Public Meetings - Powell, Ohio

The Powell City Council held its first meeting of 2026 on January 6, 2026, administered oaths to four council members, elected a Mayor and Vice-Mayor, adopted two resolutions, made committee assignments, and discussed scheduling a strategic planning session. No public comments were made. (Note: The provided instruction indicated a meeting time of 12:30 PM; however, the agenda and transcript reflect a 7:30 PM start time.) Consent Calendar - Approval of Minutes: Minutes from the December 2, 2025, council meeting were unanimously approved. Public Comments & Testimony - No members of the public spoke during the citizen participation period. Discussion Items - Oaths of Office: Delaware County Commissioner Barb Lewis administered the oath of office to four council members: Carlos Crawford, Kurt Ramsey, David Lester, and Tom Counts. - Election of Mayor and Vice-Mayor: Council unanimously elected Heather Carr as Mayor (Resolution 2026-01) and Tom Counts as Vice-Mayor (Resolution 2026-02) for terms ending December 31, 2027. Both took oaths of office. - City Manager's Report: City Manager Andy reported on a two-year strategic planning session, distributing a report organized by six goals. Council discussed scheduling options: January 13, 24, or 31, with a preference for a two-hour session. - Resolution 2026-03 – OPERS Fringe Benefit Pick-Up Plan: Authorized a "pick-up" of the City Manager's required OPERS contributions under IRC 414(h)(2). The city manager clarified this creates no new financial obligation but adjusts tax treatment. Unanimously adopted. - Resolution 2026-04 – Prosecutor Agreement with Delaware: Authorized an agreement with the Delaware City Prosecutor's Office at $275 per case, with annual spending typically $15,000–$20,000. No cost increase from prior year. Unanimously adopted. - Committee Appointments: Council approved the following committee assignments: - Finance Committee: Tom Counts (chair), David Lester, Kurt Ramsey - Development Committee: Chair (unnamed in transcript), Kurt Ramsey, Carlos Crawford - Operations Committee: David Lester (chair), Carlos Crawford, David Lester (members) - Planning & Zoning Commission: David Lester as council representative and chair (continued) - MORPC Representative: Tyler Herman - Extension of Expired Boards and Commissions: Council voted to extend appointments that expired on December 31, 2025, until March 3, 2026, or until replacements are appointed. Key Outcomes - Oaths Administered: Four council members sworn in; Mayor and Vice-Mayor elected. - Resolutions Adopted: Res. 2026-01 (Mayor), Res. 2026-02 (Vice-Mayor), Res. 2026-03 (OPERS pick-up), Res. 2026-04 (Prosecutor agreement) – all unanimous. - Committee Assignments Finalized: Council committee chairs and members appointed. - Strategic Planning Session: To be scheduled among proposed January dates. - Expired Boards Extended: Appointments extended through March 3, 2026.

The Powell Records Commission met on December 11, 2025, at 1:00 PM in Council Chambers. The commission approved minutes from the previous meeting and adopted changes to the city's records retention schedule across multiple departments. All motions passed unanimously. Call to Order / Roll Call - Chair called the meeting to order. Clerk Ashwari took roll: Ashwari (present), Zamantha Borchers (present), Joseph Schmidt (absent), Andrew White (present). Approval of Minutes - Motion to approve the minutes from the Records Commission meeting held on December 12, 2024. Seconded. All in favor, none opposed. Minutes approved. Discussion Items: Review of Proposed Changes to Current Retention Schedule - A redlined copy of all changes was provided. Changes were discussed for the following departments: - Development: Added a retention category for community reinvestment area documents, with retention for the duration of the CRA, media type paper or electronic. - Finance: Updated several line items to specify "paper or electronic" to capture older paper records alongside current electronic records. - Human Resources: Title changed from "Finance Personnel" to "Human Resources". Updated health insurance benefits section to delete specific reference to Central Isle Healthcare Consortium and make it more general for health insurance or broker documents. - Police: Removed canine records (3-year retention, no longer applicable). Removed case file request (no longer used, now handled via public records requests). Added three new items: officer shift bids (paper/electronic, 3 years), traffic surveys (electronic, 5 years), staff and supervisor meeting minutes (electronic, 3 years). - No changes were requested for Administrative, Building, Civil Service, Clerk, Engineering, General, Public Service/Parks/Recreation, or Public Information. - Jason (Human Resources) and a police representative (unidentified) presented the changes. The commission expressed comfort with the proposed changes. Key Outcomes - A motion was made and seconded to adopt the proposed changes to the retention schedule. All members present voted in favor. None opposed or abstained. The retention schedule updates were approved. - Meeting adjourned after the vote.

