 parking spaces (requirement 153), and underground stormwater management. The site is in the Lake Center Edge zoning district. Staff recommended approval with a condition to submit detailed utility drawings prior to public utility plan review. Commission discussion raised concerns about traffic safety (left turns onto East Center Avenue), parking adequacy, water main looping, and pedestrian barriers. The applicant, James Lewis of Pinnacle Construction Group, stated the development is market-rate with 20% of units at 100% AMI via brownfield TIF; estimated rents are $1,300/month for studios, $1,500 for one-bedrooms, and $2,200 for two-bedrooms. Potential overflow parking arrangements with Consumers Energy were mentioned. Commissioners expressed overall support. The commission approved the site plan with the staff-recommended condition. Key Outcomes - Approved (unanimous): Site plan for DePati Fluid Power Expansion at 5960 South Sprinkle Road. - Approved (unanimous): Site plan for Center Port Apartments at 7920 Portage Road, subject to the condition that prior to public utility plan review, the applicant shall submit utility documents showing code-compliant city water, sewer, and private stormwater utilities.