The Powell Board of Zoning Appeals (BZA) held a regular meeting on Thursday, December 4, 2025, at 6:00 PM in Council Chambers. The board considered one variance request for a recreational structure (basketball court) at 292 Tree Haven Avenue. After discussion and a vote, the variance was denied. The meeting also included approval of prior minutes and scheduling of the next meeting. Consent Calendar - Approval of Minutes (May 1, 2025): The minutes were approved as amended, reflecting that the chair opened and closed the hearing of visitors with no comments. The motion carried unanimously. Public Comments & Testimony - No members of the public spoke during the hearing of visitors for items not on the agenda. Discussion Items - Variance Case 2025-35V – 292 Tree Haven Avenue: - Request: Applicant Eric Ebbers requested a variance to Code Section 1147.14 to allow a recreational structure (concrete basketball court with hoop) to encroach into the required rear yard setback from 15 feet (allowable for recreational structures) to 6 feet, and into the required side yard setback from 10 feet to 3 feet. The property is in the Grandshire subdivision, zoned PR (Planned Residence District). The lot has no adjacent rear neighbor; it backs to an open space (Grand Shire reserve) with a sidewalk. - Staff Report (Revised): Staff recommended denial, citing that the variance is substantial (more than half the allowable encroachment), potential noise impacts, and the existence of alternative locations on the property closer to the house (though requiring tree removal). Staff also noted that the HOA requires a 10-foot setback, but that is not a city enforcement matter. - Applicant’s Testimony (Eric Ebbers): He clarified that the proposal does not include lighting (a graphic in the initial application was a rendering from a different product). He argued that placing the court near the rear minimizes noise impact on neighbors compared to alternative spots closer to adjacent homes. He noted the property has a two-foot grade change in the front and a large tree stand in the rear, limiting options. The diagonal orientation preserves existing trees. He also stated that the HOA has indicated they will abide by the city’s decision. - Board Discussion: - Members debated the seven variance standards. Some found the variance substantial but noted the unique lot configuration (no rear neighbor) and the applicant’s effort to minimize neighbor impact. - Others expressed concern about the degree of encroachment (from 15 feet to 6 feet rear, 10 feet to 3 feet side) and the precedent it might set. - The board acknowledged that the HOA’s separate 10-foot setback requirement would still apply even if the city variance were granted. - Vote: A motion to approve the variance was made and seconded. The vote was 2 in favor (Jim Hrivnik and Jonathan Freeman) and 2 opposed (Randy Duncan and Ryan Breckner). Because the board has five members and a majority (three votes) is required for approval, the motion failed. The chair (who recused himself) did not vote. Key Outcomes - Variance Denied: The request to allow a recreational structure at 292 Tree Haven Avenue with reduced setbacks (6 feet rear, 3 feet side) was not approved (motion failed 2-2). The applicant may revise and resubmit. - Next Meeting: The BZA scheduled its next meeting for January 8, 2026, to consider a sign variance. The board also noted ongoing work on a zoning code update (targeting late spring adoption) and will share updates at public meetings. - Other Business: The board directed code enforcement to follow up on a previously approved sign variance on East Powell Road to verify conditions (occupancy threshold or time limit) were met.

The Powell City Council met on Tuesday, December 2, 2025, at 7:30 PM in Council Chambers, 47 Hall Street, Powell, OH. The meeting included a proclamation honoring departing Councilmember Ferzan Ahmed, citizen participation from the Delaware Public Health District, approval of minutes, adoption of four resolutions for infrastructure projects, first readings and emergency adoption of two Community Reinvestment Area (CRA) agreements, adoption of a zoning code amendment to remove the Historic Downtown Advisory Commission, and adoption of an amendment to a pre-annexation agreement. All votes were unanimous unless noted. Consent Calendar - Approved the minutes from the November 18, 2025, City Council meeting. (Motion carried unanimously) Public Comments & Testimony - Caitlin Morsey, epidemiologist at the Delaware Public Health District (DPHD), announced two programs: a diaper bank offering sizes newborn to 3, pickup Monday–Friday 8:30 AM–4:00 PM; and the "Recycle Right Holiday String Lights" campaign running November 15, 2025 through January 19, 2026, with drop-off locations including the Delaware County District Library Powell. - Chris Fryheit (address 18 and 22 movements, Olentangy, 2.2 acres) expressed support for the Scioto Street Extension/Northeast Quadrant Parking project (Resolution 2025-49) but stated he had not heard from the city in over four months since submitting a proposal for co-development. He questioned the $732,331 engineering proposal on his land without further communication. - Sarah Freyheit (7123 Riverside Drive, Powell), third-generation resident and real estate developer, stated she and her father have worked collaboratively with city staff on a site plan that includes a building and parking, but the current engineering proposal deviates from that plan and only represents a surface lot, which they have not agreed to. She asked council to honor the jointly developed site plan and not spend tax dollars on engineering a surface lot on their property without agreement. Discussion Items Resolution 2025-46 – Lechler Building Renovation - Authorized the City Manager to contract with SSOE + SHYFT Design for owner’s representative services for the Lechler Building renovation. The project is estimated at $1.4 million, covering renovation and an addition for service vehicles. The contract was procured through a qualifications-based process; two firms responded, and SSOE SHYFT was ranked highest. Staff emphasized the need for professional oversight to manage cost, schedule, and quality. Resolution 2025-47 – Adventure Park Culvert/Pedestrian Tunnel Final Design - Authorized a $257,874 professional services agreement with GPD Group for final design of the Adventure Park culvert/pedestrian tunnel. GPD has been involved since 2022 with site investigation and structural analysis. The design includes drainage improvements, repaving, and potential entry elements. A temporary opening is expected within 2–3 weeks. Design will take approximately 180 days; construction is anticipated in summer 2026. Resolution 2025-48 – 2026 Street and Path Maintenance Program - Authorized a multi-year professional services agreement with EMH&T for engineering and inspection services for the 2026 street and path maintenance program. The construction budget is $2.85 million. EMH&T was selected via RFP for a multi-year term (2025–2029). Staff noted that early design work allows more competitive bidding. A list of candidate streets will be available in late January to early February 2026. Resolution 2025-49 – Scioto Street Extension and Northeast Quadrant Parking Area - Authorized a $732,331 professional services agreement with American StructurePoint Inc. for engineering design of the Scioto Street extension and the Northeast Quadrant parking lot. The project is split into two phases: Phase 1 (road from Liberty to planned bridge abutment plus public parking lot) to be constructed in 2026; Phase 2 (bridge over Bartholomew Run and connection to Grace Drive) in 2027. American StructurePoint was selected from four proposals; their proposal was within budget and included a strong vision. The design will involve FEMA floodplain and environmental permitting. A bridge type analysis will be presented to council in early/mid-2026. Ordinance 2025-31 & 2025-32 – CRA Agreements for 147 and 173 W Olentangy - First readings and emergency adoption of two ordinances authorizing Community Reinvestment Area (CRA) agreements with 147-173 Powell Development LLC for commercial development at 147 and 173 West Olentangy Street. - Staff recommended 75% tax abatements for 15 years on both projects (developer had requested 100%). Combined investment is $8 million, creating 70+ full-time equivalent jobs with $1.95 million in new payroll, generating $39,000 in new income taxes and $21,600 in lodging excise taxes annually at 70% hotel occupancy. The 16-room boutique hotel is expected to bring $1.9 million in additional downtown spending. The developer committed to maintaining the hotel use for 15 years and offering market-rate rents for commercial spaces. - Council discussion centered on the timing (incentive request came after construction began, which staff acknowledged as suboptimal but justified due to the catalytic nature of the projects), the need for downtown incentives, and the desire to avoid chain/franchise businesses. Both ordinances passed unanimously after suspension of the rules (required 5 votes due to one councilmember absent). Ordinance 2025-33 – Downtown Overlay District Amendment - Amended Section 1143.18 to remove the Historic Downtown Advisory Commission (HDAC) and transfer all historic review authority to the Planning & Zoning Commission (P&Z). Based on a historic property survey of 79 buildings (11 previously listed with SHPO), the survey found that only a portion of downtown is eligible for historic designation. HDAC averaged 3.4 cases per year; with the refined historic district, that would drop to 1.9. Staff and council noted the process was cumbersome for applicants and that P&Z, supported by the city’s architectural advisor and updated design guidelines, can handle reviews more efficiently. Councilmember Kurt Ramsey, who serves on P&Z, noted P&Z was initially not excited but recognizes it as necessary given the robust architectural advisor. The ordinance passed unanimously after suspension of the rules. Ordinance 2025-34 – First Amendment to Pre-Annexation Agreement with Lehner Company, LLC - Authorized the City Manager to enter into a first amendment increasing the reimbursable incentive cap from $121,280 to $135,280, though the actual increase is approximately $15,000 due to some originally estimated items not being performed. The increase covers expansion of pathway connections on the north side of Rutherford. Passed unanimously after suspension of the rules. Key Outcomes - Approved Minutes from November 18, 2025 (unanimous). - Adopted Resolutions: 2025-46 (Lechler building owner’s rep), 2025-47 (Adventure Park tunnel design), 2025-48 (2026 street/path maintenance), 2025-49 (Scioto Street Extension/NE parking). All unanimously. - Adopted Ordinances: 2025-31 and 2025-32 (CRA agreements for 147 and 173 W Olentangy, 75%/15-year abatements), 2025-33 (removal of HDAC), 2025-34 (pre-annexation amendment). All passed as emergencies with suspension of rules, unanimously. - Committee Reports: Development Committee (next meeting Feb 3, 2026); Finance Committee (Feb 10, 2026); Operations Committee (Jan 20, 2026); Planning & Zoning Commission (Dec 10, 2025); Powell Development Corporation (next meeting Jan 27, 2026, approved budget and discussed board transition). - Executive Session entered for personnel and economic development matters (ORC 121.22(G)(1) and (G)(8)). - Staff Recognition: City Manager Andy acknowledged staff efforts and thanked departing Councilmember Ferzan Ahmed for his service.

The Powell Development Committee held its final meeting of 2025 on Tuesday, December 2, 2025, at 6:30 PM in Council Chambers. The meeting focused on a comprehensive review of the committee's work over the past year, including major projects, policies, and studies that have shaped development in Powell. The committee also approved minutes from the previous meeting and set the date for its next meeting in February 2026. Consent Calendar - Approval of Minutes (November 5, 2025): The minutes from the November 5, 2025, Development Committee meeting were adopted by a unanimous voice vote (motion by member Ross Ervine, seconded by member David Lester). No discussion, questions, or corrections were raised. Discussion Items - 2025 Year-End Review: Staff presented a detailed year-end summary, highlighting key discussions and their outcomes throughout the year. The presentation used a matrix document that outlined topics, dates, and associated projects. The following major items were reviewed: - February 2025 – Shared Use Master Plan: This plan, later adopted by City Council, has led to multiple implementation projects, including the South Liberty CSX Pet Crossing (to be discussed that evening at City Council), the Bennett Farm Shared Use Path, the Lecture Building Renovation, and the South Liberty Annexation impacts. The Chair noted that the plan is central to advancing these projects. - April 2025 – Pedestrian Crossing at Homin Stitz: Designed by American Structure Point, the project received a right-of-way permit from Delaware County to expedite design. The city engineer reported that design should finish in approximately two months, followed by construction. A committee member spoke in favor of the project, citing safety concerns for children crossing near the school and increased traffic expected with the opening of FOMO (by end of 2025). They expressed appreciation for the city’s progress. - May 2025 – Private to Public Streets Policy & Comprehensive Plan Update: The policy discussion remains ongoing, with plans to bring a combined policy (including a public-to-private sign policy) to the committee or council after the first of the year. The comprehensive plan update is awaiting completion of several underlying studies (e.g., the thoroughfare plan, zoning code rewrite) before moving forward. - June & October 2025 – Historic Property Survey & Historic District Framework: A consultant identified boundaries for a potential historic district and categorized properties as contributing or non-contributing. The committee discussed the importance of clarifying to citizens that not all properties within the boundary are historic, and that new construction must be sympathetic to the historic fabric. The HDAC (Historic District Advisory Committee) proposal was moving to City Council that evening. - June 2025 – Downtown Parking Strategy: Staff negotiated parking agreements, including one with Powell Green (local parking), a comprehensive agreement for a 19-space shared public lot at 50 West Liberty Street (with two additional on-street spaces), and an agreement with Faith Black Church for events. Alternative valet service was deemed too expensive for the city to operate. - August 2025 – Village Green Master Plan Market Study: Pizzuti and consultants presented market conditions. This study informed the CRA discussion for Milano Floors and Campbell House, which was scheduled for City Council that evening. The Chair noted that the collaborative approach to planning (including a developer's market sensibilities) has been recognized positively by outside observers. - CRA for 147/173 Model Floor (Milano Floors & Campbell House): The committee discussed how the market study helped resolve issues with this project. The City Council was to vote on the CRA that evening. - Timeline for Village Green Phase 2: A committee member inquired about the second phase. Staff responded that design concepts and options would be completed in about 10 months, followed by a third phase that would develop a financial mechanism (e.g., TIF revenue from commercial/residential development) to fund the green space. The final product would be a comprehensive packet for developers. Key Outcomes - Minutes Approved: The minutes from the November 5, 2025, meeting were adopted unanimously. - Future Meeting Date: The next Development Committee meeting is scheduled for February 3, 2026, at 6:30 PM. - Adjournment: The meeting was adjourned by unanimous voice vote after a motion and second. - Appreciation for Leadership: Committee members thanked the Chair for leading the Development Committee over the past two years, praising the collaborative work of staff (Jeff, Sean, Aaron, Steve, and others) and the impactful discussions that have led to actionable projects.

The Powell Development Corporation (PDC) met on Tuesday, November 25, 2025, at 6:30 PM in Council Chambers. The meeting covered routine approvals, reports from officers and staff, new business including marketing updates and the 2026 proposed budget, and an update to the Corporation's Code of Regulations. Key actions included approval of the 2026 budget, direction to draft a transition plan for the Code of Regulations, and cancellation of the December meeting. Consent Calendar - Approval of Minutes: The minutes from the October 28, 2025, PDC meeting were approved unanimously. Reports President's Report - No special report was given. Treasurer's Report (Nicole Scott) - Samantha reported an additional $12,000 in real estate expenses for the month, primarily due to a settlement on the 4630 West Powell Road property valuation. The property value was negotiated down from the county's original assessment, and a tax exemption is expected moving forward. Economic Developer's Report (Sean Hughes) - Sean presented the October 2025 Economic Development report, adding a new "Investment in the Community" category. Highlights: - $629,000 in grants led to over $12 million of reinvestment (20:1 ROI). - 364 projects completed; projected to exceed 400 projects for the year. - 24 new businesses (before Kroger opening). - $10.48 million in retained/expanded payroll, equating to $209,600 in new income tax for the city. - 146 business retention and expansion visits. - Common themes from businesses: - Lack of downtown parking (consistent with community surveys). - Lack of downtown foot traffic; 80% of local spending occurs outside the city. - Need for more visitors. - High rental rates ($32/sq ft average, $35-$45 for new space). - Workforce mostly from outside Powell. - Access to capital for small businesses is a national challenge. - Discussion: Members noted that increasing inventory and using CRAs with market-rate-or-below requirements could address rental rates. Microtransit hubs and marketing efforts may improve foot traffic. Short-term challenges for businesses were acknowledged. City Council / Commission / Committee Reports - Council Report (Tom Counts): - Election results bring stability; city budget has been approved. - Highlighted the early retirement of the Liberty CIFA bond indebtedness (10 years early), resulting in significant savings and opening future incentive opportunities. The bond originally funded expansion of Seldom Scene Road and related infrastructure. - Committee Reports (Andrew White): No new items from Planning and Zoning. New Business a. Destination Delaware Marketing Campaign Update - Tim (Destination Delaware) reported on the campaign for Powell, launched in late August/early September 2025. - 4 million ad views, 45,000 click-throughs to the Powell landing page, and 968,000 engagements (likes/shares). - Targeting outside Powell: North Columbus, Hilliard, Dublin; also Indianapolis, Toledo, Pittsburgh, Cleveland. - Upcoming push for Wild Lights at the zoo (geofencing, influencer from Indianapolis). - Emphasized need for more “activity” downtown (entertainment beyond dining) to extend visitor stays. - Discussion: Members and Tim agreed that adding family-friendly entertainment (e.g., games, recreational activities) is critical. Tim noted that some businesses are hesitant to participate but see value when peers benefit. b. Visit Powell Annual Report (Andy) - Andy presented the 2025 annual report, highlighting: - Successful events: Onesie Brunch Hop, concert/movie series at Village Green Park (most popular), Pink Friday, Door Explorer shuttle (55 rides in two months, 50-50 resident vs. visitor split, helped move people between venues). - Partnered with Zen Paddle, Ohio Judges Association, PAL Civic Theater, etc. - The Door Explorer (low-speed vehicle) was used primarily to move people already downtown, not as a park-and-ride solution. - Positive business feedback: new businesses appreciate free support; negativity among some long-standing businesses is fading as new energy arrives. - Challenges: weather cancellations (e.g., Powell Olympics); cost of concerts/movies. - Discussion: Members praised the partnership with Powell Parks and Recreation and the shift toward more productive small business meetings. c. 2026 Proposed Budget - Nicole presented the budget: - Beginning balance: $55,448 (conservative, based on full spending of 2025 budget; actual surplus expected). - Revenue: $600,000 transfer from city (increase of $100k from 2025); interest and EV charging revenue; total $690,348. - Expenses: - Administrative: reduced slightly. - Rent for Cohatch: $1,000/month (PDC share for 5-year lease). - Marketing/advertising: reduced significantly (from $72k to $7.2k) because funds reallocated to Visit Powell ($38,500) and Destination Delaware ($25,000). - Real estate: $20,000 (maintenance, taxes). - Strategic land acquisition: final payment of $296,250 (freeing up $300k/year thereafter). - Ohio Wesleyan contract: $25,000. - Incentive programs: Business Retention & Expansion grants $52,000 (for previously committed grants); Facade Grant Improvement Program $122,500 (two rollover grants plus three new $25k grants). - No new funding for performance-based business attraction grants or small business construction mitigation grants because no payouts are due in 2026. - Discussion: Tom Counts expressed concern that the marketing/advertising category appears to contract, but members noted that funds are now flowing through partner organizations. Jim Karevnik suggested recategorizing expenses to align with new committees under the upcoming Code of Regulations. A long-range planning framework was requested to avoid overcommitting future funds. The budget was approved unanimously. Old Business Update to Powell Development Corporation's Code of Regulations - John Hughes presented the final draft. City Council has reviewed and is supportive. One grammatical error was fixed. The draft creates new committee structures. - Members agreed that a transition plan is needed before adoption to ensure the board can continue operating until the new nine-member board is fully appointed (three council appointees, plus four from the nominating committee). - Decision: Attorneys were directed to draft a transition plan article for the Code of Regulations; the draft will be brought back for a vote at the next meeting. Key Outcomes - Code of Regulations: Approved in concept; attorneys to draft a transition plan; final adoption deferred. - 2026 Budget: Approved unanimously on roll call (Tim Revnik, Nicole Scott, Andrew White, Tom Counts, John Hughes all voting yes). - Marketing & Visit Powell Reports: Received as information; positive feedback on ongoing efforts. - December Meeting: Canceled (next meeting expected in January 2026). - Meeting Adjourned: With thanks to the board and staff for their work in 2025.

The Powell City Council held its regular meeting on Tuesday, November 18, 2025, beginning at 7:30 p.m. in the Council Chambers at 47 Hall Street, Powell, Ohio. The agenda included the consent calendar, several resolutions and ordinances, the 2026 budget, a lengthy debate over Community Reinvestment Area (CRA) tax abatements for the Corinthian development, and a presentation on the Powell Development Corporation (PDC) reorganization. An executive session was also listed on the agenda for confidential economic development negotiations under Ohio Revised Code Section 121.22(G)(8). Consent Calendar - Approved the minutes from the November 5, 2025, regular City Council meeting. - Accepted monthly reports from Police, Finance, Human Resources, Public Service and Engineering, Economic Development, Community Engagement, and Planning and Zoning. - Acknowledged the Division of Liquor Control notice of an LLC stockholder change for K Club LLC (permit class D5I) at 3737 Village Club Drive. - No items were removed from the consent agenda. Public Comments & Testimony - No members of the public spoke during the citizen participation portion of the agenda. - During discussion of Ordinance 2025-27, David Warner of Corinthian Fine Home, 6045 Memorial Drive, addressed the council. He noted that the developer had provided a package of information to council the prior week. Corinthian representatives respectfully requested that council include the five Corinthian homes in any amended CRA-related ordinance and allow them to file applications for a CRA tax abatement without further delay. They stated that the city would benefit the same whether the lots sat vacant or received the abatement, and they expressed concern that Corinthian would be treated as a commercial project rather than a residential one. One representative noted, "I have never heard of anything under four units be considered commercial before," and emphasized that without the abatement, Corinthian would face procedural hurdles that other residential developments receiving abatements would not, including assigning the abatement agreement on each home sale and providing financial information to the city. They stated that public comment from surrounding residents had been uniformly supportive of including Corinthian in the CRA. Discussion Items - Resolution 2025-41 – Supporting the Ohio assessment and asbestos survey at 47 Hall Street. Staff noted that council’s legislative authority was required to move forward, and that there was no cost to the city other than staff time. - Resolution 2025-42 – Authorizing the asbestos survey of 47 Hall Street, the building in which the meeting was held. Staff noted this differed from past practice because it involved surveying the building itself. - Resolution 2025-43 – Approving an agreement between the City of Powell and Delaware County for the FY26 budget. Staff described it as creating efficiency and a seamless project and requested council support to proceed. - Resolution 2025-44 – Approving the appointment of the Finance Director (referred to as "Sam"). The City Manager explained that the position was appointed by the City Manager but required council consent and authorization, and that an oath would be administered. Council questions were invited. - Ordinance 2025-26 – The 2026 budget. The Mayor noted the document had been discussed by the Finance Committee and referred to council as a first reading. No additional feedback had been received. The City Manager described the 2026 budget as including another 12 months of progressive steps moving the city forward. A roll call was held. - Ordinance 2025-27 – CRA tax abatement for the Corinthian development. This item drew extended debate. Council members appeared divided over whether to amend the agenda to consider a more expansive CRA proposal first, and whether to treat Corinthian differently from other projects. One council member argued, "If we're gonna pull Corinthian out and look at it, we'll have to do it for every empty lot that's not sold in the Encore project," while another stated, "You can't make rules for one site and not the other." A different council member acknowledged, "We will never be able to provide equality for everybody," while another noted there were many people in the audience with similar concerns and that people who bought homes believing they would receive an abatement should get it. One council member stated they had re-watched every CRA discussion since the program was approved in 2023 and argued that what occurred later had not been contemplated when the original 300-acre, 100% for 15 years abatement was adopted. A council member also questioned what the approval process for a commercial abatement would look like, and whether voting only for the "T" district (with 20-plus lots and no development plan) made sense. The council ultimately took a roll call vote to amend the agenda, with a member explaining it was logistically sensible to vote on the more expansive proposal first. Later in the meeting, a council member asked whether the ordinance could be reconsidered given the large public turnout; staff suggested reconsideration was not necessary, and the council indicated it would return to the matter after finishing the rest of the agenda. - Ordinance 2025-30 – Related to the CIFA (Community Improvement Financing Area). Staff noted this item was possible "due to favorable collections within the CIFA" and stated the city was excited to bring forward impactful savings to the community on an important program that had shaped the city. - Powell Development Corporation (PDC) Reorganization – Sean Hughes, Economic Development Director, presented a revised draft of the PDC Code of Regulations. He reminded council that in 2023, council adopted the Camoine Associates Economic Development Strategy, which included enhancing the PDC’s capacity. The revised code would create five working committees that report to the board of directors, and the board would be expanded to include five initial members appointed by city council plus four members nominated by a newly established nominating committee and voted on by the board itself. Staggered terms would prevent all members from rolling off at once when the new board begins in 2026. Hughes described this as "a movement away from complete Powell control to a more... professional group of members who can take this corporation to the next step," while noting legislative authority remains with council because the PDC’s funding comes from the city. A council member who had served 12 years on a CIC said the new structure was a reduction from past practice but was necessary to gain breadth of knowledge and experience, and questioned what power the board would actually have beyond voting on grants to local businesses. Another council member observed that they, along with Sean and Andy, now control the five-member board and should begin taking action in December. The PDC board was scheduled to vote on the revised Code of Regulations at its November 25, 2025 meeting. - Resolution 2025-45 – The meeting transitioned to this resolution imposing a temporary moratorium on CRA-related applications. Staff noted that council previously enacted a moratorium while discussions continued on the final contours of the CRA map, and this resolution continues that restriction. A council member asked how quickly a commercial abatement approval could be processed and was told it could be as little as one council meeting if all terms were agreed and rules suspended, or longer if negotiations were needed. Key Outcomes - Consent calendar approved unanimously with no items removed. - Resolutions 2025-41, 2025-42, 2025-43, and 2025-44 were presented and advanced; Resolution 2025-44 confirmed the Mayor’s expectation that the Finance Director appointee would take the oath of office shortly. - Ordinance 2025-26 (2026 budget) was discussed as a first reading and a roll call was taken. - A motion to amend the agenda for Ordinance 2025-27 carried by roll call, allowing the more expansive CRA proposal to be considered first. The final disposition of Ordinance 2025-27 could not be confirmed from the transcript; discussion of a motion to reconsider followed, with staff stating reconsideration was not necessary, and the item was deferred until after the rest of the agenda. - The Powell Development Corporation was scheduled to vote on the revised Code of Regulations on November 25, 2025, with the new board structure slated to take effect in 2026. - Resolution 2025-45 (temporary moratorium on CRA applications) was before the council as the meeting segment transitioned; the council also had a deliberative discussion about the CRA approval process and timeline.

The Powell Operations Committee met on November 18, 2025, at 6:30 PM in Council Chambers. The meeting covered two main agenda items: a review of the 2025 Powell Fest survey results and planning for 2026, and an update on the Facilities Master Plan. No formal votes were taken; the committee provided feedback to guide staff. Consent Calendar - Minutes from the Operations Committee meeting on October 21, 2025, were approved by consensus with no additions or corrections. Discussion Items Powell Fest 2026 - Park and Recreation Manager Mitzi presented results from two post-festival surveys. The community survey (33–75 responses) showed 85% of respondents lived in the city of Powell. Of those, 42% enjoyed the live music performances, 56% watched fireworks from outside the festival, 34% purchased food, and 25% purchased alcoholic beverages. Only 3% used the shuttle, though 22% reported parking via shuttle in a separate question. Key comments included a desire for two-day kids' wristband options, more handcraft vendors over business vendors, longer fireworks, and local bands on Friday. - The business survey (8 responses) indicated mixed impacts: 38% reported somewhat negative financial impact, 25% somewhat positive. 50% saw no change in sales; 63% saw no change in foot traffic. 75% took no special actions for the festival. Traffic congestion was rated as somewhat or significantly congested. - Financial data: $42,000 loss in 2024 and $39,000 loss in 2025. Attendance estimated between 6,000 and 8,000 over two days. - Committee discussion included positions on several options: - Some members expressed support for switching from a national headliner to all local bands to reduce costs and refocus on community. - Support for opening South Liberty Street for traffic flow, as Faith Life Church lot reduced parking demand. - Preference for local craft beer vendors over Heidelberg, though concern about price parity with nearby businesses. - Interest in offering a single two-day kids' wristband. - Several members suggested reducing the festival to one day (Saturday) citing low Friday attendance. - A member noted the festival currently lacks programming for older adults (ages 60+) and suggested a different Friday atmosphere. - Staff asked for guidance on 2026 direction, including budget implications. Facilities Master Plan Update - Public Service Director Jeff introduced consultant Mike Murphy of Champlin Architects, who presented a draft Facilities Master Plan. The plan assessed three buildings: City Hall (22,000 sq ft), the Adventure Park public service/parks building, and the Leckler storage building. - Key findings: - City Hall’s location within Village Green Park is not ideal; the Village Green Master Plan also suggests moving it. - Police and city hall functions should be separated; police need a more central location. - Public service (public works) and parks/recreation should remain co-located due to operational synergies. - Deferred maintenance is needed on building exteriors to prevent water infiltration. - Bubble diagrams were shown for three potential new buildings: - City Hall (13,000 sq ft) with public front and staff back. - Police station with public lobby and secure operational zones. - Combined public service and recreation center (83,000 sq ft) with separate entrances for public works and recreation users. - The planning assumes single-story but two-story options are possible. Parking and land requirements will be developed in the next phase. - Committee members praised the work and had no further questions. Next steps: finalize draft, move to schematic design. Other Business - The committee discussed whether to hold a December meeting; consensus was to cancel it. Key Outcomes - No formal votes were taken. Committee provided informal direction for Powell Fest 2026: lean toward local bands, a one-day format, local craft beer, improved parking (keep South Liberty open), and a two-day kids' wristband option. Staff will use this feedback for planning. - The Facilities Master Plan draft was accepted as a starting point; staff will continue refining the document and begin schematic design. No decisions on property acquisition or construction were made. - The December Operations Committee meeting will be canceled.

The Powell Planning & Zoning Commission met at 6:30 PM on Wednesday, November 12, 2025, in Council Chambers at 47 Hall Street, Powell, OH. The commission heard two administrative reviews: a proposed Downtown Overlay District code amendment to remove the Historic Downtown Advisory Commission (HDAC), and the 2025 Zoning Code Update focused on nuisance/code enforcement and other topics. The commission unanimously recommended approval of the downtown overlay amendment to City Council and received an enforcement update that included a request for a future rental-registration presentation. Consent Calendar - Hearing of visitors for items not on the agenda: no members of the public spoke. - Approval of minutes: The agenda listed approval of the 9/11/2025 meeting minutes; the motion carried by voice vote. The transcript's reference to "approve the rules" appears to be a transcription artifact for "approve the minutes." Public Comments & Testimony - Tom Coffee, HDAC chairperson and member since 1996, expressed support for the architectural review board (ARB) option rather than eliminating HDAC, noting HDAC's architectural review experience and asking that members not be thrown out on the street. - James Strunk, HDAC member and downtown resident, recommended keeping HDAC or evolving it into an ARB with more decision-making authority, and suggested including the right people such as downtown district/business representatives. Discussion Items Case 2025-33ADM – Downtown Overlay District Code Amendment - Staff (Mr. Stane, with zoning inspector Jacob Bond and architectural advisor Steve Reynolds available) presented a request by the City of Powell to amend Section 1143.18 (DD – Downtown District Overlay District) to remove HDAC and direct downtown/historic reviews to the Planning & Zoning Commission. - Staff reported that a historic property survey using state historic preservation guidelines determined the entire downtown would not qualify as a historic district; only a smaller portion would be eligible. Over the last 10 years, HDAC averaged about three applications and three meetings per year. Staff outlined two options: create an architectural review board (ARB) or remove HDAC and use Planning & Zoning as the reviewing body. Staff recommended the second option. - Staff also described planned design guideline updates, supported by the Design Guidelines Benchmarking Report, Downtown Efforts Summary Report, and Framework & Feedback Summary Report. Early 2026 community engagement and later adoption of new regulations were mentioned as next steps. - Commission discussion included questions about how the change would affect the application process and the gap between HDAC's removal and adoption of new regulations. A commissioner supported having an HDAC member serve on Planning & Zoning to preserve a historic voice. Another commissioner said HDAC has been inefficient and that moving on is necessary, while expressing frustration with delays like the Elliott's patio enclosure review. Case 2025-12ADM – 2025 Zoning Code Update: Nuisance/Code Enforcement and Other Topics - Jacob Bond, zoning inspector, presented the code enforcement update, describing his process: complaint identification, investigation, courtesy notice, official notice, final notice, correction period, and enforcement action through the law director. He emphasized voluntary compliance, relationship-building, and education. - Enforcement statistics presented: - 2024: 84 total violations, 79 rectified. - 2025 (through meeting date): 104 total violations, 94 rectified. - Combined: 188 total violations, 173 rectified, a 92% success rate. - Benchmarking with peer communities: - Hilliard: 2 full-time code enforcement officers plus supervisor, reactive-only, 200 violations/year. - Liberty Township: 1 full-time and 1 part-time officer, began proactive enforcement, 108 violations/year. - Reynoldsburg: 4 full-time officers plus supervisor, mostly reactive, 5–10 violations/day. - Hudson: 1 full-time officer plus supervisor, reactive-only, 60 violations/year. - Plain City: 1 full-time officer with zoning duties, reactive-only, 30 violations/year, planning to hire 1–2 more. - Powell: 1 full-time officer with zoning duties, proactive and reactive enforcement, with approximately 75% proactive work. - Discussion included a commissioner commending Bond's proactive approach and a request for a staff presentation (10-minute proposal) on rental registration, including what the program would entail, fees, pros/cons, and successes/failures of other programs. A commissioner with rental properties in other cities said such programs can be painful for landlords and noted that some cities charge fees. Staff agreed to bring it back by the end of the first quarter of 2026. Other Business - The commission noted with sadness the passing of Larry Coolidge, an original HDAC member, and expressed appreciation for his service to the city. Key Outcomes - Case 2025-33ADM: Motion made and seconded to approve as recommended; roll call vote was unanimous. The commission's recommendation will go to City Council. - Rental registration presentation to be provided to the commission by the end of Q1 2026. - The meeting adjourned after the commission's other business.